REGISTRY OF GRANT AVAILMENTS AND UTILIZATION -

FOREIGN
INDIVIDUAL DONOR (RGAU-FID)
INSTRUCTIONS

A. This form shall be used to record the amount of grants received by the
Government of the Philippines thru the Bureau of the Treasury (BTr) from
foreign donors and grant availments thru MDS checks. It shall be
accomplished as follows:
1) Sheet No. – sheet/page number
2) Grantor/Donor - name of foreign governments, institutions or individuals who
granted the assistance in cash or in kind for the purpose of financing specific
project and/or procurement of goods and services, without any obligation on
the part of the donees to repay
3) Address - state or country of grantor/donor
4) Description/Purpose - brief description/purpose of the grant
5) Recipient Agency/ Corporation - implementing/ beneficiary agency/
corporation
6) Total Amount of Grant - total amount of the grant based on the grant
document
7) Date - date of the Journal Entry Voucher (JEV) or other document used as
basis of entry in the Registry
8) Reference - control number of the JEV or name and control number of other
document used as basis of entry in the Registry
9) Particular - brief description of the assistance granted such as payment for
machineries and equipment, foreign consultants, etc.
10) Amount of Availment - amount of grant given to the recipient
agency/corporation in original currency and peso equivalent
11) Amount Utilized - amount of MDS checks issued and negotiated by
authorized servicing bank (ASB) based on ASB report in original currency
and peso equivalent
12) Balance - running balance of the grant in foreign currency and peso
equivalent

B. The grant shall be grouped into “In Cash” or “In Kind”.

C. It shall be maintained by the Bureau of the Treasury and kept in a perpetual
manner.
D. Quarterly, it shall be footed and the total amount shall be posted in the
Registry of Grants Availments and Utilization - Foreign - Summary.

AO 6-15-02 72