ACCOUNTABLE EVENTS

Date Transactions Accounts Affected Attachment/s

01/19 The organization conducted a  Cost of  Request Form *02-001
seminar, incurring a total cost of Services  Liquidation Report
P5,500.00.  Cash  Activity Report

01/22 The business manager  Office Supplies  Request Form *02-002

purchased office supplies  Cash  Liquidation Report
totaling P1,200.00.  Receiving Report

02/01 The business manager  Equipment  Request Form

purchased computer equipment  Cash  Liquidation Report
for their project, totaling  Receiving Report
P25,000.00.

02/28 The organization conducted an  Expenditure on  Request Form for Start-

Income-Generating Project, IGPs up Cost
requested a start-up capital  Cash  Liquidation Report
amounting to P10,000.00.  Activity Report (details
regarding Revenue and
The organization maximized the  Cash Expenses *supported by
capital and successfully  Revenue from O.R.* should be
generated a total revenue of IGPs included)
P10,900.00.

03/10 The organization celebrated its  Cost of  Request Form

day, incurring a total expense of Services  Liquidation Report
P7,000.00.  Cash  Activity Report

04/02 The organization received a  Cash  Acknowledgement

cash prize in intramurals  Other Income Receipt
amounting to P10,000.00.

04/05 The organization conducted a  Cost of  Request Form

thanksgiving party, incurring a Services  Liquidation Report
total expense of P6,500.00.  Cash  Activity Report

05/16 The organization donated  CSR Expense  Request Form

P5,000.00 for board exam  Cash  Liquidation Report
operations.  Activity Report

05/17 The organization contributed  CSR Expense  Request Form

P1,000.00 to the extension  Cash  Liquidation Report
program conducted by the  Activity Report
department.

05/20 The organization received  Cash  Acknowledgement

donations from alumni  Income from Receipt
amounting to P7,000.00. Donations

05/21 The officers on duty spent  Representation  Request Form

P330.00 on their meals and Expense  Liquidation Report
snacks.  Cash

05/30 The registrar's report indicates  Cash  List of

that there are 121 students  Accounts Members/Enrollees
enrolled in the BS Accountancy Receivable  Acknowledgement
program. However, the  Membership Receipt
treasurer only collected Fee
P100.00 in
membership/departmental fees
 from 115 students.

05/30 The secretary's report shows a  Cash  List of Fines and

total of P12,000.00 in penalties  Accounts Penalties
and fines imposed on Receivable  Acknowledgement
students/members. However,  Income from Receipts
the treasurer only collected Fines and
P8,500.00. Penalties

05/30 The organization's cash in the  Cash  Photocopy of Passbook

bank earned an interest  Interest
amounting to P120.00. Income from
Deposits

*Request Form should be pre-numbered.

 LIST OF REPORTS TO BE SUBMITTED
1. Cash Book (Running Balance of Cash) - *a photocopy of your cash book balance should be
submitted on a certain cut-off date for the signing of clearance.
2. Summary of Request Form used accompanied by Liquidation Report and/or Activity Report
3. Summary Report on Acknowledgment Receipt used
4. Comparative Financial Statements (Last Semester and This Semester)
1.1. Statement of Financial Position
1.2. Income Statement
1.3. Statement of Cashflows
 CHART OF ACCOUNTS
Account Titles
Cash
Accounts Receivable
Inventory
Furniture and Fixture
Equipment
Other Assets
Accounts Payable
‘Organization’s Name’, Capital
Membership Fee
Income from Fines and Penalties
Revenue from IGPs
Income from Donations
Interest Income from Deposits
Other Income
Cost of Services
Office Supplies Expense
CSR (Corporate Social
Responsibility) Expense
Representation Expense
Description
ASSETS
This refers to the physical currency (coins and
banknotes) and balances in bank accounts.
This refers to outstanding membership fees, fines, and
penalties from members that have not yet been
collected.
Products that remained unsold during the Income-
Generating Project (IGP).
Furniture refers to items like desks, chairs, and cabinets,
while fixtures include items like lighting fixtures or display
racks that are permanently attached to a building.
This can include computers, camera, sound system,
printer and other tools necessary for business
operations.
This category typically includes any other assets not
classified under the above categories.
LIABILITY
Represents the organization's liabilities to external
parties.
EQUITY
The total assets of the organization, minus any liabilities,
represent the organization's net assets or equity.
INCOME
This refers to the fee paid by individuals or entities to
become members of an organization or club.
This represents revenue generated by imposing fines or
penalties on members for violations of rules, policies, or
agreements.
This refers to the earnings generated by projects or
activities designed to generate income for the
organization.
This represents funds received from individuals,
businesses, or other organizations as gifts or
contributions without an expectation of receiving
anything in return.
This refers to the interest earned on cash deposits.
This category typically includes any additional sources of
revenue that do not fall into the above categories.
EXPENSES
Cost of services refers to the expenses incurred directly
in activities such as trainings and seminars conducted for
the benefit of the students.
This includes items such as stationery, paper, ink
cartridges, pens, folders, and other office consumables.
Office supplies expenses are necessary for maintaining
office functionality and supporting administrative tasks.
CSR expense refers to expenditures made by the
organization towards initiatives and activities aimed at
making a positive social or environmental impact. This
may include donations to charitable causes, community
development projects, environmental sustainability
efforts, and other socially responsible initiatives.
Representation expense encompasses costs associated
with representing the organization in various activities,
events, or meetings. This may include expenses related
to business travel, meals, entertainment, conferences,
seminars, and other events where representatives of the
 organization are present to promote its interests or
engage with stakeholders.
Expenditures on IGPs Expenditures on IGPs represent the costs incurred in
planning, organizing, and executing income-generating
projects or activities.
Other Expense Other expense typically encompasses any additional
expenses that do not fall into the above categories.