LOI AND TRANSPORT DETAILS

Date of LOI : 11 March 2024

Attention: Transporter

Commencement Date After successful induction

Cargo / Commodity Coal

Vehicles Required 4x 34 Tons Side tipper

Loading Point Brits

Offloading Point Brits

Rate R20 per ton no VAT

Diesel On Transporter

Distance 7km Roundtrip

Number of Loads 4-8 loads per day loads depends on driver

Payment Terms End of Shift (18:00-21:30)

Contract term 12 months Renewable (Continuous Mine Operation)

GIT Insurance Requirements R 350,000.00

Public liability R 5 000 000

Permits N/A
 Induction Loading site

Documents Requires on
accepting LOI

Make, Model, Vehicles registration, Trailers registration,

Spread Sheet:

Driver’s required: 2 x Drivers per vehicle

Stop blocks, rotating yellow light, reverse hooter, 9 kg fire extinguisher,

and tri-angle.
Vehicle requirements

Special Instructions Good Tarps and Straps. Drivers must have PPE.

POD Documents Only Original documents will be accepted. POD Stamped & signed
include originals. Waybills & manifests

Vehicles Required 34 tons side tippers

Registrations of truck (horse), both trailers. Git approval, tracker

Documents Required documents, drivers IDs, drivers licences and medicals (latest) and road
worthy certificate

SIGN MANDATE LETTER

ANNEXURE 2

TERMS & CONDITIONS

• Invoicing and payment:

• No invoice will be processed without Order numbers and ORIGINAL POD’S;

• Must be submitted immediately after delivery in order to be paid timeously;

• Delivery notes MUST reflect the relevant Order number at all times.
• Loading and Off-loading:
• Drivers must check tonnage and quantities prior to departure from their loading points;
• All fines and/or delays due to overloading, will be for the Contractor’s (your) account;

• The Company (we) will not be held responsible for short loading if not informed prior
to departure from collection points, and tariffs will be adjusted accordingly.

Fines and Penalties:

The Contractor is responsible for all fines or penalties related to Traffic offences, Permits,
Overloading or delays in loading and offloading. No claims for the above will be accepted.

Late loading and off-loading:

The Contractor is responsible for any claims arising from vehicles being late at the loading
or offloading points.

Withdrawing of trucks:
The Contractor must give 30 days’ notice prior to withdrawing trucks; otherwise a penalty
of 50% of the invoice amount will apply.

SPECIAL CONDITIONS AS PER SHEQ STANDARDS

6.1 Conduct of Drivers

The Driver will at all times:
• Conduct himself courteously towards all other road users and personnel;
• Maintain a clean and neat physical appearance at all times;
• Obey and comply with all safety and security rules;
• Adhere to speed limits of 20 km/h to 40km/h as applicable on loading and offloading sites.

6.2 Protective clothing

The Driver will at all times on loading and off-loading sites, wear the following:
• Hard hat
• Reflective jacket and Overall bins
• Safety boots
• Protective goggles and Earplugs

6.3 Protected equipment for Trucks

The trucks will be equipped with the following at all times while loading and off-loading:
• Fire extinguisher (9kg) • Orange rectangle light (probe Light) • Reverse horn.

7 VERY IMPORTANT RE CONDITION OF TRUCKS

• No Open or Loose wiring on any vehicle
• No Oil leaks
• No Cracks on the loading bins or around the fi h wheel
• Only cerficated welding will be allowed on the bins
• Tyres in good condition
• Wheel nuts to be all in place.

ANNEXURE: 3 DOCUMENTS NEEDED BY TRANSPORTER ON ACCEPTANCE OF LOI (ALL

IN PDF FORMAT)

• COPY OF HORSE
• COPY OF TRAILER 1
• COPY OF TRAILER 2
• COPY OF GIT (INSURANCE)
• COPY OF TRACKER
• COPY OF DRIVER/S LICENSE/S AND PDP
• DRIVERS MEDICALS
• COPY OF DRIVERS ID COPIES
• COPY OF ROTRAN
• ROADWORTHY CERTIFICATE
• PIC OF FRONT OF HORSE

I have read and understood the terms and conditions of this LOI.

I................................................................................... Accept this LOI,

Signed at .................................... on the............... (Day)............... (Month)............... (Year).

.......................................................................... (Signature).