APPLY BY: OCTOBER 19, 2023 - 5 P.M.

INFORMATION SPECIALIST I
City Clerk’s Office
Extended Part-time: 30-32 hours per week
$25.95 - $35.81 per hour
Do you have the desire to make a meaningful impact in a vibrant and diverse community?
Join a collaborative workforce committed to serving the City of Irvine.
The City of Irvine seeks an enthusiastic and experienced individual to assist with maintaining, administering,
and providing access to the City’s official records and information. This position is Extended Part-time, 32
hours per week. Shifts are scheduled Monday-Friday.
Your Impact
• Receive, scan, process and perform quality control review of document images and index data using the OnBase
Electronic Content Management system.
• Receive, research, compile and review responsive documents for records requests and subpoenas to ensure
accuracy of information provided and compliance with the California Public Records Act.
• Process public requests for architectural drawings and commercial or residential building plans; prepare certified
mail notifications to all referenced licensed professionals, and obtain approval for release from the Chief Building
Official.
• Process time sensitive documents such as agendas, minutes, ordinances, resolutions, contracts and deeds within
24 hours of receipt to ensure compliance with legal mandates.
• Assist with destruction processing of obsolete records.
• Prepare a variety of written correspondence, memorandums and reports.
• Provide relief coverage for Central Receptionist and Mail Room; assist with other administrative tasks.
• Interact with the general public, Department Directors, City Attorneys, other legal professionals, vendors,
contractors, public agencies, and City staff.
Minimum Qualifications
• High school diploma or equivalent supplemented by education or training in records management or business
administration, and two years of records management experience, preferably in a municipal government setting,
or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Notary Public Commission certification required within six months of hire date.
• Typing Ability: Net speed of 45 wpm.
• May require a valid California driver license.
Best Fit
• Experience and expertise in Records Management principles and best practices, Electronic Content Management
Systems and Public Records Act requests, subpoenas and legal discovery requests.
• Meticulous attention to detail and the flexibility to perform multiple tasks with shifting priorities.
• Excellent judgment and the ability to act with professionalism and discretion at all times.
• Strong interpersonal, analytical and communication skills.
• Previous experience managing records in a government agency.

Are you interested in this job opportunity?

Apply Online: cityofirvine.org/jobs