Email fomal:

Formal can’t write I’m / You’re ...

1. Beginning:
Formal
Dear Mr + Last name (male)
Dear Ms + Fist name (female and haven’t husband)
Dear Mrs + Last name (female and have husband)

2. Body:
2.1 Beginning sentence
Reason why we write this email:
Example:
+) I am writing/ write to....(tell about / let you know about)
+) I would like to....(tell/ send/ let)
+) I enjoy/ real like .... (+V_ing)
+) I am writing on behalf of ... +N ( tôi viết mail này thay
mặt cho....)
Request or respond sth:
Example:
+) I would be grateful if...
+) I wonder if you could...
+) Could you please... ? Could you tell me something
about...?
+) I would particularly like to know....( dac biet muon
biet ...)
+) I would be interested in having more details about...
+) I would like to ask your help....
Report bad news:
Example:
+) I regret to...(tell / inform{thong bao})
+) I am very sory about / for..
+) I would like to apologize for...
Continue discussing the previous issue:
Example:
+) As you started in your letter,...
+) Regarding...Concerning....With regards to...
+) As you told me,...
+) As you mentioned in the previous one,...
+) As I know what you wrote me
Complain:
Example:
 +) I am writing to complain about...(I am writing to express
my dissatisfaction[khong hai long[satisfaction: hai long]
with your staff.)
+) You said...but in fact what happened...

2.2 Ending sentence

Sample sentences for reader to relate back to
Example:
+) If you require any further information, please do not
hesitate/ feel free to contact me. I am at your disposal and
would be more than happy to provide any additional details
or clarification you may need.(neu b can them thong tin,
xin vui long lien he voi toi)
+) I look forward to hearing from you.( Thank you for
considering my application. I look forward to hearing from
you regarding the next steps in the hiring process.)
+) Please contact me if you have any futher question.(Please
feel free to contact me if you have any further questions. I
am more than happy to provide additional information or
clarification as needed)
+) I am very happy to receive your feedback. Your input is
valuable, and I appreciate the time you took to share your
thoughts.
+) Thanks for the update on the project. It is very kind of
you to keep me informed. If you have any further details to
share or need my input, please don't hesitate to drop me a
line back. Looking forward to our continued collaboration!

3. Ending email

Formal:
Best regards, / Best wishes, / Regards
=> (co the dung cho moi tinh huong)
Sincerely Yours
=> (dung trong thu xin viec / thu moi / thu khieu nai / biet
ten)
Faithfully Yours
=> (dung trong thu tra loi khach hang / khong biet ten bat
dau bang Madam, Sir)

*NOTE:
+) Don’t use the word ‘want’ in the first person =>use ‘would like’
+) Don’t use the word ‘should’ in the second person => use ‘may /could’
Example email

Dear Mrs. Johnson,

I trust this message finds you well. My name is [Your Full Name], and I
am reaching out to discuss a potential collaboration between our
companies.

I am writing on behalf of [Your Company] and would like to express our

interest in exploring partnership opportunities with [Recipient's
Company]. We have conducted thorough research on your company's
achievements and believe that a collaboration could be mutually
beneficial.

I would be grateful if we could arrange a meeting at your earliest

convenience to further discuss the details and potential areas of
cooperation. If there are specific documents or information you require
from our end, please feel free to let me know.

Your time and consideration are greatly appreciated. I look forward to the
opportunity to discuss this potential collaboration in more detail.

Best regards,