Data Structure

Organisation Structure / Enterprise Structure

Will set up once for every client during implementation – How a company is defined (Very rarely in
support / roll out projects)

Organisation Hierarchy

Client
Tata Group (TG)

Company Code
Company Code
Tata Steel
Tata Motors (TM)
(TS)

Purchase
Organisation
Plant Plant Plant
TM - Chennai TM - Bangalore TS - Chennai

Storage Location Storage Location Storage Location

TMC - SL1 TMB - SL1 TSC - SL1
Enterprise Structure – Definition & Configuration by

S Org Configured
Definition Nomenclature SPRO path
No Structure by
Any organisation FICO 4 digit Alpha Numeric
1 Client
group Consultant Ex: AAAA, 1234, AA11
Individual organisation
where P&L, Balance
Company FICO 4 digit Alpha Numeric Created under
2 sheets are maintained
Code Consultant Ex: BBBB, 5678, BB56 Finance Accounting
separately. Has its own
P&L accounts
Any unit where
materials are
manufactured,
consumed, procured,
stored. Created Under
 Manufacturing Unit Logistics General
MM 4 digit Alpha Numeric
3 Plant  Distribution Centre (Enter Prise
Consultant Ex: CCCC, 9101, CC91.
 Maintenance Facility Structure -
 Dealer ships Definition)

1 Plant – 1 CC – Yes
1 Plant – Multiple CC -
No
 A location in a plant Created under
where materials are Material
Storage MM 4 digit Alpha Numeric
4 stored Management (Enter
Location Consultant Ex: DDDD, 9876, DD76
 SL are always Prise Structure -
created in a PLANT Definition)
Created under
A department which is
Material
Purchase responsible for MM 4 digit Alpha Numeric
5 Management (Enter
Org Purchasing the Consultant Ex: EEEE, 5432, DD54
Prise Structure -
materials
Definition)

Purchase Organisation – 4 digit alpha numeric

 Plant Specific Pur Org – A Pur Org Configured to Specific Plant

 Cross Plant Specific Pur Org / Company Specific Pur Org – A Pur Org configured to many plants
under same company code
 Cross Company Code Specific Pur Org – A Pur Org Configured to many company codes

Purchasing Group – 3 digit alpha numeric

A Sub Department like mechanical, service, electrical, raw material, spares procurement department

SPRO: Only T code where each and Every all the Configuration happens

Reference IMG – have multiple nodes

No one will create CC & Plant directly, it will be always copied and then created
1. Company Code:
Will be created by FICO team.
0001, 1000 are the standard company codes which SAP given as standard codes

2. Valuation Level:
1st step in SAP MM to configure before creating plant
Its nothing where the valuation happens either plant or company code
Generally valuation level is mainly configured only for plant where all the valuation incurs / happens
because all plants will not have same price, same operating expenses
Valuation Area is configures for banking sectors etx where they don’t have plants and don’t
manufacture anything

SPRO path to create valuation level

 SPRO
o SAP reference IMG
 Enterprise Structure
 Definition
 Logistics – General
o Define Valuation Level

Click on Define Valuation Level

Select Valuation area is a plant and save
3. Plant: Never create a plant directly, always copy a plant to create new plant
SPRO path to Copy Plant Code
 SPRO
 SAP reference IMG
 Enterprise Structure
 Definition
 Logistics – General
 Define, copy, delete, check plant
 Click on Define, copy, delete, check plant

Don’t click on define plant- it won’t work

Double click on copy, delete, and check plant
Click on copy Org Object

Enter Plant code in from plant (Already in standards)

Enter New Plant Code in to Plant (New Plant Code)
Click on No to transport all the ranges, the existing plant will have already defined number ranges.
To create new number ranges in master data for the NEW plant, don’t transport the number ranges
All the tables will be copied, since you have copied from plant to plant.

Whenever any new configurations is done in SAP, it will automatically generate a Transport Request
no and click on create request to create new TR

Enter Description and Save to generate the new TR request number by the SAP automatically
Click on continue to copy from plant to new plant (GEET) created

Then you can check which plant you have selected to copy / create new plant in selected objects and
can verify the same in completed activities
SPRO path to change Plant name and address since it is copied from another plant
 SPRO
 SAP reference IMG
 Enterprise Structure
 Definition
 Logistics – General
 Define, copy, delete, check plant
 Click on Define, copy, delete, check plant

Click on define Plant to change the Plant Name, Address and

Position – Check for new plant entering the code (GEET)

Double click on GEET plant to change the name and its address

Click on address to change all the address of old plant and create new address for the new plant
GEET and enter all the address details of the new plant GEET and the SAVE
SAP allows 1 address for a Plant but allows multiples address for Storage Locations
Once saved, TR will be raised and save to save the data
4. Storage Location: SL are created only under a PLANT
SPRO path to create Storage Location
 SPRO
 SAP reference IMG
 Enterprise Structure
 Definition
 Material Management
 Click on Maintain Storage Location

Enter New Plant Code (GEET)

Click on Tick to proceed further. Select the already existing SL to delete and clock on new entries to
create new Storage Location for the Plant (GEET)

Enter New Storage Locations and its description

Select a Storage Location and click on Addresses of Storage Location to enter address of the selected
SL and select no of addresses required for the Storage Location (CS01) after selecting on NEW Entries
and then enter the address (click on address button)
Enter Storage Location address and then SAVE to create Transport Request
SAP allows 1 address for a Plant but allows multiples address for Storage Locations
Note: 1 Plant have multiple storage locations and 1 Storage location can have multiple plants

5. Purchasing Organisation: It is a Purchase Organisation – Highest Org unit in SAP who is

responsible for purchasing
SPRO path to create Purchase Organisation
 SPRO
 SAP reference IMG
 Enterprise Structure
 Definition
 Material Management
 Click on Purchasing Organisation

Click on New Entries

Same Transport Request will be created and P Org (SHRI is created)
6. Org Structure Codes created so far
Plant – GEETH
Storage Locations – CS01, LPRT, DPRT, ESEA, BRTH
Purchase Organisation – SHRI

7. Assignments –
SPRO path to reach assignment
 SPRO
 SAP reference IMG
 Enterprise Structure
 Assignment

7.1 Assign Plant to Company Code

SPRO path to assign Plant to Company Code

 SPRO
 SAP reference IMG
 Enterprise Structure
 Assignment
 Logistics General
 Assign Plant to Company Code

*Delete the existing assignment of plant (GEET) (as it is copied from other plant) to assign the new
plant (GEET) to the NEW Company Code
Assign the Plant (GEET) to Required Company Code click on New Entries and then save

Note: If you want to change the Assigned Plant (GEET) to other (as per business requirement)
company code (1000) also, you can do it.
What Plane Code should come under the what company code should be decided based on the
business requirement

7.2 Assign Purchase Organisation to Company Code

Assign the Pur Org is of 3 types

1. (Company Code Specific Pur Org / Cross Plant Pur Org) - Assign the Pur Org to all
the Plants created under Company Code
2. (Plant Specific Pur Org) - Assign the Pur Org to the each Plant under each company
 3. (Assign all the plants of the all the company codes) - Assign the Pur Org to all the
Company Codes
SPRO Path to assign Pur Org to Company Code
SPRO path to assign Plant to Company Code
 SPRO
 SAP reference IMG
 Enterprise Structure
 Assignment
 Material Management
 Assign Purchase Organisation to Company Code
7.3 Assign Purchase Organisation to Plant
SPRO path to assign Pur Org to Plant
 SPRO
 SAP reference IMG
 Enterprise Structure
 Assignment
 Material Management
 Assign Purchase Organisation to Plant (GEET)
 Click on New Entry and Assign Pur Org (SHRI) to Plant (GEET) AND Save

8. Tables of Configuration (SE16N)

S No Table Code For Definition

1 T001 Company Code Can check all the Company Codes
2 T001W Plant Can check all the Plants
3 T001K Valuation Area Valuation Area
4 T001L Storage Locations Can Check all the storage locations created under a plant
5 TWLAD Determines Address Address Numbers defines to Plant / storage locations will be
from Plant and SL known here
6 ADRC ADRC All the Address (select Address Code No generated
automatically) will be displayed here
Check the address from above
7 T024E Pur Org to Comp Check Pur Org Assigned to Comp Code
Code
8 T024W Pur Org to Plant Check Pur Org Assigned to Plant

9. Purchasing Group (3 digit alphanumeric)

Purchase Department like Electrical, Mechanical, and Instrumentation are some the departments
or purchasing groups in a Purchasing Organisations
SPRO to create Purchasing Group
 SPRO
 SAP reference IMG
 Material Management
 Purchase
 Create Purchasing Groups
Under Purchasing, Click on Create Purchasing Groups
Goto SE10, where you will have User ID wise what are the TR will be having
Transport Request – Under it is a Task (bunched up in 1 TR)
First Click on Task to Release, click on lorry to release the Task

Then Click on TR (Customising Request) to release to next System (Quality or Prod)