JADNET TECHNOLOGIES

CONTRACT/PROPOSAL FOR ANNUAL

CCTV MAINTENANCE AND, ROUTINE
CHECK.

Prepared for

PERFECTION MOTORS COMPANY

Prepared by

AJADI OLAYEMI (MNCS, ITSSP)

Systems/Security Engineer
infojadnet@gmail.com
www.jadnettech.co.uk
February 26, 2024

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Executive Summary
JADNET TECHNOLOGIES, is a distinguished name in the ICT industry. We are
incorporated to make it our business to provide the right ICT solutions, most
comprehensive networking, security and surveillance framework. Effectively
deploying the best innovative technology with core values of integrity and
competent.
Using professional efficiency to advise you on optimal ways to use technology
and services to transform your ICT environment and achieve high level of
innovative design and implementation.

We help you develop a strategic roadmap that aligns investments in a specific

approach in securing your network through a protective firewall and the security
of what matters most to you, using cloud support, and ICT as a service tool to
help you unlock the potentials of emerging technologies.
We offer unequal quality and professional service that has been regarded as one
of the best.

Scope of Work
Like every other infrastructure that needs a good maintenance culture, your
CCTV SYSTEM is a Network Infrastructure and an electronic gadget that
comprises of both hardware and software, systems and devices that are plugged
to electricity 24hours and 365 days round the clock, that also needs some level of
maintenance to keep it in optimal tip-top condition based on standard practice.
As one of our numerous clients’, we propose to provide maintenance services that
range from debugging and troubleshooting to upgrading and replacing faulty
equipment when necessary to ensure we deliver the desired maintenance in return
on the invested asset to a quality outcome.

We propose to adopt a proactive method of maintenance service check, that will

be carried out often in a month and when necessary for Lagos locations, while
Kano office quarterly (Four times in a year) maintenance visit and when
necessary. With this method we assure you that the CCTV SYSTEM and its
equipment’s performance will be at its best, working optimally without any
interruption for the purpose of achieving a longer life-span of the gadgets and
equipment’s

Scheduled Maintenance Action.

Expected routine action to be carried out are;

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 • Check that the system is fully operational.
• Check the public address linked into the camera to avoid IP address
conflict.
• Inspect all connections and correct defected devices or connections.
• Check that the central monitoring station are receiving footage from
communicating systems (camera).
• Adjust footage time and date display as required, and check equipment
settings.
• Proactive equipment and cabling check to avoid fault or failure and any
human intentional way of destroying any of the system units.
• monitoring of equipment workability to avoid power surge or overheating
that can interrupt the system from running optimally.
• Check that all camera bracket fixings and clamping bolts are tight.
• Cleaning of all camera lenses and housings where appropriate.
• Dust out any accumulated cobweb that may prevent the CCTV footage
from getting a clear footage.
• Utility check and running of disk defragmentation and registry/log cleaner
to avoid (LINUX) OS error or hard disk failure.
• Password check and change of system password when necessary to ensure
security system is not compromised.
• Advise on latest data protection and security features.
• Identify root cause of any perpetual error or fault for immediate and prompt
solutions.

Estimate
Period
Location Description Quantity Price Total

PMC Maintenance N
1 Annually N 120,000.00
Service Charge 120,000.00
Equipment’s (Gadgets)
Servicing and Replacement 1 230,000.00 Annually N 230,000.00
During Contract Year

Logistics 1 160,000.00 Annually N 160,000.00

N 0.00
VAT
Sub-Total
N510,000.00
Amount in Words: -
Five Hundred and Ten Thousand Naira Only.

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 Period
Location Description Quantity Price Total

DP Maintenance N
1 Annually N 120,000.00
Service Charge 120,000.00
Equipment’s (Gadgets)
Servicing and Replacement 1 230,000.00 Annually N 230,000.00
During Contract Year

Logistics 1 160,000.00 Annually N 160,000.00

N 0.00
VAT
Sub-Total
N510,000.00
Amount in Words: -
Five Hundred and Ten Thousand Naira Only.

Period
Location Description Quantity Price Total

KANO Maintenance N
1 Annually N 220,000.00
Service Charge 220,000.00
Equipment’s (Gadgets)
Servicing and Replacement 1 230,000.00 Annually N 230,000.00
During Contract Year
Logistics /
1 455,000.00 Annually N 455,000.00
Accommodation

N 0.00
VAT
Sub-Total
N905,000.00
Amount in Words: -
Nine Hundred and Five Thousand Naira Only.

G-Total
N1,925,000.00
Amount in Words: -
One Million, Nine Hundred and Twenty-Five Thousand Naira Only.

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 CONTRACT
TERMS AND CONDITIONS
The Parties
This Contract (“The Contract”) shall legally bind (“The Consultant”) JADNET
TECHNOLOGIES and (“The Client”) Perfection Motors Company.

Contract Year
1st of April 2024 – 31st of March 2025

The Consultant Obligations

We agree to inspect and report on the condition of any system covered under our
scope of work and hand it over in good working order conforming to any
applicable standards declared in our pre agreed scope of work.

We will always seek your agreement should changes or alterations, including

replacing any parts to the system be required during our service or maintenance
visit within the period of The Contract.

We agree that, if any of the Equipment or our workmanship for newly installed
systems is faulty while this contract is active, it will be repaired or replaced at our
expense, including all devices associated with the infrastructure with no extra cost
apart from the annual maintenance charges.

We agree to carry out repairs or diagnostics service support to the equipment

where our scope of work covers.

We are not liable if completion of a maintenance or service visit is delayed due

to any breakdown or shutdown of electricity supply, or unable to access work site
at the scheduled maintenance time or any circumstances beyond our control.

The annual maintenance charges include charges for all repaired and replacement
parts such as; batteries, SATA Hard Drive, cameras, Network Switch,
NVR/DVR, Adaptors, replacement of cables etc. With no extra charges. The
annual maintenance charges cover all visit, inspection and reporting any issues at
the time of inspection.

Any work required after the routine inspection is covered by the annual
maintenance charges while cost of upgrading or expanding the infrastructure will
be the responsibility of the Client.

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The Client Obligations
The Client agrees to The Consultant or her workers full access to your Premises
to survey, measure, install, test and service the Equipment.
The Client will provide an adequate protective electricity supply for the
Equipment to operate under normal condition.

The Client must not interfere with, or allow anyone else to interfere with, adjust,
service or attempt to repair or reset the Equipment at any time while this contract
is active.

The Consultant needs to be informed in advance to be available on ground, if any

third party intends to carry out work on your premises that may affect the
Equipment’s effectiveness.

The Consultant needs to be informed of any changes in the layout of the Premises.

The Client shall be liable for the costs of any work, repairs or replacement of
Equipment which results from fire, storm, flood, natural accident, neglect, or
malicious damages.

Damage & Loss

Any damages or faulty equipment’s during The Contract year of the scheduled
maintenance will be The Consultant liability except for the cost of damages that
The Client is liable for. The Consultant shall repair or replace any faulty
equipment’s attached to the invested infrastructure.

Deposit
The Client will be billed with an Annual Invoice by The Consultant at the
inception of every contract year for the maintenance services to be rendered.

Equipment
All the equipment to perform the maintenance services, repair and replacement
will be the Consultant liability and shall not ask The Client for any
reimbursement after the Annual Invoice payment has been made for the contract
year.

Termination
Either The Client or The Consultant can terminate The Contract by giving not
less than two months’ written notice except where a fixed term contract applies.

If The Client wish to terminate The Contract with less than two months’ notice,
The Consultant reserves the right to charge the next year’s costs of any
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monitoring charges. Where The Consultants wishes to terminate a fixed term
Contract before its expiry period, any remaining duration must be paid for in full
to The Client.

The Client may terminate this Contract should The Consultant breach any of its
conditions. This will not prejudice The Client’s right to reclaim the payment
outstanding

The Client reserves the right to remove logos, nameplates, motifs or any other
Consultant identity from the Equipment or premises.

Force Majeure
Any failure by The Consultant to fulfil any of its obligations under the terms of
This Contract due to reasons beyond its control shall not be considered a breach
of This Contract.

Application Law
The Contract is governed by the laws of the land of the Federal Republic of
Nigeria, as the case may be and each party submits to the jurisdiction of the courts
thereof.

Acceptance By Client
The Client undertakes and agrees to accept all of the terms and conditions stated
within this document IN FULL upon instructing The Consultant to proceed on
the Annual Maintenance Service.

Right To Amend, Update or Change

Both The Client and The Consultant reserves the right to amend, update or change
the terms and conditions as defined above, with 30 days written notice and agreed
by both parties.

AJADI OLAYEMI
26-02-2024
For JADNET TECHNOLOGIES

NAME: ……………………………
Signature and Date
THE CLIENT
Perfection Motors Company

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