Abb Latam - CRP1 Ap

MARCH 09
ABB ANDES Project

CRP1 – Accounts Payable
Hamilton Luchesi, Wipro Consultant
Sensitivity: Internal & Restricted
Master Data Down-Payments Invoice Receipt Clearing
Process
Posting Vendor Invoices Review and Release
Flow Create Vendor Master

data
FK01
Request Down-Payment
F-48
MIRO Invoices Blocked
No
Is there
Down-
Payments?
Yes
Select Invoices for Posting Manual

Payment Outgoing Payment F-58
Clearing Down-
Payment
F-54
Review and Block Posting Automatic

Invoices for Payment Outgoing Payment F110
Post Down-Payment No
Is there
through Automatic
Credit
Payment
Notes?
F110
Yes Choose
Payment
Method
Park Vendor Credit
Notes with Invoice Bank
Reference Statement
FV65
March 28, 2024 Slide 2

Agenda
Accounts Payable
• Vendor FI-View
• Accounts Payable

Vendor FI-View
Vendor FI-View
Create Vendor – Standard tcode XK01
The vendor master data has 3 views:

General data, Finance and Purchase.
This tcode allows the creation of

General and Finance data.
It is mandatory to define which account

group the vendor will belong to.
In the group of accounts that define their

caracteristics.

Vendor FI-View
Vendor FI-View
Address: Name, Address,

Communication, etc..

Vendor FI-View
Vendor FI-View
Control: Tax information (TAX #

1 : / TAX # 2)

Vendor FI-View
Vendor FI-View
Payment transactions : Vendor bank

account.

Vendor FI-View
Vendor FI-View
Accounting Information:
Reconciliation accouting.

Vendor FI-View
Vendor FI-View
Payment Terms and Methods.

Vendor FI-View
Vendor FI-View

Vendor FI-View
Vendor FI-View
Withholding tax.

Vendor FI-View
Vendor FI-View
At the end, the system displays the

supplier's number
and also a message that the vendor

needs to be confirmed.

Vendor FI-View
Vendor FI-View
Change / Display Vendor – Standard tcode FK02 / FK03
These tcodes are used to change and display vendor

master data.
If the vendor's master data is changed, it has to be

confirmed

Vendor FI-View
Vendor FI-View
Confirm change single / list – Standard tcode FK08 /FK09
Confirmation by the user who made the change or

creation is not allowed.

Vendor FI-View
Vendor FI-View
Display changes – Standard tcode FK04

Vendor FI-View
Vendor FI-View
Block/Unblock Vendor – Standard tcode FK05
- All company codes blocked for posting.

- Only for specified CoCd blocked for posting.

Accounts Payable
Accounts Payable
Vendor Line Item Display – Standard tcode FBL1N
This report is run every day by the AP department.
It provides the open items, cleared items and all items for
a vendor or a range of vendors.
Enter the details for which you want to run this report.

Accounts Payable
Accounts Payable
Vendor Line Item Display – Standard tcode FBL1N
This report is run every day by the AP department.
There are many selection options to run this report.
It provides the open items, cleared items and all items for
a vendor or a range of vendors.

Accounts Payable
Accounts Payable
Vendor Down Payment Request – Standard tcode F-47
The Account Payable down payment process begins with

the down payment request.
In the initial screen, enter the vendor number and the

target special purpose ledger.
“A” - Down Payment.

Accounts Payable
Accounts Payable
It is mandatory to fill the purchase order and item.
The profit center is automatically brought up from the

purchase order

Accounts Payable
Accounts Payable
The document is created.
This document is a Noted Item, a Special GL item.
They don´t have any accounting effect as they don´t post

to any account.
The document created has payment block, “A”.

Accounts Payable
Accounts Payable
Post Vendor Down Payment – Standard tcode F-48
Effective vendor down payment, manual process.
The bank account is informed.

Accounts Payable
Accounts Payable
Post Vendor Down Payment – Standard tcode F-48
Vendor down payment request selected.
Posting overview

Accounts Payable
Accounts Payable
Clearing Vendor Down Payment – Standard tcode F-54
This transaction clears the down payment against a new

posting to the vendor's account.
There is only a transfer of reconciliation accounts

Accounts Payable
Accounts Payable
Clearing Vendor Down Payment – Standard tcode F-54
The debit passes from account 1611114101 to

account 3110212101.

Accounts Payable
Accounts Payable
Payment with Printout – Standard tcode F-58
The tcode makes manual payment of vendor

invoices.
There is specific payment method for this,

“M”.

Accounts Payable
Accounts Payable
This is a transaction used due to the need for

verification by the GTS interface.
The F-53 transaction isn´t used.

Accounts Payable
Accounts Payable

Accounts Payable
Accounts Payable
Clear Vendor – Standard tcode F-44
This is a transaction used clear debits and credits

in the vendor accounts.
Much used by the accounts payable team.

Accounts Payable
Accounts Payable
The items to be cleared are selected.
The balance need to ZERO to complete the

posting.

Accounts Payable
Accounts Payable

Accounts Payable
Accounts Payable
Automatic Payment Transaction – Standard tcode F110
The Automatic Payment Transaction has the purpose of

paying vendors automatically.
The benefit of using this solution is great when there is a

large number of vendor invoices.
SAP offers country-specific configuration for this

process.

Accounts Payable
Accounts Payable
Reversal Document – Standard tcode FB08 Reverse this document.
Used when it is necessary to make the reversal of an

accounting document.
Only documents created in FI (GL, AP and AR).
Document can not be cleared.

If it is cleared, first cancel the clearing (FBRA t-code).

Accounts Payable
Accounts Payable
Reversal Document – Standard tcode FB08
Fill document number, company code , fiscal year and

reversal reason.

Accounts Payable
Accounts Payable
Mass Reversal Document – Standard tcode F.80
There is the process of mass reversal of

documents.
The document numbers to be reversed need to

be entered.

Accounts Payable
Accounts Payable
Automatic Clearing – Standard tcode F.13
This t-code clears open items from customer, vendor

and G/L accounts automatically.
The automatic clearing process can be used to clear

invoices from vendors that have been reversed.

Accounts Payable
Accounts Payable
Run in mode TEST first.

Accounts Payable
Accounts Payable
After check, run effective.

Accounts Payable
Accounts Payable
Clearing document created,


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MARCH 09

ABB ANDES Project

Flow Create Vendor Master

Select Invoices for Posting Manual

Review and Block Posting Automatic

March 28, 2024 Slide 2

March 28, 2024 Slide 3

Create Vendor – Standard tcode XK01

The vendor master data has 3 views:

This tcode allows the creation of

It is mandatory to define which account

In the group of accounts that define their

March 28, 2024 Slide 4

Create Vendor – Standard tcode XK01

Address: Name, Address,

March 28, 2024 Slide 5

Create Vendor – Standard tcode XK01

Control: Tax information (TAX #

March 28, 2024 Slide 6

Create Vendor – Standard tcode XK01

Payment transactions : Vendor bank

March 28, 2024 Slide 7

Create Vendor – Standard tcode XK01

March 28, 2024 Slide 8

Create Vendor – Standard tcode XK01

Payment Terms and Methods.

March 28, 2024 Slide 9

Create Vendor – Standard tcode XK01

March 28, 2024 Slide 10

Create Vendor – Standard tcode XK01

March 28, 2024 Slide 11

Create Vendor – Standard tcode XK01

At the end, the system displays the

and also a message that the vendor

March 28, 2024 Slide 12

Change / Display Vendor – Standard tcode FK02 / FK03

These tcodes are used to change and display vendor

If the vendor's master data is changed, it has to be

March 28, 2024 Slide 13

Confirm change single / list – Standard tcode FK08 /FK09

Confirmation by the user who made the change or

March 28, 2024 Slide 14

Display changes – Standard tcode FK04

March 28, 2024 Slide 15

Block/Unblock Vendor – Standard tcode FK05

- All company codes blocked for posting.

March 28, 2024 Slide 16

Vendor Line Item Display – Standard tcode FBL1N

This report is run every day by the AP department.

March 28, 2024 Slide 17

Vendor Line Item Display – Standard tcode FBL1N

This report is run every day by the AP department.

There are many selection options to run this report.

March 28, 2024 Slide 18

Vendor Down Payment Request – Standard tcode F-47

The Account Payable down payment process begins with

In the initial screen, enter the vendor number and the

“A” - Down Payment.

March 28, 2024 Slide 19

Vendor Down Payment Request – Standard tcode F-47

It is mandatory to fill the purchase order and item.

The profit center is automatically brought up from the

March 28, 2024 Slide 20