一″

I I.K Gujral Punjab Technical University Jalandhar, Kapufthala

Dr, Paramjit Singh Estd. Under Punjab Technical University
Controller of Examination Act.1996 (Punjab Act No.1 of 1997)
E. Maif. coeptu@gmail.com Jalandhar Kapufthala Highway,
Kapurthala-144603
Ref No.: IKGPTU/CoE| 1G ST Dated:so/
"?/ 2^Ll
Current Manual of Examination Automation System
The functional requirement of Automation System in Examination must have
complete working solution with software that includes but not limited to Web based
Online Applications System, Online Documents Delivery and Verification of
documents system, Double Entry system (online Module), online Delivery of
Documents / Question papers (online Module), EDP cell Management system as
discussed below in detail:
Web based Online Applications System

Module Detai:s
Creation of Logins for .
Organizations Users
o
Institutions
.
All Faculty Members
.
All Students
Correspondence: Dispatch of letters, Notices and Other Documents etc in
concerned Logins.
.
Organizations Users
o
Institutions
.
All Faculty Members
.
All Students

Online Admissions . Online Admissions from the logins of Institutes.

. Control of admission with Sanctioned Intake.
. Online filling of Basic information of students
from the login of Students.
. Uploading of Photo and Signature from the login
of students.
A::otrnent of Ro‖ No o Automation System for the allotment of
Registration cum Roll No for new Admitted
Students.
Online Filling of Examination Forms . Online Filling of Examination Forms from the
logins of Students.
o Correction in wrong filled examination in the
login of Institutes.
. Online fee deposition
. Creation of cut lists of duly filled Examination
forms.

Strength of Students . Strength of Students Examination Center wise,

Course wise, Branch wise and Subject wise for
Printing and Dispatch of Question papers.
o Strength of Students Examination Center wise
for Dispatch of Answer sheets.
Admit Cards o Availability of Downloading (PDF) and Printing of
admit cards in the login of
Institutes/HO D/Students.
Conduct of Examination o Creation of logins for Supdts, PCC, Observers
and Flyinq Squad for Conduct of Examination.

trr
´︶
. Online Correspondence with Supdts, Obseruers
and Flying Squad through their logins.
. Updating of Daily Repoft of examination centers
from the concerned logins.
. Updating of Absentee record of the students
from the login of Supdt.
. Updating of Daily Damage / Missing of Answer
sheets.
. Printing of Secrecy memo with generation
automation Secrecy code.
Online Internal Theory and Practical Allotment of Department/Branch to HOD by
(Internal and External)Awards Institute.
Allotment of subjects to Faculty members by
HOD.
Updating of Internal Awards from the logins of
Faculty members.
Facility of updating of awards by direct entry as
well as through Excel files.
Downloading of awards in PDF for keeping in
record of uploaded awards by all Faculty
member login's.
Provision of Printing of uploaded awards.
Facility of unlocking of subjects allotted to
faculty members for Correction of wrong filled
awards.
Downloading of awards in excel files in the login
of University loqins.
Uploading of Results in Logins of . Showing of Internal Theory and Practical
Students (Internal and External) awards in the login of
students after updating by faculty members.
. Uploading/showing of External awards in the
loqin of students before declaration of result.

EDP Ce‖ Management Systern

Module Detai:S

Student's Ledger . Facility of student's ledger which includes

basic information, detail of each semester
result in which students appeared in various
examination is required on single click.

Detail Marks Cards . Exporting in PDF in system is required for

printing of DMCs.
. Facility of printing DMCs is required to enable
the printing of DMCs at institute level to
minimize the period to issues the DMCs to
the students
Degree o Provision of Degree and PDC required in the
system for printing of degree
. Exporting in PDF in system is required for
printing of Degree.
r)
‐ ´
Other documents . Provision of Migration certificate, Transcripts
″
in PDF formats

UMC Cases . Holding of all processes of the student

caught under UMC
. Facility of control of UMC results as per
norms of the university.

Controtler of Examination
IKGPTU, Jalandhar
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K.Gttral punjab Technical University Jalandhar

=。
Examination Depaftment
Ref. No. IKGPTU/coil q6rX Dated ftlse t
'30

Details of Implementation of E-Gov. Examination Operation

Year Login ID issue Login ID Admit Result Degree issue

for the current issued to Card Deciared During the
Academic the lssued for the Academic Session
Session(Newly previous to the students
Admitted Academic students of a‖the
students) Session's of a‖ sessions
Students the
sessions
2018 446 1591 2037 2037 260
2019 731 4311 5042 5042 261
2020 969 3969 4938 4938 331
2021 NA 2871 2871 2871 247

Details of Implementation of E-Gov. Examination Administration

No. of Exam No. of Evaluation No. of Nodal Centres

Vear Centres established Centres established established
2018 4 4 NA
2019 8 8 2
2020 8 8 4
2021 Exam Conducted online

み、
(Dr. Paramjit Singh)
Controller of Examinations
Comrclbof Examlmtlon
IL G PuFb lcilcd University
Jrbndnr
I.K Gujral Punjab Technical University Jalandhar, Kapurthala
Dr. Paramjit Singh Estd. Under Punjab Technical University
Controller of Exam ination Act.1996 (Punjab Act No.1 of 1997)
E. M ail. coeptu@qmail.com Jalandhar Kapurthala Highway,
Kapurthala-144503

@q "配
「3¶ 91カ 2ヽ

Any Additional Information

Online availability result notification and Documents like Detail

Marks card, Provisional degree certificate, Degree certificate and
Migration certificate in respective login with QR bar code facility
(after replacing 2-D barcode) for verification with smart
phone.(2018).
Monitoring of Examination Centres with CCTV Cameras. (2018)
●

Online Tracking of Answer sheets for Manual Evaluation. (2018)

●

Online Filling of Examination form and Online Fee deposition directly

●

from respective login of Students. (2019)

Online query system for students. (2019)
●

E-file System for University affiliated institutes. (2019)

●

Preparation of Study Materials and Availability of same in Student's

●

login. (2019)
Online Setting of Question Papers. (2020)
●

Online Conduct of Examination (Open Book Examination) (2020)

●

Online Conduct of Examination (MCQ based-Ph.D Entrance

●

Examination Conducted - 2 Times) (2020)

Online No-Dues system from institutes for Issuance of admit card
directly to students in respective login. (2020)
Online Evaluation of Answer sheets through evaluation centres via
login of evaluators. (2020)
、 7
ι ‐
7り
(Dr. Paramiit Sinilh)
Controller of Examination
IKGPTU, Jalandhar
Controller of Examination
l.K. G. PunpbTechnical Universlty
.lalandhar
 AGREEMは M

This ACIREEMBN・ :｀ made on 20'お Ⅳ:arch,2018 BETWEEN Eduson lech■ ∝ rats Pvt limited called as Finn

lhereinarter calledも f IImplies includcs hiythctr/its heirs,executers,adminlsttto、 alld銀 3si3ns)ofthe One part

AND the w C00trolた r of Ex8臨 hations(ConduCl).and Dy Controller of Ex3min盤 ions(Results)1.鵬 し

CtlJRAL PllNJAB TECIINICAL UNIVEIRSttY,KAPURTHALA(hereinaner oalled"Forthe O爾 co of
Contro‖ eF OfEKalninations''which expression where the co■ mct so adlnits or itnplies inctudes his successors
l■ o奮 lcc and assigils)o'the other part.

WHEREAS Thc l))ぐ olltrol:cr o「 E、 alllinatiolls(C()nduct)requil℃ d tilc cxccttiO1l or work oF as Pcr

instructionsヽ sued by tte tJ■ lveA“ y lmetotinc AND WttREAS￢ he Conmctor htt ard tO eXecute
upon and su晰 ∝t tO the COnditlo■ s ilereunder p● ntt・ d(hereinaner called the"sald conditions")the wOrks on
the rates agreed as per work ordcr issued byげ o ContЮ lier o「 Exalnination from time to time(hereinaner
ca:led the'Contract ttle").

NOW ET HEREBV ACREED AS FOLLOWS:

: in considcは 1lon oFthc agrecd rates to be paid by the Dy Colltroller of Examinations(Conduct)alld Dy
Controlier ofじ 、a11linatio:、 s(Results),1.K.Gttral,Puttab T∝ hnical Univcrsiり ,Kaputthala atthe time
鉗ld in the manner set Fortll in the sald conditions thc contractor wnl upOn and suり eCt tO the said
co■ ditions execute ttd complete the work as perthe agreement with FULL SECRECY AND FULL
に SPONSIBILITY FOR TIttELY DELIVERY.
2.■ e Dy Controner Of Examinations(Conduct)and Dy Controutr Of Exalnimlons(Rcsults),:.K.
Cuiral,P〕 嗜 働 TChnical Univ…、Kaprhab wi‖ pay the ConnctOr as peF ntys mentioned in
、ork orders
3.Thc contract to the Contr“ lor of「 imt will be awardedお r threc(3)yearS i.0.,for six sessions
respec“ velyo starting iЮ tn Apri1/May 2018,on the approvtt rates as per work ordes isstted from tinte

to● me suttcCttO SeSJOn wな e sttisfacto″ repon.

4 The W∝ k sha‖ be completed within the required time the date ofapproval oFspecirlcations and delay

bepnd the time ll■ l aslnalbned above a deduc● on from the Ы‖ofthe conmctor@2%per month
o「 the tolal bili shali be nladc rbr the period during which the work sha‖ Ю rcgnain uncompletcd.

5,■ ie payntent ofservers,Oolnain and SSL will be bome by the Univesi,only.

6. The contmctor shan adhere specincations,tenns and conditions duly approved by the concemed Dy
Controlicr of Exalninations.
7. For any dispute which:ntt arise bctwccn the partics,thc same shali be referred to the Controller of
Exttminatio出 `ViceJChancelor orthe universiけ ,whose decislon sha‖ be rlnal.Payment Clause:100%
Payment shali be made atter completion ofm‖ sract。 り Job.

IN WITNESS WHEREOF the p8rti$ have signcd this agreement deed on the daies rcspectively shorvn against
lh*ir rtgnatures:

(P) LrD
IEC}INOCII'N$
Signed on behalf
of Firnr
鶴ド鮨り
:繁 tr

For Dv Co● troller or (ConCuct)

“

ns tResultp

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 二κGttraノ ρ″′
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ル redP″ た死ノ1カ Fre咸y
re“ ″rca.
996
Estd.Under punjab Technica!univerSity Act.■
(品 njab Act No.10f哩

Ref.No.:IKGPTUノ DCE/COnfd/C17 Dated:15.02.2021

To
EdusOft Technocrats(P)Ltd
Jalandhar

(oBE)
Regarding: Nov/Dec 2020 & ApriuM ay 2o2L Conduct of Examination

Sir,
in on-line module
Vice Chancellor approved the proposal for conduct of examination
with following details:
Login creation, Filling of Examination form, online No Dues
from college, Issuance
1.
of question papel in the
of Admi! card in respective login of Student, Transmission
Student, Query system
login of Student, Uploading of Answer sheets from login of
for student regarding grievance (If any) for conduct of examination, cut-list,
allied jobs (per
Attendance creation, reports, on-screen marking (osM) & other
examination @ 9.65/- + Tax as applicable)
schedule of Controller
2. Make it sure that set up must be ready as per the notified
Examination for Nov/Dec 2020 & April/May 2O2t session of
examination'

A i,i1,
De p utv .",rLL' *'.$ #-'n

IoK.Guiral Puniab TCCl11lical Universit)7.Kapurthala

Ciり 。 Kapurthala-144603
t,alandllar
… …・ ‐
Kapurthala
・ ^― 0 vay,Near
1-十 一 - High、 ″′ Pushpa―‐ Cujral SciencC
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Ph.No.01822-282553 Elllail― amanprect19700gl■ ail・

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b・ChnkJじ n,erJリ
‖lil‖ :「
 二κ導 式 ′叩″ ルre“ ″′ caノ J"′ 湖η
Estd.Under Punjab Technical university Act.■ 996
` (Punjab Act N “
Ref3 No.:IKGPttUノ DCE/Confdノ C■ 6 Dated:07301● 2021

To
Edusoft Technocrats(P)Ltd
」a:andhar

Regarding: Nov/Dec 2020 Conduct of Examination (OBE)

Sir,

Vice Chancellor approved the proposal for conduct of examination in on-line module

with following details:

1. Login creation, Filling of Examination form, Online No Dues from college, Issuance

of Admit card in respective login of Student, Transmission of question paper in the

login of Student, Uploading of Answer sheets from login of Student, Query system
for student regarding grievance (If any) for conduct of examination, Cut-list,
Attendance creation, repofts, on-screen marking (OSM) & other allied jobs (per
examination @ 9.65/- + Tax as applicable)
Z. Make it sure that set up must be ready as per the notified schedule of Controller
of Examination for April/May 2020 session of examination.

l鶴

I.K。 (〕 lliraI Punjab Technical Univcrsiけ 。Kapllrthala

tJalandhar Kapurtllala Higlllvay,Near Pushpa Glljral Scicllce CityoKapurthala-144603
PhoNo.01822-282553 Emai卜 amanprect1970“DgnlaiLcom Wcbjtc:ヽ vWW.ptu.nc,in

/)^
controtter olLm i nation
l.K. G. Punjab Technical Unlversity
Jalardhar
 奪 試 ρ″″ ab re“″rcaノ Jり
二κ ユ Frerslw
996
. Estd.Under Puniab Technical Universitv Act,■
(Punjab Act N2.l of・ 997)

Refo No.:IKCPTUノ DCE/Confdノ C15 Dated:23.09。 2020

To
Edusoft Technocrats (P) Ltd
lalandha

Subject: Proposat to conduct Open Book Examination for April/May 2O2O

session starting from last week of Sept 2020 - Regarding

Sir,

Referring to your revised offer submitted vide no ETPL/It2/20-21127 dated 04.09.2020

for Open Book Examination covering the filling of Examination form, Online No Dues from
college, Issuance of Admit card in respective login of Student, Transmission of question
paper in the login of Student, Uploading of Answer sheets from login of Student, Query

system for student regarding grievance (If any) for conduct of examination, Vice

Chancellor approved the proposal for Open Book Examination @ Rs 9.651- plus taxes (as

applicable)
In addition to the above, make sure to add On-screen marking (OSM) of the answer
scripts as added feature in the module. Since examinations are going to start from
29.09.2020 and a written consent today only for this new feature shall be highly
appreciable.
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I.K.Gujral Punjab Tcchnical University' KapurthAla

Jalandhar K:rllurthala Highn,ay, Near Pushpa Gujral Scieucc City.Kapurthala-14'l(r03
Ph.No. 01822-282553 Email-amanpreet197}@gnrail.com Websitc: n'rvtv.ntu.ac.itr

踏∬辟bT∝ h面 d un抒 ersity

I.K Gujral Punjab Technical University Jalandhar, Kapurthala
Dr. Paramjit Singh Estd. Under Punjab Technical University
Act.1996 (Punjab Act No.1 of 1997)
Dy Controller of Examination
E. M ail coeptu@gmall..com Jalandhar Kapurthala Highway,
Kapurthala-144603
Ref No.: IKGPTU/Confidential/OD-029 Datedf07ノ 10/2019

To
Edusoft Technocrats (P) Ltd

SUBJECT: Service and Support for Conduct of examination Nov /Dec-

2019 under SAAS (Software as a Service).
In the continuation of previous supply order, Honorable Vice Chancellor has
approved the work order as Service and Support for conduct of examination
Nov/Dec-20L9 with SASS under confidential work as per previous rates @ Rs.
9.651- per student (Regular and Reappear) plus tax as applicable.

The job will involve following work

(A) under web-based online Module
1. Creating of Logins of new students and continuation of old logins.
2. Online submission of Examination Forms of Regular and reappear
students
3. Issuing of online Admit Card as per University format
4. Creation of Examination Centres.
5. Creation of Logins for Superintendent, Observers, Flying Squad
6. Online submission of Daily Repoft by Superintendents, Observers, Flying
Squads,
7. Online submission of Absentee, Detained students, and Damage/Missing
Answer Books etc.
8, Online submission of UMC(Unfair Means Cases) of students,
9. Online Secrecy Memo for dispatch of Answer Books
10. Online Cut-list for Examination Centres.
11. Online filling of Internal Awards of Regular & Reappear students and
Printing Reports as per University Format.
12. Online filling of External Practical Awards of Performa and Printing Reports
as per University Format.
３ ４
１

Online Re-evaluation Forms.

to the above iob as per requirement of
１

Assignment/work related
Examination branch should be done.
15. Detivery of letters, Results and other documents to students, Faculty
Members and Institutes through their logins.

&,
&
Controller of Examination
l.K G. Puniab Technical University
Jalandhar
 (B) Offline Module for setup of EDP cell requires the following
facility in system for compilation and process of results,
a Master of Branch, Semester and Subiects.
o Creation of Schemes as per Board/University Norms.
Regular Results:
Facility of Fitting of Examination form, from the online data by importing with
excel files.
a Importing of Data of Examination forms with excel files.
a IJptoading of absentee, IJMC and Detainee by importing in excel files.
a lJploading of external theory awards by intporting with excel files.
a Facitity of pending awards by exporting in excels files.
a Facility to control/upheld of IJMC results as per UMC regulations of the
university.
Auto facitity of award of norrnal and adhoc grace marks as per norms of the
University.
Dropping facility.in the system for in eligible students.
０

Compitation of final results as per regulation of the University,

０

Exporting of results for uploading of results on University website.

０

Fa'cility of revision of resutts is required in system for pending and revised

０

results.
Re-appear Results:
Fiili;A of Re-appear forms and declaration of results according to regulation
with-same facitity given in the system for declaration of regular results.
Re-ev a I u ati o n Results;
Fitting of Re-evaluation forms by importing in excel files.
●

updating of awards by importing through excel files.

●

Compilation of final results as per regulation of the University.

●

printing of Gazette for dispatch of results to the Institutes.

●

Merit List:
Facitity of Merit lists are required atter complete declaration of result as per
data of exam forms.
Student's Ledger:
Facitity of studZn(s ledger which includes basic information, detail of each
semester result in wiicn sfudents appeared in various examination is
required on at the desk of officers.
Mapping of subiect's code:
trpi"r6rtation of mapping code of all subiects for the compatibility of web-
based Modute and offline Module of EDP Cell'
Awards bankt
Implementation for declaration of result through Awards bank in offline
Module of EDP Cell.
Terms and conditions:
1, The work witt be carried out in the university premises under the supervision of
concerned officer.
of
The firm should have to submit the undertaking to maintain the confidentiality
２

work. rlLl--.
/l
３

?nt"i'"if."nt witt be made after the comptetion of whole

/)v
,w
controller S{xamination
1.K. 6. Puniab Technical Universit;
lalandliar
4. The firm will depute a technical person to execute the whole work and the
person will work under the supervision of concerned officer/officials.
5. The hardware which includes Computers, Scanners and Printers will be provided
by the University.
6. The server and web-space will be provided by the University as per requirement
of the firm for smooth functioning of the whole work.
7. On the successful execution of work the university reserves the right to get the
same work done at the same rate for the next examinations.
B. The payment will be made on the basis of students appeared in Regular as well
as rea ppear exami nation.

'oiltal?-l f
Deputy Controller

Controller of Examlnation
l.K. G. Punjab Technlcal University
Jalandhar
I.K Gujral Punjab Technical University Jalandhar, Kapurthala
Estd. Under Punjab Technical University
Dr. Paramiit Singh Act.1996 (Punjab Act No.1 of 1997)
Dy Controller of Examination Jalandhar KaPurthala HighwaY,
E. M ail coePtu@gmail.com Kapurthala-144603
Datedr24ノ 06ノ 2019
Ref No.: IKGPTU/Confidential/OD-Ol7-1
woRK ORDER (CONFIDENTAL)
To
Edusoft Technocrats (P) Ltd

SUBJECT: Service and Support for Conduct of examination

April/May-2O19 under SAAS (Software as a service).
In the continuation of previous supply order, Honorable Vice Chancellor has
approved the wOrk order as Service and Support fOr COndUCt of examination
April/May -2}lg with SASS under confidential work as per previous rates @ Rs.
g.65/- per student (Regular and Reappear) plus tax as applicable.
The job wili involve following work
(A) under web-based online Module
1. Creating of Logins of new students and continuation of old logins.
Ontine submission of Examination Forms of Regular and reappear
"
2.
students
3. Issuing of online Admit card as per University format
4. Creation of Examination Centres.
5. creation of Logins for superintendent, observers, Flying squad
6. Online submiision of Oaiity Report by Superintendents, Observers, Flying
Squads.
7. Online submission of Absentee, Detained students, and Damage/Missing
Answer Books etc.
B, online submission of UMC(\Jnfair Means cases) of students.
9. Ontine Secrecy Memo for dispatch of Answer Books
10. Online Cut'list for Examination Centres.
11. Online fitting of Internal Awards of Regular & Reappear students and
Printing Reports as per University Format'
12. ontine-fitting of External Practical Awards of Performa and Printing Reports
as per UniversitY Format.
３
１

Online Re-evaluation Forms.

Assignment/work related to the above iob as per requirement
of
４
１

Examination branch should be done.

15. Detivery of letters, Resu/ts and other documents to students, FacultY
Members and Institutes through their logins'

&
Controller of"Examination
l,K. G. Punjab Technical University
lalandhar
:, .tl

(B) Offline Module for setup of EDP cell requires the following
faiitity in system for Compilation and process of results,
Master of Branch, Semester and Subjects'
０

Creation of Schemes as per Board/University Norms'

０

Regular Results;
fa{itity of Filting of Examination form, from the online data by importing with
excel files.
-ipiioaainlg of Data of Examination
forms with excel files.
０

Importing
of absentee, IJMC and Detainee by importing in excel files'
０

Upttoadinlg of externat'theory awards by importing -with excel

files'
０

Facitity oV peinding awards by exporting in excels files.

０

Faciliiy to contit/uphetd of gMC resutts as per UMC regulations of the

０

universitY.
A,ito furitity of award of normal and adhoc grace marks as per norms of the
University.
a Droppingfacitityinthesystemforineligiblestudents,
a Com'pitition of'final results as per regulation of .the University'
a Exporcing of results for uploading of results on Univer'sity website'
a Fa'citity 5f revision of re'sults is required in system for
pending and revised
results.
Re-appear Results:
Filti;A of Re-appear forms and declaration of results according to regulation
with'same facitity given in the system for declaration of regular results.
Re-eva I u ati on Resu [ts :
a Filting of Re-evaluation forms by importing in excel files.
a Upditing of awards by importing through excel-files'
a Compitition of final results as per regulation 9f tle University.
a priniing of Gazette for dispatch of results to the Institutes.
Merit List:
Facility of Merit lists are required after complete declaration of result as Per
data of exam forms.
Student's Ledger:
Facility of student's ledger which includes basic information, detail of each
semester result in which students appeared in various. examination is
required on at the desk of officers.
Mapping of subiect's code:
tmpiementation of mapping code of alt subiects for the compatibility of web-
based Module and offline Module of EDP Cell'
Awards bank:
Implementation for declaration of result through Awards bank in offline
Module of EDP Cell.
Terms and conditions:
1. The work will be carried out in the Lhniversity premises under the supervision of
concerned officer.
2. The firm should have to submit the undertaking to maintain the confidentiality of
the work.
3. The payment witl be made after the co,mpletion of whole work.
n

Cont roller
h
Vfxam
&
i na tion
l.K. G. Punlab Technicaf Universitv
Jalandhar
４ The firm witl depute a technical person to execute the whole work
and the
p,"ito, will work'under the superuision of concerne.d officer/officials'
５．

The hardware which includes computers, scanners and Printers

will be provided
by the UniversitY.
６．

The server and web-space will be provided by the university as per requirement
of the firm for smooth functioning of the whole work'
ス

On the successful execution of work the university reserves the right to

get the
same work done at the same rate for the next examinations,
＆

in" puy^"nt witt be made on the basis of students appeared in Regular as well
as reaρρear examr17atiOn.

&'zz/oe1a1e
Deputy Controller

lL
controlter Mamhation
!.K. G. Punjab Technical Universlty
Jalandhar
へ
・
・︲︰︲〓

二κψ ノPuniabttdり ″加 ノanルa鷹魔ァ

Estd, Under Punjab Technical University Act.1996
(Punjab Act No.1 ot L997)

Ref. No. : IKGPTU lDCElConfdlCL2 Dated I 18.01.2019

woRK oRDER (CONFTDENTAL)

To
Edusoft Technocrats (P) Ltd
Jalandhar

SUBJECT: Service and Support for Conduct of examination Nov/Dec-

2018 under SAAS (Software as a Service).
In the continuation of previous supply order, Honorable Vice Chancellor has approved
the work order as Service and Support for conduct of examination Nov/Dec-2018
with SASS under confidential work as per previous rates @ Rs. 9.65/- per student
(Regular and Reappear) plus tax as applicable.

The job will involve following work

(A) under web-based online Module
1. Creating of Logins of new students and continuation of old logins.
2. Online submission of Examination Forms of Regular and reappear students
3. Issuing of online Admit Card as per University format
4. Creation of Examination Centres.
5. Creation of Logins for Superintendent, Observers, Flying Squad
6. Online submission of Daily Report by Superintendents, ubservers, Flying
Squads.
7. Online submission of Absent:ee, Detained students, and Damage/Missing
Answer Books etc.
B. Online submission of UMC(Unfair Means Cases) oi students.
9. Online Secrecy Memo for dispatch of Answer Books
10. Online Cut-list for Examination Centres.
11. Online filling of lnternal Awards of Regular & Reappear students and
Printing Reports as per University Format.
12. Online filling of External Practical Awards of Performa and Printing Reports
as per University Format.
13. Online Re'evaluation Forms.
14. Assignment/work related to the above job as per requirement of
Examination branch should be done.
lS. Delivery of letters., Resu/ts and other documents to students, Faculty
Members and Institutes through their logins.

Controller of Eramination
l.K G. Punjab Technlcal University
Jalandhar
 (B) Oftline Module for setup of EDP cell requires the following facility
in system for compilation and process of results,
. Master of Branch, Semester and Subjects.
. Creation of Schemes as per Board/University Norms.
Regular Results,'
. Facility of Filling of Examination form, from the online data by importing with
excel files.
. Importing of Data of Examination forms with excel files.
. Uploading of absentee, UMC and Detainee by importing in excel files.
. lJploading of external theory awards by importing with excel files.
, Facility of pending awards by exporting in excels files.
. Facility to control/upheld of UMC results as per UMC regulations of the
university.
. Auto facility of award of normal and adhoc grace marks as per norms of the
University.
. Dropping facility in the system for in eligible students.
. Compilation of final results as per regulation of the University.
. Exporting of results for uploading of results on University website.
. Facility of revision of results is required in system for pending and revised
results.
Re-appear Results:
. Filling of Re-appear forms and declaration of results according to regulation
with same facility given in the system for declaration of regular results.
Re - ev a I u a ti o n Results,'
. Filling of Re'evaluation forms by importing in excel files.
. Updating of awards by importing through excel files.
. Compilation of final results as per regulation of the University.
. Printing of Gazette for dispatch of results to the Institutes.
Merit List:
. Facility of Merit lists are required after complete declaration of result as per
data of exam forms.
Student's Ledger;
. Facitity of student's ledger which includes basic information, detail of each
semester result in which students appeared in various examination ,s
required on at the desk of officers.
Mapping of subiect's
-of
code:
. Impiementation mapping code of alt subjects for the compatibility of web-'
based Module and offline Module of EDP Cell.
Awards bank:
. Implementatian for declaration of result through Awards bank in offline Module
of EDP Cell.
Terms and conditions:
1. The work witt be carried out in the tJniversity premises under the supervision of
concerned officer.
2. The firm should have to submit the undertaking to maintain the confidentiality
of
. the work,
3. The payment witt be made after the completion of whole work.

il*
U
Controller of Examinadon
l.K G. PunjabTechnical Unlverslty hd
Jalardhar
4. The firm wilt depute a technical person to execute the whole work and the person
wilt work under the supervision of concerned officer/officials.
S. The hardware which includes Computers, Scanners and Printers will be provided
by the UniversitY.
6. The server and web-space will be provided by the University as per requirement
of the firm for smooth functioning of the whole work.
7. On the successful execution of work the university reserves the right to get the
same work done at the same rate for the next examinations.
8. The payment wilt be made on the basis of students appeared in Regular as well as
reappear examination.

k"
Cont rol er VExa m i nation
I

lK G. Punjab Technical University

Jalandhar
・１ １ へ １ ・
・

二κa′aノ ″ りbわ た働″加 ノJhルa隔魔ァ

Estd. Under Punjab Technical University Act.1996
“(Punjab Act No.1 of t997)
Ref. No. : IKGPTU lDCElConfd/C06 Dated:■ 4。 03.2018

woRK oRDER (CONFIDENTAL)

To
Edusoft Technocrats (P) Ltd
Jalandhar

SUBJECT: Service and Support for Conduct of examination ApriUMay-

2018 under SAAS (Software as a Service).
In the continuation of previous supply order, Honorable Vice Chancellor has approved
the work older as Service and Support for conduct of examination ApriUMay-2018
with SASS under confidential work as per previous rates @ Rs. 9.651- per student
(Regular and Reappear) plus tax as applicable.

The job will involve following work

(A) under web-based online Module
1. Creating of Logins of new students and continuation of old logins.
2. Ontine iubmission of Examination Forms of Regular and reappear students
3. Issuing of online Admit Card as per University format
4. Creation of Examination Centres.
5, Creation of Logins for superint:endent, observers, Flying squatl
6. Ontine submiision of Daily Report by Superintendents, Observers, Flying
Squads.
7. Online submission of Absentee, Detained students, and Damage/Missing
Answer Books etc.
B. Ontine submission of tJMC(lJnfair Means Cases) of students.
g. Ontine Secrecy Memo for dispatch of Answer Books
10. Oniine Cut-tist for Examination Centres.
11, Online fitting of Internal Awards of Regular & Reappear students and
Printing Reports as per University Format'
12. Online'filling of External Practical Awards of Performa and Printing Reports
as per University Format.
３ ４
１

Anline Re-eva I uation Forms.

to the above job as per' requirernent of
１

Assignment/work related
Examination branch should be done.
15. Delivery of letters, Results and ather documents to students, FacultY
Members and Institutes through their logins'

Controller of Examination
IJ( G. Punjab Tecturical Unlverrlty
Jalandhar
 (B) Oftline Module for setup of EDP cell requires the fotlowing facitity
in system for compilation and process of results.
o Master of Branch, Semester and Subjects.
. Creation of Schemes as per Board/university Norms.
Regular Results,,
. Facility of Filling of Examination form, from the online data by importing with
excel files.
. Importing of Data of Examination forms with excel files.
. Uploading of absentee, UMC and Detainee by importing in excel files.
. Uploading of external theory awards by importing with excel files.
. Facility of pending awards by exporting in excels files.
. Facility to control/upheld of UMC results as per UMC regulations of the
university.
. Auto facility of award of normal and adhoc grace marks as per norms of the
University.
o Dropping facility in the system for in eligible students.
. Compilation of final results as per regulation of the University.
. Exporting of results for uploading of results on University website.
. Facility of revision of results is required in system for pending and revised
results.
Re-dppear Results:
. Filling of Re-appear forms and declaration of results according to regulation
with same facility given in the system for declaration of regular results.
Re - ev a I u a t i o n Resu/ts,'
. Filling of Re-evaluation forms by importing in excel files.
. Updating of awards by importing through excel files.
. Compilation of final results as per regulation of the University.
. Printing of Gazette for dispatch of results to the Institutes.
Merit List:
. Facility of Merit lists are required after complete declaration of result as per
data of exam forms.
Student's Ledger:
. Facility of student's ledger which includes basic information, detail of each
semester result in which students appeared in various examination is
required on at the desk of officers.
Mapping of subject's code:
. Implementation of mapping code of all subjects for the compatibility of web-
based Module and offline Module of EDP Cell.
Awards bank:
. Implementation for declaration of result through Awards bank in offline Module
of EDP Cell.
Terms and conditions:
1. The work witt be carried out in the University premises under the supervision of
concerned officer.
2. The firm should have to submit the undertaking to maintain the confidentiality of
.. the work,
_?. The payment wilt be made after the completion of whole work.

lL
controu*vrramination
IJC G. Rrnfab Technical Uniyersit,r
Jalandhar
4. The firm will depute a technical person to execute the whole work and the person
will work under the supervision of concerned officer/officials.
5. The hardware which includes Computers, Scanners and Printers will be provided
by the University.
6. The server and web-space will be provided by the University as per requirement
of the firm for smooth functioning of the whaic wark.
7. On the successful execution of work the university reserves the right to get the
same work done at the same rate for the next examinations.
8. The payment will be made on the basis of students appeared in Regular as well as
reappear examination.

Controller of Examination
l.K G. Punjab Technical University
. Jalandhar
 Screen shots of user intefaces
Present Current status of automation of examination division
including Screen Shots of Various Module of Software.
Login of students' portal www.ptuexam.com
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(ont.(t io -; Mr.Harprer Singh em'iLhalPtftrptu@9mail'com
dutie. in condu(t of exoti lcoe,srperi.tcndeht. ob$mr), Guid.rtre etc.

2.R.g.rdingr ResultPendefty/(orr(tioo(ont4ito ->01822-6625lJsrail:ikgptur6ults@gmailcom

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Controller of Ercmination
l.K. G. Puniab lechnical Universitv
Jalandhar