[insert name of Company]

[insert address]

MEMO No. 01

TO : [insert name of employee]

RE : NOTICE TO EXPLAIN
DATE : [insert date]

This refers to reports that have reached the management concerning your
ABSENCE WITHOUT LEAVE/PERMISSION and ALLEGATIONS OF
CONSPIRACY TO COMMIT QUALIFIED THEFT. As you may be aware, these
acts constitute sufficient ground for disciplinary action, including suspension
and termination from service.

In this light, you are required to explain in writing within FORTY-EIGHT

HOURS (48) from receipt of this NOTICE why you should not be sanctioned for
your acts. Moreover, please attend the conference to be held on [insert date]
at [insert time] at the Company’s Office as this will give you additional
opportunity to verbally explain your side.

Failure on your part to submit a written explanation within the given period and
attending the conference shall constitute a waiver of your right to be heard.

In addition, considering the nature and gravity of the offenses you committed,
the Company deems your continued employment to pose a serious threat to the
life or property of the Company and/or of your co-workers. As such, you are
hereby placed under PREVENTIVE SUSPENSION FOR THIRTY (30) DAYS
pending investigation of this incident, effective upon your receipt of this letter.

Your written explanation shall form part of the records of this case. After due
deliberation, a decision shall be rendered based on the available records.

For your strict compliance.

________________________
Sole Proprietor

RECEIVED BY:

________________________
[name of employee]

Date: __________________