Divisional Officers,

DRM/ADRM/CWM/
S.No. Nature of Powers
1 2
meeting/conferences/
seminars or to conduct
inspections.
Extra Divisional
PHOD/HOD SAG Officers REMARKS
Officers & Officers in
in Field Units
Headquarters
3 4 5 6
other vehicles available with the departments cannot be spared for the
purpose.
4. The hiring of vehicles should be for the officers of SAG and above
visiting on duty.
5. Hiring of vehicles for official visits of officers of SG/JAG and
below requires the sanction of AGM/DRM/CWM with finance
concurrence

(H) Air travel on duty. GMs may permit air travel on duty to not below JS officers. 1. These are discretionary powers to be exercised with personal
approval of GM. Personal concurrence of PFA shall be required for
officers of NFSAG/SG and below

Authority:
1. RB Ltr.No. 2017/Trans/01/Policy dt. 18.10.2017
2. F(E)I/2017/AL-28/41 dt.24.04.2018 & 08.05.2018

48. Incurrence of expenditure

(A) On entertainment for PHOD/CHOD DRM/ADRM/CWM JAG 1. Finance concurrence is not necessary up to the stipulated rate.
meetings involving Rs 20,000/- per /MDs of Central Rs 7500/- per year @Rs 2. The actual incurrence of expenditure is to be consistent with
outsiders or organised year @ Rs 30 per Hospitals & other 30/-- per head. austerity standards and number of such meetings and participants
labour, formal inter head SAG officers in field should also be kept to the barest minimum.
departmental and other unit 3. Zonal Railways to evolve method of distribution and accountal
meetings & conferences. HOD Rs 18,000/- 4. Overall annual ceiling limit shall be Rs.35 Lakh for ZR and Rs.7
per year @ Rs Rs 20000/- per year Lakh for PU. Limits for individual Departments/ Divisions in ZR/PUs
30/- per head @ Rs 30 per head. may be fixed by GM.
5. After distribution, the balance amounts out of the total ceilings of
Rs. 35 lakhs for the Zonal Railways & Rs 7 lakh for Pus, will be under
(B) Working Lunch @ Rs 175/- per @ Rs 175/- per head the control of AGM
head per meeting per meeting 6. The concerned Associated Accounts Officer has to monitor the
progressive expenditure to ensure that the expenditure is within the
prescribed ceiling limit.
7. Lunch-on parties, dinners & receptions on Railways can be arranged

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 Divisional Officers,
DRM/ADRM/CWM/
Extra Divisional
S.No. Nature of Powers PHOD/HOD SAG Officers REMARKS
Officers & Officers in
in Field Units
Headquarters
1 2 3 4 5 6
only with the personal sanction of the General Manager with prior
financial concurrence

Authority:
1. Para 1005 of Financial Code Vol I
2. -95/Exp/1 dt.14.09.98
3. ter No. F(X) II-2003/PW/1 dt.12.06.03
4. -2004/EXP/4 dated 14.05.04, 04.06.07,
13.09.12, 22.06.2016
(C) Hospitality Fund (For CPRO (from DRM Sr.DCM 1. Finance concurrence is necessary if expenditure exceeds Rs. 5,000/-.
entertaining prospective hospitality fund) Up to Rs. 50,000/- per Up to Rs. 2,500/- per
cliants for sales promotion As given in Para annum. annum Authority:
and commercial publicity/ 61 of this SOP 1. -95/Exp/1dt.
Public Relations) CWM Sr. DOM 12.6.1996 and F(X)II-2000/PW/2 dt. 27-06-2000.
PCCM up to Rs 25,000/- per Up to Rs. 2,500/- per
Up to Rs. annum annum
50,000/- per
annum.
(D) Expenditure on safety PCSO Dy CSO, Sr DSO, 1. Finance Concurrence necessary above Rs 15,000/-
seminars, safety camps, Full Powers DSO(IC)
safety audits, safety Full Powers Rs 10,000/- on each
workshops, safety meetings, occasion subject to an
Nukkad- Natak, safety annual ceiling of Rs Authority
related bulk sms, safety 50,000/- 1. Rly. Bd. Letter no. 98/Safety-1/27/1, dt. 20.10.2004
trainings etc.
Legal
49. To sanction payment of:
(A) Pleaders fees within the Full Powers Full Powers JAG 1. Finace concurrence not necessary if rates are as fixed by High Court
scales fixed by the High Full Powers or Railway Board
Court or separately approved
by Board. Sr Scale Authority:
Full powers up to Rs. 1.

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