HAND OUT FOR ICT- QUARTER II

Formatting text
Formatted text can emphasize important information and help organize your document. In Word, you have
several options for adjusting the font of your text, including size, color, and inserting special symbols. You
can also adjust the alignment of the text to change how it is displayed on the page.
TO CHANGE THE FONT SIZE:
Select the text you want to modify.
Click the drop-down arrow next to the Font Size box on the Home
tab. A drop-down menu appears.
Select the desired font size from the menu. Alternatively, you can
type the value you want and then press Enter on your keyboard.
TO CHANGE THE FONT:
Select the text you want to modify.
Click the drop-down arrow next to the Font box on the
Home tab. The Font drop-down menu appears.
Move the mouse pointer over the various fonts. A live
preview of the font will appear in the document.

TO CHANGE THE FONT COLOR:

Select the text you want to modify.
Click the Font Color drop-down arrow on the Home tab. The Font Color menu
appears.
Move the mouse pointer over the various font colors. A live preview of the
color will appear in the document.

TO CHANGE TEXT ALIGNMENT:

Select the text you want to modify.

Select one of the four alignment options from the Paragraph group on the Home tab.
Align Text Left: Aligns all selected text to the left margin
Center: Aligns text an equal distance from the left and right margins
Align Text Right: Aligns all selected text to the right margin
Justify: Aligns text equally on both sides and lines up equally to the right and left margins; used by many
newspapers and magazines.
TO USE THE SAVE AS COMMAND:
Save As allows you to choose a name and location for your document. It's useful if you've first created a
document or if you want to save a different version of a document while keeping the original.

• Click the File tab.

• Select Save As.
• The Save As dialog box will appear. Select the location where
you want to save the document.
• Enter a name for the document, then click Save.

TO CHANGE PAGE ORIENTATION:

• Select the Page Layout tab.

• Click the Orientation command in the Page Setup group.
• Click either Portrait or Landscape to change the page
orientation.
• Landscape format means the page is oriented horizontally,
while portrait format means it is oriented vertically.
TO CHANGE PAGE SIZE:

• Select the Page Layout tab.

• Click the Size command, and a drop-down menu will
appear. The current page size is highlighted.
• Click the size option you want. The page size of the
document changes.

LINE SPACING
Adjusting the line spacing will affect how easily your document can be read. You can increase spacing to
improve readability, or reduce it to fit more text on the page.
Line spacing can either be measured in lines or points. For example, when text is double spaced, the line
spacing is two lines high. On the other hand, you might set 12-point text with something like 15-point
spacing, which gives enough height for the text plus a little extra space. You can reduce the line spacing to
fit more lines on the page, or you can increase it to improve readability.
TO FORMAT LINE SPACING:
1) Select the text you want to format.
2) Click the Line and Paragraph Spacing command in the Paragraph group on the Home tab.
3) Select the desired spacing option from the drop-down menu.
Text boxes are useful for helping to organize your document. They are basically treated the same as shapes,
so when you insert a text box you can format it by changing its fill color, outline color, and shape style, as
well as create WordArt and add 3D effects.
You may want to insert a text box into your document to draw attention to specific
text or have the ability to easily move text within a document. Text boxes are
basically treated the same as shapes, so you can add the same types of effects to
them and can even change their shape.
Text boxes
Text boxes are useful for helping to organize your document. They are basically
treated the same as shapes, so when you insert a text box you can format it by
changing its fill color, outline color, and shape style, as well as create WordArt and
add 3D effects.
TO INSERT A TEXT BOX:
1) Select the Insert tab on the Ribbon.
2) Click the Text Box command in the Text group. A drop-down menu will appear.
3) Select Draw Text Box.

TO APPLY A QUICK STYLE TO TEXT:

A quick style will automatically apply several effects to your text at once. You can then refine the look of
your text by adding or modifying text effects.
1) Select the text box, or select some text inside of the text box. The Format tab will appear.
2) Click the Format tab.
3) Click the Quick Styles command in the WordArt Styles group. A drop-down menu will appear.
4) Selecting a Quick Style
5) Select the desired style preset to apply the style to your text.
6) After you have applied a quick style, you can still modify the font or font color from the Home tab if
you want.
TO CONVERT REGULAR TEXT INTO WORDART:
For text to be formatted as WordArt, it needs to be inside of a text box. However, there's a shortcut that
allows you to convert text into WordArt even if it's not in a text box.
1) Select the text you want to convert.
2) Click the Insert tab.
3) Click the WordArt command. The Quick Styles drop-down menu will appear.
4) Converting text to WordArt
5) Select the desired quick style.
6) Word will automatically create a text box for your text and apply the style to the text.
7) After converting to WordArt
8) Some effects, such as shadows, can be added from the Text Effects menu in the Home tab. When you
add effects in this way, it will not place the text in a text box.
INSERTING CLIP ART AND PICTURES
Adding clip art and pictures to your document can be a great way
to illustrate important information or add decorative accents to
existing text. You can insert images from your computer or search
Microsoft's extensive selection of clip art to find the image you
need. Once an image has been inserted, you can format text to
wrap around the image.
1) To locate clip art:
2) Select the Insert tab.
3) Click the Clip Art command in the Illustrations group.
4) The Clip Art command
5) The clip art options appear in the task pane to the right of the document.
6) Enter keywords in the Search for: field that are related to the image you want to insert.
7) Click the drop-down arrow in the Results should be: field.
8) Deselect any types of media you do not want to see.
TO INSERT A PICTURE FROM A FILE:
1) Place your insertion point where you want the image to appear.
2) Select the Insert tab.
3) Click the Picture command in the Illustrations group. The Insert
Picture dialog box appears.
4) Inserting a picture from a file

Select the desired image file, then click Insert to add it to your
document. To insert a picture from a file:

1. Place your insertion point where you want the image to

appear.
2. Select the Insert tab.
3. Click the Picture command in the Illustrations group. The
Insert Picture dialog box appears.
4. Select the desired image file, then click Insert to add it to
your document.
CHANGING TEXT WRAPPING SETTINGS
When you insert clip art or a picture from a file, you may notice that it's
difficult to move it exactly where you want. This is because the text
wrapping for the image is set to In Line with Text. You'll need to change
the text wrapping setting if you want to move the image freely, or if
you just want the text to wrap around the image in a more natural way.
1) To wrap text around an image:
2) Select the image. The Format tab will appear.
3) Click the Format tab.
4) Click the Wrap Text command in the Arrange group.
5) Select the desired menu option. The text will adjust based on the option you have selected.