GEETHANJALI COLLEGE OF ENGINEERING AND TECHNOLOGY

(UGC AUTONOMOUS)
CHEERYAL(V), KEERSARA(M),MEDCHAL DIST-501 301
(AFFILATED TO JNTUH,APPROVED BY AICTE,NEW DELHI,ACCREDITED BY NBA)

DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

DIGITALIZATION OF NO-DUE

Project guide: Ms.P.Padmavathi Batch No : C8

Y.Rachna-
17R11A05E4
D.Tarun-17R11A05A6
T . Sai Teja Rao-17R11A05D5
 INDEX
S.no Contents
1 Introduction
2 Existing System
3 Problem Statement
4 Proposed System
5 Advantages & Disadvantages
6 Requirements
7 Block Diagram
8 Flow Chart
9 Scope

10. UML Diagrams

 INTRODUCTION

No-due: A Declaration slip given by authority to issue hall tickets for those students who
cleared all their fees and pending charges if any.

Generally in order to make sure only those students who had cleared all their due’s like
Semester fees, Donation amount, library fee, lab charges and penalty charges(if any) etc to
receive their respective hall ticket this system has been introduced in colleges. Students who have
any sort of due can be filtered out from this method ,he or she should pay and clear the amount
to get their hall ticket this system ensures it. Each and every student needs to collect this slip and
get all the respective authority’s stamp and after enlisting all the areas with clearance stamp the
student is allowed to get his/her hall ticket by handing over this form to respective mentor.
 EXISTING SYSTEM

The Traditional method in our college involves student standing in hours long
queue near each and every department i.e Library, PT room, Labs and
Accounts to get their respective clearance stamps .After getting all the required
stamps or signature each student is allowed to receive their hall tickets from
their class mentor after verifying the forms. If any students fails to clear their
fee or charges which he is liable for then he or she would have to pay the
charges/fees then only he could get the clearance stamp for that department.
 PROBLEM STATEMENT
As the system involves each and every student appearing near each department in order
to get their stamps ,it becomes a tedious and time taking task for the person at the desk
and as well as to the student also. This problem is mainly due to huge difference in the
number of students and the staff issuing the stamps and sometimes it may also due to
power cuts or server down etc hence the students get stacked up in queues waiting for
their turn to get their stamps. Any problem that arises near the staff side while issuing
stamp will effect the pace at which the stamps are issued and also when the deadline gets
near the amount of student who appear near department also increases tremendously .
Lastly even the working hours of staff will also effect the issuing of no-due forms, as the
student gets free time to appear near departments only in their breaks at the same time
the staff also might take their break hence it becomes inevitable to get their stamps.
Standing in Long queues in front of all the departments
is a tedious Job
 PROPOSED SYSTEM

The proposed system involves a web-app available both at user(student) and admin(staff issuing stamps)
side .This apps works on a simple note called “Query Processing” here each student will enter his/her credentials
in order to get connect to the webpage form their he passes a query to each department simply selecting them
from list then this generated query for clearance stamps reaches to authority side where the staff checks his/her
eligibility to get the stamp and then in response they send the clearance stamp with unique id generated near the
staff side , this is similar to that of OTP so that to ensure that it is legitimate stamp . After getting all the stamps
this are forwarded to the mentor again by web-app where the unique ids are mapped to verify his stamps then
he/she becomes eligible to receive his/her hall ticket. This system solves the problems in existing systems like
standing hours long queue, saving time, less timeous and no inconvenience to both student and staff .
 BLOCK DIAGRAM

Library Student has no due

Query for stamp
Respons Clearance
ADMIN
Stamp
e q uest e
R

student

Labs Student has pending due

Student Req
uest
interacting with Respons Redirected
ADMIN
web-app e to pay

Staff validating student for eligibility of stamp

 FLOW CHART
Start Student

Request for
clearance stamp

No Admin Yes
Clear Checks for
the Due eligibility

Assignin
g of End
stamp
 ADVANTAGES & DISADVANTAGES

Advantages Disadvantages
1) FAST EXECUTION: 1) When server is down the executions and query
No-Due digitalization takes way less time in processing takes time ,however it is minimum
comparison with the manual no-due issuing. than the actual existing system.

2) This leads a better ,quicker and efficient 2) Any software troubles at admin side can create
manner of issuing no-dues with no inconvenience inconvenience.
created to the staff and as well as student.
3)In absence of power this system fails but it can
3)Students wont be standing in hours long queue be solved.
waiting for their turn for stamps near each and
every department.
 REQUIREMENTS
Software Requirements Hardware Requirements
Html  Updated PC with internet browser
CSS  Windows/Ubuntu OS
JavaScript  Basic Input and Output Devices
Php Html  General PC with Pentium or
Php upgraded processor
Bootstrap  RAM (Basic or default)
PHPMyAdmin  Hard disk (basic)
Xampp Server
Apache Server
 SCOPE & PURPOSE

1. The main motto of this project is to ease off the inconvenience faced by
student and faculty by developing a digital communication between students
and staff of the college who issue No-Due.
2. Also can be developed for various purposes .
3. Reduces both time & effort put in.
4. An online platform readily available to check status of each student and
notify him/her the areas of due.
 DATABASE DESCRIPTION
• This project uses a PhpMyAdmin provided
by xampp which stores the records of the
student details who will request the No-
Due.

• The admin will be able to process No-Due

only after he is being verified with the
database records which acts a verification
credentials.

• The student records will be stored in

Tabular format with respective details.

• The primary key is students roll number

itself through which we can uniquely
identify the tuple.
 MODULES

1.No-Due Request.
2.Student Due Status Page.
3.Respective departments Login pages.
4.Mentor Login Page.
5.Issued List of Students.
 UML DIAGRAMS
1.STATE-CHART DIAGRAM
2.USECASE DIAGRAM
3.CLASS DIAGRAM
4.SEQUENCE DIAGRAM
5.OBJECT DIAGRAM
STATE CHART
DIAGRAM:
USECASE
DIAGRAM:
 CLASS
DIAGRAM:
SEQUENCE
DIAGRAM:
 OBJECT
DIAGRAM:
 CLIENT SIDE IMPLEMENTATION
Student Request/Status Page:
STATUS
PAGE
Department Login page:
Prototype-1 Status Page
Prototype 1.1 Login page
List of Further Enhancements and Scope of flexibility:
Introducing direct hall ticket generation.
Adding exam schedule.
Notification of due to students.
Due amount display at respective departments.
Direct gateway portal to clear No-dues via internet transactions.
E-document submission for scholarship.
Extending this API to mobiles leads to portability.
On the go website to check updates of exams.
Clearing due made easy even from home.
Conclusion
THE END
THE END