Revision

OPERATIONS MANUAL QM-051

00
Effective
Section 5: Operating Procedures date:
Page
250
Title: Cash Collection

5.48 CASH COLLECTION

5.48.1 OBJECTIVE

To immediately deposit cash collected from excess cash advance made by employees and
officials to the Bureau of Treasury.

5.48.2 SCOPE

This procedure defines the actions and responsibilities of the Cash Head from issuance of
official receipt for refund made by officials and employees, and deposit of all collections
to the Bureau of the Treasury up to preparation of monthly report of collections.

5.48.3 DEFINITION OF TERM/S

Report of Collections – is a monthly report which specify the amount of cash collected
and deposited and it consist of official receipt, deposit slip and other pertinent
document required by the Bureau of the Treasury and Land Bank of the Philippines.

Official Receipt – an accountable form prepared and issued to officials and employees as
evidence for liquidation of excess cash advance.

5.48.4 POLICY STATEMENTS

The following are the policies on procedure of Cash Collection.

• All cash collected must have an issuance of official receipt which stated the name of
payee, date and purpose of cash advance.
• All collections received before closing of the bank within a day must be deposited,
collections received after closing of the bank will be automatically deposited the
following official working day.
 Revision
OPERATIONS MANUAL QM-051
00
Effective
Section 5: Operating Procedures date:
Page
251
Title: Cash Collection

5.48.5 PROCEDURE DETAILS

RESPONSIBLE ACTIVITY INTERFACE

Start

Receive cash from Issue Official

individual Receipt

Deposit in
Prepare deposit slip
Bank

Submit to
Prepare list of collection
Bank & BTR

Submit to
Prepare report of
Accounting
collections & deposits
Unit

Prepare accountability
report

Prepare monthly
Submit to COA
accountability reports