HLD: High Level Design Document

ANDES Project
___________________________________________
ROLES AND APPROVALS

ROLE NAME/AREA SIGNATURE

IS Functional Lead Charles Santos
IS Project Manager Enock Alves
IS Integration Mgr Fabio Guizelini
Program Manager Rodrigo Pasqualetti
Requester
Controller
Division / Area IS manager
BPO (Business Process Owner)
Approving CFO Gabriela Gonzalez
Approving CFO Giselle Somalle
Approving CFO Martin Castellucci

DOCUMENT REVISION HISTORY

AUTHOR VERSION DATE CHANGES

Enock Alves 1 Oct, 2020
Thiago Cano 1.1 Oct,19/2020 Complement the SAP PS process

PURPOSE OF THIS DOCUMENT

The purpose of this document is to outline the solution to be provided by IS to attend to the
requirements as stated in the approved BRD (Business Requirements Document). It will
include a description of the work required and an estimate for the duration and cost of the
project. This information will be used to evaluate the solution and its cost against the
business case and obtain approval for the execution of the project from business and IS.
The HLD will include a description of assumptions, restrictions and prerequisites for the
solution to work as expected, including work to be performed by the business, if any. It will
not include a detailed plan or Go Live date since resource planning will be done after
approval and prioritization against resource availability.

739547754.docx 2 of 36
TABLE OF CONTENTS

1. SOLUTION OVERVIEW............................................................................5
1.1. Scope.........................................................................................................................5

1.2. Organizational Structure..........................................................................................6

1.2.1. Finance / Controlling............................................................................................6
1.2.2. Logistic (Plant / Sales Org. / Purchase Org. / Purchase Group)..........................7
1.2.3. Logistic (Plant / Storage Location).....................................................................11

1.3. Master Data Requirements....................................................................................20

1.3.1. FI – Finance.......................................................................................................20
1.3.2. CO – Controlling................................................................................................ 20
1.3.3. MM - Material Magement and Inventory Management......................................20
1.3.4. SD - Sales & Distribution...................................................................................20
1.3.5. CS - Customer Services.................................................................................... 20
1.3.6. PS - Project System...........................................................................................20
1.3.7. PM - Plant Maintenance.....................................................................................21
1.3.8. PP - Production Planning...................................................................................21
1.3.9. QM - Quality Management.................................................................................21

1.4. Common Business Processes (valid for all clusters).........................................21

1.4.1. FI – Finance.......................................................................................................21
1.4.2. CO – Controlling................................................................................................ 21
1.4.3. MM - Material Magement and Inventory Management......................................21
1.4.4. SD – Sales & Distribution...................................................................................22
1.4.5. CS – Customer Services....................................................................................22
1.4.6. PS - Project System...........................................................................................22
1.4.7. PM – Plant Maintenance....................................................................................23
1.4.8. PP – Production Planning..................................................................................23
1.4.9. QM - Quality Management.................................................................................24

1.5. Distinct Business Processes (specific for a clusters/country)..........................24

1.6. Process Flow.......................................................................................................... 24

1.7. Process Steps.........................................................................................................26

1.8. Solution Elements (Work Breakdown Structure).................................................27

1.9. Integration Points (Cross Module)........................................................................27

1.10. Application Mapping..............................................................................................28

1.11. Interfaces................................................................................................................ 28

1.12. Standard Reports................................................................................................... 29

739547754.docx 3 of 36
1.13. Key Design Considerations and Out of Scope....................................................31

1.14. Test Strategy...........................................................................................................31

1.15. Deployment Strategy..............................................................................................32

1.16. Approximate Timeline for Deployment.................................................................32

1.17. Effort and Resources Estimate.............................................................................32

1.18. Assumptions...........................................................................................................32

1.19. SAP Profiles............................................................................................................32

1.20. Roles and Responsibilities (IS).............................................................................32

1.21. Documents (IS).......................................................................................................32

739547754.docx 4 of 36
1. SOLUTION OVERVIEW

1.1. Scope
Roll out Brazilian solution to countries in LATAM (Argentina, Chile, Peru, Colombia, and Panama + small countries)
with the functionalities already deployed for Brazil with Fit/GAP phase; Blueprint design; System and integrations
development; Testing; Go Live and Hyper Care.
In order to achieve cost and timeline objectives, current scope is considering deploy the BR SAP template into the
countries in scope, including only for legal requirements and any locally distinct processes that add value for the
customer. Back-office processes (e.g. AR, AP, SCM, etc.) should be standardized across the region with the
objective to minimize the cost per transaction (GBS).
Background & Context
 Risk record open for Chile related to patching of the old ERP environment (we cannot apply latest security
patches)
 SAP is imperative for LATAM and we had a serious risk of business interruption, like a severe incident in Chile
in June. ERP’s do not fully attend
 SOX and business requirements. Currently local and manual solutions/workarounds, shadow IT applications
are defined to address the need.
 Due to the lack functionality and maintenance from the vendors of the old current ERP’s versions; It is also
important to mention that we will not be able to fully take advantage of the GBS implementation until we get
a common ERP.
 We have currently 4 different ERPs (BaaN IV c2, iScala 2.3 SR2, Oracle EBS 11i.5.10.2, SAP R3 ECC 6.0).

The project will have two Go Live waves, ensuring controlled rollout of new SAP processes/functionality without
impact to the adopting Business Units (BUs).

739547754.docx 5 of 36
1.2. Organizational Structure

1.2.1. Finance / Controlling

739547754.docx 6 of 36
1.2.2. Logistic (Plant / Sales Org. / Purchase Org. / Purchase Group)
Company Code: AR10 - Argentina
Plant
AR10 - IA
AR11 - IA-Zona Franca
AR20 - MO
AR21 - MO-Zona Franca
AR30 - EL
AR31 - EL-Zona Franca
AR32 - EL (Tucuman)
AR33 - EL (Tucuman - FP)
AR34 - ELDS
AR35 - EL-Zona Franca ELDS
AR40 - RA
AR41 - RA Zona Franca
AR90 - ZC oficina Chile
AR91 - ZC Planta El Jaguel
Company Code: UY10 - Uruguay
Plant
UY10 - IA
UY11 - IA-Zona Franca
UY12 - IA-Externo
UY20 - MO
UY21 - MO-Zona Franca
UY22 - MO-Externo
UY30 - EL
UY31 - EL-Zona Franca
UY32 - EL-Externo
UY40 - RA
UY41 - RA-Zona Franca
UY42 - RA-Externo
UY90 - ZC Corporate
Company Code: CL10 - Chile
739547754.docx
Sales Purchasing Purchasing
Organization Organization Group
AR10 - IA-Products
AR10 - IA
AR16 - IA-Service
AR20 - MO-Products
AR20 - MO A01 Joaquin Gracia-Cos, A02 Daniel Uzunoff,
AR26 - MO-Service
A03 Rita Gomez, A04 Florencia Scarinci,
A05 Verocnica Suarez, A06 Sebastian Fernandez,
A07 Noemí Amaya, A08 Agustina Rosenblut,
A09 Patricia Alvarez, A10 Marcos Di Matteo,
A11 Adrian Vergara, A12 Jorge Caloia,
AR30 - EL-Products
AR30 - EL A13 Alan Rioja, A14 Emanuel LazarteKer,
AR36 - EL-Service
A15 Lucia Bernal, A16 Martín A. Pagura
A17 Romina Esquivel-Co, A18 Pedro Baffaro,
A19 Héctor Lipreti, A20 Jorge Schiaffino,
A21 Julieta Fernandez, A22 Giuliana Di Rubba,
A23 Lucia MarcelaPerez, A24 Liliana Martinez,
AR40 - RA-Products
AR40 - RA A25 Giselle Monsivais, A26 Cecilia Agustoni
AR46 - RA-Service
AR90 ZC- Corporate AR90 - ZC - Corporate
Purchasing Purchasing
Sales Organization
Organization Group
UY10 - IA-Material
UY10 - IA
UY16 - IA-Service
UY20 - MO-Material
UY20 - MO
UY26 - MO-Service
U01 - Silvana Sappa,
U02 - Salvador Pérez,
UY30 - EL-Material U03 - María Caballero
UY30 - EL
UY36 - EL-Service
UY40 - RA-Material
UY40 - RA
UY46 - RA-Service
UY90 ZC- Corporate UY90 - ZC Corporate
7 of 36

Plant
CL10 - IA-Vicuña Mackenna
CL20 - MO-Vicuña Mackenna
CL21 - MO-Rio Refugio
CL40 - RA-Vicuña Mackenna
CL30 - EL-Vicuña Mackenna
CL90 - ZC-Vicuña Mackenna
Company Code: PE10 - Peru
Plant
PE10 - IA-Lima
PE20 - MO-Lima
PE21 - MO-Arequipa
PE22 - MO-Operador Logistico
PE30 - EL-Lima
PE31 - EL-Operador Logistico
PE32 - EL-ELDS Lima
PE90 - ZC Oficina Javier Prado
PE91 - ZC-Av. Argentina
Company Code: CO10 - Colombia
Plant
CO10 - IA-Siberia
CO11 - IA-Lagartos
CO12 - IA-Barranquilla
CO20 - MO-Siberia
CO21 - MO-Lagartos
CO30 - EL-Siberia
CO31 - EL-Lagartos
CO90 - ZC-Siberia
CO91 - ZC-Lagartos
CO92 - ZC-Barranquilla
Company Code: EC10 - Ecuador
739547754.docx
Purchasing Purchasing
Sales Organization
Organization Group
CL10 - IA-Material
CL10 - IA C01, C02, C03, C04, C05, C06, C07, C08
CL16 - IA-Service
CL20 - MO-Material
CL20 - MO
CL26 - MO-Service
C09, C10, C11, C12, C13, C14, C15
CL40 - RA-Material
CL40 - RA
CL46 - RA-Service
CL30 - EL-Material
CL30 - EL C16, C17, C18, C19, C20, C21, C22
CL36 - EL-Service
CL90 ZC- Corporate CL90 - ZC Corporate C23, C24
Purchasing Purchasing
Sales Organization
Organization Group
PE10 - IA-Material
PE10 - IA P01 , P02 , P03 , P04
PE16 - IA-Service
PE20 - MO-Material
PE20 - MO P05 , P06 , P07 , P08
PE26 - MO-Service
PE30 - EL-Material
PE30 - EL P09 , P10 , P11
PE36 - EL-Service
PE90 ZC- Corporate PE90 ZC- Corporate P12 , P13
Purchasing Purchasing
Sales Organization
Organization Group
CO10 - IA-Material O01 - Martha Gordillo, O02 - Stephany Toral,
CO10 - IA
CO16 - IA-Service O03 - Neftali Roldan, 04 - Temporal
CO20 - MO-Material O05 - Juan Maldonado,
CO20 - MO
CO26 - MO-Service O06 - Temporal
CO30 - EL-Material O07 - Juan camilo Rivera,
CO30 - EL
CO36 - EL-Service O08 - Temporal
O09 - Grupo GBS IM&S,
CO90 ZC- Corporate CO90 - ZC Corporate
O10 - Grupos GBS IM&S
8 of 36

Plant
EC10 - IA-Quito
EC20 - MO-ADIPHARM
EC21 - MO-Oficina
EC30 - MO-ADIPHARM
EC31 - MO-Oficina
EC90 - ZC-Oficina
Company Code: PA10 - Panama
Plant
PA10 - IA-FP Costa Del Este
PA11 - IA-M8 Centro Ind. Milla
PA20 - MO-FP Costa Del Este
PA21 - MO-M8 Centro Ind. Milla
PA22 - MO-VE Plaza Doral
PA30 - EL-FP Costa Del Este
PA90 - ZC-FP Costa Del Este
Company Code: PA20 - Panama
Plant
PA12 - IA-FP Costa Del Este
PA23 - MO-FP Costa Del Este
PA31 - EL-FP Costa Del Este
PA91 - ZC-FP Costa Del Este
Company Code: CR10 - Costa Rica
Plant
CR10 - IA
CR20 - MO
CR30 - EL
CR90 - ZC-Corporate
Company Code: DO10 - Dominican Republic
739547754.docx
Purchasing Purchasing
Sales Organization
Organization Group
EC10 - IA-Material
EC10 - IA E01
EC16 - IA-Service
EC20 - MO-Material
EC20 - MO E02
EC26 - MO-Service
EC30 - EL-Material
EC30 - EL E03
EC36 - EL-Service
EC90 ZC- Corporate EC90 - ZC Corporate E04
Purchasing Purchasing
Sales Organization
Organization Group
PA10 - IA-Material
PA10 - IA
PA16 - IA-Service
PA20 - MO-Material N01 , N02 , N03 , N04 , N05 , N06 , N07 , N08 ,
PA20 - MO
PA26 - MO-Service N09 , N10 , N11 , N12
PA30 - EL-Material
PA30 - EL
PA36 - EL-Service
PA90 ZC- Corporate PA90 - ZC Corporate
Purchasing Purchasing
Sales Organization
Organization Group
PA10 - IA-Material
PA10 - IA
PA16 - IA-Service
PA20 - MO-Material
PA20 - MO
PA26 - MO-Service N01 , N02 , N03 , N04 , N05 , N06 , N07 , N08 ,
PA30 - EL-Material N09 , N10 , N11 , N12
PA30 - EL
PA36 - EL-Service
PA90 ZC- Corporate PA90 - ZC Corporate
Purchasing Purchasing
Sales Organization
Organization Group
CR10 - IA
CR00 - Material
CR20 - MO N01 , N02 , N03 , N04 , N05 , N06 , N07 , N08 ,
CR60 - Service
CR30 - EL N09 , N10 , N11 , N12
CR90 ZC- Corporate CR90 - ZC Corporate
9 of 36
 Purchasing Purchasing
Plant Sales Organization
Organization Group
DO10 - IA DO10 - IA
DO00 - Material
DO20 - MO DO20 - MO N01 , N02 , N03 , N04 , N05 , N06 , N07 , N08 ,
DO60 - Service
DO30 - EL DO30 - EL N09 , N10 , N11 , N12

DO90 - ZC-Corporate DO90 ZC- Corporate DO90 - ZC Corporate

Company Code: GT10 - Guatemala

Purchasing Purchasing
Plant Sales Organization
Organization Group
GT10 - IA GT10 - IA
GT00 - Material
GT20 - MO GT20 - MO N01 , N02 , N03 , N04 , N05 , N06 , N07 , N08 ,
GT60 - Service
GT30 - EL GT30 - EL N09 , N10 , N11 , N12

GT90 - ZC-Corporate GT90 ZC- Corporate GT90 - ZC Corporate

Company Code: SV10 - El Salvador

Purchasing Purchasing
Plant Sales Organization
Organization Group
SV10 - IA SV10 - IA
SV00 - Material
SV20 - MO SV20 - MO N01 , N02 , N03 , N04 , N05 , N06 , N07 , N08 ,
SV60 - Service
SV30 - EL SV30 - EL N09 , N10 , N11 , N12

SV90 - ZC-Corporate SV90 ZC- Corporate SV90 - ZC Corporate

Company Code: TT10 - Trinidad & Tobago

Purchasing Purchasing
Plant Sales Organization
Organization Group
TT10 - IA TT10 - IA
TT00 - Material
TT20 - MO TT20 - MO N01 , N02 , N03 , N04 , N05 , N06 , N07 , N08 ,
TT60 - Service
TT30 - EL TT30 - EL N09 , N10 , N11 , N12

TT90 - ZC-Corporate TT90 ZC- Corporate TT90 - ZC Corporate

1.2.3. Logistic (Plant / Storage Location)

Company Code: AR10 - Argentina

739547754.docx 10 of 36
 Plant Storage Location
2002 Analitica IAMA
2004 Turbocharging
2006 O&G Sist. Indust
2008 Power Generation
2007 Instrumentos IAMA
AR10 - IA
2009 Control Tech.
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
AR11 - IA Zona Franca TERC Zona Franca
AR20 Motion
SUBC Subcontratación
AR20 - MO 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
AR21 - MO Zona Franca TERC Zona Franca
AR30 Eletrification
SUBC Subcontratación
AR30 - EL 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
AR31 - EL Zona Franca TERC Zona Franca
4001 Produccion
4002 Almacen
4003 Pañol Repuestos
AR32
SUBC Subcontratación
EL Tucumám
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
AR33 - EL Tucumám FP 4004 Finish Goods
6001 Autolink Mat.
6002 MV Sec. Distrib.
6003 Recloser Mat.
6004 Relays
6005 OCB (Int. Ext.)
6006 NSPPCompactSubSt
6007 Autolink Produc.
AR34 - ELDS
6008 MV Sec. Prod.
6009 Recloser Produc.
6010 Producción CSS
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
AR35 ELDS Zona Franca TERC Zona Franca

739547754.docx 11 of 36
 AR40 Robotics & D.Aut.
SUBC Subcontratación
1500 Reparación Calidad
AR40 - RA
ZGAR Garantia
TERC Terceros
TERC Zona Franca
AR41 - RA Zona Franca TERC Zona Franca
AR90 - Corporate Oficina Chile AR90 Oficina Chile
AR91 - Corporate El Jaguel AR91 El Jaguel

Company Code: UY10 - Uruguay

Plant Storage Location
UY10 Central
1001 Service
SUBC Subcontratación
UY10 - IA
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
UY11 - IA Zona Franca UY11 Zona Franca
UY12 - IA Externo UY12 Externo
UY20 Central
1001 Service
SUBC Subcontratación
UY20 - MO
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
UY21 - MO Zona Franca UY21 Zona Franca
UY22 - MO Externo UY22 Externo
UY30 Central
1001 Service
SUBC Subcontratación
UY30 - EL
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
UY31 - EL Zona Franca TERC Zona Franca
UY32 - EL Externo UY32 Externo
UY40 Central
1001 Service
SUBC Subcontratación
UY40 - RA
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
UY41 - Zona Franca TERC Zona Franca
UY41 -RA Zona Franca TERC Zona Franca
UY42 - RA Externo UY42 Externo
UY90 - Central UY90 Central

739547754.docx 12 of 36
Company Code: CL10 - Chile
Plant Storage Location
CL10 Central
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
CL10 - IA-Vicuña Mackenna TERC Terceros
CL12 – TW – Op.Logist.
CL13 – Staging 01
CL14 – Staging 02
CL15 – Bodega IA
CL20 Central
SUBC Subcontratación
1500 Reparación Calidad
CL20 - MO-Vicuña Mackenna
ZGAR Garantia
TERC Terceros
CL22 - TW – Op.Logist.
CL21 Central
SUBC Subcontratación
1500 Reparación Calidad
CL21 - MO-Rio Refugio
ZGAR Garantia
TERC Terceros
CL23 - TW – Op.Logist.
CL40 Central
SUBC Subcontratación
1500 Reparación Calidad
CL40 - RA-Vicuña Mackenna
ZGAR Garantia
TERC Terceros
CL42 - TW – Op.Logist.
CL30 Central
SUBC Subcontratación
1500 Reparación Calidad
CL30 - EL-Vicuña Mackenna
ZGAR Garantia
TERC Terceros
CL32 - TW – Op.Logist.
CL90 - ZC-Vicuña Mackenna CL30 Central

Company Code: PE10 - Peru

Plant Storage Location
0001 IAPI Service 4201
0002 IAPI 4200/4100
PE10 - IA-Lima 0003 IAMA 3199
0004 IATU 7712
SUBC Subcontratación

739547754.docx 13 of 36

PE20 - MO-Lima
PE21 - MO-Arequipa
PE22 - MO-Operador Logistico
PE30 - EL-Lima
PE31 - EL-Operador Logistico
PE32 - EL-ELDS Lima
PE90 - ZC Oficina Javier Prado
PE91 - ZC-Av. Argentina
Company Code: CO10 - Colombia
Plant
CO10 - IA-Siberia
739547754.docx
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
0001 MOSE 4131
0002 MOSE 4159
0003 MOMG 4156MODP 4015
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
0001 MOSE 4131
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
0001 MOMG 4156/MODP 4015
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
0001 ELSP 3078/ELSB 3085
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
0001 ELSP 3078/ELSB 3085
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
0001 ELDS Service 3442
0002 ELDS 3435/3446
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
PE90 - CorporateCO / CorporateRE
PE91 - CorporateCO / CorporateRE
Storage Location
2002 Analitica IAMA
2004 Turbocharging
2005 O&G Sist. Indust
2006 TBD Martin Bogado
2008 Power Generation
14 of 36
 2007 Instrumentos IAMA
2009 Control Tech.
SE00 Service
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
CO11 - IA-PRINCIPAL
SUBC Subcontratación
CO11 - IA-Lagartos 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
CO12 - IA-PRINCIPAL
SUBC Subcontratación
CO12 - IA-Barranquilla 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
CO20 - MO-PRINCIPAL
SUBC Subcontratación
CO20 - MO-Siberia 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
CO21 - MO-PRINCIPAL
SUBC Subcontratación
CO21 - MO-Lagartos 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
CO30 - EL-PRINCIPAL
SUBC Subcontratación
CO30 - EL-Siberia 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
CO31 - EL-PRINCIPAL
SUBC Subcontratación
CO31 - EL-Lagartos 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
CO90 - ZC-Siberia CO90 - SIBERIA
CO91 - ZC-Lagartos CO91 - LAGARTOS
CO92 - ZC-Barranquilla CO92 - PARALELO 108

Company Code: EC10 - Ecuador

Plant Storage Location
EC10 - IA STOCK
EC10 - IA-Quito ECXC - EXCEDENTES
ECDM - IA DEMO

739547754.docx 15 of 36

EC20 - MO-ADIPHARM
EC21 - MO-Oficina
EC30 - MO-ADIPHARM
EC31 - MO-Oficina
EC90 - ZC-Oficina
Company Code: PA10 - Panama
Plant
PA10 - IA-FP Costa Del Este
PA11 - IA-M8 Centro Ind. Milla
PA20 - MO-FP Costa Del Este
PA21 - MO-M8 Centro Ind. Milla
PA22 - MO-VE Plaza Doral
739547754.docx
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
EC20 - MO STOCK
ECXC - EXCEDENTES
ECDM - MO DEMO
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
ECDM – MO STOCK
EC30 – EL STOCK
ECXC - EXCEDENTES
ECDM - EL DEMO
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
EC31 - EL STOCK
EC90 – Corporate Almacen
Storage Location
PA10 – FP (Principal)
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
PA11 – MB (Principal)
PA01 - IA Entrega Directa
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
PA20 – FP (Principal)
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
PA21 – MB (Principal)
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
PA22 – VE (Principal)
16 of 36

PA30 - EL-FP Costa Del Este
PA90 - ZC-FP Costa Del Este
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
PA30 – FP (Principal)
SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
PA90 – Principal

Company Code: PA20 - Panama

Plant Storage Location
PA12 - IA-FP Costa Del Este PA12 – FP
PA23 - MO-FP Costa Del Este PA23 – FP
PA31 - EL-FP Costa Del Este PA31 – FP
PA91 - ZC-FP Costa Del Este PA91 – FP

Company Code: CR10 - Costa Rica

Plant Storage Location
CR10 - IA-PRINCIPAL
SUBC Subcontratación
CR10 - IA 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
CR20 - MO-PRINCIPAL
SUBC Subcontratación
CR20 - MO 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
CR30 - EL-PRINCIPAL
SUBC Subcontratación
CR30 - EL 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
CR90 - ZC-Corporate CR90 - ZC-PRINCIPAL

Company Code: DO10 - Dominican Republic

Plant Storage Location
DO10 - IATU-PRINCIPAL
DO01 – IA Entrega Directa
SUBC Subcontratación
DO10 - IA
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
DO20 - MO DO20 - MO-PRINCIPAL

739547754.docx 17 of 36
 SUBC Subcontratación
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
DO30 - EL-PRINCIPAL
SUBC Subcontratación
DO30 - EL 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
DO90 - ZC-Corporate DO90 - ZC-PRINCIPAL

Company Code: GT10 - Guatemala

Plant Storage Location
GT10 - IA-PRINCIPAL
GT01 – IA Entrega Directa
SUBC Subcontratación
GT10 - IA
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
GT20 - MO-PRINCIPAL
SUBC Subcontratación
GT20 - MO 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
GT30 - EL-PRINCIPAL
SUBC Subcontratación
GT30 - EL
1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
GT90 - ZC-Corporate GT90 - ZC-PRINCIPAL

Company Code: SV10 - El Salvador

Plant Storage Location
SV10 - IA-PRINCIPAL
SUBC Subcontratación
SV10 - IA 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
SV20 - MO-PRINCIPAL
SUBC Subcontratación
SV20 - MO 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
SV30 - EL-PRINCIPAL
SV30 - EL
SUBC Subcontratación

739547754.docx 18 of 36
 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
SV90 - ZC-Corporate SV90 - ZC-PRINCIPAL

Company Code: TT10 - Trinidad & Tobago

Plant Storage Location
TT10 - IA-PRINCIPAL
SUBC Subcontratación
TT10 - IA 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
TT20 - MO-PRINCIPAL
SUBC Subcontratación
TT20 - MO 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
TT30 - EL-PRINCIPAL
SUBC Subcontratación
TT30 - EL 1500 Reparación Calidad
ZGAR Garantia
TERC Terceros
TT90 - ZC-Corporate TT90 - ZC-PRINCIPAL

1.3. Master Data Requirements

Finance
SAP FI Master DataItems
The following master data items are in scope:

CHILE and PERU

Chart of Accounts
Unique Plan of Accounts: It is a catalog which contains the accounts necessary to record the economic events
of one or more organizations. A chart of accounts must meet several requirements, such as homogeneity,
integrity (it must present all the necessary accounts), systematic (it must follow a certain order) and flexibility
(it must allow the addition of new accounts).

739547754.docx 19 of 36
 Accounting Account:
Account, or item, is the basic and central element in accounting and payment services. It is also the smallest
accounting unit capable of summarizing an economic fact. The accounting account is the representation
valued in monetary units of each of the elements that make up the assets of a company (goods, rights and
obligations) and the result of the same (income and expenses), it allows the monitoring of the evolution of
the elements in time. Therefore, there are as many accounts as there are equity elements that the company
has and, consequently, the set of accounts of a company supposes a complete representation of the equity
and the result (profits or losses) of the company.

General Ledger Account: These are accounting accounts where debits and credits are registered in a general
way, where it is difficult to extract the movements by a specific criterion. Usually its control is based on the
net balance that is calculated by subtracting the credits from the debits, depending on the nature of the
account (the account may be Debtor or Creditor nature)

Auxiliary Book Account: These are accounting accounts that record the details of the movements that
support the balances reported in the General Ledger accounts. This control is done by recording all the
movements in detail for each member of the auxiliary (debtors, creditors) and that impact the General
Ledger on a consolidated basis (on a daily or monthly basis), as a resulting balance and without transferring
all the transactions that make up said balance.
The chart of accounts is a list that presents the accounts necessary to record the accounting events. This is a
systematic ordering of all accounts.

Debtors

The management of the Master Data for the Auxiliary Accounting of Accounts Receivable is carried out in the
FI-AR module by means of master records of Debtors. The Master Data of a Debtor is the basic information to
be able to initiate or carry out any transaction in the Accounts Receivable module of the SAP system, it is
characterized by being a unique data at the Principal level and for its creation it requires that the
organizational structures are completely defined.
Company Data: these are the data that interest the company in which the debtor is created, for example, the
associated account, payment methods, the treasury group, data of tax interest such as withholdings.
Debtor: Natural or Legal Person, who have the obligation to pay or fulfill a previously contracted obligation
Client: Natural or Legal Person receiving goods, services and / or resources.

Creditors
The management of Master Data for Accounts Payable Auxiliary Accounting is done in the FI-AP module by
means of creditor master records. The Master Data of a Supplier is the basic information to be able to initiate
or carry out any transaction in the Accounts Payable module of the SAP system, it is characterized by being a
unique data at the Principal level and for its creation it requires that the organizational structures are
completely defined.

Creditor:
Natural or Legal person, who is legitimately authorized to demand the payment or fulfillment of an obligation
previously contracted.
Provider:
Natural or Legal Person that supplies goods, services and / or resources.
Company Data: these are the data that interest the company in which the debtor is created, for example, the
associated account, payment methods, the treasury group, data of tax interest such as withholdings.

739547754.docx 20 of 36
1.3.1. CO – Controlling
Describe1
Describe2
Etc.

1.3.2. MM - Material Magement and Inventory Management

Describe1
Describe2
Etc.

1.3.3. SD - Sales & Distribution

Describe1
Describe2
Etc.

1.3.4. CS - Customer Services

Describe1
Describe2
Etc.

1.3.5. PS - Project System

Describe1
Describe2
Etc.

1.3.6. PM - Plant Maintenance

Describe1
Describe2
Etc.

1.3.7. PP - Production Planning

Describe1
Describe2
Etc.

1.3.8. QM - Quality Management

Describe1
Describe2

739547754.docx 21 of 36
 Etc.

1.4. Common Business Processes (valid for all clusters)

Libro Mayor (GL)

Sap fi introduction to general ledger (gl) refers to SAP's Main Accounting module. The
central task of primary accounting is to provide a balance sheet of the external accounts
and accounts. Basically, the general ledger serves as a complete record of all accounting
operations.

Procesos y operaciones

 Cargar Asiento – Registrar Documento de Cuenta de Mayor

 Cargar Asiento – Contabilización general
 Cargar Asiento – Contabilización general con modelo
 Modificación y Visualización de documentos

 Abrir y cerrar periodos contables

En este proceso es posible indicar en cada variante de sociedad, qué períodos

contables están abiertos para contabilización. Para ello se dispone de dos
intervalos de tiempo, donde se indica en cada intervalo: Un límite inferior de
período, un límite superior de período y el ejercicio.

 Arrastre de Saldos: Libro Mayor

A final del ejercicio, es necesario arrastrar los saldos de cada libro al nuevo ejercicio.
Ésta acti-vidad se puede repetir tantas veces como se desee. Sin embargo, normalmente
no es necesario repetir la ejecución ya que, al contabilizar en el ejercicio anterior, las
contabilizaciones se arras-tran automáticamente al nuevo ejercicio, siempre que el
arrastre de saldos ya se haya ejecutado hacia el nuevo ejercicio

 Valoración de Moneda Extranjera.

Valoración en Moneda Extranjera, Con el programa de valoración en SAP, mediante la
transacción FAGL_FC_VAL - Valoración de moneda extranjera, se valoran las partidas
o saldos utilizando el nuevo tipo de cambio generando una diferencia de valoración que
se contabiliza para ajustar la contabilidad a los valores actuales.

739547754.docx 22 of 36
  Estructura de Balance
Estructura de balance es una herramienta que permite configurar el formato de un
balance permitiendo tener diferentes agrupaciones de cuentas o estructuras jerárquicas
de saldos. Cada estructura servirá para exponer un balance de saldo de una manera
diferente. La estructura de balance se complementa con desarrollo Z para cumplir con
los requerimientos de libros legales de cada localización

1.4.1. CO – Controlling
 Description1
 Description2
 Etc.

The indicated business processes will be supported via the implementation of the following SAP CO components,
along with supporting applications/interfaces:
 Description1
 Description2
 Etc.

1.4.2. MM - Material Magement and Inventory Management

 Description1
 Description2
 Etc.

The indicated business processes will be supported via the implementation of the following SAP CO components,
along with supporting applications/interfaces:
 Description1
 Description2
 Etc.

1.4.3. SD – Sales & Distribution

 Description1
 Description2
 Etc.

The indicated business processes will be supported via the implementation of the following SAP SD components,
along with supporting applications/interfaces:
 Description1
 Description2
 Etc.

1.4.4. CS – Customer Services

 Description1
 Description2
 Etc.

739547754.docx 23 of 36
 The indicated business processes will be supported via the implementation of the following SAP CS components,
along with supporting applications/interfaces:
 Description1
 Description2
 Etc.

1.4.5. PS - Project System

 Description1
 Description2
 Etc.

1.4.6. PM – Plant Maintenance

 Description1
 Description2
 Etc.

The indicated business processes will be supported via the implementation of the following SAP PM components,
along with supporting applications/interfaces:
 Description1
 Description2
 Etc.

1.4.7. PP – Production Planning

 Description1
 Description2
 Etc.

The indicated business processes will be supported via the implementation of the following SAP PP components,
along with supporting applications/interfaces:
 Description1
 Description2
 Etc.

1.4.8. QM - Quality Management

 Description1
 Description2
 Etc.

The indicated business processes will be supported via the implementation of the following SAP PP components,
along with supporting applications/interfaces:
 Description1
 Description2
 Etc.

739547754.docx 24 of 36
1.5. Distinct Business Processes (specific for a
clusters/country)

(Chile)

Provisión de indemnización por año de servicio y otros procesos

 (Provision, for other records by ledger)
The ledger alternative is used to carry out adjustment entries in G / L accounts, when international regulations
differ from local ones.
Adjustments to a specific ledger do not impact the balances of another ledger. In SAP there are transactions to
carry out ledger adjustments such as FB50L, FB01L.

 Se solicita que no envíen algunos ejemplos de libro Diario, de Mayor, Inventario, etc.
(Balance Sheet Structure)
Sap fi balance structure is a tool that allows you to configure the format of a balance, allowing you to have
different groupings of accounts or hierarchical structures of balances. Each structure will serve to expose a
balance sheet in a different way. The balance sheet structure is complemented with Z development to meet
the legal book requirements of each location.

Monthly closure
The SAP ERP transactions available to carry out the monthly accounting closing processes cover the following
functionalities

Open / Close Accounting Periods

In this process it is possible to indicate in each company code variant, which posting periods are open for
posting. For this, there are two time intervals, where it is indicated in each interval: A lower period limit, an
upper period limit and the year.

Adjustments in special periods

The fiscal year variant comprises 12 accounting periods (12 months of the year) and 4 special periods. Special
periods are used for postings that are not assigned to time periods, but to the “year-end (year)” business
process, where the posting date is within the last normal accounting period (12), and the operation is in one of
the special periods.

This functionality is available to perform all manual adjustments arising from the analysis of the accounts and
accounting figures that the business does.

Variant of accounting periods

739547754.docx 25 of 36
 This variant allows you to divide a fiscal year into posting periods. Regardless of how the fiscal year is defined,
special periods can also be used. Special periods are created in the system for the purpose of subdividing the
closing period of the fiscal year, therefore, they only divide the last accounting period into several closing
periods. A fiscal year can have a maximum of twelve accounting periods and four special periods.

Foreign Currency Valuation

With the valuation program in SAP, through the transaction FAGL_FC_VAL - Foreign currency valuation, items
or balances are valuated using the new exchange rate, generating a valuation difference that is posted to adjust
the accounting to current values

Annual closure
Annual closing operations consider additional processes that affect transactions or operations within the
system and that allow the previous year to be closed harmoniously. They carry out the carry-over of balances
to the new fiscal year and execute the closing of the Results accounts, to finally generate the legal and internal
reports with the end of the current year.

Closing of income accounts in Colombia

This procedure uses the standard SAP transaction, FAGL_CO_02 to execute the cancellation of profit and loss
accounts annually by ledger.

Balance carry-over
At the end of the fiscal year, it is necessary to carry over the balances of each book to the new fiscal year. This
activity can be repeated as many times as desired. However, it is normally not necessary to repeat the run
since, when posting in the previous fiscal year, the postings are automatically carried forward to the new fiscal
year, provided that the carry-forward of balances has already been executed to the new fiscal year.

Argentina y Uruguay

Adjustment process for inflation of general ledger accounts (GL)

Requires the calculation and automatic posting in SAP of the Inflation Adjustment of general ledger accounts
(Catas. Of Expenses, Income and Equity)The Inflation Adjustment of Fixed Asset Accounts will be seen in the AA
session.
This calculation should be done at the end of each month.
Calculating and accounting in the Adjustment accounts (to be defined in the chart of accounts) only in the Local
Accounting Book = IFRS of Argentina, without impacting the Global Corporate Book of ABB.
This is for the purposes of complying with Argentine accounting standards and in order to present Accounting
Reports adjusted for Inflation.

the Global Template solution does not allow us to retrieve accounting information in the global reporting
currency (USD) only in the local currency.
It is currently being discussed by the ABB global team and the CO-Controlling team in order to determine the
next steps as a solution.

739547754.docx 26 of 36
 For now, we do not continue with this issue until it is defined from the Global that how it will be to report in
USD currency from these countries.
achieve an automatic calculation in the Foreign Currency Valuation according to the Local Rate (buyer and
seller Banco Nación)
Aim for an automatic solution for the Valuation of Open Items where it is by the Banco Nación Exchange Rate
for the Local Book and with the Global Rate that is recorded only in the Global Book in order to avoid the
analysis and manual adjustments in accounting and accounting accounts. Exchange differences.

PERU
The identifying agent requires a specific chart of accounts for Peru, even if we have another chart of
accounts, we have to follow the rules of that Plan, numbering and description.

Colombia

The PUCC (Single Plan of Accounts Colombia) must be implemented since tax regulations require managing
the accounts established for the country, in this way being able to execute the reports requested by national
regulatory entities. Creation of groups of accounts, ranges of numbers, definition of balance accounts.
requested the statute that obliges companies to manage the PUCC. Pending for BPO shipment
For the inclusion of the PUCC vs BR0 (Template) account, the association or mapping of the country account
plan with the Template account plan must be created. Pending by BPO Colombia.

The creation of a third fiscal book for Colombia is required, this to comply with the country's regulations.
COLGAAP book.
They have developments to create Magnetic Book Reports (XML). To meet the COLGAAP standard.

Paises del caribe

Foreign Currency Valuation according to the Local Rate (Central Bank Seller)
Aim for an automatic solution for the Valuation of Open Items where it is by the Central Bank Exchange Rate
for the Local Book and with the Global Rate that only records in the Global Book in order to avoid the analysis
and manual adjustments in accounting and credit accounts. Exchange differences.

739547754.docx 27 of 36
 The different types of taxes in Chile:

Direct taxes. First Category Income Tax.

It is the tax levied on the income that comes from the capital of commercial, service,
industrial, mining companies, etc. ...
Indirect taxes. Sales and Services Tax (IVA)

IVA
The IVA in Chile is 19%. Although this% does not appear in, for example,
tickets when buying a product included in the price of goods and services..

Sales and Purchase Tax

These taxes and fees are identified in order to integrate them in purchasing and sales processes:

Chile: IVA (19%)

739547754.docx 28 of 36
 Tax exempt payment (0% tax rate)
19% creditor IVA
Import IVA 19%
IVA Fixed Assets 19%
IVA Out of Term (19%)
Tax exempt payment (0% tax rate)
19% IVA debtor
IVA Sales losses (19%)

Retention
The increase will be progressive and will start with an increase of 0.75%
per year from 2020. ... We are talking about the law that increases the
withholding of taxes from ballots to fees, which will go from the current 10% to 10.75%
as of January 1, 2020.

 Honorary Ballot 10.75%

The different types of taxes in PERU:

IGV (18%)
Tax exempt payment (0% tax rate)
18% creditor IGV
IGV Import 18%
IGV Fixed Assets 18%
IGV Out of Term (18%)
Tax exempt payment (0% tax rate)
IGV debtor of 18%
IGV Sales losses (18%)

739547754.docx 29 of 36
Transacciones estándar modulo GL

FS00 Crear, Modificar, Visualizar Cuentas de Mayor

FS15 Extender cuenta a otra sociedad

FSPO Crear, Modificar, Visualizar Cuentas Contables en el Plan de Cuentas

FS04 Modificaciones Cuenta de Mayor

FSP4 Visualizar modificaciones en el Plan de Cuentas

OB08 Carga de Tipos de Cambio

FTXP Crear, Modificar, Vusualizar Impuestos

S_ALR_87012326 Reporte de Plan de Cuentas

S_ALR_87012328 Reporte de Cuentas de Mayor

F.13 Compensación automática

OB52 Apertura y Cierre de períodos contables

FAGL_FC_VAL Valoración en partidas en moneda extranjera

FAGLGVTR Arrastre de Saldos de Cuentas de Mayor

S_ALR_87012289 Libro Diario compacto standard de SAP

S_ALR_87012277 Reporte de Cuentas de Mayor

F.01 Ejecución del Balance

739547754.docx 30 of 36
1.6. Process Flow
SAP FI is undoubtedly one of the most important modules of SAP ERP. It is designed to serve all the financial and
accounting processes of an organization. Within this module, financial information is available for any review in real
time.

The real-time functionality of SAP modules enables better decision-making and planning. The FI module integrates
and talks with other SAP modules such as MM (Materials Management), PP (Production Planning), SD (Sales and
Distribution), PM (Plant Maintenance) and ‘’PS (Project Management).

FI module also communicates with HCM (Human Resource Management) which includes PA (Personnel
Administration), PT (Time Management), PY (Payroll), Travel Expense Management. The document transactions that
occur within certain modules generate accounting entries through the accounting determination tables.

1.7. Process Steps

Debtor accounts: responsible for managing the accounting generated as a result of sales to customers. The
accounting entries are automatically updated in the General Ledger. Within this sub-module it is possible to

739547754.docx 31 of 36
 obtain historical debts and analysis of specific clients. It is integrated with the General Ledger (FI-GL), Sales
and Distribution (SD) and Cash Book.

Creditors accounts: records the accounting entries generated as a result of purchasing activity from suppliers.
In addition, automatic entries are generated in the General Ledger. The functionality of this module also
allows the automation of payments through different predefined milestones.

Asset accounts: used to manage the fixed assets of a company. SAP allows you to categorize assets and
define values for calculating depreciation in each asset class.

Bank accounts: management of bank transactions in the system that includes cash management.

Consolidation: combines the financial results (reports) of multiple entities of an organization. These results
provide a general summary of the financial position of the company.

1.8. Solution Elements (Work Breakdown Structure)

<list all objects for configuration, development, conversion or execution; show integration
with legacy or external systems if applicable; list all objects that need conversion and how
it is planned to be executed; adapt the table format according to the platform or system or
activity (SAP, other applications, infrastructure, … >

¿Cuál será la herramienta que sustituirá al PLC (un programa que crea asientos contables
en SAP)?

1.9. Integration Points (Cross Module)

For master data integrations at SAP in the Cross Module it is necessary to execute these procedures:

 Vendor Master (MM)

 Customer Master (SD)
 Work Center and Activities (CS, PP, PM, PS)
 Material Master (MM)
 Routing (PP)
 Bill of Material (PP)
 Info Record (MM, QM)

Following are the process into SAP used to data records used in Cross Module, separated by module:
SD:

739547754.docx 32 of 36
  Sales order
 Credit management
 Process Billing
MM:
 Purchase Requisitions and Orders
 Goods Receipts
 Invoices
PP:
 MRP (when applicable)
 Production Order
 Goods Issues
 Confirmation Order PP

CO
 Month-end Closing
 Year-end Closing
 Settlement
 Result Analysis

HR/CS
 Timesheet entry process (appointments, corrections, approvements)

1.10. Application Mapping

1.11. Interfaces

1.12. Standard Reports

Report Local Description

Chile :

Libros Fiscales

Libro FUT
Libro auxiliar de inventarios de mercancías
Libro de ingresos y egresos

739547754.docx 33 of 36
Libro de Compra y Ventas
Libro de Honorario
Libro mercaderia puesta en el extranjero.
Libro diario
Libro Mayor
Libro Balance 8C
Libro caja
Libro Bancos
Libro Activo Fijo

Libros Fiscales
Perú :

Libro Mayor,
Libro Registro de Compras
Libro Registro de Ventas
Libros Electrónicos TXT
Compras locales
libros de no domiciliados
Libros de balances
libro de activo fijos
Libro de Inventario permanente valorizado
Libro de Caja y Bancos
* Libros de Costos *
Precio de transferencia. Reporte en monedas
Datos de compras, servicios ,OC, CeCO
Libro de consignaciones

1.13. Key Design Considerations and Out of Scope

<list functionality and scenarios NOT covered by this solution, if any>

739547754.docx 34 of 36
1.14. Test Strategy
Ste
p Action Input data Transaction Sponsor Premisses Expected Results

1.15. Deployment Strategy

<topics to be considered: training requirements, communication, data migration
requirements, data preparation activities by business and IS>
<SAP: for Gate 3 the Cutover Document (use template COD) must be created to further
detail and plan this item>

1.16. Approximate Timeline for Deployment

<estimate project timeline (duration) until Go Live>
<for Gate 3 a detailed Project Plan must be created>

1.17. Effort and Resources Estimate

<for Gate 2, use Estimation template (SAP). IS cost only (resources, software, hardware).
Required resources (profiles or competencies) must be listed both for IS and business.

1.18. Assumptions

1.19. SAP Profiles

1.20. Roles and Responsibilities (IS)

<list any specific roles and responsibilities not already defined as standard in IS SAP
Governance, for example when multiple modules or IS domains are involved>

739547754.docx 35 of 36
1.21. Documents (IS)
<specify all documents to be created and made available in the official IS documentation
repository as part of the project, as required according to IS Governance. Insert more lines
as required. This list will be used to validate finished and approved documentation at the
Gate 4 and 5 Reviews>

Document type Document Description (Name)

(FSD, TSD, (XYZ_<Project Name>_<free text>_version)
COD, …)

739547754.docx 36 of 36