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AFTAB AGRO BUSINESS Cos.

lnter Office Memo

For Accommodation, Utilities, Motor cycle maintenance
Date : MaY 08,2013

facilities in Farm office , Management has

ln regards to the Managers / officers and staff housing
decided to provide housing facilities and benefits in
the below procedures :

A) Company Quarter in Bhagalpur Farm Office :

be allotted in the following

Company build own.housing accommodation/quarter would
and reality of the
order among the in-charge of sectional ,head based on the necessity
job performed by each Manager or Officer:

1) Head of Fa rm Office OPeration

2) Head of Br eeder Farms OPeration
3) ln-charge PS Own Farm'
4) ln-ch rge PS Ext Farm
a

5) ln-charge PS Hatchery
6) ln-charge GP Hatchery . '

1) In-charge Laboratory
B) ln-charge Security
9) ln-charge Electro Mechanicai
10) ln-charge Project lmplementation
11) ln-charge Distrib ution
a_, Accourtts & Finance
12) ln-charge
13) Deputy of Farm Office Operation ( Administration)

B) Cor"npany Quarter in Ramdi Feed Mill :

to allocate company build accommodation/quarter in

Following priority would be given
the Ramdi Feed Mill CamPus :

1) Factory !n-charges
2) Production ln-charge
3) Quality ln-charge
4) Head Maintenance o{ lhe M;i.
5) Store in-charge
 7

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AFTA ESS Cos.- IOM r ation, Utilit e maintenan
6) ln-charge: Processing Piant
7) in-charge: Seed Productior
8) In-charge: Fisherv Production

l-iereto be noted that, if for any reason, any quarter is vacant or not been allocated to any of
trre above priority order elther ln farm office or in feed mill campus, the allocation may be
irierchanged considering the above priority order subject to the recommendation of the Farm
Oirice in-ciai-ge and approved by the Dii'ector - Administration in Dhaka Head Office.

Cj Hoi.ising / Accommodation Allowance - Where no company build quarter is allocated

BaseC on the availability, aii tre:ecticnal in-charge would be allocated company build
qLrarter and they need to be stayed over there for necessity of emergency on company
lvoi'k demand. But those who couii not be allocated any company quarter in the farm or
feed mill campus, would be ailcwed a f,xed allowance for housing facilities with effective
f rom june 01,,2013.onwards until fur-ther revision or cease of the below allowance.

Tne sectional in-charge or Manager cr of,icers and other staff who are posted in either Gp
F:;-m or in PS Farm, where company buil.l accommodation is available or company rented
:ccommociation has been arrangec, no fl-;rther company accommodation or allowance
,,^.,ouid be
aliowed to any of farrn staff .

Besicje the above priority list for company build accommodation or quarter allocation, and
those are not been allotted any quarter, all other nianagers lofficers and staff in the farm
office ai-e entitle housing allowance in an arnount of actual reni to pay for rental and the
below housing allowance - which one is iower :
Position Grade Maximum Monthly
Size of Flat - sft Allowance
@ Taka per sft
Op eratlve Director /Executive Ge n era I N a n ager
1 6-7 1350 6.00
General Manager / Deputy Generai Manager B-9 1100 6.00
Assistant General Manager / Manager 10-11 1000 5.00
?-ggty !4a nager I Assistant Manager /Sr. Officer 12-1,4 900 4.50
Cff icer / Asst. Officer 15-16 800 4.00
.jr. Cificer / Assistant 17-18 600 3.s0
Se:,ior Supervisor / Supervisor 19-20 400 3.00

W
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 AFTAB AGRO BUSINESS Cos.- lO[,4 For Accommodation, Utiiities, Motor cvcle maintenance

Please note that, the above accommodation allowance r,vill be recommended by the Farm
Office Employees & Administraticn ln charge and on the final discretion of the Director
Admin in Head Office or Head of Finance & Accounts in the case of Director's absence or
the absolute decision of the Managing Director of the cornlany in a special case.

Also note, that in case of avaiiabili.y or

increase of the company.build housing or
accommodation faciiities, the ma:ager,rent may disallow any of the above accommodation
alioi^"'anc-- ai any monrent.

D) Utility bill for the company proviced accommodation / housing

All the allottee of the company build accommodation need to pay electricity, generator and
gas bili as 0erthe separate meterfixeo in the quarter on the monthly basis.

Each allottee ofthe company qualter s rould have maximum of 2 light and 2 fan connected
by the company generator. No additior;al connection from generator should be allowed for
any reason' Any exception to be reportabie to head office and necessary administrative
action may be taken for any irregularities.

:) Fuel for Office f Personal Motor Cycle Use

ln order to efficient and effective use of company provided motor cycle for the related
bustness purpose and also to i"rake the motor cycle in very good running condition,
management has revised the aiiccation of fuel and maintenance expenses which would be
effective f rom May 01, 2013 until f urther revision on this allocation.

The aliocation is based on the natr.lre oi functions by each position who works for respective
department or section. The allccation is also guided by certain terms and conditions as set
herewith.
The allocation is enclosed in the Annexure - A.

ManflginS Director
Aftab Agro Business Cos.
 Ailou' BP \,Jo:,,cr.clt - /\11cxr1re-.\

INTER OFFICE MEMCI

FUE!- & MAINTEANCE COST FOR COMPANY MOTOR CYCLE
nexure -
Following is the maximum allocation per monih of fuel and maintenance cosi to be allowed to the staff who uses

company provided m0l0rcycle in the farms with effective from May 0'1 ,201-l untlll further revision.

Users 0f personal motor cycle for ofiicial busieness are also to be allOwed tne fuel and mainteance allowance subject to approved

by the Farn Office lncharges on the reccommendation of sectional incharge and following other records and terms of the company

in conjuction with ihis allowance, beiow pornis to be noted :

i) Allfueliobepumpedbythestorein presenceof the motorcycleusers

2) A fuel issuing register to be maintained for each users / ailotee with the approved limit as belov/

3) Both issuers from store afld users has to signed the issuing register al ihe time o{ fuel pump

4) Store has to send a monthly issue reporl to the Accounls dept. for accounting and verifying the allocation & issue

5) Fuel allocation can not be cashed for any way.

6) lfforanyreason theusersneedanyadditional {uel inamonthlhantheallocation,thenonbasiso{thewritten

recommendation by the deparimentai head to be send lo Head of iarm for his discretion and approval.

7) 1f the allocation need to be increased for any users based on his regular job nature, the farm incharge wrll send the

proposal to Director Admin & Head of Accounts for their review and approval-

Ues rgn atron I)epartrncnt i Marimum Liner

SL# Sectiolr Nlonthh Fuel

i DGM i lncharse I)roc.ssing 1)Lant 10

?.i Officer / 2nd mm 10

27 Other Offlcer 10

) AGM / Incharge Electro.Mech. l5

4.1 Enginner / 2nd man 20

4.2 iacharqes./ 2nd man Construction-Civrl 15

5 A[i\1 r ]ncharge Poultrv-l,.ab 15

6l Officer / 2nd man 15

6.2 Other Officer 15

63 Officer - Field works 18

1 \'ianrqcr ,1 lncharqe Corlrl.Hatcheq i0

1 O-rirccr,/ Znd man r0
82 Oiher Olficer,' Flngineer 10

\{anager,/lncharge P.Ext (L )a
10.1 Asst.Mmager 15

10.7 Others 16

11.i N{anager r'Jncharge P.Ext(HP&PK) i0

]t.2 Officer /Other )o
l2 Manager / lncharge Own PS Farms t2
13 )y.Manager / 2nd man Breeder Farms 10

t4 Manager / Incharge GP-ilatchery 10

15 3nginner / Others 10

16 Asst.Manager / lncharqe GP Bahubal 1)

11 Officer - F'ield works 70
t8 \,4anager / lncharge Feed Mill t)
L9 Qualjty Incharge t0
20 tore [nchilge r0
/

BP itlotoo,cic

Designatron Depanment.,/ Muinrurn I-itter

SL# Section Iu{onthly Fuel
?1 Asst N4anaqer / incharqe Seed 20
21.1 Sr Officer / 2nd man 12

21.2 Frelo OiIcer /Others t5

22 llilcer i incharce Fishery t0
)_3 Dl.Manager r' lncharge TransDort 10

1 Incharges / 2nd man Adrnin. 15

25 Officer Pubiic Relation 20

26 Asst.Manaeer / lncharse Land t8

21 Asst Manager ,/ incharge Security Irl
Asst Nlanager r' lnchaise Distribution 15

29 \,1erager ,i Lrcharg.e Accounts 15

30 Olllcers ,, Otliers 10

Re pailirrg & Nlainteance Cost per monih :

I:ollorving maximum allo*'ance wiil be alioucd for rnotorcvcle rcpairng & malintcrlancc sub.ject
submission of vaLid evidecne on sDendils ior the sar:re :

\{otor cycle age lsss than i year Nill

Vlotor clcle age less than 2 year 'Ik 200
Motcr c1'cle age iess than 3 year Tk. 300
\Iotor c_""cle age less tl.ian 5 vear 'Ik 500
i!'1otor cycle age iess than 7 vear Tk 800
\lotor ,cy'rie aqr aboi,e I years tk r,000

ln addition to the above maintenance cost, colnpan\'rvill provide motor c-vcie t1,re ancl batten, 1n

ihe foilorvrng criteria :

rvlotor cycle age less thar 2 lcar > No rep)acentent ot tlre & battery within I st 2 years
lvlotcr c1,cle ae.e above than 2 Iear :, Cump:,nr \\rtl pr, .ldc n(u l\re & balfen. sub;ectro
i) T1're nas no runlins tension
ri) Batter." ;s damlrled and no power suppiy
iii) Electro nechn;cal dept. u,i11 recommend the replacement
iv) Requestron ior replacement of tyre & battery must be approverl
hr tltc jei,*r Lmenr..l head lrcad o: farm oilice
v) The old fi,re ano batterl to be reLurned to rhe store lor disposal.
vi) No cash rvould be paid lor battery and r"vre. Ail tlie battery and tvre would
be provided bl the compan-v procurement depafiment iiont Dhaka.
, Aftab Bahumukhi Farms Ltd.
Agriculture division
Novembe r 1,3,2022

subject: Housing Rent Allowance Approval proposal for North region.

We Agriculture Seed division is going to extend of hybrid rice seed Production

Program through Contact Growers from Muktagacfra ioifrgirra (Nor.th r"eion).
There is no office or other facilities there like Farm Office including controlling other
Farms. Production staff, those are working under Farm office, Muktagacha and
Ghorasal is enjoying housing rent allowance facility accordingly company's policy.
But this policy is not approved f91 North region. Relevant production staffs are
dissatisfied to go there and working as such adverse situation without enjoying
housing rent allowance facility.

Perusal for kind approval so that employee can get housing rent allowance facility
accord ingly compa ny policy of that areas.

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