Datasheet IATF 16949 and ISO 9001

Certification Order
as per Quotation No.: 380092 Account No.: 83040-01
TÜV SÜD Management Service GmbH

Please return the Part 1 latest 3 month before the audit back to: xxxxx
Add here the admin and responsible Lead Auditor e-mail address
Please return the Part 2 latest 1 month before the audit back to the Lead Auditor: xxxxx
Add here the Lead Auditor e-mail address

Part 1:
Site to be certified: Client No.: 83040-01
(one datasheet per site) Sri Pandiyan Industries
Details of the organization (name in accordance to commercial 2/225,Plot No.10, Near Palanimurugan Theatre,
reg., street, zip code, city, country): Alagiasingam Nagar, Vandiyur
Madurai, Tamil Nadu - 625020
India
USI - Unique Site Identifier Code IATF
(if applicable)
Contact person (on site) (name, telephone, e-mail): Mr.Vimal/91-452-2539628/
kandasamypandiyan@gmail.com,
spiquality6@gmail.com
Company Website:
VAT (Value added tax) ID Number (only for Europe):
Declaration on the commissioning of consulting In the last two years, we have for our management
organizations / consultants system
(to verify impartiality as a certification body) 1. commissioned or received consultancy services
✓ No
 If yes
by [name(s)] ………………………..
according to [standard] …………..
2. commissioned to carry out internal audits or
received such services
✓ No
 If yes
by [name(s)] …………………….......
according to [standard] ….………..

We confirm that the data in this quotation is correct and – as  Pre-audit

officially authorized representative of above mentioned ✓ Certification audit (CA)
companies – commission1 TÜV SÜD Management Service  Surveillance audit (SA)
GmbH to carry out the following activities on the basis of the  Re-certification audit (RA)
General Terms and Conditions of Business governing Testing  Upgrade Audit
and Certification Services of TÜV SÜD Management Service  Transfer Audit
GmbH and the Testing and Certification Regulations of TÜV  Extension of the scope of application
SÜD Group - each in the version valid at the time of  Letter of conformance (LoC
preparation of this quotation (www.tuvsud.com/ms-gtc-tcr) -
and, if different, the General Terms and Conditions of the
offering TÜV SÜD company:

1
This order sheet is the sole order confirmation accepted. Terms and
conditions deviating from those set forth in the quotation must be
confirmed in textform by both parties to become effective.
Certification as per the following standard: ✓ IATF 16949  ISO 9001*
✓ without product  without product
* please tick only if you require an additional ISO9001 design and development design and development
certificate
Preferred date for certification : March-2023 First Week

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 Datasheet IATF 16949 and ISO 9001
Certification Order
as per Quotation No.: 380092 Account No.: 83040-01
TÜV SÜD Management Service GmbH

Certificates already obtained and their validity: Certificates Valid until: Date of last
CA/RA audit:
In case of a transfer: please notify your previous  ISO 9001 .................. ..................
certification body about your intent to Transfer.  IATF16949 .................. ..................
 VDA 6.1 .................. ..................
Note: The previous certification body shall not use the  KBA …………… ……………
notification of transfer as justification for suspension or  …………… ……………
cancellation of the client’s certificate before the transfer ...NA.........................
process is complete, providing that the client and the
certification body have a valid contract in place.

Submit from previous certification body in English or German:

 Valid certificate
 Audit report from last 3 years
 Action catalog from last 3 years

All non-conformities for the site or any remote location must be

closed by the previous certification body. Open 100% resolved
non-conformities are not acceptable.
✓ Yes Date of the certificate
Was a valid IATF 16949 certificate withdrawn in the past?  during the last 12 withdrawal:
months
 more than 12 …………………………………
months ago
 No

Was this withdrawn certificate issued by Tüv Süd ✓ Yes

Management Service GmbH? If No, please fill out the name
 No of certification body and IATF
certificate number:
…………………………………
…………………………………

If withdrawal of certificates has taken place, please transmit ✓ Yes, are attached
the following documents:  No, the requested documents are not available due
• copy of the withdrawn certificate to extended archiving duration
• audit reports from the last 3 certified years
• associated and closed non conformity reports of last 3
years

Main products Oil Seal Shell

Requested scope of the certification (as intended for certificate) Manufacture of Sheet Metal Pressed Parts
In case of transfer audit the scope must be the same then
given on the existing certificate
For surveillance/ re-certification audits: Have there been any Yes: No:✓
significant changes in the company’s QM system or If yes, please describe..
organizational structure since the last audit?
(see “Testing and Certification Regulations for Systems“)
For Upgrade audits: Do changes exist in the certification Yes: No:✓
scope since the last certification? If yes, please describe…

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 Datasheet IATF 16949 and ISO 9001
Certification Order
as per Quotation No.: 380092 Account No.: 83040-01
TÜV SÜD Management Service GmbH

Total number of employees on-site: Main Site:72

including permanent, part time, freelance, employees Site Site Extension 1:15
Extension (SE), temporary employees and average number of Site Extension 2:NA
daily workers for the previous 6 months on site

(without employees at remote locations and apprentices)

Definition of „daily workers“:

Daily workers are understood as persons, who mostly line up in the
morning in front of a company to do simple jobs with no contract for
one day. At the end of the day they are paid in cash.
From the total number of employees, the proportion of part- Proportion of employees:
time workers, freelancers, temporary workers and the average
of the last 6 months for daily workers is shown on the right.
Justification of Separation of Automotive to Non-Automotive:  There is no separation of automotive and
nonautomotive employees according to IATF
Rules 5th edition, 5.2 h) and the total amount of
employees is included in the audit.

✓ There is a separation of automotive and

nonautomotive employees

Are there atypical circumstances / special cases on site e.g.: Yes: No:✓
• All employees have no contract with your organisation, If yes, please describe…
e.g. employees are leased
• Some employees are working at OEM assembly line
directly
• More than one supplier code / DUNS per OEM
• There are external (outsourced) processes

Main production processes and shift times in production Shifts Main processes
Shift 1: 09am-06pm Shearing
,pressing,Facing
Shift times in the production of the site extension (if any), for Shift 1: 09am-06pm
those already included in the scope of certification (no new Shift 2:
ones)
Shift 3:

Non-rotating employees on weekend Shifts? Yes: No:✓

(Are different employees working at the weekend only) If yes, please add the shifts and time

Agreed audit language (-s) Tamil & English

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 Datasheet IATF 16949 and ISO 9001
Certification Order
as per Quotation No.: 380092 Account No.: 83040-01
TÜV SÜD Management Service GmbH

Remote locations

a) Remote locations are existing (functions supporting this production site which are not accommodated on site – e,g.
product design, sales, purchasing, logistics)

Yes:  No: ✓

Headcount Changed since

Name and Address of Client no. from
Last Audit the last audit
remote locations /support Type of support function iCert or name of
date Total Counted
functions other Cert. Body*
** ***

* For remote locations which will be audited by other certification bodies, please enclose the audit plan, audit report and closed non-
conformity reports of the last audit (in English or German only). The report of the other certification body must include audited
interactions related to this site and the location must be listed for acceptance at least.

** Number of employees at remote location

*** Counted employees working at remote locations on behalf of the site to be certified

Note: If the listed remote locations/function are not correct or incomplete, this could be lead into a major non-conformity
and/or extension of the audi time.

b) Support this site other production sites with services (no production)

Yes:  No: ✓

Name and address of the supported Type of support services/functions (e.g. product design, Changed since
production sites sales, purchasing, logistics, etc.) the last audit?
Yes:
No:
Yes:
No:

Information about Site Extensions (SE)

a) Existing new site extensions for the site named on page 1 of this document?
(Production processes that are outsourced due to on e.g. lack of capacity to a site extension)

Yes: ✓ No: 

- For new site extensions and site extensions with major changes, an additional questionnaire (roXtra#19481)
will be forwarded to you and shall be filled out.

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 Datasheet IATF 16949 and ISO 9001
Certification Order
as per Quotation No.: 380092 Account No.: 83040-01
TÜV SÜD Management Service GmbH

b) Are there changes at the existing SE´s (like address, headcount, production processes) for the site
named on page 1 of this document?
(Production processes that are moved out basing on e.g. lack of space to a site extension)

Yes:✓ (please fill in the table below) No:

USI - Unique
Client no. Site Identifier Headc Change to previous year
Name and address of the site Main production
ount in (Please list the changes.
extension processes / function iCert (if Code IATF
applicable) SE Empty = no changes)

SRI PANDIYAN INDUSTRIES

2/239 Alagiya singam Shearing & Pressing 15
nagar,vandiyur,madurai-625020

ATTENTION:
- If the listing of the site extensions is not correct or incomplete, this can lead to a major non conformity or to the
consideration of the site extension as a separate production site.

Product Design Responsibility

Does responsibility for the product design or modification of any product manufactured by the site rest with the
company or an affiliated design and development location (remote location)?

Yes:  No: ✓ (only possible if under customer responsibility)

Multi-site certification (Group Audit)

Yes:  No: ✓

If yes, please enclose an overview plan of all sites and remote locations (please identify remote locations additional)
including addresses, number of employees and scope of application (type of activities per site).

We hereby confirm that our organization meets the following criteria:

 The QM system must be centrally structured and managed; internal audits to verify compliance with IATF 16949
and ISO 9001 must be carried out at regular intervals at all sites.
 The QM system must comply with the requirements given in IATF 16949 and ISO 9001.

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 Datasheet IATF 16949 and ISO 9001
Certification Order
as per Quotation No.: 380092 Account No.: 83040-01
TÜV SÜD Management Service GmbH

We are direct suppliers of:

Customer Performance data New customer

IATF-OEM Supplier Code OEM Status
(please fill out) since last audit
 BMW Group Yes: No: Yes:
 Mercedes-Benz Group AG Yes: No: Yes:
 Volkswagen AG Incidents (12 month): Yes: No: Yes:
 Ford Motor Company Q1 Score: Yes: No: Yes:
 General Motors BIQs: Yes: No: Yes:
 Renault Group Yes: No: Yes:
Jaguar Land Rover (JLR)
 Yes: No: Yes:
Limited
 Stellantis (ex. FCA Italy SpA) EBSC: Yes: No: Yes:
 Stellantis (FCA US LLC) Yes: No: Yes:
 Stellantis (ex. PSA (incl. Opel)) IpB (Incident per Billion): Yes: No: Yes:
 Geely Group Yes: No: Yes:
 IVECO Group Yes: No: Yes:

✓ - we do not have any IATF OEM(s)

Organisation’s Quality and delivery performance results acc. to IATF OEM Scorecard:

12 months performance If Q/D performance

acc. to IATF OEM Scorecard result *) not reached:
Quality (Q) Delivery (D) corrective actions effective
IATF-OEM performance performance implemented? **)
reached? reached? – if “Yes” evidence required
 BMW Group Yes: No: Yes: No: Yes: No:
 Mercedes-Benz Group AG Yes: No: Yes: No: Yes: No:
 Volkswagen AG Yes: No: Yes: No: Yes: No:
 Ford Motor Company Yes: No: Yes: No: Yes: No:
 General Motors Yes: No: Yes: No: Yes: No:
 Renault Group Yes: No: Yes: No: Yes: No:
 Jaguar Land Rover (JLR) Limited Yes: No: Yes: No: Yes: No:
 Stellantis (ex. FCA Italy SpA) Yes: No: Yes: No: Yes: No:
 Stellantis (FCA US LLC) Yes: No: Yes: No: Yes: No:
 Stellantis (ex. PSA (incl. Opel)) Yes: No: Yes: No: Yes: No:
 Geely Group Yes: No: Yes: No: Yes: No:
 IVECO Group Yes: No: Yes: No: Yes: No:
 …
*) the IATF OEM Scorecards must be provided to the Lead Auditor 3 Months before the planned audit.
**) Evidence to be provided to the responsible Lead Auditor together with the IATF OEM Scorecard

All other automotive OEMs, Tier 1, Tier 2, Tier n with and without customer specific requirements:

Customer Performance data

(please give details) Customer New customer
Customer
e.g. Supplier Rating Status since last audit
Target: A/ Actual: B
Yes: No: Yes:
Yes: No: Yes:
Yes: No: Yes:
Yes: No: Yes:

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 Datasheet IATF 16949 and ISO 9001
Certification Order
as per Quotation No.: 380092 Account No.: 83040-01
TÜV SÜD Management Service GmbH

We hereby confirm that the above data is correct and that we will notify TÜV SÜD Management Service GmbH in case of
any legal, commercially or ownership related, organizational and management changes (e.g. general management, key
persons, stakeholder, QMS processes, main customer) Also if contact address or location changes as well as IATF OEM
customer special status.
In case of transfer to a another IATF-recognized certification body we will inform TÜV SÜD Management Service GmbH
immediately.

The certification body may need to conduct a special audit due to the changes in accordance to the IATF certification
rules. Failure to inform the certification body of a change could lesad in a major nonconformity.

We will use the IATF, VDA-QMC and DAkkS logos via the certificate issued by the certification body
only. Any other use of the logos is prohibited.

We herby agree that consultants cannot be physically present in the company during audit or participate in any way.

We hereby agree that the certification body will inform IATF if we decide to change the certification body and that the
certification body, on request by IATF or VDA-QMC, will provide the audit report to IATF or VDA-QMC. Additionally, we
cannot refuse the presence of IATF or VDA-QMC representatives or their delegates in our company and cannot refuse
an IATF or VDA-QMC witness audit of the certification body neither the presence of a certification body internal witness
auditor (objective evaluation of a lead auditor by another employee of the certification body). They do not cause any
additional costs.

We are aware that if we do not meet the IATF-OEM quality and/or delivery targets specified in our IATF-OEM Scorecard
(s), TÜV SÜD Management Service GmbH must increase the total regular audit time defined by the IATF Rules.

We are aware that personal data is processed for fulfilling this contract and have taken note of the "Data processing
information for employees of customers and other contractual partners of TÜV SÜD Management Service GmbH"
(www.tuvsud.com/ms-gtc-tcr). We will make this data processing information available to all persons working for us whose
personal data you process for fulfilling this contract.

We are aware that TÜV SÜD is committed to counteract any form of corruption. We have acknowledged the TÜV SÜD
Code of Ethics (www.tuvsud.com/code-of-ethics) and concerning the conclusion and execution of this contract refrain from
offering, promising or granting of any undue advantages (e.g. presents, invitations, rebates) to TÜV SÜD, its employees
and subcontractors.

Customer: Name and function of the signatories in CAPITEL

(Enterprise, street, zip code,country): LETTERS:
Sri Pandiyan Industries
2/225,Plot No.10, Near Palanimurugan Theatre, Alagiasingam
Nagar, Vandiyur
Madurai, Tamil Nadu - 625020, India
Place, date Stamp/ signature:

This datasheet is valid as order conformation.

TÜV SÜD Management Service GmbH agrees to keep the submitted documentation and information confidential.
This information is needed to review the organization’s readiness for certification in the run-up to the audit. We
will submit this information to the lead auditor and IATF or VDA-QMC, if necessary.

TÜV SÜD Management Service GmbH ensures in case of transfer to another certification body that this agreement
can be extended until all transfer activities to another IATF approved certification body are completed.

19475 Revision 20 effective date 17 Oct 2022 page 7 of 8

 Datasheet IATF 16949 and ISO 9001
Certification Order
as per Quotation No.: 380092 Account No.: 83040-01
TÜV SÜD Management Service GmbH

Part 2:
Please return Part 2 latest 1 month before the audit to the Lead Auditor:
xxxx add e-mail adress if auditor already known

Document(s) Sample documents

Process map, interaction of processes including remote locations,
site extensions
QM manual, documented information related to the processes
and the documented quality policy
For all IATF OEMs and automotive customers
submit main KPIs
Customer performance data *) “If a site supplies to a customer requiring third party certification to IATF
16949, then all automotive customers of the site shall be included in the
scope of audit (…)”
e.g. Quality costs, sales, on-time delivery,
Internal performance data
complaints, etc.)
Copy of the latest customer reports and/ or
Status of customer complaints and customer satisfaction
scorecards
Identification of any customer special status Please give details about customers, if “yes”
Minimum requirements: Summary of
• Total No. of Nonconformities per audit type
Information about results of the internal system-, process- and
• Classification of each nonconformity
product audits
• Relevant requirement (audit criteria)
• May also audit reports
Copy of Management Review or actions
Results of Management Review
resulting out of the review
For remote locations if certified by another certification body:
• Provide Audit plan
• Provide Audit report with listing of this production site with
address and description of the support functions
• Provide Action list with closed deviations

(The documents must exist in English or German)

Note: In case of certification audit the above requested information of the last 12 months is needed. For repeat audit the
data of the last 3 years is mandatory. We confirm to send the following information directly to the Lead Auditor prior to the
planned audit date (latest 1 month prior to audit date), for certification audits prior to Stage 1 audit. For transition audits to
IATF 16949 other documents as requested by the Lead Auditor will be required.
If this is not given, then an appropriate expenditure of time and costs must be scheduled to get the information before the
audit starts or the decertification process must be initiated. (certification Rules, 5 th edition 5.7.2).

*) When the organization does not meet the IATF OEM quality and/or delivery targets specified in the IATF-OEM
Scorecard (s), TÜV SÜD Management Service GmbH must increase the total regular audit time defined by the IATF Rules.

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