Company Profile

StEVENTS Party Services is your one stop shop for event coverages and other party needs. We
offer affordable event packages, as well as documenting everything from preparation up to the
day of your celebrations. We ensure our highly trained staff and photographers will bring nothing
but happy memories.

Company Logo:

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Mission:
To deliver quality event services for different occasions, ensuring timeliness and quality for every
clients’ needs.
Vision:
To be a pioneer in creativity and ingenuity as an event organizer, delivering cherished moments in
the years to come.

Company Location

Address: 1226 A. Mabini St., Poblacion, Baliwag City, Bulacan

Nearby Landmarks:

 St. Augustine Church

 Glorietta Park
 Baliwag Public Market
Business Card

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Social Media Page

Organizational Chart

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 Events Stylist

Events Host

Events Coordinator
Photographer/
Videographer

Head Manager
Social Media Head

Marketing Head

Head Manager – oversees the overall operations of the business. Monitors monthly reports and
make valuable decisions, planning and execution of the business to attract more clients and
gain enough revenues.

Events Coordinator – Makes direct contact with the clients inquiring or reserving slots for
events. He also ensures that the stylist and photographer works hand in hand in preparation of
events.
Marketing Head – Takes charge of the promotion of the business thru different platforms.
Works hand in hand with the events coordinator in building up clients and ensuring a positive
feedback report from the customers.

Events Stylist - recommend, design and execute event venue designs according to the
preference of the clients.

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Events Host – serves as the emcee for events handled by the company. He/she must be
energetic and lively to make events and parties more lively.
Photographer/videographer: documents events as it happens, thru photos or video coverages.
Ensures the quality of materials which will be given to the clients after the event
Social Media Staff- manages the social media page of the business and assist the marketing
head in promoting the business to attract more clients.

Legal Compliance

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 SWOT Analysis

Strengths:
1. Strong understanding of local culture and preferences for events.
2. Extensive network of local vendors and suppliers.
3. Ability to offer unique and culturally relevant event concepts.
4. Strong interpersonal skills for building relationships with clients and partners.
5. Flexibility to adapt to diverse event requirements and budgets.
Weaknesses:

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 1. Limited access to advanced event technologies and equipment.
2. Reliance on seasonal or cyclical event demand.
3. Challenges in navigating local regulations and permits for events.
4. Limited resources for large-scale marketing and advertising campaigns.
5. Competition from established local and international event management companies.
Opportunities:
1. Growth in the events industry due to increasing corporate and social event spending.
2. Expansion into niche markets such as destination weddings or corporate retreats.
3. Partnerships with local businesses for cross-promotion and event collaborations.
4. Offering specialized services for emerging event trends such as virtual or hybrid events.
5. Incorporating sustainability practices into event planning to align with growing eco-
conscious consumer preferences.
Threats:
1. Economic instability affecting client budgets for events.
2. Political uncertainties impacting event planning and logistics.
3. Natural disasters or environmental factors affecting event venues or schedules.
4. Rapid changes in consumer preferences and event trends.
5. Price wars and aggressive marketing strategies from competitors.

Services Offered

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StEVENTS offers an extensive array of event management services, tailored to cater to the
diverse needs of clients across in Baliwag, Bulacan, From conceptualization to execution,
StEVENTS provides end-to-end event planning solutions for corporate events, weddings, social
gatherings, and more. With a keen eye for detail and a commitment to excellence, StEVENTS
handles every aspect of event planning, including venue selection, event design and decor,
catering, entertainment booking, audiovisual production, and logistics coordination. Their team
of experienced professionals works closely with clients to understand their vision and bring it to
life, ensuring that each event is unique and memorable. Whether it's a small intimate gathering
or a large-scale corporate affair, StEVENTS is dedicated to delivering exceptional service and
creating unforgettable experiences for every occasion.

Previous Events

Title: Baby Tyler’s Gender Reveal

Date: November 27, 2023
Venue: Yuchengco Residence,
Makinabang, Baliwag
OVERVIEW
Designing and executing a gender
reveal party. Parents coordinated
with the staff on how should the
party takes place. The venue was
divided into blue and pink mottifs,
and a gender reveal balloon was
provided for the surprise party.

Event Brief
Embark on a Wild Adventure at Steven's Safari
Birthday Bash!
Date: November 08, 2024 Time: 3:00 pm
Location: Mabini St. Poblacion, Baliwag
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About the Event: Get ready for a roaring good time as we celebrate Steven's first birthday with
a safari-themed extravaganza! Step into the wild and join us for a day filled with excitement,
discovery, and fun for the whole family.
Activities:
 Safari Expedition: Explore the jungle with our thrilling safari adventure, complete with
animal encounters and exciting discoveries.
 Wildlife Crafts: Let your creativity run wild with fun and interactive arts and crafts
activities inspired by the animal kingdom.
 Animal Parade: Join our parade of safari animals and show off your best jungle moves!
 Face Painting: Transform into your favorite safari animal with our fantastic face painting
station.
 Photo Safari: Capture the memories with our safari-themed photo booth, complete with
props and backdrops that will transport you to the heart of the savannah.
Food and Refreshments: Indulge in a delicious buffet of safari-inspired treats and refreshments
that will satisfy even the wildest of appetites.
Dress Code: Dress in your safari best! Whether you're a daring explorer, a fierce lion, or a
graceful giraffe, come dressed to impress in your favorite safari attire.
RSVP: Please RSVP by November 15 to ensure we have enough supplies and surprises for all our
little adventurers!

PROPOSAL LETTER

Ms. Yolanda Castro

1486 Aldama St. Sta. Barbara
Baliwag City, Bulacan

Dear Ms. Castro

I hope this letter finds you well. I am writing on behalf of StEVENTS Events and Design, an innovative and
experienced events management company based in Poblacion, Baliwag City, Bulacan. We specialize in
creating memorable and exceptional events tailored to our clients' unique visions and needs.

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At StEVENTS, we understand the importance of creating unforgettable experiences that leave a lasting
impression on guests. Our team of dedicated professionals is committed to delivering excellence in every
aspect of event planning and design, from conceptualization to execution.

We offer a wide range of services, including event planning, venue selection, catering, décor,
entertainment, and more. Whether you're planning a corporate event, wedding, birthday party, or any
other special occasion, we have the expertise and resources to bring your vision to life.

We take pride in our attention to detail, creativity, and personalized approach to event planning. Our goal
is to exceed your expectations and create a seamless and stress-free experience for you and your guests.

We would be honored to have the opportunity to work with you on your upcoming event. Please feel free
to contact us at [Your Phone Number] or [Your Email Address] to schedule a consultation or discuss your
event needs further.

Thank you for considering StEVENTS Events and Design. We look forward to the possibility of collaborating
with you to create a truly memorable and unforgettable event.

Sincerely,

Allondra Castro
Events Coordinator
StEVENTS Events and Design

Event Theme

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Event Venue

Floor Plan

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Three Tourist Spots

St. Augustine Church The Greenery Ponce Museum

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Event Program

Event Program: Date: November 08, 2021 Time Start: 3:00 pm Location: Baliwag, Bulacan
Agenda:
1. Welcome to the Safari
 Guests Arrive
 Safari-themed Decor and Ambiance
 Welcome Remarks
2. Safari Expedition
 Safari Adventure Begins
 Animal Encounters
 Discover the Jungle
3. Wild Activities
 Wildlife Crafts
 Face Painting
 Animal Parade
4. Safari Feast
 Lunch Buffet with Safari-inspired Dishes
 Refreshments for All Explorers
5. Cake Smash Safari Style
 Watch Steven’s Dive into His Safari Cake
6. Safari Entertainment
 Jungle-themed Performances
 Music and Dance
7. Capture the Adventure
 Photo Safari: Snap Memories at the Safari Photo Booth
8. Cheers to a Wild Year

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  Birthday Toast to Steven’s and His First Year
9. Safari Souvenirs
 Safari Goodie Bags for All Little Explorers
10. Thank You and Farewell - Closing Remarks - Departure

Budget Proposal: Safari-Themed First Birthday Party

Venue Rental: PHP 5,000
Decoration (including balloons, banners, and safari-themed props): PHP 3,000
Food and Catering (for 50 guests): PHP 15,000
Cake: PHP 3,000
Party Favors and Goodie Bags: PHP 2,000
Entertainment (e.g., face painting, games, performers): PHP 5,000
Photography and Videography: PHP 3,000
Miscellaneous (including invitations, utensils, etc.): PHP 4,000
Total Estimated Cost: PHP 40,000

Memorandum of Agreement

EVENT PLANNER SERVICES AGREEMENT

Ms. Yolanda Castro

November 08, 2024
Inangkopo Events Place

This Agreement (the “Agreement”) is made and entered into on [September 08, 2024] by and between:

[StEVENTS Events and Design] (herein known as “[StEVENTS]”)

Email: StEVENTS2024@gmail.com
Phone:0981-472-8863
Business Address: M a b i n i S t . P o b l a c i o n , B a l i w a g C i t y , B u l a c a n
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 and

[Yolanda Castro], (herein known as “Client”)

Email: CastroY1020@gmail.com
Phone: 0 9 2 3 - 6 5 7 - 1 9 0 9
Address: Sta, Barbara, Baliwag City, Bulacan

Terms of Agreement

This Agreement expresses the full and complete agreement between [StEVENTS] and Client. StEVENTS will
provide event-planning services as the sole event planner for Client on November 08, 2024 (“Event Date”) at
Inangkupo Events Place (“Event Location(s)”). Upon signing this Agreement, Client approves all information and
pricing listed in the Agreement.

Responsibilities of StEVENTS Prior to Event Date [These responsibilities will change with each client. Examples
are provided, but adjust accordingly.]

. agrees
StEVENTS
to have 100] in-person consultations with Client prior to the Event Date to discuss details of the
event. All other consultations shall be had via telephone and/or email.

B.
StEVENTS agrees to assist Client in budget determination and breakdown for the event as
needed.

C. StEVENTS agrees to assist Client in determining the color, style, and design of the event.

. agrees
StEVENTS
to assist in the initial design of the invitations to determine the overall look and color scheme of the
event.

. agrees
StEVENTS
to assist Client with research to find vendors in each category that fit Client’s event style and
budget.

agrees
StEVENTS
to contact all vendors listed on the contact sheet provided by Client two weeks prior to the event
to confirm details of their services.

G. StEVENTS agrees to provide Client with a detailed itinerary for the Event Date.

Responsibilities of StEVENTS on Event Date [These responsibilities will change with each client. I provided
examples, but adjust accordingly.]

A. [Include how long you will be on-site on the Event Date.] StEVENTS agrees to be on-site for up to 4
hours on the Event Date.

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 B. StEVENTS agrees to manage vendors per Client’s instructions.

C. StEVENTS agrees to manage décor setup at the event.

D. StEVENTS agrees to setup all table numbers/names, place cards, favors, toasting glasses, and serving sets
per Client’s requests.

E. StEVENTS agrees to coordinate all entertainment and all announcements and events during the event.

F. StEVENTS agrees to ensure all payment of vendor tips at the reception per Client’s requests.

Retainer and Payment Schedule

A. A [ 25% or PhP. 10,000 ] non-refundable retainer, which is based on the total payment due, is required
to book StEVENTS’s services, and it is due at the time of signing of this Agreement. Payment is accepted
via [Cash on Hand/Gcash/Maya/Bank Transfer]. The retainer is non-refundable.

B. Should Client cancel or otherwise breach this Agreement, StEVENTS will liquidate the retainer.

C. Should Client cancel or otherwise breach this Agreement, Client is responsible for payment of costs to
cover any materials and/or charges incurred by StEVENTS and any services performed by StEVENTS
up to the date of cancellation or breach.

D. [Client is responsible for any and all out-of-state travel, accommodation, meal, and transportation costs for
StEVENTS and its employees.]

E. Client agrees to pay the total amount due, all final balances in full, [one month] prior to the Event Date
listed in the Terms of Agreement above, in the form of [cash or check etc. – insert your preferred method of
payment]. If final payment is not received [one month] prior to the date of the event, StEVENTS will not
provide any additional services for the event and will not provide services on the Event Date.

F. The total payment due, including the retainer described above, to StEVENTS is Php. 40,000 .

G. This Agreement must be signed by the financially responsible party. Invoices will be sent only to Client.
Although someone else may elect to make a payment on Client’s behalf, Client is ultimately responsible for
seeing that all invoices are paid in full and on time.

H. Even if Client is not the ultimate recipient of the final product (i.e. Client is working on behalf of a
company to plan the event) Client, as the signer of this contract, will have the final approval on design
decisions. StEVENTS will only act on Client’s comments or requests. Even if someone else has made a
payment on your behalf, they have no say in the final product.

I. Client, as the financially responsible party, may elect to transfer the right of final approval to another party
by signing an addendum to this contract.

Cancellation and/or Change Policy

A. As stated in the Retainer and Payment Schedule section above, should Client cancel or otherwise breach
this Agreement, StEVENTS will liquidate the retainer, and Client will be charged for any costs incurred by
StEVENTS and any services provided by StEVENTS up to the date of cancellation or breach.

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 B. If there is a change to the Event Date, Client must inform StEVENTS immediately. StEVENTS will only
proceed with services if there is no other conflict on StEVENTS’s calendar. In the event that StEVENTS
cannot meet Client’s needs on the new Event Date, Client will be charged for any costs incurred by
StEVENTS and any services performed by StEVENTS up to the date of notification of the change and
StEVENTS will liquidate the retainer.

C. If Client cancels this Agreement or the event itself less than [10] days before the Event Date, with the
exception of the death of an immediate family member, there will be no refund of any kind.

Venue Rules

A. Client agrees and understands that StEVENTS may be limited by the guidelines and restrictions of the
Event Location, and Client agrees to accept the results that may occur from having to adhere to those
guidelines and restrictions.

B. Negotiation of the guidelines and restrictions with the Event Location site or venue or management of the
site or venue is solely Client’s responsibility.

C. StEVENTS will, however, offer technical recommendations to Client concerning the guidelines
and restrictions.

D. Client is responsible for notifying StEVENTS of any site and/or venue restrictions, guidelines, or rules.

Vendor Relations

[This section depends on how your workflow is set up. Adjust accordingly.]

A. StEVENTS is not responsible for hiring individual vendors for the event or any related events including
but not limited to caterers, florists, photographers, musical entertainment, etc.

B. Client is responsible for hiring and contracting each individual vendor unless otherwise agreed to, in
writing, by both StEVENTS and Client.

Exclusivity

A. Client agrees that StEVENTS will be the only provider, professional or personal, of event planning
services, for this event.

B. Should Client breach the Exclusivity term of this Agreement, StEVENTS is not responsible for providing
services on the Event Date or refunding any previous payment made by Client.

Images and Copyright

A. Any photos or images taken by StEVENTS of the event are the property of StEVENTS.

B. StEVENTS owns all copyrights to photos taken and images created by StEVENTS and may use the photos
and images in the reasonable course of its business, including but not limited to, use on media channels and
StEVENTS’s website and for marketing purposes.

Indemnification and Liability

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 A. In the event of a natural disaster, extreme inclement weather, Acts of God, extreme illness or injury that
prevent StEVENTS from fulfilling the terms of this Agreement, StEVENTS will make every effort to
secure a suitable replacement event planner.

B. If a suitable replacement is not found, Client agrees that StEVENTS’s liability is limited to the return of all
forms of payment made by Client to StEVENTS except for the initial [25% or Php. 10,000] non-refundable
retainer.

C. Client agrees to indemnify and hold harmless StEVENTS from any and all claims, demands, losses, causes
of action, damage, lawsuits, judgments, penalties and expenses, including attorneys’ fees and expenses
arising out of, or resulting from services provided by StEVENTS within the scope of these agreed upon
services including any negligent acts or omissions by StEVENTS and its employees.

D. StEVENTS is not liable for any injuries or damages to persons or property on the Event Date or other
dates associated with the event.

Governing Law

A. In the event of any dispute arising under this Agreement or in relation to this Agreement, the complaining
party shall notify the other party in writing of the dispute. Both StEVENTS and Client agree to meet in an
attempt to resolve the dispute in good faith.

B. The laws of the State of [insert the state of where your business is located] govern all matters arising out of
or relating to this Agreement.

Entire Agreement

A. This Agreement constitutes the entire agreement between StEVENTS and Client and supersedes
all prior written and oral agreements between StEVENTS and Client.

B. If any portion of this Agreement is deemed to be void or unenforceable, the remaining provisions remain in
full force.

Amendment

A. This Agreement and portions thereof may be amended, altered, supplemented, and modified only in writing
and as an addendum to this Agreement.

B. Both parties must agree in writing to any amendments, alterations, supplementations, or modifications by
duly executing any addendum to this Agreement.

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BY: StEVENTS Events And Design
Octobeber 08, 2024

CLIENT:

s
Risk Management Plan: Safari-Themed First Birthday Party
1. Weather Risks:
 Risk: Unexpected rain or extreme weather conditions could disrupt outdoor activities.
 Mitigation: Have a backup indoor venue or tents available. Monitor weather forecasts
and have a contingency plan in place.
2. Health and Safety Risks:
 Risk: Potential accidents or injuries during games or activities.
 Mitigation: Ensure all activities are supervised. Have a first aid kit on-site and trained
personnel to handle emergencies.
3. Food Safety Risks:
 Risk: Foodborne illnesses due to improper handling or storage of food.
 Mitigation: Hire a reputable caterer who follows food safety protocols. Ensure proper
refrigeration and handling of food.
4. Vendor Risks:
 Risk: Vendors not delivering on time or as expected.
 Mitigation: Have contracts in place with vendors specifying delivery times and
expectations. Have backup vendors in case of issues.
5. Budget Overrun:
 Risk: Costs exceeding the budget due to unexpected expenses.
 Mitigation: Keep track of expenses throughout the planning process. Have a contingency
fund for unforeseen costs.
6. Guest Management:

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  Risk: Difficulty managing guests and ensuring everyone is accounted for.
 Mitigation: Have a check-in process for guests. Provide name tags or wristbands for
identification.
7. COVID-19 Risks:
 Risk: Potential spread of COVID-19.
 Mitigation: Follow local health guidelines and protocols. Provide hand sanitizing stations
and encourage social distancing.
8. Entertainment Risks:
 Risk: Entertainment not engaging or suitable for the audience.
 Mitigation: Choose entertainment options that are age-appropriate and engaging. Have
backup activities in case of issues.
9. Communication Risks:
 Risk: Miscommunication leading to confusion among guests or vendors.
 Mitigation: Maintain clear and open communication with all parties involved. Use
multiple channels (e.g., email, phone, messaging apps) for communication.
10. Equipment Failure:
 Risk: Failure of equipment such as sound systems or lighting.
 Mitigation: Have backup equipment available. Test equipment before the event to
ensure it is working properly.

Contingency Plan: Safari-Themed First Birthday Party

1. Weather Contingency:
 Scenario: Unexpected rain or extreme weather conditions.
 Response: Move the party indoors if possible. If not, provide tents or umbrellas for
shelter. Have indoor activities and games ready.
2. Health and Safety Contingency:
 Scenario: Accidents or injuries during the event.
 Response: Ensure first aid kits are readily available. Have designated staff trained in first
aid. Contact emergency services if needed.

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3. Food Safety Contingency:
 Scenario: Foodborne illness outbreak.
 Response: Immediately remove affected food. Provide alternative food options. Contact
a health professional if symptoms persist.
4. Vendor Contingency:
 Scenario: Vendor fails to deliver as expected.
 Response: Have backup vendors on standby. Contact backup vendors to fulfill the
service or product needed.
5. Budget Contingency:
 Scenario: Budget exceeds due to unforeseen expenses.
 Response: Use contingency funds set aside for emergencies. Reevaluate expenses and
adjust as necessary.
6. Guest Management Contingency:
 Scenario: Difficulty managing guests or unexpected guest arrival.
 Response: Have a designated area for late arrivals. Ensure sufficient food and seating for
additional guests.
7. COVID-19 Contingency:
 Scenario: COVID-19-related restrictions or outbreaks.
 Response: Follow local health guidelines and protocols. Provide virtual attendance
options if needed. Postpone the event if necessary.
8. Entertainment Contingency:
 Scenario: Entertainment does not show up or is not suitable.
 Response: Have backup entertainment options available. Use music playlists or games
as alternative entertainment.
9. Communication Contingency:
 Scenario: Miscommunication leading to confusion.
 Response: Ensure clear communication channels are established. Have a designated
person to handle communication with guests and vendors.
10. Equipment Failure Contingency:

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 Scenario: Failure of essential equipment.
 Response: Have backup equipment available. Test equipment before the event to
ensure functionality.

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