Professional Documents
Culture Documents
PHARMACY
DAVID PINO, PHARM.D.
1
OBJECTIVES
Identify the different elements that make up the medication use process
Define procurement and purchasing in community pharmacy
Recognize the structure of drug distribution process and the major
distributors utilized in community pharmacy
Describe the basics of drug inventory to have a sufficiently stock
pharmacy
Define the factors that affect drug inventory in a community pharmacy
Differentiate between expiration date and beyond use date of a drug 2
product
OBJECTIVES
Recognize how returning drugs to stock and drug recalls affect drug
inventory
Implement a plan to respond to drug shortages
State the storage requirements and temperatures for drug storage in a
community pharmacy
Recall the legal requirements for managing a controlled substance drug
inventory
Recognize the workflow process of preparing and dispensing 3
prescriptions
OBJECTIVES
4
COMMUNITY PHARMACY: OVERVIEW
Also known as a retail pharmacy, the community pharmacy is the most well-known type of pharmacy.
Independent Chain
• Regional or national food store • Regional and national • Also referred to as online
chains community pharmacy that sells pharmacy or internet pharmacy
mass merchandise with in- • Operates over the internet and
store pharmacies sends orders to customers
through mail or shipping
companies 6
COMMUNITY PHARMACY: OVERVIEW
Outpatient Hospital Pharmacy Point of Care Drug Dispensing
8
DRUG INVENTORY: SELECTION AND PROCUREMENT
A pharmacy procurement officer:
Drafts, reviews, and ensures purchase orders are accurate and on par
with the budgetary allocation
10
11
DRUG INVENTORY: DELIVERY TO PHARMACY
Pharmacy Operations
Useful for identifying trends and what they mean for the store in question.
Upwards trend?
Downwards trend? 17
DRUG INVENTORY BASICS: DAYS ON HAND
Days on Hand = Days in the period / (Cost of goods sold / Average
inventory for the same time period)
365
= ~40 Days
($1,000,000 / $110,000)
Useful for identifying trends and what they mean for the store in question.
Pharmacy technicians
and buyers
How much
How long it will Alternative Alternative
medication is
last? medication therapy
available?
24
DRUG INVENTORY: SHORTAGE RECOMMENDATIONS
Determine
Restrict any Identify safety whether patient
Determine financial
drugs in short precautions with receive short
implications
supply alternative supply or
alternative 25
INVENTORY STORAGE REGULATIONS
27
DRUG INVENTORY: ARRANGEMENT
Alphabetical
OTC drugs and
order by Fast movers
DME
generic
29
Arrange products based on general
categories and subcategories
30
GENERAL
CATEGORIES VS
SUBCATEGORIES
31
GENERAL
CATEGORIES VS
SUBCATEGORIES
Cone of Vision
Contains the items that are either higher priced or
impulse buys
Typically will not contain “must haves” or destination
items.
Companies pay to ensure their product is located in
these high sell through areas
Larger sized items on the right side, never left., Why?? 32
REASONS TO USE PLANOGRAM
37
CONTROLLED SUBSTANCES ORDERING SYSTEM
Purpose: issue and revoke digital signatures to DEA Registrants (
manufacturers, distributors, or pharmacies) to digitally sign electronic
orders for controlled substances
o Allows DEA Registrants to order controlled substances without DEA
form 222
CSOS required purchasers to enroll with DEA to acquires CSOS digital
certificate
o Digital certificate obtain by enroll in the CSOS program through the
DEA website 38
CONTROLLED SUBSTANCES ORDERING SYSTEM
(CSOS)
39
CSOS BENEFITS
42
PREPARING AND DISPENSING
Pre-
Drop Off Data Entry
Verification
45
NEW PATIENT FORM
Includes information on Allergies
Includes medical history
Information on other medications
being taken
Demographic info:
Name
Address
Phone
DOB
Insurance information 46
PRESCRIPTION
Example prescription
Sections
Doctor
Patient
Medication
47
PRESCRIPTION
48
RX DROP OFF TIPS
Make sure the prescription has all the information before patient leaves
If new patient, make sure to ask for insurance
Make sure we have the medication in stock (may also be done in data entry)
Back-order medications
Brand medication
Uncommon medication
Scan in all prescription before doing next task
49
DATA ENTRY
50
PREPARING AND DISPENSING: DATA ENTRY
Overview
Prescription is entered into pharmacy
system
Insurance information is entered
Stock is checked to ensure availability
(system should tell you on hand quantity)
Claim transmitted
Processes through with Co-Pay amount
to charge patient or,
Rejects processing
Sent to pharmacist for pre-verification
51
PREPARING AND DISPENSING: DATA ENTRY
53
PREPARING AND DISPENSING: DATA ENTRY
54
Prescription discount cards: saving card
from a third-party company, not your
RX DISCOUNT insurance provider or drug manufacturer
CARDS AND
COPAY COUPONS Manufacturer coupons: aka copay coupons
or copay assistance program
55
Rx Discount Cards Copay Coupons
Patient can only use either their insurance or the Can be use together with insurance for additional
saving card saving
Discounts on brand or generic prescriptions Offset the price of medications to help save out-of-
pocket costs
Simple as Google to find Rx discount cards Access through the medication or manufacturer
websites
57
COPAY
CARDS
58
DATA ENTRY TIPS
Select the preferred manufacturer when typing
Make sure to double check the prescription is scanned under the right
patient
Make sure to enter prescriber DEA with controlled medications
Double check the enter date
The date the prescription is written
Injection pens
PRE-VERIFICATION
60
WHAT HAPPENS IN PRE-VERIFICATION
Overview
o Utilize the 5 "Rs" (right patient, right drug, right dose...)
o Drug Utilization Review
o Overuse/underuse
o Drug-drug interactions
o Drug-allergy contraindications
62
PRESCRIPTION DRUG MONITORING
PROGRAMS (PDMP)
Help clinicians and pharmacists recognize substance abuse through medication
history checks. FL: E-FORCSE
Electronic database that tracks controlled substance prescriptions in a state
(multiple states have a similar system)
Dispensers of controlled substances are required to report to the PDMP each
time a controlled substance are dispensed to the patient
PDMP data must be reviewed prior to dispensing for a controlled substance
You can check most other states that have a similar system through the 63
64
65
66
RISK EVALUATION AND MITIGATION STRATEGIES (REMS)
A drug safety program that the FDA can require for certain medications
with serious safety concerns to help ensure the benefits outweigh the
risks
Focus on preventing, monitoring or managing serious risk by informing,
educating or reinforcing actions to reduce the frequency or severity of
the event
Other REMS require prescribers, dispensers, or patients to document a
“safe use condition” (e.g., a monthly lab test) before the drug can be
dispensed to the patient. 67
REMS PROGRAM
68
DRUGS ON
REMS
69
IPLEDGE REMS
78
PRE- VERIFICATION TIPS
80
PREPARING AND
DISPENSING: FILLING AND
LABELING
Overview
o Print patient's leaflet
o Pick medication from shelves according to the
prescription, matching National Drug Code
(NDC)
o Scan the leaflet and the product barcode to
print label
o Count the medication and label on the vial
o Place the labeled medication for pharmacist
verification 81
NATIONAL DRUG CODE (NDC)
82
Clean the tray after counting medications that are known to be potent
or hazardous
FILLING :
HAZARDOUS Clean using a damp cloth or alcohol spray on cotton
/ALLERGY DRUGS
CONSIDERATIONS
Air dry the tray before using it again
(USP 800)
84
LABELING / FILLING TIPS
88
FINAL VERIFICATION TIPS
89
DISPENSING AND COUNSELING
90
DISPENSING AND COUNSELING
Overview
o Verify patient name and address before dispensing
For controlled substance medications, will need driver license of
entity that is picking up the medication
o Inform patients all the medications they are picking up and the prices
o Cash out the medications
o Ask if the patient has any question for the pharmacist (required by
law)
91
Documentation of
errors that have
occurred and what is
thought to be the
cause
Needs to be
specific enough to
identify patterns
No HIPAA should
be included
94
CONTINUOUS QUALITY IMPROVEMENT (CQI)
Process improvement technique that focuses on improvement
efforts by:
Identifying root causes of problems
Intervening to reduce or eliminate these causes
Reassessing the process
CQI
Empowers health care providers to improve quality
Recognizes that problems result from a failure in the process
Required by the Florida Board of Pharmacy (F.A.C. 64B16-27.300) 95
100
Improve Improve efficiency with speed and accuracy
Maximize Maximize workflow productivity and manage inventory while lowering costs
Expand Expand your reach while improving operational costs with fully customized solutions
AUTOMATION ENHANCES
102
TECHNOLOGY IN PHARMACY PRACTICE
Adherence monitoring: Smart pill bottles that are internet-linked
devices created to remind people to take their pills. Several vendors
have developed “smart” packaging, where a microchip-containing tablet
blister pack is able to monitor when doses are popped out (not
necessarily taken)
Medication synchronization software: Sync up a patient’s
medications for a single monthly pickup.
Telehealth: Use digital communications technology (audio and visual)
to provide healthcare consultations and services to patients remotely at 103
home.
COMMUNICATION
104
DISPENSING AND COUNSELING
105
BAD DAY?
106
COMMUNICATION: EXAMPLE
HTTPS://WWW.YOUTUBE.COM/WA
TCH?V=EXUGYXYWCEE
107
COMMUNICATION: EXAMPLE
HTTPS://WWW.YOUTUBE.COM/WA
TCH?V=LYLAJ5GHER4&T
108
COMMUNICATION SKILLS: COMMUNITY
Active listening
Make eye contact
Being aware of your own
body language
Recognize and interpret nonverbal
cues
Empathize and apologize
Reframe the issue, you and the
patient versus the problem
109
CONFLICT MANAGEMENT
110
COMMUNICATION
111
QUESTIONS?
112
REFERENCES
1. Deloitte and Healthcare Distribution Alliance, The Role of Distributors in the U.S. Health Care Industry (Deloitte and HDA, 2019).
2. USP. USP 39–NF 34. Good Storage and Distribution Practices for Drug Products, Rockville, MD: United States Pharmacopeial Convention; 2016
3. Katzki, Dan. “Temperature-Sensitive Medications.” Specialty Pharmacy Times, 17 Dec. 2013, www.specialtypharmacytimes.com/publications/ specialty-pharmacy-times/2013/nov_dec-
2013/temperature-sensitivemedications/p-2
4. Technician Tutorial, Drug Expiration and Beyond-Use Dates. Pharmacist’s Letter/Pharmacy Technician’s Letter. November 2017. Therapeutic Research Center website.
https://pharmacist.therapeuticresearch.com/Content/Segments/PRL/2015/Oct/The-Ins-and-Outs-of-Pharmacy-Inventory-9046. [subscription required.] Accessed April 6, 2019.
5. Technician training tutorial: the ins and outs of pharmacy inventory. Pharmacy Technician's Letter. November 2018. Therapeutic Research Center website.
https://pharmacist.therapeuticresearch.com/Content/Segments/PRL/2015/Oct/The-Ins-and-Outs-of-Pharmacy-Inventory-9046. [subscription required.] Accessed April 6, 2019.
6. Drug Recalls. U.S. Food and Drug Administration website. April 2, 2019. http://www.fda.gov/drugs/drugsafety/DrugRecalls/. Accessed April 6, 2019.
7. Guidance for Industry: Product Recalls, Including Removals and Corrections. U.S. Food and Drug Administration website. November 2003.
http://www.fda.gov/Safety/Recalls/IndustryGuidance/ucm129259.htm. Accessed April 6, 2019.
8. Technician training tutorial: stay cool: storing meds in the fridge or freezer. Pharmacy Technician's Letter. 2012;28(12):281230. Therapeutic Research Center website.
9. Keeping up with Supply and Demand: Pharmacy Inventory Management. Power-Pak C.E. https://powerpack.com/course/content/114338.
10. Kannry, J. (2011). Effect of E-prescribing systems on patient safety. Mt Sinai J Med, 78(6(), 827-833. Retrieved from: https://www.ncbi.nlm.nih.gov/pubmed/22069206
11. Kuo, GM, Phillips, RL, Graham, D, and Hickner, JM. (2008). Medication errors reported by US family physicians and their office staff BMJ Quality & Safety,17, 286-290. Retrieved from:
http://qualitysafety.bmj.com/content/17/4/286.long
12. Addressing Medication Safety in Community Pharmacy. Gordon and Betty Moore Foundation. January 2018. http://discernhealth.com/wp-content/uploads/2018/07/Medication-Safety-
Community-Pharmacy-White-Paper-2018-02-27
13. Improving Medication Safety in Community Pharmacy: Assessing Risk and Opportunities for Change. February 2009. https://www.ismp.org/sites/default/files/attachments/2018-
02/ISMP_AROC_whole_document.pdf 113
14. https://pharmacyservices.utah.edu/drug-information/drug-shortages.php