Pim Agenda Palng

Initial Visit – Pre-Inspection Meeting
Material Requisition (MR) Number: 26196-100-MRA-PS02-00001

Purchase Order (PO) 288553 / 1
Surveillance Assignment No.: 26196-160-288553-PS02-YZ-A
Equipment Name/Description: PIPING SPOOL FABRICATION
End User: Port Arthur LNG, LCC
Location: Port Arthur, USA
Supplier: CIMTAS Pipe Fabrication and Trading Limited Company
Pre-Inspection Meeting Date:
1. INTRODUCTION
1.1 Bechtel, Client, Prime Supplier, Sub- Supplier
The meeting has been held in Cimtas Facility, between Cimtas, Bechtel & PALNG representatives.
Visitors/Attendees Email
SUPPLIER
Murat Gültopu, Vice President
Atilla Kükrek ,Procurement Manager
Tamer Sivrioglu, Engineering Manager
Hüseyin Sarı, Quality Manager
Engin Temel, Welding Manager
Sibel Ozturk,Project Manager
PALNG:
Karim El Kheiashy - Project Management kelkheiashy@sempraglobal.com
Liz Dixon - Procurement EDixon@sempraglobal.com
Kappei Ishihama - Construction KIshihama@SempraGlobal.com
Richard Wheeler - Engineering Management RWheeler@sempraglobal.com
Joe Garivey - Engineering (Piping) JGarivey@ecalng.com
Hossein Nia - Engineering (Structural) hnia@sempraglobal.com
Rama Varanasi - Quality Management RVaranasi@sempraglobal.com
Bechtel:
Kane McIntosh, Project Manager (In Person) kmmcinto@bechtel.com
Lon Smith, Project Manager (In Person) lesmith@bechtel.com
Jorge Gonzalez, PD&P Engineering Group Supervisor jgonzale@bechtel.com
(In Person)
Denise Hart, Supply Chain Manager (In Person) dphart@bechtel.com
Cascardo, Daniele - Area Supplier Quality Supervisor dcascard@bechtel.com (+390515880770)
(In Person)
Sahbaz, Erman Erinc - Bechtel SQR (In Person) esahbaz@bechtel.com (+90 5058648544)
Mr Cemal- SQ ( OJT- BSQE) (In Person) csilan@sqmart.com
Vikas Dhankhar, Expeditor (Virtual) vdhankha@bechtel.com
James Temple, Project Supplier Quality Supervisor jatemple@bechtel.com
(Virtual)
Akhil Raj, Project Supplier Quality Representative araj6@bechtel.com
(Virtual)
Page 1 of 14 Rev: 0
1.2 Special Instruction for this PIM:
2. SAFETY- Review SELLER “Safety” requirements for office and manufacturing areas that the SQR must
abide (10 minutes)
2.1 Supplier Quality Representative Safety Equipment requirements.
Discussed with the Supplier their requirement that this SQR must adhere to in regard to environmental,
safety and health while in the Supplier office and manufacturing areas and that of sub suppliers that this
SQR may be required to visit to perform surveillance activities. Also discussed with the Supplier the SQR’s
requirement that this SQR must follow as required by Buyer’s procedures. The Supplier was informed that
it is the Supplier’s responsibility to ensure visitor safety and that this SQR will not enter areas of the shop
or perform surveillance activities that will put this SQR in an “at risk” situation. If the SQR determines an
“at risk” situation, the Supplier will be informed to correct the unsatisfactory safety condition before
surveillance activities resume.
No exceptions have been raised from the Supplier.
2.2 Hard hat, safety boots-including steel toe, eye protection, no smoking policy or similar.
To be able to access to Cimtas workshop area, the following PPE are necessary:
Hard hat, safety shoes, safety glasses.
Ear Protection can be also provided upon request.
Inspector will bring his own equipment; however, Cimtas can also provide the safety equipment if
necessary.
3. QUALITY SURVEILLANCE COMMUNICATIONS (10 minutes)

3.1 Establish communication channels (Supplier> Bechtel PSQS, EXP, SQR, BSQE Area Supervisor)
Due to the complexity of this job it is essential to establish an efficient communication between the
involved Parties.
3.2 Timing requirements (Advance notice required for Witness/Hold points)

Bechtel would like to maintain for any H Point identified on the ITPs 10 days advance notice for possible
Client attendance.
3.3 Use of project Test & Inspection Notification (TIN) form. Notification Template has been provided to
Supplier.
For Witness points, two weeks look ahead schedule will be used and for Witness of 1st Operation will be
notified with 10 days advance notice with the possibility to shift couple of days.
3.4 SQR confirmation of attendance to Witness / Hold Points
This requirement is to be included in the ITPs.
3.5 Waiver of an inspection Witness/Hold point.
Bechtel Surveillance Level for this Purchase order is 3
Surveillance Level for this Purchase order is 3
Resident Quality Surveillance

BUYER’s Supplier Quality Representative will be a resident in the manufacturing facility and will monitor
daily operations of the work in progress as well as witness activities designated as witness and hold points
as identified in the quality surveillance plan.
Page 2 of 14 Rev: 0
Communication channels are defined as per below:
CIMTAS
Sibel Ozturk, Project Manager
Cc:
BECHTEL
Mr. Akhil Raj araj6@Bechtel.com PSQS
Mr. Daniele Cascardo dcascard@Bechtel.com Area Supplier Quality Supervisor
Mr. Erman Sahbaz esahbaz@Bechtel.com SQR
PALNG
Bechtel recipients will further distribute communications within the Project and Client
CIMTAS was provided with inspection notification form that will be used for the notification of all W and H
points defined in the ITP.
If any waiver will be requested by CIMTAS on witness or hold points, for any reason, Bechtel PSQS and/or
expediting shall be notified and written engineering concurrence shall be received prior any further action.
SQR has no authority to bypass any witness and/or hold point as defined in the QSP and ITP
Any bypass of W/H Point without Project concurrence will result in the issue of a CAR.
4. SCOPE OF SUPPLY (10 minutes)

4.1 Review PO content & scope of supply (according to PO and Material Requisition Part 2 and General
Notes - Section GN)
Scope of Supply is described in Scope of work document n. 26196-100-3PS-PS02-F0001 [00C] covering the
supply of the following major items:
B31.3 of the ASME Pressure Piping Code
Section I of the ASME Boiler and Pressure Vessel Code and other codes
List of items to be fabricated is in accordance with the Scope of work as per 26196-100-MRA-PS02-
00001[000] Part 1
1) OSBL, ISBL (Train 1 and 2) for both above ground and underground.
Fabrication of spools shall begin upon receipt of the BUYER furnished isometrics and all
required material.
4.2 Confirm Supplier/Sub-Supplier acknowledge of the order/sub-order and provide references of their
internal jobs.
Page 3 of 14 Rev: 0
5. REQUIREMENTS OF THE PROCUREMENT DOCUMENTS (70 minutes)
5.1 Confirm correct number and revision of the MR in possession of the Supplier/Sub-Supplier
The following Key Specifications were confirmed to be received and reviewed by Cimtas:
Document No. Rev. Code Description
26196-100-MRA-PS02-
000 Material Requisiton
00001
PROJECT SPECIFICATION FOR INSTALLING
26196-100-3PS-N000-
001 PROTECTIVE COVERS ON FLANGED
00001
AND UNFLANGED NOZZLES AND PIPE ENDS
PROJECT SPECIFICATION FOR MANUFACTURER’S
26196-100-3PS-N000- CORROSION PROTECTION
001
00024 OF EQUIPMENT AND COMPONENTS FOR SHIPPING
AND STORAGE
26196-100-3PS-NE00- PROJECT SPECIFICATION FOR POSITIVE MATERIAL
001
00001 IDENTIFICATION (PMI)
PROJECT SPECIFICATION FOR MATERIAL
26196-100-3PS-NE00-
001 TRACEABILITY FOR HYDROCARBON
00003
SERVICES
26196-100-3PS-NEX0- FORM 167 - WELDING AND NDE MATRIX FOR SHOP
001
00001 FABRICATION PIPING
PROJECT SPECIFICATION FOR GENERAL WELDING
26196-100-3PS-NWP0- AND NDE REQUIREMENTS
001
00001 FOR SUPPLIER-FABRICATED PIPING AND PIPING
FIELD WELDS
26196-100-3PS-NX00- PROJECT SPECIFICATION FOR PROTECTIVE
001
00001 COATINGS (PAINT)
26196-100-3PS-NX00-
001 PROJECT SPECIFICATION FOR GALVANIZED STEEL
00003
26196-100-3PS-NXP0- PROJECT SPECIFICATION FOR COATING IN-PLANT,
002
00015 BURIED PIPING
PROJECT SPECIFICATION FOR TECHNICAL SUPPLY
26196-100-3PS-PB00-
001 CONDITIONS FOR PIPING
00002
COMPONENTS
26196-100-3PS-PB00- PROJECT SPECIFICATION FOR PIPING MATERIAL
002
00003 COLOR CODE
26196-100-3PS-PB00- PLANT DESIGN AND PIPING - PIPING MATERIAL
003
F0001 CLASS INDEX
PLANT DESIGN AND PIPING - PROJECT
26196-100-3PS-PB00-
00C SPECIFICATION FOR PIPING PURCHASE
F0003
DESCRIPTIONS
26196-100-3PS-PB00-
00C PIPING MATERIAL CLASS CA011S11
F0100
26196-100-3PS-PB00-
F0101
26196-100-3PS-PB00-
F0103
26196-100-3PS-PB00-
F0104
26196-100-3PS-PB00-
F0105
26196-100-3PS-PB00-
F0106
26196-100-3PS-PB00-
00D PIPING MATERIAL CLASS CB011S11
F0107
26196-100-3PS-PB00-
00C PIPING MATERIAL CLASS CB011S16
F0110
26196-100-3PS-PB00- 00C PIPING MATERIAL CLASS CB011S22
Page 4 of 14 Rev: 0
F0111
26196-100-3PS-PB00-
F0112
26196-100-3PS-PB00-
F0113
26196-100-3PS-PB00-
F0115
26196-100-3PS-PB00-
F0116
26196-100-3PS-PB00-
F0117
26196-100-3PS-PB00-
F0118
26196-100-3PS-PB00-
F0119
26196-100-3PS-PB00-
F0120
26196-100-3PS-PB00-
F0122
26196-100-3PS-PB00-
F0123
26196-100-3PS-PB00-
F0124
26196-100-3PS-PB00-
00C PIPING MATERIAL CLASS CD011B81
F0125
26196-100-3PS-PB00-
F0126
26196-100-3PS-PB00-
F0127
26196-100-3PS-PB00-
F0128
26196-100-3PS-PB00-
00C PIPING MATERIAL CLASS SA010B81
F0134
26196-100-3PS-PB00-
F0135
26196-100-3PS-PB00-
00D PIPING MATERIAL CLASS SA010S11
F0136
26196-100-3PS-PB00-
00D PIPING MATERIAL CLASS SA010S12
F0137
26196-100-3PS-PB00-
00C PIPING MATERIAL CLASS SA010S31
F0139
26196-100-3PS-PB00-
F0140
26196-100-3PS-PB00-
F0141
26196-100-3PS-PB00-
F0142
26196-100-3PS-PB00-
F0144
26196-100-3PS-PB00-
F0148
Page 5 of 14 Rev: 0
26196-100-3PS-PB00-
F0151
26196-100-3PS-PB00-
F0152
26196-100-3PS-PB00-
F0153
26196-100-3PS-PB00-
F0154
26196-100-3PS-PB00-
F0155
26196-100-3PS-PB00-
F0156
26196-100-3PS-PB00-
F0157
26196-100-3PS-PB00-
F0159
26196-100-3PS-PB00-
F0160
26196-100-3PS-PB00-
00C PIPING MATERIAL CLASS SD030S21
F0161
26196-100-3PS-PB00-
F0162
26196-100-3PS-PB00-
F0164
26196-100-3PS-PB00-
F0165
26196-100-3PS-PB00-
F0166
26196-100-3PS-PB00-
F0167
26196-100-3PS-PB00-
F0168
26196-100-3PS-PB00-
F0170
26196-100-3PS-PB00-
F0171
26196-100-3PS-PB00-
F0172
00B
F0173 CLASS - SA090B83
26196-100-3PS-PB00-
00B PIPING MATERIAL CLASS - SA060S33
F0176
00B
F0178 CLASS - SD010L61
00B
F0179 CLASS - CB091S17
00B
F0180 CLASS - SA090S23
00B
26196-100-3PS-PB00- 00B PLANT DESIGN AND PIPING - PIPING MATERIAL
Page 6 of 14 Rev: 0
00B
26196-100-3PS-PB00-
F0184
26196-100-3PS-PB00-
F0185
26196-100-3PS-PB00-
00B PIPING MATERIAL CLASS - CA012S11
F0187
00B
00B
F0189 CLASS - SD010B22
00B
00B
00B
26196-100-3PS-PB00-
00B PIPING MATERIAL CLASS - SD060B33
F0195
26196-100-3PS-PB00-
00B PIPING MATERIAL CLASS - CG010S55
F0196
26196-100-3PS-PB00-
00B PIPING MATERIAL CLASS - SD060B58
F0197
26196-100-3PS-PB00-
000 PIPING MATERIAL CLASS CB011L22
F0198
26196-100-3PS-PB00-
F0199
26196-100-3PS-PB00-
F0200
26196-100-3PS-PB00-
00A PIPING MATERIAL CLASS CB012L42
F0291
26196-100-3PS-PB00-
00A PIPING MATERIAL CLASS CG010L22
F0292
26196-100-3PS-PB00-
00A PIPING MATERIAL CLASS CG010L42
F0293
26196-100-3PS-PB00-
00A PIPING MATERIAL CLASS SA010L42
F0294
26196-100-3PS-PS02-
00C SPECIFICATION FOR PIPE FABRICATION
F0001
26196-100-PH-0000-
000 PIPE SUPPORT STANDARD - DRAWING INDEX - IN
00001
26196-100-PH-0000-
000 PIPE SUPPORT STANDARD - GENERAL NOTES - GN
00002
26196-100-PH-0000- PIPE SUPPORT STANDARD - AXIAL STOP - LUGS -
000
00003 AL
26196-100-PH-0000- PIPE SUPPORT STANDARD - COLD SHOE - AXIAL
000
00013 STOP BASE - CA (SHT 1 OF 3)
000
Page 7 of 14 Rev: 0
000
26196-100-PH-0000- PIPE SUPPORT STANDARD - COLD SHOE - CS (SHT
000
00018 1 OF 3)
000
00019 2 OF 3)
000
00020 3 OF 3)
26196-100-PH-0000- PIPE SUPPORT STANDARD - DUMMY LEG - BOOT-
000
00021 DB
26196-100-PH-0000- PIPE SUPPORT STANDARD - DUMMY LEG - GUIDE -
000
00022 DG
26196-100-PH-0000- PIPE SUPPORT STANDARD - DUMMY LEG -
000
00023 HORIZONTAL - DH (SHT 1 OF 2)
000
00024 HORIZONTAL - DH (SHT 2 OF 2)
000
00025 VERTICAL - DV (SHT 1 OF 4)
000
000
000
26196-100-PH-0000- PIPE SUPPORT STANDARD - FIELD - SUPPORTS &
000 GUIDES - FS (SHT 2 OF 3)
00032
26196-100-PH-0000- PIPE SUPPORT STANDARD - GUIDE - LUGS - GL
000 (SHT 1 OF 2)
00040
26196-100-PH-0000- PIPE SUPPORT STANDARD - LOW TEMPERATURE -
000 BASE - LB (SHT 1 OF 2)
00043
26196-100-PH-0000- PIPE SUPPORT STANDARD - LOW TEMPERATURE -
000 BASE - LB (SHT 2 OF 2)
00044
26196-100-PH-0000- PIPE SUPPORT STANDARD - PIPE TO PIPE -
000
00049 WELDED - PW (SHT 1 OF 2)
26196-100-PH-0000- PIPE SUPPORT STANDARD - PIPE TO PIPE -
000
00050 WELDED - PW (SHT 2 OF 2)
26196-100-PH-0000- PIPE SUPPORT STANDARD - RODS - HANGERS - RH
000
00054 (SHT 3 OF 3)
26196-100-PH-0000- PIPE SUPPORT STANDARD - SHOES - REINFORCED
000
00058 WEAR PLATES - SR
26196-100-PH-0000- PIPE SUPPORT STANDARD - SHOES - WELDED - SW
000
00060 (SHT 1 OF 3)
000
00061 (SHT 2 OF 3)
000
00062 (SHT 3 OF 3)
26196-100-PH-0000- PIPE SUPPORT STANDARD - SPRINGS - CONSTANT
000
00072 - XC (SHT 2 OF 3)
26196-100-PH-0000- PIPE SUPPORT STANDARD - SPRING - VARIABLE -
000
00076 XV (SHT 2 OF 3)
26196-100-PH-0000- 000 PIPE SUPPORT STANDARD - FIELD - SUPPORTS &
Page 8 of 14 Rev: 0
00087 GUIDES - FS (SHT 3 OF 3)
26196-100-30X-000-
002 CODES AND STANDARDS
00001
26196-100-GFA-7FEM- PROPOSAL COMMENTS AND EXCEPTIONS
00A
00003 TEMPLATE
26196-100-GQR-GAQE- SECTION QA - QUALITY ASSURANCE PROGRAM
003
00001 REQUIREMENTS
26196-100-MRA-PS02-
00B PRELIMINARY MATERIAL TAKE OFF
00001A01
26196-100-MRA-PS02-
00A QUALITY SURVEILANCE PLAN
00001A02
5.2 Verify flow down of PO/MR technical requirements to Sub-Supplier
Purchasing control shall determine and apply criteria for the evaluation of suppliers, selection, monitoring
of performance, re-evaluation of external providers, flow down of Buyer requirements to lower-tier
suppliers and subcontractors, and receipt inspection of purchased product to verify that material,
components, and/or services received meet the requirements specified in the Purchase Order.
In case Cimtas uses a sub-supplier, all PO/MR technical requirements must be met by the sub-supplier.
5.3 Confirm Project documents listed in the MR are all received in the correct revision. In case of Sub-
Supplier, list the Project Documentation sent from Prime.
It was confirmed that the Supplier has the project documents as listed above.
5.4 Check with Supplier / Sub-Supplier the understanding of key Project Specifications like: traceability,
equipment specification, welding & NDE, Electrical as applicable. 5.4 Go through Technical notes making sure to
cover at least order of precedence (if stated), Codes year required by Project.
Cimtas shall maintain a system of identification to ensure traceability of materials, welding, and NDE for all
pressure containing components and/or other equipment or components as required by applicable
industry standards, and Bechtel specifications. Individual products or batches shall be marked for
identification, where specified. The identification shall be recorded on related records. The Seller’s
traceability procedure shall include provisions for alloy verification or positive material identification and
subject to review and approval by Bechtel as requested.
5.5 Any deviation, clarification which is not already included in Agreement Change Request (ACR) need to
be recorded in the MoM and action item need to be opened in SPOT.
-Seller, at any time, may request, in writing, a Change Request, where (1) compliance with original
specification are no longer achievable, (2) changes to the drawings, data sheets, specifications, or
technical attachments, or (3) cost or schedule impact to the Seller due solely to Buyer’s failure to comply
with terms in the Purchase Order.
-The Seller shall submit a Change Request to the Buyer with a copy to the Buyer’s Supplier Quality
Representative, if assigned, within five (5) working days after detection. When this time limit cannot be
met, notification by email, telephone or facsimile is acceptable and a revised submittal date established.
---Changes are considered unaccepted until approved in writing by the Buyer.
Page 9 of 14 Rev: 0
The Change Request must be supported by technically valid information that is sufficient for Buyer
evaluation. When necessary, the Seller shall attach supporting technical documents to the Change
Request.
-A copy of the accepted Change Request and attachments shall be included by the Seller in the quality
verification data package for the item(s) to which it applies. The Change Request is considered complete
when all entries are made, including the appropriate verification signatures by the Seller and Buyer’s
Supplier Quality Representative, if assigned.
In case of a technical conflict between the documents included in this Material Requisition, Cimtas shall
assume the more stringent requirement applies. All conflicts shall be submitted to Bechtel for individual
resolution. After purchase order is issued, deviations from technical documents shall be submitted to
Bechtel using the Change Request procedure referenced in this Material Requisition.
Cimtas has confirmed the receipt from Project of the below documentation in the correct revision. Review
of the specification is still ongoing and it has to be communicated to the Project any eventual deviation
from the above Specifications.
Break (10 minutes)
6. DOCUMENTATION STATUS (Overview of submittals) (30 minutes)

6.1 Review document listing (status, drawings, procedures), as per Material Requisition Section DD
Review of all status, drawings, procedures as specified in Material Requisition 26196-100-MRA-PS02-

00001 Rev. 000 Part DD.
6.2 Explain meaning of documentation code status
Documents code:
 Code 1 No comments. work may proceed.
 Code 1C Work may proceed. Editorial comments need only be incorporated if document revised and
resubmitted.
 Code 2 Revise and resubmit. Work may proceed.
 Code 2CR Revise and resubmit. Work may proceed Priority Return.
 Code 3 Revise and resubmit. Work may not proceed.
 Code 4 Review not required.
 Code 5 Cancelled or superseded.
were discussed and fully understood.
6.3 Any Code 3 document need to be prioritized for review and re-submission
6.4 Verify key documentation status to confirm production start. Typical example: traceability procedure, GA
drawing, Manufacturing procedure, ITP, Datasheet, Welding Book.
It was discussed that the following documents should be reviewed and approved by the Buyer before the
production start approval.
6.5 Any deviation, clarification which is not already included in Agreement Change Request (ACR) need to
be recorded in the MoM and action item need to be opened in SPOT.
7. REVIEW QUALITY SURVEILLANCE PLAN (DETAIL REVIEW) (60 minutes)

7.1 Go over hold, witness, observed, in-process inspection activities.
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Hold, witness and in-process points were detail reviewed regarding to QSP n. 26196-100-MRA-PS02-
00001a02
7.3 Client’s Hold, Witness points (3rd party involvement)

Hold (H) : Hold points are defined as critical steps in manufacturing and testing, whereby Seller is obligated
to advise Buyer’s Quality Surveillance Representative at least fifteen (15) working days (unless otherwise
stated in the AGREEMENT) in advance of the operation so that it may be witnessed. Seller shall not
proceed with work past the Hold point without witness by the Buyer’s Quality Surveillance Representative,
except by prior written agreement from Buyer.
Witness (W): Witness points are defined as critical steps in manufacturing and testing, whereby Seller is
obligated to advise Buyer’s Quality Surveillance Representative at least fifteen (15) working days (unless
otherwise stated in the AGREEMENT) in advance of the operation so that it may be witnessed. With prior
concurrence from Buyer, Seller may proceed with work past the Witness point if Buyer’s Quality
Surveillance Representative cannot attend. In the event Buyer’s Quality Representative defers a Witness
point, the next same operation shall be witnessed. Results of Seller’s inspection/testing shall be available
to Buyer’s Quality Surveillance Representative for review/verification.
7.2 FOB (first operation basis) meaning/requirements.
The obligation and requirements for SQR to be included in FOB at the points defined in ITP were explained.
7.4 Supplier ITP discussion and comments Vs. QSP
The Vendor/Supplier has the primary responsibility for performing verification activities for their scope of
work.
Inspection and Test Plans are assigned Hold Points, Witness Points and the method of Verification by the
Vendor/Supplier, for providing objective evidence that the project requirements were met. Hold and
Witness points are normally assigned when:
a) Verification cannot be performed due to subsequent work processes.
b) The activity has to be verified at that time due to its nature of importance to verify compliance.
When a Hold Point is identified on the Inspection and Test Plan, the Vendor/Supplier cannot proceed with
the relevant activity until documented approval is provided on the associated Form. A seventy-two (72)-
hour notification is required in advance of reaching the Hold Point.
When a Witness Point is identified on the Inspection and Test Plan, the Vendor/Supplier cannot proceed
with the relevant activity until documented approval is provided on the associated Form. A seventy-two
(72) hour notification is required in advance of reaching the Witness Point. If the organization responsible
for the inspection fails to respond to the Witness point after 2 hours have past of the notified set time, or
has previously waived the Witness point in writing, the Vendor/Supplier may proceed.
Lunch (60 minutes)
8. NONCONFORMANCE RESOLUTIONS (15 minutes)

8.1 SQR responsibility
Witness examinations and tests performed by supplier personnel to written procedures or industry
standards.
 Verify supplier performance of visual & dimensional inspection to drawings and procurement document
requirements.
 Perform visual/dimensional inspection to drawings or standards. Review supplier-prepared documents
for conformance to industry standards, written procedures, and procurement document requirements.
 Work with the assigned suppliers to facilitate closure of open issues generated on assignments.
 Report results of surveillance activities to include inspection/examination/test results.
 Final surveillance and release for shipment of materials/equipment.
8.2 Supplier responsibility
8.3 Form SQ-395

Supplier nonconformities must be documented on the appropriate Corrective Action Report (CAR) form
SQ-395 Corrective Action Report. An observation may be written when an isolated type incident/violation
of the QA/QC program is determined and the Supplier starts the corrective action process or has a
planned schedule, or where the Supplier corrects the violation/condition during the Supplier Surveillance
8.3 Communication, distribution, acceptance/rejection, closeout.
In case that SQR identifies a Non-Conformance on material, hardware or programmatic, a Corrective

Action Report (CAR) will be issued by the SQR and forwarded to the PSQS for review and distribution.
CAR shall be detailed with the description of the discrepancy and the recommended corrective actions.
Supplier will identify the route cause and extent of the non-conformity as well as potential impacts on
previously provided materials, equipment or services. The analysis will be concluded with the remedial
actions proposed and the preventive actions to avoid the recurrence of the same identified problem.
Final evaluation of Supplier proposal and acceptance will be done by Bechtel and the CAR will be returned
to the Supplier for closure verification by the SQR.
9. SUPPLIER PERFORMANCE DATABASE (SPD) (5 minutes)

9.1 Supplier Performance Database (SPD) – Bechtel tool
Discussed with the Supplier the Supplier Quality and Expediting Application Suite and the identification of
anomalies found during visits. It was explained that issues, anomalies, and non-conformances as found by
this SQR will be translated into anomaly codes and entered into the Surveillance Report. Project will then
enter these codes into the SQEAS database. Supplier Performance Data is used by projects to trend
Supplier performance, and this may affect the Supplier’s ability to quote and secure new work. Negative
trends determined during the assignment may be used for basis of back charge of SQR’s services for
implementing the Supplier’s QA/QC program, where the Supplier fails to satisfactorily implement. No
Exception
10. EQUIPMENT DEVIATION REQUESTS and ENGINEERING ISSUES (10 minutes)

10.1 Discussion about exceptions/clarifications
10.2 Agreement Change Request (ACR) proper channels // process (Thru Expediting to Engineering)
11. SPECIAL REQUIREMENTS: COUNTERFEIT, FRAUD AND SUSPECT ITEMS (CSFI) (10 minutes)
11.1 Describe how the Supplier/Sub-supplier is preventing the entrance of CSFI in the fabrication cycle.
Reviewed the Purchase Order and determined that the supplier is not required to establish a specific procedure
or program to address measures taken to prevent introduction of counterfeit, fraud or suspect items into the
supply and manufacturing process.
Where this is not an established requirement, the supplier was asked if there is an established procedure or
program addressing CFSI. The supplier response was that all material is purchased by a qualified Vendor list
and that all the certification is checked upon the material arrivals.
12. MANUFACTURING PROGRESS & MAIN SUB-SUPPLIERS (20 minutes)
12.1 Review manufacturing plan (shop location for major components/sub-assemblies)
Equipment/Service Main Suppliers/Sub-Suppliers
12.2 Fabrication Schedule -Major material delivery status

12.3 Discussion and comments about manufacturing Progress, main sub-suppliers/Vendor List
13. REVIEW OF PERSONNEL QUALIFICATIONS (15 minutes)

13.1 Review of Personnel Qualifications: welders, NDE Operators and other special processes.
NDE & Welding personnel qualifications samples were requested to be reviewed during the Initial Visit.
Samples are attached to this MoM.
14. FINAL DOCUMENTATION (QVD) (5 minutes)

14.1 Final Documentation (QVD/MDR)
Quality Verification Dossier (MTRs, Quality reports, NDE reports…) is to be submitted to the SQR prior to release
for shipment or throughout the assignment, so that it can be reviewed.
Before submittal, it is the responsibility of the Supplier to pre-review and ensure that the documentation is in
English complete, accurate, legible, and traceable.
Any documentation presented that does not meet these criteria will be rejected.
SQR would also request review of inspection and test data, certifications of qualifications of special process
personnel, material test reports, etc., during the course of progressive, witness point, and hold point surveillance
activities.
The Supplier will be informed with any issues with those records at time of these in process and final reviews.
Final QVD will be prepared by CIMTAS in accordance with the approved index and its submission to the Project will
happen before the shipment of the equipment as per Item 9 and 10 of 26196-100-GQR-GAQE-00001, Rev. 003
15. SQR RELEASE (Release for shipment SQ-231) (5 minutes)

15.1 SQR Release (SQ-231 form)
Release for shipment (form SQ-231) will be issued by SQR after the following steps are fulfilled:
• Final & Shipment preparation are completed, as applicable.
• No Code 3 documents
• All documents are Code 1 or Code 4
• SQR has verified through PSQS/PSQR that the Project is allowing to release the equipment with
Code 2 documents where it is verified that comments are implemented.
• Engineering concurrence is received by means of specific forms (i.e. ERC: Engineering Release
Checklist / RFSC: Readiness for Shipment Checklist / ERN: Engineering Release Note) or e-mail, if applicable
for the Project
The following clarifications are also to be considered:
• Release for shipment does not constitute Final Acceptance.
• Final Acceptance is at the Jobsite and does not relieve the Supplier/Contractor from full
compliance with contractual obligations.
• When required by contract the Supplier/Contractor is to arrange for issue of the Shipping Control
Number through Project Traffic and Logistics before the shipment is allowed to move.
• Work is released based on satisfactory completion of quality surveillance and review of
documentation.
Break (10 minutes)
16. SHOP TOUR (50 minutes)

Supplier kindly requested to provide the following for all visitors:
Hard hat, safety boots-steel toed, eye protection (if required), long shirts (if required)
16.1: Incoming material area
16.2: Non-Conform Area
16.3: Example of Internal NCR after incoming inspection, if any
16.4: How material traceability and testing status is maintained during different production phases
16.5: Special process area: welding, NDE, Coating, PWHT, Pneumatic test, Cryogenic tests etc…
16.6: Dispatch area.
17. FINAL WRAP-UP (20 minutes)

17.1 Closeout discussion

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Initial Visit – Pre-Inspection Meeting

Material Requisition (MR) Number: 26196-100-MRA-PS02-00001

No exceptions have been raised from the Supplier.

3. QUALITY SURVEILLANCE COMMUNICATIONS (10 minutes)

3.2 Timing requirements (Advance notice required for Witness/Hold points)

Resident Quality Surveillance

4. SCOPE OF SUPPLY (10 minutes)

5.2 Verify flow down of PO/MR technical requirements to Sub-Supplier

Break (10 minutes)

6. DOCUMENTATION STATUS (Overview of submittals) (30 minutes)

Review of all status, drawings, procedures as specified in Material Requisition 26196-100-MRA-PS02-

6.2 Explain meaning of documentation code status

7. REVIEW QUALITY SURVEILLANCE PLAN (DETAIL REVIEW) (60 minutes)

7.3 Client’s Hold, Witness points (3rd party involvement)

7.2 FOB (first operation basis) meaning/requirements.

7.4 Supplier ITP discussion and comments Vs. QSP

Lunch (60 minutes)

8. NONCONFORMANCE RESOLUTIONS (15 minutes)

8.2 Supplier responsibility

8.3 Form SQ-395

In case that SQR identifies a Non-Conformance on material, hardware or programmatic, a Corrective

9. SUPPLIER PERFORMANCE DATABASE (SPD) (5 minutes)

10. EQUIPMENT DEVIATION REQUESTS and ENGINEERING ISSUES (10 minutes)

12.2 Fabrication Schedule -Major material delivery status

13. REVIEW OF PERSONNEL QUALIFICATIONS (15 minutes)

14. FINAL DOCUMENTATION (QVD) (5 minutes)

15. SQR RELEASE (Release for shipment SQ-231) (5 minutes)

Break (10 minutes)

16. SHOP TOUR (50 minutes)

17. FINAL WRAP-UP (20 minutes)

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