Professional Documents
Culture Documents
Journal
Vol. 89 | No. 4
NEW YORK STATE BAR ASSOCIATION
Making Strides:
How Women Are Gaining
Under the Law and in Service to It
Special Issue on Topics Relating to Women in the Law
Edited by Susan L. Harper, Ferve Ozturk, and the Committee on Women in the Law
T
he legal-writing process is how Understanding the Purpose of you’ll need to decide whether to write a
we write, from receiving an Your Writing: Why motion to dismiss or a motion for sum-
assignment through submitting Writing before identifying your pur- mary judgment. The legal action will
the final product. Good legal writing pose is like plotting a road trip with- determine what and how you’ll write.
helps lawyers enhance their credibility out knowing where you want to end
with judges, lawyers, and clients; pre- up.5 Good writers identify and articulate Writing before
vent malpractice and grievances; and their purpose — what they want to
win cases.1 A good writing process achieve — before planning to write.6 identifying your
— thinking at its hardest — enables Legal documents serve different pur- purpose is like plotting
lawyers, notably new lawyers, to cap- poses: to inform, elicit information, per-
ture ideas, write efficiently, and over- suade, memorialize, record, or describe.7 a road trip without
come difficulties. It’s done through Determine before writing whether you knowing where you
the “Madman, Architect, Carpenter, want your document to introduce your
Judge” method, in which your mad- reader to the subject or to supplement want to end up.
man generates ideas, your architect your reader’s knowledge.8
builds the outline, your carpenter fills Understanding Your Audience: Who
in the details, and your judge edits Understanding the Nature of Before writing, you’ll need to know who
your writing.2 Your Writing: What your readers are.10 If your readers —
This method articulates the three The purpose of your writing determines your audience — don’t understand what
stages of legal writing: (1) the pre-writ- your format, content, style, tone, struc- you’re trying to convey, then your docu-
ing stage — when the assignment is ture, and word choice. Before writing, ment is ineffective. While brainstorming,
organized, researched, and analyzed; (2) ask yourself several preliminary ques- keep your audience in mind. Your audi-
the writing stage — in which research, tions. Are you writing a legal document ence can be a judge, a client, a supervi-
analysis, and ideas are assembled into a to create a contract or will, to analyze sor, or an adversary. If you’re writing a
written product; and (3) the post-writing and predict objectively the strength of brief to a court, you might lose your case
stage — the stage at which the assign- your client’s position (memorandum), if the judge doesn’t understand your
ment is revised, edited, and assembled to persuade (litigation document to a argument. Judges are busy and skeptical
in final form.3 court), or to educate and advocate a posi- creatures; keep your points concise, and
A good writing process leads to good tion (academic papers)?9 prove your case: don’t be conclusory.
legal writing, the toughest and most Some legal writing is made up of If you’re writing to your client,
important legal art to master, especially assignments from your supervisor. Your explain legal concepts in a way a non-
for the new lawyer. supervisor will tell you what you’re lawyer will comprehend. Avoid using
writing about, although often too briefly. legal terms your client won’t under-
I. Pre-Writing Stage If you aren’t clear about the nature of stand, including certiorari, dictum, stare
1. Understanding Your Goal your task, get clarification without mak- decisis, or res ipsa loquitur.11 If you must
If you’re unclear about what you’re ing a nuisance of yourself. use them, explain them to your client.
writing, you’ll research irrelevant top- Sometimes you’ll need to decide If you’re writing to your supervisors,
ics and draft something your audience for yourself the nature of your writ- appreciate not only that they’re busy, but
neither wants nor needs. Legal writing ing assignment. Doing so in our client- also that their definition of a “draft” will
requires solving, diagnosing, defin- centered legal system requires discus- be different from yours. When they say,
ing, informing, and exploring issues.4 sion with your clients and a thorough “Just give me a draft,” they mean “Give
Understanding what you want is criti- understanding of what they want you me a perfect, final product tomorrow.”
cal. to achieve. In litigation, for example, Continued on Page 69
When you’re satisfied that you’ve done doesn’t state clearly and unambiguously 21. Walsh, supra note 8, at 6.
a good revising on your large-scale orga- what you mean. You might have to wait 22. Neumann, supra note 19, at 53.
nization, edit on a micro scale. Edit your at least a day after your second-to-last 23. Id. at 56.
sentences for clarity: “A clear sentence draft to do your final edits. 24. Id.
is no accident. Very few sentences come 25. Neumann & Simon, supra note 13 at 78.
out right the first time, or the third.”42 A Conclusion 26. Helene S. Shapo, Marilyn R. Walter, & Elizabeth
sentence is readable if a reader can under- Legal writing is a process that takes Fajans, Writing and Analysis in the Law 196 (6th ed.
2013).
stand it on a single reading and needn’t ages to master. New lawyers will be
27. Goldstein & Lieberman, supra note 14, at 47.
reread it to figure out what the sentence happy to learn that their writing will
28. Shapo, Walter & Fajans, supra note 26, at 199.
means.43 get better, faster, and easier the more
Editing focuses on cleaning up spell- they write. n 29. Neumann, Jr., supra note 19, at 57.
ing, grammar, punctuation, word choice, 30. Shapo, Walter & Fajans, supra note 26, at 199.
quoting, and citing. Editing is the last but 31. See Martha Krisel & Gerald Lebovits, Finding
Gerald Lebovits (GLebovits@aol.com), an acting Your Voice as a New Attorney, 58 Nassau Law. 11, 11
a significant part in the writing process. Supreme Court justice in Manhattan, is an adjunct at (Jan. 2009).
Editing isn’t simple; you might not be Columbia, Fordham, and NYU law schools. For their 32. Id.
able to identify and fix all errors and man- research, he thanks judicial fellows Jie Yang (NYU) 33. Erika Abner & Shelley Kierstead, A Preliminary
gled sentences in a single pass. You’re and Loveleen K. Zoria (Cardozo). Exploration of the Elements of Expert Performance in
committed to editing until you’re happy Legal Writing, 16 Legal Writing: J. Legal Writing Inst.
363, 380 (2010).
with your work, or at least until you run
1. Chad Baruch, Legal Writing: Lessons from the 34. Susan M. Taylor, Students as (RE)visionaries: Or
out of time.44
Bestseller List, 43 Tex. J. Bus. L. 595, 596 (2009). Revision, Revision, Revision, 21 Touro L. Rev. 265, 267
Nowadays, people use Microsoft (2005).
2. Bryan A. Garner, The Winning Brief: 100 Tips for
Word or other word-processing pro- Persuasive Briefing in Trial and Appellate Courts 4–6 35. Id. at 267.
grams to check their writing. Use, but (2d ed. 2003) (quoting Betty S. Flowers, Madman,
36. Abner & Kierstead, supra note 33, at 380.
don’t rely, on spell and grammar check- Architect, Carpenter, Judge: Roles and Writing Process
7–10 (1979)). 37. Debra A. Cohen, Competent Legal Writing: A
ers. They don’t catch every mistake.45 Use Lawyer’s Professional Responsibility, 67 U. Cin. L. Rev.
3. William H. Putman, Legal Research, Analysis and
a grammar checker program. Try Flesch Writing 451 (2010).
491, 521 (1999).
Kincaid, which assesses by age and grade 4. Theresa G. Phelps, The New Legal Rhetoric, 40
38. Id.
level how easy or difficult your writing Sw. L. J. 1089, 1092 (1986). 39. See generally Cohen, supra note 37, at 521.
is to read and suggests ways to make 5. Veda R. Charrow, Myra K. Erhardt & Robert P. 40. Id. at 523.
your writing simpler. Then edit on a Charrow, Clear and Effective Legal Writing 95 (4th ed. 41. Sarah E. Ricks & Jane L. Istvan, Effective Brief
2007).
hard copy. Some mistakes are hard to see Writing Despite High Volume Practice: Ten Misconcep-
6. Id. tions That Result in Bad Briefs, 38 U. Tol. L. Rev. 1130,
when you edit on your computer screen. 1130 (2007).
When you read on paper, your eyes are 7. Id.
42. Neumann, supra note 19, at 57 (quoting Justice
sharper. Readers often see problems on 8. Michael G. Walsh, General Practice Approaches, Louis Brandeis).
61 Prac. Law. 5, 6 (Apr. 2015).
the printed page that are not apparent on 43. Cathy Glaser, Jethro K. Lieberman, Robert A.
9. See Deborah B. McGregor & Cynthia M. Adams,
a computer screen.46 The International Lawyer’s Guide to Legal Analysis
Ruescher & Lynn Boepple Su, The Lawyer’s Craft: An
Introduction to Legal Analysis, Writing, Research, and
Read your writing aloud. Good writ- and Communication in the United States 79-94 (2d ed. Advocacy 179 (1st ed. 2002).
ing works for the ear; it’s not directed to 2015).
44. Goldstein & Lieberman, supra note 14, at 49.
the eye, like good formatting is. You’ll 10. Id.
45. Mary Barnard Ray & Barbara J. Cox, Beyond the
realize that some sentences don’t make 11. Walsh, supra note 8, at 6. Basics: A Text for Advanced Legal Writing 19 (2d ed. 2003).
sense or don’t fit properly into the con- 12. From William Shakespeare, Taming of the 46. Neumann & Simon, supra note 13, at 80.
text. Bad phrasing often sounds terrible Shrew, act. I, sc. II (“Do as adversaries do in law, 47. Id. at 81.
strive mightily, but eat and drink as friends.”).
when you say it.47 If it doesn’t sound 48. Id. at 80.