LIST OF PASSPORT REQUIREMENTS

1. Online Appointment Confirmation

The first thing to do is to secure a slot by setting an appointment online. To give you
enough lead time, it’s best to do it at least three months before your desired travel
date. The earliest available slots might be too late for you because of the heavy
volume of applications, especially during these extraordinary times when community
quarantines forced government agencies to operate with a skeleton workforce and
halted or delayed most government operations. We’ll tackle more of this in the
HOW-TO section below.

NO WALK-INS are allowed. Since the COVID-19 pandemic, walk-in or courtesy lane
services are suspended until further notice. This is to manage and control foot traffic.
Those who are eligible to use the courtesy lane are required to book an online
appointment. For urgent applications, you can send an email at oca.cl@dfa.gov.ph.

But prior to the pandemic, the following were allowed to walk in:

▪ Senior citizen and 1 companion. The companion must be an immediate

family member. If not, the companion must show proof of travel arrangements
with the senior to show they’re traveling together. It can be a plane ticket or
hotel booking.
▪ Person with disability and 1 companion. Companion must be an immediate
family member. If not, the companion must show proof of travel arrangements
to prove that they’re traveling together. It can be a plane ticket or hotel
booking.
▪ Pregnant woman. A medical certificate or records must be presented if the
baby bump is not yet noticeable.
▪ Minor seven (7) years old or below, plus their parents and minor siblings.
▪ Solo parent and their minor child. The parent must present a valid solo
parent card.
▪ OFWs: Land-based and Sea-farers. Must bring any of the following: valid
iDOLE card, work visa, employment contract, or seaman’s book stamped at
international border less than 365 days from date of application.

2. Duly Accomplished Application

Form
When setting an appointment, you need to complete the application form. Filling out
the application form is usually done online. You will receive an e-mail confirming
your appointment schedule when you are done paying for the application processing
fee. The e-mail also contains the link to your application form. Click the link to
download, and then print out your accomplished form.

If you need a blank copy of the application form, you can get it here. You need to
print it out on A4-size paper.

3. Birth Certificate
The copy of your birth certificate must be:

▪ Original
▪ PSA-authenticated
▪ Printed on PSA security paper

If the PSA-authenticated Birth Certificate is not readable, get a copy from the
Local Civil Registrar.

If LATE REGISTERED: If registered within the past 10 years, submit an ID that pre-
dates the registration or current ID with NBI Clearance. If registered over 10 years
ago, no additional supporting requirements needed.

4. Valid ID
You only need to bring one original and a photocopy. Any of the following is
accepted:
Image courtesy of DFA
▪ Social Security System (SSS) Card

▪ Government Service Insurance System (GSIS) Card

▪ Unified Multi-Purpose ID (UMID)
▪ LTO Driver’s License
▪ Professional Regulatory Commission (PRC) ID
▪ Philippine Identification (PhilID)
▪ Overseas Workers Welfare Administration (OWWA) E-Card
 ▪ Voter’s ID or Voter’s Certification from the Main Office with Dry Seal. If
presenting the Voter’s Certificate, you may also need to provide NBI or police
clearance. [Update: As of Aug 2022, the DFA website states this: Voter’s ID
or Voter’s Certificate issued from COMELEC main office in Intramuros,
Manila. They have removed the part about certificates issued by the regional
offices and NBI/Police Clearance. We’re still clarifying if Voter’s Certificates
from regional offices are still accepted and whether or not the NBI/Police
Clearance is still needed. Will update this again as soon as we have the
answers, but for now, please contact DFA directly for clarifications.]
▪ PNP Firearms License
▪ Airman License (issued August 2016 onwards)
▪ Philippine Postal ID (issued November 2016 onwards)
▪ Senior Citizen ID (if senior)
▪ School ID or Certificate of Enrolment with student’s photo and the school’s dry
seal (if student)
▪ Seafarer’s Record Book (SRB) issued from February 2020 onwards by the
Maritime Industry Authority (MARINA)

REMINDER: Make sure that the ID (original and photocopy) is readable,

untampered, and must contain the same information as other documents presented.

5. Personal Appearance
Whether you apply on your own or through a travel agency, all applicants must be
physically present at the DFA Office on your appointment schedule. The passport
application process entails collecting your biometrics data and taking a photo of you.
For passport photo capturing, take note of the proper attire or dress code. Colored
contact lenses and accessories like earrings, necklaces, or other facial piercings are
not allowed during photo capturing.

POSSIBLE ADDITIONAL
REQUIREMENTS
Depending on your status or condition, here are other possible additional
requirements for a new passport application:

If applicant is a married female using spouse’s

last name
▪ Marriage Contract (Original and a Photocopy). Must be PSA-authenticated
and printed on PSA security paper.
▪ NBI Clearance. ONLY IF the marriage took place within 6 months before the
date of passport application. This is according to the DFA Facebook page
when we inquired.

NOTE: You do not need to present your Marriage Contract if you recently married
but you chose to keep your maiden name.

If applicant is a minor
For minor applicants or those applying for a minor, these are the additional
requirements:

▪ Valid Government-issued ID of either parent with one photocopy.

– Passport
– Social Security System (SSS) Card
– Government Service Insurance System (GSIS) Card
– Unified Multi-Purpose ID (UMID)
– LTO Driver’s License
– Professional Regulatory Commission (PRC) ID
– Overseas Workers Welfare Administration (OWWA) E-Card
– Voter’s ID or Voter’s Certification from the Officer of Election with Dry Seal.
[Update: As of Aug 2022, the DFA website states this: Voter’s ID or Voter’s
Certificate issued from COMELEC main office in Intramuros, Manila.]
– PNP Firearms License
– Airman License (issued August 2016 onwards)
– Philippine Postal ID (issued November 2016 onwards)
– Senior Citizen ID (if senior)
– Philippine Identification (PhilID)
– Seafarer’s Record Book (SRB) issued from February 2020 onwards by the
Maritime Industry Authority (MARINA)
▪ Marriage Certificate. This must be provided if only one parent is
accompanying the minor. If the parents are unmarried, the Mother must
execute a Special Power of Attorney if she is not accompanying her child.
Special Power of Attorney executed outside the Philippines must be
authenticated by the Philippine Embassy or Consulate in that foreign country.
 ▪ Certified True Copy of Local Civil Registrar (LCR) Birth Certificate. This
must be provided if the applicant is a newborn (less than 1 year old), who has
no PSA Birth Certificate/Report of Birth yet. This needs to be PSA-
authenticated. If born abroad, the original copy of the Report of Birth or first
endorsement from the Consular Records Division must be submitted.

IMPORTANT! Personal Appearance of both the minor applicant AND either parent
(or authorized adult companion) is required.

▪ If for some reason, either parent can’t accompany the child for the
application:

– A Special Power of Attorney must be executed by the parent to designate

and authorize someone else to accompany and help the child through the
application process. Special Power of Attorney executed outside the
Philippines must be authenticated by the Philippine Embassy or Consulate in
that foreign country.

– A copy of parent/s valid ID and/or passport attached to the Special Power of

Attorney or Affidavit of Support and Consent.

– Passport or Valid Government-issued ID of authorized adult companion.

See the list of acceptable IDs above.

▪ If either parent is not traveling with the minor:

– DSWD Clearance must be submitted.

– Affidavit of Support and Consent must be provided. Affidavit executed

outside the Philippines must be consularized by the Philippine Embassy or
Consulate in that foreign country.

– Passport or Valid Government issued ID of authorized adult companion.

See list of acceptable IDs above.

NOTE: For other cases such as late registered, no birth certificate, illegitimate child,
dual citizens, or naturalized Filipinos, additional supporting documents are required.
Visit the DFA Consular for a more updated list of requirements and if you have other
specific concerns and inquiries.
STEP-BY-STEP PASSPORT
APPLICATION PROCESS
1. Set an appointment online.
Before anything else, the online appointment is FREE. What you are paying for is
the passport processing fee. Now that it’s clear, let’s proceed.

Walk-in applicants are normally not allowed EXCEPT for emergency and special
cases. Regular and non-emergency applicants must secure their slots by setting an
online appointment. As much as possible, do it months before your desired travel
date to give you enough lead time. Due to the heavy volume of applications,
available slots might be too late for you.

To give you an idea, say you decide to apply online in August, the earliest available
slot might be in late September (tough luck) or October or even November. Or there
might even be NO AVAILABLE SLOTS AVAILABLE.

How to set an appointment online?

1. Visit the DFA Online Passport Appointment System website.

 2. Read the Terms and Conditions, and then tick the box. This means that you
have understood the terms.
3. There are two options: INDIVIDUAL Appointment and GROUP
Appointment. Choose the one that applies to you.
4. Choose a DFA office/branch. Select the one nearest you or the one most
convenient for you. Later on, you can change it and check other branches if
you are having a hard time securing a slot with your first choice. Hit the Next
button.
5. Select a date and time from the provided calendar. The earliest open date is
noted above the calendar. The dates in GREEN are AVAILABLE, while those
in RED are FULL.

However, the most challenging part is getting empty slots because of the volume of
applicants. The DFA has taken steps to improve the system to serve applicants
better, but it can still get frustrating. You may check other branches. For example, if
you’re Manila-based, try other checking other nearby cities within the metro or even
nearby provinces.

This poses a problem for those who need a quick appointment. Some of my friends
even went as far as flying to Puerto Princesa or traveling to Northern Luzon
provinces just to get an appointment because of their travel dates were near. But of
course, if there’s no such urgency, you don’t need to go to such extreme lengths.
You may simply wait and try and try again another day.

You may also try some of these tips:

▪ Make sure that you have strong internet connection. Since it’s an online
“battlefield”, you have to ensure that your internet connection is reliable. The
slots will not wait for your network to keep up.
▪ List down all your preferred dates. This will give you more options in case
the date you originally want is already full. This will save you time too. Instead
of spending precious seconds weighing other dates, you already have
shortlisted the most convenient dates for you.
▪ Decide quickly. Again, you are beating time here, so you must be decisive
because slots can be taken in a snap. You see the date you want still
available one minute, but then it’s gone the next. Afternoon schedules are
usually the first to get filled.
▪ Refresh the page. There are times when available slots pop out of nowhere.
Well, these might be those slots reserved for applicants who failed to pay
within the allotted time period.
▪ Check the site regularly. As much as possible, the DFA opens additional
slots daily. The system refreshes regularly, so check the site from time to time
for possible additional slots.
 ▪ Try searching at around these times: 6AM – 8AM, 12NN, and 9PM. Available
slots usually appear at these times, from Mondays to Saturdays (except
holidays).
▪ Search other DFA branches/offices. There are six (6) branches in Manila:
DFA Central (ASEANA), DFA NCR North (Robinsons Novaliches), DFA NCR
Northeast (Alimall), DFA NCR West (SM Manila), DFA NCR East (Megamall),
and DFA NCR South (Alabang). However, these NCR branches run out of
slots real quick. If you desperately need to renew your passport, you may try
looking at regional branches/offices.

When you get a slot, the system can hold the slot for you for the next 20 minutes
only so you should be able to finish everything fast. Otherwise, you’ll lose that slot.
UPDATE: In addition to the regular processing sites, the DFA has set up Temporary
Off-site Passport Service (TOPS) facilities within Metro Manila that can process
passport applications. These are:

– Robinsons Las Pinas

– Robinsons Magnolia, Quezon City
– SM Aura, Taguig
– SM Mall of Asia, Pasay
– SM North EDSA, Quezon City

But certain restrictions apply. Passports processed at any of these TOPS sites will
be shipped via courier, adding an extra 3 to 5 working days. Payment for TOPS is
via CREDIT CARD or DEBIT CARD ONLY! Make sure you have your card with you
when you start the appointment process.

2. Fill out the application form.

After you get a slot, you will be directed to the next step, which is filling out the four-
page online application form. Remember, you only have 15 minutes to complete
this. Prepare the following information before you schedule an online appointment to
save more time.
 ▪ Personal Information: The first page contains your Personal Information
such as Name, Birth Date, Contact Numbers, E-mail Address, etc. For your
email address, input your free Gmail account. I tried using my custom email
address at first, but I failed to receive a confirmation email that also contains
the reference number for paying the passport processing fee. I had to wait for
the schedule to expire after 24 hours to try to set an appointment again. On
the second try, I used my free Gmail account and immediately got the email
confirmation.
▪ Family Information: The second page requires your Family Information like
your Parents’ and Spouse’s names and Citizenship.
▪ Application Information: The third page is all about your Application
Information including Application Type, Citizenship, and Emergency Contact
Person and his/her contact number.
▪ Contact Information. The fourth page asks for your home and office
addresses and contact numbers.

You will be given time to check all the information you input. Make sure you have no
typos and everything is correct, including the spelling.

3. Pay the passport processing fee.

The next step after you submit the form is the payment for the passport processing
fee. Choose one of the two processing options, depending on what applies to you:

▪ Regular Processing: This costs P950 and takes 10-15 days in Manila.
▪ Express Processing: This costs P1200 and takes 5-7 days in Manila.

We heard that the processing time in the regional offices takes longer compared to
Manila. They say the length of days for processing may take 20-30 days, but we
haven’t confirmed this yet.

This is how the payment process goes:

1. Select between regular or express processing.

2. Then hit PAY NOW.
3. A message will pop up. Click the “I agree” box, then hit PROCEED TO
PAYMENT.
4. You will land on the PAYMENT page where you will see the payment options,
the total amount that you need to pay, and some reminders. A convenience
 fee of P50 per person is normally added on top of the total processing fee
amount. Hit PROCEED.
5. You will receive an email providing your Payment Reference Number and
instructions on how to settle your payment. Hold on to your reference number.
6. You need to pay the processing fee within 24 hours. Go to your chosen
authorized payment center. You have to secure a copy of your reference
number. Make sure you declare and pay the exact total amount.
7. After settling your payment, an appointment confirmation will be sent to your
email. You will find three files attached to the email: your application form, the
receipt, and the checklist. You need to secure a hard copy of each file. Print
them all out. Use A4 paper. You need to bring them on the day of your
appointment.
REMINDERS:

▪ These are the payment centers authorized by the DFA for the transaction of
the passport processing fee:

– Bayad Center
– EcPay
– Pera Hub
– Robinsons Business Center and Department Stores
– Waltermart Department Store
– 7-Eleven
– USCC (Western Union)
– Villarica Pawnshop

The credit card/debit card payment facility and the over-the-counter cash
transaction in selected banks are not yet available.

▪ As of writing, only CASH payment is accepted.

▪ You need to pay the EXACT amount. No more, no less. The payment will not
be processed or will be forfeited if it’s not the exact amount.
▪ You can only use your Reference Number once, meaning one transaction per
reference number.
▪ If you encounter any problems regarding payment, contact the DFA helpdesk
immediately at (02) 234 3488.

In my case, I chose to pay via 7-Eleven. Using one of their in-store electronic
machines, I chose “bills payment”, and then selected DFA. I input my reference
number and the total amount, which includes the P50 convenience fee. I took the
printed slip and went to the cashier to pay. That’s it!

4. Show up at your chosen DFA Office

on your appointment date.
The day finally arrives! You need to appear personally at your chosen DFA office on
your scheduled date. Don’t forget to bring all the requirements with you, plus the
Application Form printout (hard copy), the checklist with your confirmed schedule,
and your eReceipt (two copies).
For my most recent passport renewal, I was fortunate to get a slot at the branch
nearest to where I live — DFA NCR South. My appointment was at 5:00 PM, so I
arrived at 4:30 PM. Here’s my experience:

1. Document Verification. Even at the entrance, the guard will ask for the
checklist with your confirmed schedule. They will check if you bring all the
requirements with you. Don’t forget to bring a photocopy of your old passport
(renewal) or valid ID (new application).
2. Processing. They will review your documents/requirements. When they are
done checking, they will stamp your receipt with a date of release.
3. Data Encoding and Biometrics. This is the part where they will encode your
personal information like your name, birth date, and other details. They will
give you time to check the encoded details on the computer screen, so check
those spelling and typos. After that, they will take your photo, fingerprints, and
signature.
4. Delivery. This is an additional step for those who want their passports to be
delivered instead of personally picking them up at the DFA office. DFA
partners with courier and forwarding service companies. I availed of this
service and paid the delivery fee of P150. They will take your application
receipt and then hand you their own delivery receipt. Expect your passport to
arrive one to two days after the scheduled release date. You may skip this
part if you want to personally pick up your brand new passport on the
scheduled release date.

NOTE: A team member applied at DFA ASEANA a couple of years ago. If you are
also applying there, some touts will trick you into buying a long brown envelope or
ballpen. You do not need them. You can put your documents in a folder or envelope
if you want to keep them neat and organized. It won’t hurt also to bring an extra pen
just in case.

REMINDERS:

▪ Don’t be late. Be there at least 30 minutes before you confirmed schedule.

Those who arrive late for their appointment will not be accommodated.
▪ Make sure to bring all the requirements — both the original and the
photocopies.
▪ The DFA implements a “No Escort” policy. Companions, who are not
applicants, are not permitted within the DFA premises UNLESS they are the
guardian of a minor or they are assisting a person with special needs.
▪ Wear proper attire. The DFA enforces a strict dress code, which prohibits
wearing spaghetti straps, sando, plunging neckline, sleeveless top, tube top,
halter top, and see-through top. Colored contact lenses, eyeglasses, and
accessories like earrings, necklaces, or other facial piercings must be
removed during photo capturing.
 ▪ Make yourself presentable, looking your best. Remember that your photo
will be taken for your passport with 10-year validity, so that image of you will
stick with you for a long time. But please avoid applying too much makeup.

5. Pick up your passport.

If you did not avail of the passport delivery service during your application at the
DFA office of your choice, you have to go back on the indicated release date of your
passport. If there’s a change in the schedule, the DFA will email you in advance.
Make sure you bring your application receipt and other proof like the claim stub, if
applicable. Check all the details on your passport before leaving the counter. Make
sure your name is not misspelled and there are no typos.

Can’t claim the passport yourself?

An immediate family member can claim your passport on your behalf, provided that
she has an authorization letter prepared and signed by you and other requirements.
An immediate family member can be your mother, father, brother, sister, husband,
wife, or child of legal age. They must bring the following:

▪ Authorization Letter
▪ Original Receipt
▪ Applicant’s Valid ID (original and photocopy)
▪ Representative’s Valid ID (original and photocopy)

No immediate family member available to claim your passport on your behalf?

If no immediate family can claim it for you, the person must bring the following:

▪ A Special Power of Attorney

▪ Original Receipt
▪ Applicant’s Valid ID (original and photocopy)
▪ Representative’s Valid ID (original and photocopy)
Before we answer some of the most frequently asked questions about passport
application, allow us to share with you a useful tip when planning a trip abroad.
Aside from travel documents, one of the most essential things to take care of before
an international travel is, of course, the budget.

Traveling abroad is not as straightforward as traveling domestically. It’s hard to

estimate costs, especially when the destination has its own currency. It is important
to watch your expenses so you know just how much you still have and you won’t
encounter any unwanted surprises along the way.
For that, download LISTA, our partner for this article. LISTA is a mobile app that will
help you track your spending so you could enjoy your trip to the fullest! It was
originally meant for small businesses, but guess what? Travelers can use it, too! It
allows you to take note of your expenses before or during the trip! The app works
offline, so you don’t have to have an internet connection to use it.

Another key feature is the SAVINGS CHALLENGE tab! If you’re applying for a
passport now, you can use the waiting time to also save cash for your next trip!
Using the LISTA app, you can set a target amount, the target date and the
frequency you’re comfortable with so you know the exact amount to save per day,
week or month to turn your travel goals into reality.
May next travel ka na ba? I-LISTA mo na!

✅ DOWNLOAD LISTA HERE!

FREQUENTLY ASKED QUESTIONS

(FAQs)
Who can apply for a Philippine
Passport?
Since a passport is proof of your Filipino citizenship and your allegiance to the
Philippines, only Filipino citizens are eligible to apply and acquire a Philippine
passport.

▪ Natural-Born Filipino Citizen

▪ Naturalized Filipino Citizen
▪ Dual Citizen (One citizenship is Filipino)
▪ Filipino Citizenship Obtained by Election
▪ Filipino Citizenship Granted by Act of Legislation

Can I apply in the province even if I

don’t live here?
YES. The most important thing to do is to make sure you have a confirmed
appointment. Just remember that the processing days differ per area/region. You
can check that on the payment part of your online appointment process.
I didn’t receive an email when I
secured an appointment. I don’t have
a reference number. What can I do?
First, check your Spam or Junk folder. It might be there.

Not there either? Call the DFA hotline: (02) 556-0000.

Tip! Make sure that you are using a free Gmail account.

I tried using my custom email address at first, but I failed to receive a confirmation
email that also contains the reference number for paying the passport processing
fee. I had to wait for the schedule to expire after 24 hours to try to set an
appointment again. On the second try, I used my free Gmail account and
immediately got the email confirmation.

If you are using a free Gmail account, but still didn’t receive an email confirmation,
call the DFA hotline: (02) 556-0000.

Can I reserve multiple appointment

slots for myself?
NO. If you have an existing application, the system will tag another attempt to get a
slot under your name as an ERROR.
The only way for you to reserve anew is to CANCEL the first/existing one.

I can’t make it on my appointment

time. What should I do?
You have the option to either RESCHEDULE or CANCEL your appointment.

However, changes must be made at least three (3) working days before your
schedule. If you fail to do this, the system will mark and penalize you.
Can I change my appointment
schedule?
YES. Go to this page, and then click on View Appointment. Input your Appointment
Code and your email address, then click on View Details. Once logged in,
choose RESCHEDULE.

You should do this not later than 3 days before your original schedule. The
rescheduled date must be no longer than 30 days from the original date.

I didn’t make it to my appointment

schedule. What should I do?
Wait for 30 days. There is nothing else you can do if you didn’t show up on your
appointment schedule.

As a penalty for “No Show” applicants, you have to wait for 30 days to make another
appointment.

I made a mistake or misspelled

something on the form. How to
change it?
You cannot change it online, BUT you can correct it at the DFA office on your
appointment schedule.
Remember that during the data encoding stage, you will be asked to check and
review the information entered by the officer. This is your chance to correct the
mistake or the spelling.

I’m applying for a DSWD clearance, a

visa, and a passport for a minor. What
should I get first?
Here’s the correct order: DSWD Clearance first, then Passport next, and finally,
Visa.

The DSWD Clearance is one of the requirements for the passport application of a
minor. Then after working on the passport, you can finally apply for a visa. The
passport is essential for visa applications.

Is personal appearance required?

YES. Your photograph, signature, and biometrics will be taken, so your physical
presence at the DFA office is a must.

How long does the application

process at the DFA take?
We’ve renewed passport at these DFA offices: Megamall, ASEANA, Alabang, and
Lipa.
Based on our experience, it took us about an hour — from document verification to
availing of the delivery service.

How many days does the passport

processing take?
Here are the usual processing times:

▪ Regular Processing. 10-15 days in Manila.

▪ Express Processing. 5-7 days in Manila.

Based on my recent application, my appointment was on September 12. I signed up

for the passport delivery service and got my passport on September 22. That’s a
total of 10 days.

We heard that the processing time in the regional offices takes longer compared to
Manila. They say the length of days for processing may take 20-30 days, but we
haven’t confirmed this yet.

What is an ePassport?
The Philippines has been issuing ePassport since 2009. An ePassport has an
integrated circuit chip or microchip where the biometrics data are stored. An
indication that you are holding one is the chip sign or icon at the bottom portion of
your passport’s front cover.

These are the advantages of the ePassport:

▪ It is equipped with an Automated Fingerprint Verification System (AFIS),

preventing multiple passport issuances to one person and improving imposter
detection.
▪ It is considered highly secure by world standards, thwarting passport
tampering and reproduction.
▪ Countries are more confident and accepting of ePassport because of its
biometric technology that provides advanced border security and protection.
▪ Holders of ePassports can avail of the “e-gates” (automated border
clearance) service, automated issuance of boarding passes, and more
efficient travel transactions with airlines.
▪ It speeds up clearance at immigration checks.