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POLICY NO : ABFL/HR/Policy /2017-14
SUBJECT : Company's Pool Car Guideline
EFFECTIVE : October 01,2077

COMPANY'S POOL VEHICLES HANDLING GUIDELINE

This is for the information of all concern that the Management has decided to introduce the following
guidelines to maintain and ensure proper use of the company's pool vehicles.

OFFICIAL USE:

All departments can use official vehicle for the purpose of tour or other official uses as /
when required as per requisition approved by the Head of Administration.

Requisition should be raised to the appropriate authority at least 2 (two) days earlier
mentioning definite purpose, date & time to get the company vehicle facility.

o Employees with the rank and status of Deputy Manager and above position will get
vehicle facility at the time of tour or othei official uses. This status of employees can be
relaxed at the time when a group (not less than 3 persons) will go on tour outside of the
HQ or any other official duty anywhere.

PERSONAL USE:

The vehicles of the company may be used on payment by the employees, who are not sanctioned
transport for fulltime official & personal use, (Manager and above level) for their personal purpose,
taking prior approval from the Management on the following terms and conditions:

o The office vehicle may be used after office hour or during holidays
a Approval to be taken from the Head of Administration through Division / Department
head

THE USER WItL HAVE TO BEAR THE FOLLOWING CHARGES:

1) Usage charge to be paid as under:

o Driver's wages to be calculated as per company policy for usage hours; and his duty wages
during holiday will be borne by the company.
o Total Fue! bill (from starting to back - to-office premises): Fuel cost will be borne by the
users.
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OTHER TERMS AND CONDTTIONS:

o ln case of night stay on the way,.vehicle has to be kept in'a secured garage of hotel where
Driver can stay at night. lf garage is not available in the hotel, then vehicle may be kept in
other secured place (like police box, rental parking place etc.) near hotel and must take
permission from respective officials and with the knowledge of Admin Department.

o The Management of the company will not provide any type of car facility to anyone who has
already got personal official car facility. lf the office-provided vehicle makes any trouble, then
he can enjoy official vehicle for officialtours or other official purposes.

o Driver is to take signature of the concerned user in Gasfuel/or any other expenses bill for
approval and payment.

o For any type of official tour or any other official purpose the users will get fuel and other
expenses at actual basis subject to submission of all documents related to the expenses.
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o A bill for usage
to be generated from admin, which will be paid within seven days from the bill
date. Log book should be maintained by the driver under supervision of respective Admin
department prop.erly.

o Company will not provide any vehicle facility within a distance of 25 KM,peripkfy;ll-o&,g,r,lf=l
work station for those who have been provided company motor cyiiil*

o Transport to be used for the official use within Dhaka & outside should be received from the
pool by the driver and be handed over to the pool in charge indicating its condition after the
duty,

o This service may be provided subject to the availability of Driver, vehicle and on first come
first booking basis.

o The Management may reject any application without showing any reason.

All concerned are advised to maintain the above rules to use the company vehicle properly.

This policy is subject to change without any prior notice.

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Md. Shahin Sharif A.s.M. Abdul Hamid >bl1l lZ Abu Lutfe Rahim Khan
AGM (HR) Head of Admin Director

Copy to: All concerned