Quality Management System Manual

Telex
Document Number: ACC-PRO-ACC-0015

DATE SIGNATURE
TABLE OF CONTENTS
Prepared by:
CONFI 04/01/2020 OBJECTIVE . . . . . . . . . . . . . . . . . . . . . . . 2
SCOPE . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
ROLES & RESPONSIBILITIES . . . . . . . . . . 2
Reviewed by: DEFINITION OF TERMS . . . . . . . . . . . . . . 2
CONFI 04/01/2020 FORMS REQUIRED . . . . . . . . . . . . . . . . . 2
REVISION HISTORY . . . . . . . . . . . . . . . . . 3
DISTRIBUTION LIST . . . . . . . . . . . . . . . . . 3
Approved by: PROCEDURE . . . . . . . . . . . . . . . . . . . . . . 4
CONFI 04/01/2020

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Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)

I. OBJECTIVE
To establish procedures for processing payment for importations.

II. SCOPE
This procedure applies to all accounting department employees assigned to perform
the task.

III. ROLES AND RESPONSIBILITIES

a. Accounting Head. Responsible to process and review the veracity of the
transaction.

IV. DEFINITION OF TERMS

a. Importation - the bringing of goods or services into a country from abroad for sale.
b. Telex – or telegraphic payment, term used to refer to an electronic means
of transferring funds
c. TRACC System – Accounting system used by the company.

V. FORMS AND DOCUMENTS REQUIRED

a. Telex Form

Quality Management System Manual

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Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)

VI. REVISION HISTORY

Description of Change Reason of Change Date of Change

VII. DISTRIBUTION LIST

Copy Number Issued To Date of Issuance

VIII. PROCEDURE

Quality Management System Manual

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Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)

Activity Responsibility Details

Start

Importation In charge shall shall

Receiving of Importation In-Charge forward duy approved Request for
request President TelegraphicTransfer and forward to
Accounting Dept. for checking and for
payment.

Accounting Head Accounting head shall thoroughly

Checking check the veracity of the request.

For Transfer?
a. Yes, proceed to next step.
No
Accounting b. No, return to importation in
if correct Return to charge.
If correct? Importation Head
in-charge
Yes
Inqiure for the best dollar rate from:
a. Petnet
inquire dollar Accounting Head b. AUB

rate

Accounting Head shall compute for

the total amount of paymet & fill up
prepare total Accounting Head Application To Purchase FX (ATP
amount for FORM)
payment in (peso
value)

Accounting Head shall forward the

application form(s) bank
send telex form to Accounting Head Through fax or email
bank and confirm

Accounting Head shall fax transfer

fund to bank for telex payment
send payment
Accounting Assistant
to bank

Shall wait for the Bank Slip which

Accounting Head serves as the proof of payment, to be
emailed by the bank, and forward to
Bank Slip Bank Importation In-Charge

Accounting Head shall post the

Posting to Accounting Head transaction to TRACC System
TRACC System

End

Quality Management System Manual

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