Fieldwork Leader’s Health and Safety Checklist

Fieldwork Course

Dates

Name of Fieldwork Leader

Signature

Date

The emergency kit is to be kept with the leader at all times and staff and students informed of its whereabouts.

Please omit tasks if not applicable

Timescales Arrangements Completed Comment
Section 1

Tasks to be
undertaken at
least 1 month
before trip

1 Fieldwork risk assessment prepared to identify

significant hazards and appropriate risk control
measures

2 Itinerary for trip prepared

3 Travel arrangements organised

4 Travel insurance organised

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5 Drivers registered with University and minibus
drivers trained

Permission to work on site agreed

6 Provision for disabled organised

7 Suitable accommodation organised

8 Itinerary for trip prepared and communicated to all

fieldworkers

9 Participants briefed on the likely hazards associated

with the field trip and practices that need to be
followed to adequately control the risk

10 Participants trained to use equipment required for

their work activities

11 Competent leaders

12 Health questionnaires completed to check fitness

and health of participants

13 Vaccinations (if necessary)

14 First aiders available

15 Appropriate staff to student ratios

16 Management responsibilities (including deputising

arrangements)

17 Appropriate protective clothing (eg waterproofs, sun

hats, walking boots)

18 Appropriate safety equipment (eg gloves, hard hats,

life jackets)

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19 Communication system

20 Documents / passports / visa /consent form

(permission to take action incase of emergency eg.
blood transfusion) / medication details (availability
of replacements)

21 Insurance checks

22 Other considerations:

Section 2

Tasks to be
undertaken at
least 1 week
before trip

1 Protocol for safe working (including emergency

action) prepared plus where the emergency pack is
found containing kit and documents

2 Review of health questionnaire to determine no

changes in condition

3 Appropriate first aid kit available and fully stocked

4 Survival kit

5 Vehicles checked for roadworthiness

6 Staff made aware of their responsibilities to the

University, staff and fellow students as part of the
safety briefing before the field trip.

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7 Other considerations:

Section 3

Tasks to be
undertaken at
least 1 day before
the trip

1 Emergency food

2 Other considerations:

Section 4

Tasks to be
undertaken at
least 1 hour
before trip

1 Visual vehicle check for roadworthiness

2 Students made aware of their responsibilities to the

University, staff and fellow students as part of the
safety briefing before the field trip.

3 Other considerations:

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Useful Information:

● Accident Reporting - Accident Reporting Form & Accident Reporting Guidance

● Emergency Management Framework - https://thehub.bathspa.ac.uk/reference/emergency-management/emergency-

management-framework

● SHE website -https://thehub.bathspa.ac.uk/reference/health-and-safety

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