ENTERPRISE PORTFOLIO

1
Team Identity Task Team Leader Enterprise
Manager
Design Engineer Manufacturing
Engineers
R&D Manager Graphic
Designer
Task Ellis Spedding Charles Gower Zac Smith George Gove Seth Lewis Sean
Baghai-Ravary

Motto: Open Sustainability Logo Concepts Accountable Consulted Informed Informed Informed Responsible
Logo Concepts Accountable Consulted Informed Informed Informed Responsible
Here at LEAF1 we are focused on bringing sustainability to the competition, both Logo Colours Accountable Consulted Informed Informed Informed Responsible
through protecting the planet, and through sustaining the ongoing innovations Logo Colours Accountable Consulted Informed Informed Informed Responsible

and ideas within the competition. We do this by being open source, sharing all Logo Shortlist Accountable Consulted Informed Informed Informed Responsible
Logo Shortlist Accountable Consulted Informed Informed Informed Responsible
files, information and copies of our submitted elements to our website at the end Finalising Logo Accountable Consulted Informed Informed Informed Responsible
of the season. This means that future teams can learn from and iterate upon our Finalising Logo Accountable Consulted Informed Informed Informed Responsible
Portfolio Template Accountable Consulted Informed Informed Informed Responsible
successes, and we can lower the barrier of entry for teams hoping to get Portfolio Template Accountable Consulted Informed Informed Informed Responsible
involved with the competition, which is amazing as we also hope to spread the Portfolio Formating Accountable Consulted Informed Informed Informed Responsible
competition with our local communities. Portfolio Formating Accountable Consulted Informed Informed Informed Responsible
Pit Display Designs Accountable Consulted Informed Informed Informed Responsible

Project Charter Finalising Pit Display Accountable Consulted Informed Informed Informed Responsible
Pit Display Designs Accountable Consulted Informed Informed Informed Responsible

Finalising Pit Display Accountable Consulted Informed Informed Informed Responsible

WHY is the project being initiated? T-Shirt Design Accountable Consulted Informed Informed Informed Responsible
T-Shirt Design Accountable Consulted Informed Informed Informed Responsible
Our members in LEAF1 are aiming to combine sustainability, engineering and
Aerodynamics Accountable Informed Responsible Consulted Responsible Informed
an open source ethos. We’re design students and therefore saw an opportunity Aerodynamics Accountable Informed Responsible Informed Responsible Informed
Bearings Accountable Informed Responsible Consulted Responsible Informed
to incorporate other ethos and ideas into our team identity. It is important to Bearings Accountable Informed Consulted Responsible Consulted Informed
use such opportunities to represent what we mean as individuals on a CFD Improvements Accountable Informed Responsible Consulted Consulted Informed
CFD Improvements Accountable Informed Responsible Informed Responsible Informed
worldwide forum, and to learn how to integrate such ideals into a project CAD Modelling Accountable Informed Responsible Consulted Consulted Informed
CAD Modelling Accountable Informed Responsible Consulted Consulted Informed
centred around STEM.
Final Design Accountable Informed Responsible Consulted Consulted Informed
Final Design Accountable Informed Responsible Consulted Consulted Informed
Manufacturing Body Accountable Informed Consulted Responsible Consulted Informed
WHO is this work being done for? Manufacturing Body Accountable Informed Consulted Responsible Informed Informed
Our ideal outcome is to help our school and surrounding community take a step Manufacturing Front Accountable Informed Consulted Responsible Consulted Informed
Wing Manufacturing Front Accountable Informed Responsible Consulted Informed Informed
towards becoming carbon neutral, and get involved with F1 in Schools. We aim Wing
Manufacturing Rear Wing Accountable Informed Consulted Responsible Consulted Informed
to benefit future competitors in F1 in Schools by making all our car’s design Manufacturing Rear Wing Accountable Informed Responsible Consulted Informed Informed
and files available on our website after this year’s season. Applying Livery Accountable Informed Consulted Responsible Consulted Informed
Applying Livery Accountable Informed Consulted Responsible Informed Informed
Contacting Sponsors Accountable Responsible Informed Informed Informed Consulted
WHEN will we produce these deliverables? Contacting Sponsors Accountable Responsible Informed Informed Informed Informed

We plan to upload all files and information after this season of competition, as
this provides the fairest ground for competition this year. If we published our IP
before the season ended, we would be providing our competition an advantage
over us in later stages.
WHERE will the deliverables be used?
These deliverables will be available on our website whilst also being used and
represented in our portfolio, pit display and verbal presentations. We will also
share them with sponsors that collaborate with our team over the course of the
project; it is vital that they can have input on how we use them and how we can
improve them.
HOW are we going to achieve the project’s goal and objectives?
The project will be achieved through the discipline and trust that we have for
our roles and deadlines; we all collaborate well and know precisely what our
deliverables are and at which deadlines. Our success will be measured through
how well we meet our deadlines and the quality of our deliverables according
to our stakeholders: ourselves and our sponsors.
We have slightly adapted how we approached our work and deadlines as we
gained sponsors to include them in our process. The charter also allowed our
team members to identify what interested them from the start which then
allowed us to discuss our roles and create a Raci Matrix to portray this.
Having discussed our aims in the competition and deciding what our ethos
would be, we shifted our focus to discussing the roles and their responsibilities
in the team. The first role we set out was Team Leader and it was decided that
the team leader would be accountable for ensuring that our deliverables were
produced to a quality that satisfied our stakeholders and ourselves. Next we
decided that an Enterprise Manager would be a suitable role, as our team is
fairly design-heavy with four members wanting to be involved with the design
process; the Enterprise Manager, Team Leader and Graphic Designer would
focus on the enterprise and team identity with all three being consulted for
each task regarding enterprise or graphic design.
The other three roles were set out to the R&D and design half of the project.
The responsibilities that we had agreed on for the Design Engineer were
regarding only the design and testing of the car, whilst the Manufacturing
Engineer’s responsibilities only covered that of manufacturing and surface
finishing the car. Finally, we agreed that the last role was to be the R&D
Manager; this was to involve researching the principles behind our car’s
Physics and what effects we’d aim for the design of the car whilst minimising
any negative or harmful effects that might be created when designing the car.
The first Raci Matrix was created after these discussions as a tool illustrate our
role and responsibilities within the team, however after our first deadline a few
months later we decided that it would be best to reconsider some
responsibilities for a couple of the design roles: this lead to a final Raci Matrix
being created as we aimed to increase our efficiency as a team.
After the first, as a team we felt that we could increase our efficiency if we
allowed the responsibilities of each role to adapt to the individual - which is
why we have put our names into the final Raci Matrix rather than our roles. The
enterprise roles had stayed the same as we were satisfied with what
responsibilities and deliverables we were required to deliver as part of our
roles, whereas in the design roles they wanted to adapt the roles to match
more accurately with the individual rather than the archetypal definitions of
each role.
The Design Engineer (Zac Smith) now was responsible for the manufacturing of
Front and Rear wing as we had decided that we wanted to 3D-print the car’s
wings; Zac had prior knowledge of 3D-printing when joining the team which is
why we saw fit that he was responsible for that part of the manufacturing
(additive). The Design Engineer (George) became responsible for bearing
manufacturing and research as he was, the previous year, responsible for
bearing research; having also had the wings removed from his responsibilities,
he could now focus more on the quality of his deliverable regarding bearings.
The R&D Manager (Seth Lewis) had his role narrowed to Aerodynamics and
R&D as we found that the quality of his deliverables increased with a smaller
range and diversity of work.
This final Raci Matrix has been used for the remainder of the project as we
found, as a team, that it was efficient and eliminated any chance of disputes
arising having given responsibilities to those who asked for them with the
others involved being happy to comply.

RESPONSIBILITIES 2
Quality Acceptance Criteria Gantt Chart
Progress Tracking
Quality Acceptance Testing and Review, Acceptance
Criteria Assessment and Sign Off
Timing Responsibilities The Gantt chart had allowed us to have a more visual schedule giving us
a day-by-day representation of how much we have completed - on
Measuring and
Once the car has been
specific tasks - and how much should have been completed; the Gantt
No wrong-fitting attempting to fit the
ordered parts for the part to our car; a Team Manager
milled and finished:
initial and final
Manufacturing
Engineer
chart would be updated at the end of each session to ensure that we
car visual inspection
would also take place.
testing.
had stayed up to date with our work. When we fell behind where we
should be in our project schedule, we would work outside of meetings
Measuring and
attempting to fit the
Once the car has been to keep our flow of work and to ensure that at each sub-deadline that
No wrong-fitting milled and finished: Manufacturing
printed parts
part to our car; a
visual inspection
Team Manager
initial and final Engineer we had the necessary deliverables ready for our stakeholders and
testing.
would also take place.
sponsors.
A quick visual

No graining on the
inspection as well as a
feel over the body to
Team Manager
Once the car has been Manufacturing
Work-Breakdown
CNC-milled main body ensure that there
aren’t any unseen
CNC-milled Engineer
Production Of Gantt Chart
ridges.
In LEAF1, we determined that research and development and graphic Purpose
No wrong-angled or
A visual inspection of design would be the most logical first steps into this year’s competition. The figure to the right represents part
the T-shirts both on Once the T-shirts have
poorly printed logos on
the T-shirts
someone and laid flat
Team Manager
been printed
Graphic Designer We established our ethos within the first few sessions which meant that of our Work Breakdown as we aimed
on a table.
graphic design, to begin with, would be centred around capturing our to simplify our tasks into more
A visual inspection of team identity and ethos. Once that had begun, we looked at what steps manageable ones. A Word
No missing content on both portfolios; Two weeks before the
the portfolios writing and diagrams
Team Manager
competition deadline
Everyone
would follow once completed and, using critical path analysis, we Breakdown Structure also shows a
that are necessary.
looked at the most necessary tasks that would need to be finished path of working, similar to Critical
No missed lines or
Re-watching our
Once the Verbal
before we could move on. These steps consisted of finalising a logo, Path Analysis; this meant that we
recorded takes and
stuttering in our
Verbal Presentation
listening for
stuttering.
Team Manager Presentation has been
edited
Everyone
portfolio template and email template; these ensured that we could knew what tasks we had coming up
begin contacting shortlisted sponsors and looking at raising funds for and what smaller tasks would have to
Purpose testing materials and ordering team uniform.
be completed before moving on. Using
This quality acceptance criteria above is only part of the one that we
a work Breakdown Structure allows us to estimate our scope - for the
used. Using the Quality Acceptance criteria, we could determine how Internal Competition project - more easily; this prevents us from dwelling and spending too
long to spend on tasks to achieve the quality that we desired. This Having estimated these early stages to take about three months, we much time on smaller tasks that are more insignificant than a larger and
criteria was created at the start of the project; this criteria was checked could work towards our first deadline. At around the end of the first more time-constraining task.
when we reached a stated task. As a team we agreed that the criteria three months, we were informed by our teacher, who was leading the
wouldn’t be changed until the first of our three major milestones: after project, that we would be put through and internal school competition Time Constraints
the internal competition. before moving forward any further with the project. This meant that the Some constraints of the Work Breakdown structure involve a lack of
Gantt chart had to change slightly to incorporate these new time hierarchy; whilst it represents an order it doesn’t show a key task; this is
Modifications constraints; the next stage of our project (enterprise and testing) -
why we used several charts for our scope and scheduling, to ensure that
When we changed the criteria after the first milestone, we aimed to before being informed - was to be about four to five months long,
we had a clear view of the key tasks and the time-constraints that are
keep similar quality standards, if not higher, after we realised that we however it was now to be only three months long. Whilst this meant we
associated with them.
had the ability to do so. As a team we agreed that we should produce had new risks, ensuring deliverables for the internal competition, it also
the highest effort work that we could with the time that we had left; this allowed us to spend more time on the subsequent and potentially more
Gantt Chart Development
was achieved through working outside of the sessions that we had in vital stages after we had progressed through the internal competition.
Before creating a Gantt Chart, we created a work breakdown structure
school. The Quality Acceptance Criteria allowed all members of our
once we had decided the tasks involved; we all agreed the order of each
team to have a benchmark that was available at all times. Team Management task and kept breaking them down into smaller tasks. Now they were
Using the Gantt chart, Ellis could delegate everyone’s roles and ordered, we could create the Gantt Chart and decide the schedule of the
The spray painting is an example of represent who was responsible for each task and ensure that there project’s tasks, and due to how detailed some of the tasks were on the
using the Quality Acceptance Criteria were no disputes or crossovers in team roles; this meant that work was Work Breakdown structure we had to simplify some of the sub-tasks
to complete the painting of our car. more efficient and it allowed us to stick to the Gantt chart’s time into more general ones to put on the Gantt Chart. When we wanted the
constraints that we had estimated at the beginning of the project. We details of a task we were working on, we could refer back to the Work
found that using this system, we beat our deadlines by a couple weeks Breakdown structure; this allowed us to keep a steady work flow
and we could ensure that the quality of our deliverables were to the throughout the year whilst keeping to our original scope and schedule.
standard that we had hoped for.

SCOPE AND SCHEDULE 3

Reflecting Our Ethos
In our logo, our main focus was reflecting our
ethos and creating a
simple design. Our main focus throughout the
process of our project has been showing our
values and spreading awareness in terms of
ways which other teams at F1 and people could
be more environmentally sustaining in every
aspect of the project and life.
Iterative Design
Initially, we tried out many iterations from
hand-sketches which further developed into
Illustrator iterations. These were very basic and
iterative sketches which served the purpose of
inspiration. This template above was the
building block for our future designs and
introduced us to template formatting. The first
full logo lacked depth and contrast which started
a significant turning point in our graphic design.
After our iterations and early designs, the logo
began to evolve into a sleeker design.
Logo Development
Once the basic idea had been produced, we
needed a simpler, more unique and modern
design whilst maintaining our ethos throughout.
Initially, Sean familiarised himself with
softwares and gained some experience through
much practise to create a more clean and
outstanding logo. To ensure perfection between
each design, a self-made template was used-
this ruled out any off-angles or lengths and
provided a simple and unique logo. Each letter
starts at the same angle which produces a
flowing combination of letters which all fit
tightly together to produce a compact and
perceptive logo.
Colour Scheme
The first challenge with designing a logo is
creating one which effectively reflects our
environmental ethos. Whilst designing the
logo, our graphic designer compared 4 different
greens to see which complemented others
without creating an overly dramatic gradient; the
range of greens effectively demonstrate our
ethos and creates a unique logo through its strict
colour patterning. To involve some dynamic to
the logo, the elongated end creates a sense of
acceleration.
Compatibility Of The Logo
The logo has been incorporated into all areas to sustain our corporate ID. This
involves the use of a signature logo for all emails, a printing of the logo on our
car, and small keyrings of our logo as an advertisement. The variety of
backgrounds broaden the number of places in which the logo can be placed:
resulting in a logo which constantly fits in with its surroundings. The overall
outcome of the logo is a great signifier of our intentions whilst remaining
instantly recognisable as our own.
USP
In order to stand out from other teams, we designed a new title line using our
logo after various designs on the headings. The importance of our ethos is
constantly proven by our commitment inside and outside of the portfolio. This
strict format resolves any inequalities in visual clashes and enhances your
point of view when reading through the portfolio. Whilst making the portfolio,
our dedication towards sustaining a green environment is prevailed in the
portfolio colours and style; this distinguishes us from other teams with or
without a similar ethos to ours.
CORPORATE ID
Colour Scheme
LEAF1’s colour establishment allowed portfolio
design to be very simple. With hex codes and
eyedropper tools, the sustaining of our corporate
ID was easy to keep consistent
and this allowed a variation of iterations to be
rapidly produced. Out of these iterations, the
most simplistic,unique and clear portfolio
backgrounds could be easily implemented. This
design on the right hand side was one of the
initial designs which used basic geometric
shapes: adopting a more aesthetically appealing
approach with the avoidance of complex
shapes/angles. The all-green background which
is constant in all designs is heavily suited for
LEAF1 and tailored to present our ethos in every
way.
Background Design (1)
Despite producing a functional geometric
background, the wave-background seemed to be
much more simple and appealing for an
enterprise portfolio, as enterprise focuses on
advertisement and social advantages. This
design effectively demonstrates this through the
smooth curves and defined edges which divert
your attention to the more important features of
the portfolio such as the content and iterations.
The overall effect of this background is to blend
in an not stand out while also remaining unique
and representative of our ethos.
Background Design (2)
The last design is a much more complicated
geometric concept, which focuses on a much
more perspective- based design. The different
backgrounds increase the difference between
the two portfolios whilst maintaining
similarities in colour and the message. All three
designs are undoubtedly LEAF which strengthen
our corporate ID and recognisability from the
judges and other teams. The consistency across
the portfolios creates the overall
message and reflects our ethos without words.
Software Used
Inkscape was the most efficient software for
rapid iteration production of the backgrounds.
Furthermore it is released under an open -
source licence, which fits perfectly in line with
our ethos
4
Budget and Resource Planning Risk Matrix and Assessment Constraints
Throughout the year we have a set project schedule that is unlikely
to change, we have very strict time constraints that limits the
Area of Impact
Budget Risk Level
L= Low
R = Resource magnitude of deliverables that we can produce for the project and
What might go wrong? T = Timing Preventative planning
Our main financial overview for the project is in our budget. We M = Medium
H = High
S = Scope
Q = Quality
our sponsors. Adding to this, we are constrained by the frequency of
calculated this in the first few weeks of the project, and between our meetings and for how long we meet; we aim to get in additional
the Charles, Ellis and Zac, we produced a large Google Sheet R - new parts will be
manufactured
Only testing parts 2 weeks
before submission deadline, in
sessions whenever possible, and we work at home to guarantee
Car parts break in testing M
document containing all our planned and expected investments and T - they might not be ready
before the finals
order to leave sufficient time
for manufacturing
that the constraints of time and the frequency of our meetings don’t
the cost of these, as well as including extra funding to support affect our team. Financial constraint is - potentially - the largest
anything unexpected that came up during the project. S - we wouldn’t have
completed a deliverable we
constraint that affects our progress as money provides a massive
Start writing portfolios 4
Portfolios are incomplete H promised
T - not complete before the
months in advance advantage in securing resources for the development of our team,
Early calculations
finals
ethos and car.
Our earliest drafts of the budget were relatively basic, factoring in R - more parts will be ordered We have backup ordering

Order Forms
Materials don’t arrive for our
M T - may run out of time before options from sites with 1 day
merchandise, resources and general admin costs (entry fee, travel etc.). car on time
the finals shipping

These early calculations came to around £2800 as a necessary

minimum that we would need in order to be competitive. The verbal presentation isn’t
edited correctly
The paint is too thickly applied
Someone is ill on the day of
recording the verbal
presentation
Developed Budget
Now, our budget has developed, including everything that we have
We don’t have enough cars cut
invested in, everything that we expect to invest in and total costs of all
else. For example, we have purchased bearings for the wheels of the car,
and on the spreadsheet we have documented the cost of these, and
The website doesn’t work
whether or not we expect to purchase any more of them. Our total at the
Q - will come across as rushed
and will potentially lose us
points
Ask for help from supervising
L teachers who are proficient in
T - will take time to re-edit
which might not be done
adobe premiere. Requirement
before the finals
As part of the school’s
Q - the car could be slower
Sanding down again using a financial system, we had
coarse grit and filling with
M
S - re-applying the paint may
not be complete before the
primer, saving time and
allowing fine tuning of paint
to fill out order forms in
finals
coat thickness order to purchase
S - the presentation might not
products. Charles edited
L
be produced
Q - someone will have to take
set aside a friday and following
monday for filming to give time
the standard form, and
on more lines in the
presentation
to recover
remained in constant
contact with the financial
S - not complete a task before
our deadlines that we set
machine 3 cars, 1 for testing, 1 office in order to
M spare and 1 final a month in
T - might not be ready for the
finals
advance efficiently order parts and
clothing.
S - failed to produce a key
deliverable that we need for
Website doesn’t need to be
completed until after
L the rest of our project
T - we may not be able to get it
submission, giving 4 months to
focus on it

moment is from £3000 to £4000. One of our key pledged investments is

a living wall, which we plan to install in our school as a modern approach
to reducing our carbon footprint. The team kits don't arrive in
time for recording the verbal
presentation
working before the finals
Purchasing
R - we would have to source
Our team budget was only partly controlled by us as it was also
other clothing
T - we might not have any
controlled by our schools finance department. This made it more
M Wear Normal school uniform
clothing before the recording
Q - the video will look less difficult to purchase items, as we had to pass it through the
professional

Ethos
To support our sustainable ethos, we are investing in the least
environmentally damaging option wherever we can, particularly around
our merchandise and clothing. Some components are unrealistic to buy
sustainably friendly, but this is almost exclusively for competition
regulated items, such as the milling block for the cars, the CO2 canisters
and in the past, wheels and axles. Other than these, we have done
extensive research into the best suited materials for 3D printing, which
bearings we should use for the wheel attachment, and several other key
components to the competition.
Current Sponsors
As a starting point, we already had around £400, left over to Ellis and
George from EMERUS (the team we were in, in previous years). At the
moment, we are negotiating with some potential sponsors, but we have
waited until these internal competitions before fully opening up and
going ahead with partnership negotiations,.
department first, but it made our team more financially sustainable
as we could not make any impulsive purchases. When filling out
Risk order forms we had to give the specific item number, quantity and
Due to the nature of term times and school time we have quite strict the cost. The had to be without VAT as that was added on at the
time constraints that, if not followed, could lead to a decline in end. Then, by using a google sheets formula, the total price was
quality of deliverables; it could have a detrimental affect as to what calculated at the bottom. This form is sent to the department and
content makes it into the portfolio and other areas of the project then we remained in communication until the order was put
such as the quality of our manufacturing and hand finishing . This is through.
why we have meetings after school twice a week and work at home
frequently to ensure that no issues arise. We also need to ensure Ordering steps
the long-term commitment of our sponsors to guarantee stable To make it obvious to the finance
finances and the benefits that come with financial stability. department as to what exactly we
wanted to purchase, Charles made
multiple steps on a word document.
He pasted an image of one of the steps
and then labelled it with an
instruction, making it far easier for
finance to order the right thing.

BUDGET AND RISK 5

Google Classroom Whatsapp/Instagram: Communication Matrix
For more informal and quick access messaging, we used Whatsapp and
Instagram as it prevented our classroom from becoming clogged with What to Communication
Google classroom became Who to contact?
communicate? method
When?
our main forum of announcements and comments. Mostly, Whatsapp was used for quick
communication and file questions, responses, direct messages and fast iterations which we Milestone
Teacher Milestones met Face to Face
wanted to share. Instagram’s served a similar purpose, except it was completion
sharing; we shared,
used more for pictures, designs and sketches which we wish to share
uploaded and tracked our Start of year and
with each other, Competition Email / on-line
progress all through google F1 in Schools HQ when information is
registration forms
requested
classroom and its products,
such as google slides. Every Benefits Competition
Sponsors Email Bi-monthly
progress update
week Ellis would set the Fast and efficient communication
others tasks to complete by Instagram allows fast sending and After-school
the end of Friday as that is receiving of messages simultaneously. Team members Team update In person Wednesdays and
Instagram loads images much faster Fridays
when our last session of the
week is. By doing this and seeing their progress, I could track and than Whatsapp which is why we
primarily sent photos through
evaluate our progression in comparison with our targets. Using the
instagram. For any high quality photo Gmail was a common form of communication
Gantt chart and critical path analysis, we could all communicate where sharing, we used gmail. All had access to with our sponsors as it provided a formal but
we were with our tasks and whether or not we would meet our targets; the applications prior to the competition. fast method of updating not only our
google classroom meant we could announce our concerns, and set This is useful as it means we are able to sponsors but also the rest of our
deadlines for our portfolios’ completion. By using this apparatus, we communicate without issues due to our stakeholders, including our teachers and
were given frequent notifications and reminders to complete the work familiarity with the applications. Could occasionally our team members.
on time; as team leader I could track their progress through the share pictures taken on our phone
quickly. This was an important feature
assigned tab on the assignment, and this left evaluation and
for us as it was an efficient way to send The Communication Matrix allowed us to
communicating easy and quick whilst also being suitable and effective. lower quality and instant images for have a clear understanding of of our
feedback on demand. stakeholders are and the methods of
Teachers were also invited to the classroom to oversee our work, communication with them; having a matrix
provide constructive criticism and advice, to take our work to a higher saved us time as we didn’t have to dig and
level. They made sure we were continuing to work collaboratively and search for lengthy periods of time to find out
Drawbacks
consistently and classroom enabled this communication to be easy for how we were going to contact each other.
Progress cannot be tracked very
both parties. Our teachers could upload important messages and effectively. Due to the constant sending
We based our Communication Matrix off of
information, keeping our team up to date with the competition and of messages and comments, it can be
professional versions that we found online;
making it simply accessible for all. difficult for us to track and reflect on
we aimed, as a team, to function as similarly
previous images which were made
to a company - regarding management. By
before. For this reason, we use the
doing this we communicated more efficiently
google classroom for any important
and, using different graphs and techniques,
images/relevant feedback. Difficult to
we were all clear on our roles , schedules
organize and set topics.
and responsibilities. Our sponsors were also
able to be involved in the project as we
Overview frequently met with representatives in
For the most past, these forms of social person to discuss the best way forward for
media have been a vital means of our team and our deadlines.
communication and instant feedback for
all members of the team- with all factors
of the project being eased with the use
of these.

COMMUNICATION 6
Status Reports
Using Status Reports
Status reports were filled in every two months,
we found that a two month interval meant that it
left enough time for significant changes and
deadlines to happen within the scope of the
project.
The status reports would be filled in by Ellis (the
Team Leader) and shared with the team when
we had a meeting; we found that the status
reports were a good method of reflection and
improvement moving forward. The reports were
a good visual aid for development, and by
keeping consistent intervals we were able to
work effectively whilst picking up on key issues
than arose: external and internal issues.
Status reports were the main form of monitoring
for our team whilst most of the control was
self-enforced by the individual members.
MONITORING & CONTROL
Constraints and Drawbacks of Status Reports
Whilst the reports were a good visual aid, they lacked depth
when it came to describing issues and future progression.
Our discussions proved more time worthy than creating more
in depth reports as issues that weren’t spotted by Ellis (Team
Leader) could be brought up and noted; without the meetings
we wouldn’t have developed at as fast a rate as we have
throughout the project.
The reports did take up a lot of time to complete and this
time could’ve been spent elsewhere developing our
relationships with our sponsors for example; this meant that
as we got closer to the end of the competition, time became
a higher priority constraint.
Whilst the reports would allow us to solve issues and plan, by
the end of the project there were few issues and we had a
clear idea of what we had to complete therefore making the
status reports redundant.
Changes to our Status Reports
The status reports ended up taking too long to complete
when we reached busier points in our scope. We decided that
they would adapted to be more discussion based and
collaborative to save time; statistics, like the ones above,
began to be included in the reports to make the creation of
the reports more efficient and more visually helpful.
We also decided that getting teachers involved would help us
resolve any issues that the Team Leader couldn’t solve; this
also meant that we could save even more time; our
deliverables would be better quality.
Teacher Involvement
Resolving issues
When the Team Leader didn’t have time to resolve
smaller issues, they would be delegated to one of the
responsible teachers; this meant that more time was
devoted to increasing the quality of our deliverables.
Our teachers were also involved in controlling our
schedule and scope; keeping us on track during the
holidays was a major issue and the teachers were
able to aid us in keeping in line with our deadline.
However, we couldn’t rely on teachers too heavily
otherwise we would end up becoming complacent
and delegating too much work for them to deal with;
as important as they were for resolving small issues,
resolving them ourselves would also be vital to
producing high quality deliverables.
Monitoring - Teachers
As a student led project and team, occasionally a lack
of respect of the team leader was shown when he
had to make harsh decisions; due to the relationship
with our teachers (who are stakeholders in our team)
we were able to rely on them to aid the Team Leader
and back him up when it was needed.
Teachers were also encouraged, by our Team Leader,
to make status reports of their own which would then
be passed to the Team Leader for our team to
discuss; we found that having external input from our
stakeholders helped us find issues or solutions that
we hadn’t previously noticed. We tried to do the
same with our sponsors, however we found that in
person meetings were far more suitable and effective
when it came to discussing solutions as our sponsors
couldn’t monitor our team’s school meetings in the
same way our teachers could.
As the teachers became more involved in the
monitoring our our project, we found that the Team
Leader became more efficient in dealing with
deadlines and scope having observed and learnt from
the teachers; our only regret is not having more
teacher involvement from the start as that would
have guaranteed high quality deliverables, consistent
through our team
7
Outreach - Open Evenings and Students Outreach - CCCU Outreach - Sustainability
As a team, we travelled In our school, we have a group called LEAF
In order to reach our goal of getting more students involved in the to our local university
which tackle environmental issues regarding
project, we aimed to not only publish our documents, but also get Canterbury Christ Church
to showcase our project but to also get help with our car. We illustrated the school. They have organized multiple
engaged with other schools and potential teams within our own school.
our focus on sustainability and advertised the project to a wider litter pick-ups on the field, which our team
To do this we were involved in our schools open evening, showcasing
audience. It has allowed us to connect to the university and create more volunteered to partake in. They have instituted
our team and the competition to a large majority of the people wishing publicity for our team, with the technicians actively discussing our car many more bins across the school and made separate recycling bins
to come to the school. This creates interest into the project for new and the competition. While we were there we we toured around the and general bins to reduce waste going to landfills. They have made
students and might even influence their decision into what school they newly built facilities, seeing top of the range machines, multiple multiple planters which have a variety of vegetables and plants
pick. computer rooms and large workshops.
reducing our schools carbon footprint. Members of LEAF spoke to the
The Engineering Department was local council about how climate change should be seen as a national
As a team we also ran an assembly for KS3 students, inspiring them to
extremely helpful in developing our emergency and be taken seriously. This shows our school's
further get involved with the competition. This was highly successful, as
car, offering advice with CFD commitment to environmental sustainability. LEAF organize a ‘zero
later that year Langton F1 had its largest ever intake of students, with simulations, helping to refine our waste week’ where all students and members of staff attempt to
over 60 new participants joining. This is amazing news for us, as we finishing processes, and offering generate no waste at school, by reusing items instead of throwing
managed to achieve our goal of getting more of the local community opinions on the car design and them away. The week also raises awareness of the issue at hand and
involved with the competition from the get-go, meaning any extra what could be improved in future
influences people into being more green.
successes only added to our victories. stages of the competition.
Unfortunately our collaboration has
only just started to come into fruition, but we are working on taking We are working with LEAF to try build a living wall in the research
Of course we didn’t stop there, as we also got heavily involved in open advantage of their materials testing facilities, and Zac is working on the centre at our school. This would offset our total carbon emissions as a
days at school. For the year 6 open evening, held in December, Zac feasibility of continuous carbon fibre 3d printed parts. team allow us to become far less environmentally damaging. We
provided CAD/CAM demos, showing potential future engineers the
would be fully funding the project and be responsible for most of the
incredible capabilities of digitised design and manufacturing, and Expanding upon our Open Source
Ethos, Christ Church is also able to planning for it, working with the members to make sure it is optimised
channeling the visitors towards the main F1 Display. From there the rest
help expand the knowledge we can for lessening our carbon emissions.
of the team conversed with families, racing development prototypes of
share with future teams. Both
the car, and explaining the competition’s format. Almost every group through allowing us to publish full By this outreach and partnership we move one step forward into being
that viewed the exhibit were instantly hooked, with many families reports into material properties completely environmentally sustainable and creating a greener and
returning after their tours had ended to further get engaged with the regarding the competition, and also
eco-friendly future for our school.
activities, a promising action that provides us with significant trust that by expanding our own understanding
students will actively engage with the project for many years to come. of the engineering process of a
project such as this, meaning we can better educate others about the
process.
Furthermore, we helped upcoming Entry class teams, such as Korallium, This is the
a like-minded, sustainability focused team who is competing this year, percentage of
schools which
Advancium, a brand new team hoping to enter 2023’s competition, and
think becoming
Hex Racing, a development class team from our school. We provided more eco-friendly
them with CAD / CAM lessons, help and mentoring in order to help them is important. We
get a full grasp of the core concepts behind these difficult to learn believe this
technologies. We also gave guidance on Project Management, Ethos and number should be
Brand Building, as well as helping them get involved with the open days. 100% and are
working to
We hope these teams become major contenders in the F1 in schools
contribute our
global community, continuing our open source goals and taking the
part in being
competition to the next level for many years to come. eco-friendly.

MARKETING
MARKETING
8
Here at LEAF1, we aim to secure sponsorship for three main reasons:
● Capacity
● Capability
● Impact
Creating capacity means acquiring knowledge and experience beyond
which we have in the team; we need capability as it allows us to be able
to do something beyond that we could do ourselves; impact is
extending the reach of the project through an expanded network of
partners.
Sponsor Selection
When selecting sponsors we created a shortlist of companies based on
their ethos, capacity and capability. First and foremost, the sponsor had
to focus on being sustainable and, if possible, be open source. This was
key as it meant we could work with our sponsors to try to build a more
sustainable future for our team. We looked for technical support, in
hope of being supplied with manufacturing technology and IT hardware
to improve the design, testing and production of our car. We searched
for companies that could provide development capability, providing
access to engineering labs and research and development facilitated by
university technicians.
Sponsorship System
Our sponsors benefit from us through the advertising of their logo on
our car. We have a tiered advertisement system ranging from platinum
to bronze, platinum being the highest tier and being the largest and
most visible. Therefore, depending to what extent they sponsor us, they
will get more obvious or less obvious advertisement; this benefits the
sponsors as it attracts more potential customers to them and increases
the awareness of their brand or product. The sponsor benefits through
promoting a school project as it improves their brand image in the
public eye. Our team benefits as the companies have the opportunity to
sponsor us financially, with equipment or by tutoring and mentoring our
team members.
Sponsorship - Open Source
To fit with our ethos of sustainability, we aimed to not only sustain the
environment, but also of intellectual ideas within F1 in schools. We
aimed to do this through publishing our files, portfolio and ideas to our
website , and aimed to find sponsors that reflected this philosophy
within their own industries. This is an increasingly popular act for
companies to endorse, as the right to repairability movement has grown
in popularity over the last few years.
To fit within our pool for sponsorship selection, companies had to meet
at least one of the following criteria:
● Publish files allowing clients or companies to repair, upgrade or
build parts for their products
● Publish information regarding their products that promotes
overall growth within the industry they are involved in
● Not file for patents that strictly limit innovation (however
prevention of clone products was permissible)
After researching potential partners, and putting them through our
selection process, 4 were identified as ideal candidates. These were:
● E3D, 3d printer component manufacturer based in the UK
● Prusa Research, 3d printer manufacturer based in Czech
Republic
● Framework, upgradeable laptop manufacturer based in the US
● Polymaker, filament manufacturer based in the US
We subsequently set out goals for partnerships with the respective
companies, sending custom written emails to them.
Framework
One of the companies we have contacted is Framework, a computer
company who specialise on making the technology industry sustainable
and cutting down on waste. This is a perfect sponsor for us as they
focus heavily on environmental sustainability and could allow us to
upgrade our hardware in the most sustainable way we can, whilst being
able to publicly promote the growing right to repair movement. We did
not get a response from Framework before the competition deadline.
Sponsorship - Sustainability
Environmental sustainability is a theme that runs deep within our team,
with members who have previous experience working on a successful
development class team who’s ethos was built around it. Wishing to
continue this focus on environmentalism, we aimed to contact sponsors
who shared this mindset with us. We set some criteria that companies
must fit within in order to set up a partnership with them:
● Pledge to reduce or entirely offset their carbon emissions
● Use recyclable packaging for shipping purposes (if applicable)
● Use partially recycled, or recyclable materials in their products
(if applicable)
● Willing to work with and develop the team’s approach to
sustainability
SPONSORSHIP
SPONSORSHIP
Contacted - Tesla, Rimac, Coral Eyewear, Framework, Polymaker, Ikea,
Octopus Energy
Successful - Octopus - said they would have but another team had
contacted first, polymaker - supplied filament, coral eyewear - set up
contacts within formula E industry for us.
E3D
Another we contacted was E3D, an FDM printer component
manufacturer based in the UK. We contacted them due to them being
open source, and their CEO at the time we wrote to them was a big
inspiration behind us making the team open-sourced. However there
was unfortunate timing around us contacting, as Sanjay Mortimer, the
CEO died only a few days later of unknown causes. This meant the
company was unable to sponsor us at this moment in time, however
have expressed interest in building collaborations in the near future.
Prusa
Prusa Research was another ideal choice as they produce the machines
that both Zac and school use on a daily basis, thanks to being
open-source, competitively priced and offering unrivalled print quality in
their class. Unfortunately our email did not get through to the company,
however we have plans to build a collaboration through the school with
them in the coming months.
Polymaker
We contacted Polymaker through Langton F1, as we realised the
potential for a material supplier benefiting all teams, and allowing them
to take advantage of our knowledge and their resources to better print
their components. Polymaker sent us over £1,000 in equipment,
filament and storage solutions, and provided technical help for younger
teams where we could not provide it.
Sponsorship - Email
In the emails to potential sponsors we made sure to include 6 major
ideas. The first was our heavy focus on sustainability, we conveyed our
ideas for the future to make us more sustainable and how they could
help with this goal. We included an overview of the competition and all
the general information a sponsor would need about the competition.
We include how the relationship would be mutually beneficial and
displayed the tiers of sponsorship and how they would be advertised.
We also included what the return on their investment would be and how
their sponsorship would benefit us.
9
Social Media
Initial Steps
Our first steps into Digital Media were with the
opening of our Instagram account and
Facebook page. So far with these, we have
generated some interest from other teams, as
well as students around the country and others
who are interested in the project in general. We
are currently working on our campaign, and we
expect that shortly we will have allocated the
time in our meetings for one of the team
members to update these accounts with new
posts, stories and hints of what is going on
behind the scenes with our development as a
team.
Outreach
We make good use of social media platforms
such as instagram to spread our ethos and
our work to our followers. We post
developments of our car, our upcoming
events and other team announcements. We
enjoy the plentiful support of our fellow
students each day towards our efforts. We
intend to use our growing platform to connect
with sponsors and inspire our students. Our
next post will further reveal our car and
sponsors, and will include insight as to why
we are so fast on track.
Future Developments
We hope to engage with our instagram
followers more frequently than we have
been, due to9 our concentration on the
project. We are now posting a minimum of 1
post per week in order to keep our followers
updated on our progress- however, we also
plan to spread environmentalism and
sustainability through supporting and
collaborations with charities (many of which
we are currently in touch with). We also
hope to pursue our open source ethos
through instagram; we’s like to achieve this
through sharing information such as CAD
files, corporate ID information
School Promotional Video
Function
When our school decided to produce a promotional video which served the
purpose of gathering sponsors for teams at Simon Langton Grammar (our
school) and spreading word about the competition to the local community.
The video entailed short clips nof many members across a range of groups so
that the whole f1 community in our school could be represented in one video.
George was the most occurring member of our team in this video as he talked
about F1 in schools and his purpose as the manufacturer. This video can be
found at Simon Langton’s Youtube channel.
Our Involvement
Taking part in this video was something we felt that it was key component in
fulfilling or ethos. Our team manager played a key role in the technical
production of this video- from light control to camera control. Our R&D
manager also played a key role in the development of the script for this video-
having written much of it- and operated the teleprompter during filming.
£10,000 for f1 in schools at the Langton was raised after we shared it to a
range of companies: with all of it being shared with other teams- which is
another example of how we have support local F1 In Schools communities.
Furthermore, we have shared the video with local primary and secondary
schools to involve them in the project: as a larger competition, causes more
innovation.
Team Promotional Video
Function
For our team’s individual promotional video, its purpose was to display each
member of our team and give a brief outline into their role and specifics into
how each member contributes uniquely to the team. This allows others to
understand the dynamic of our team and how we work together to ensure the
most successful outcome after each stage in the competition. The video also
served the purpose of being a tool to show potential sponsors our team so
that they know who and what they are sponsoring when they contribute to our
team.
Production
When we created the verbal presentation, we desired for it to not only serve
the purpose of displaying our team to potential sponsors, but it also serving
the purpose of sharing what we stand for (and how we contribute to the team)
to our social media followers and other F1 in Schools teams. Each room has
been chosen to most accurately represent the roles of the members in shot,
and each member has tried to incorporate our ethos of “Open Sustainability”
in their verbal speeches.
DIGITAL MEDIA 10
Peer Assessment Future Plans Assessment

What we did well this year?

This year, despite external pressure from exams, we
managed to produce high-quality deliverables that met
our quality criteria; we set the criteria to a high standard
as we aimed to engage with the project as much as
possible to gain an in depth knowledge of what it is like
to plan, organise and execute a student-led STEM
project. We all hope that the work we have produced is
to a high enough standard that we will advance through
to the national finals; we have already begun planning
and designing for the National finals as we want to
improve, even further, upon the deliverables that we
have produced.

Drawbacks of the Self & Peer Assessment What are our plans for post-Regionals?
unfortunately, the use of numerical ratings means that Post regionals we plan to refine our website and open
an accurate representation of the performance of us source file uploads, expanding our social media
and our peers could not be given. In restricting presence in the build up to regionals, hopefully
ourselves to this we severely limited the improvements increasing the number of potential future teams who
we could all make to our work in future years. tune into the broadcasts, and get inspired to become
How we used Self & Peer Assessment
Furthermore, many of the scores were conflicting, involved in the coming years. We hope to build our
We used our peer and self assessments to reflect
meaning an averaged result had to be used for the final partnerships with sponsors and other students in the
upon our time in the competition, identifying
chart, which further increases the inaccuracies. In school, and set up sister teams in local schools who can
where as individuals we could improve our work
future we will look to use a more in depth and get full tuition from our members in their respective
ethic, quality of work, and our attitude towards
discussional form of feedback and assessment to truly specialisations.
the project. We hope to use the results from this
to determine how we progress into future understand the nature of what can be improved or
seasons, and our engineering careers as a whole. adapted.
The peer assessment also allowed members of
our team to express who they think should
continue further into the competition if they
wished to do so. Areas to improve upon
We want to expand our work with gaining sponsors for
What we found out from Self & Peer
us and Langton F1, increasing the possibilities the
Assessment
school and teams have to further develop their teams.
From the peer assessment, we identified where
Our team lacked sponsorship as we had helped our
some team members have struggled in the
school’s project as a whole gain funding, in future we
competition, and where others have thrived. It
would like to focus on gaining more team-based
showed that some of us would prefer roles in
sponsorship whilst ensuring that the school also had
other areas, and those who don’t wish to continue
the financial support, through sponsorship, to continue
due to exam pressure that is building up to next
providing us with opportunities to further our research
year, when we will sit our GCSE’s. The assessment
and knowledge.
also allowed members of our team to realise what
areas of their role they could adapt or improve
upon.

EVALUATION
EVALUATION

11