TEXT, VALUES, FORMULA AND FUNCTIONS

PARTS FUNCTION

Texts are letters, symbols, numbers and spaces

Text
or any combination that you enter into a cell.
A value is a number you enter into a cell that
you may use in a formula later. You may include
Value
in the value the numeric symbols such as
decimal point, comma or currency.
A formula is used to calculate values. You may
Formula use an equal sign (=) or the AutoSUM function
to build a formula.
Functions are built-in formulas you can use to
Function
make your worksheet construction easier.
 Arithmetic Operation and Corresponding Keyboard Sign
Sign Operation Example Meaning

Addition =B5+C5 Adds the values of cell

+
B5 and C5.
Subtraction =B5-C5 Subtracts the value of
-
cell C5 from B5.
Multiplication =B5*C5 Multiplies the values
*
of cells B5 and C5.
Division =B5/C5 Divides the value of
/
cell B5 by C5.
Exponentiation =B5^3 Increases the value of
^
B5 to the third power.
 Formula Error Messages
Attempts the undefined operation of
#DIV0
dividing by zero.
Tries to calculate something that is
#VALUE
not a value (such as a deleted cell).
Addresses a cell that does not exist
#REF!
(such as a deleted cell).
Uses a cell name that you have not
#NAME?
defined or was misspelled.
Attempts an impossible mathematical
#NUM!
operation.
 Excel Functions
Calculates the sum of the values or
=SUM
range of cells.
Calculates the arithmetic mean of
=AVERAGE
a range of cells or values.
Gives the maximum value in a
=MAX
range of cells or values.
Gives the minimum value in a
=MIN
range of cells or values.
Counts the number of cells in a
=COUNT
range of cells.
 LEARNING OUTCOME:
Text, Values, Formula and Functions
Arithmetic Operation and Corresponding
Sign
Entering Labels and Data
Entering Formula
Changing the appearance of numbers
Formula Error Messages
Functions Sum, Average, Max, Min & Count
MS EXCEL-computerized worksheet
WORKSHEET-on-screen
spreadsheet that contains various
cells in columns and rows.
WORKBOOK-controls one or more
worksheets
CELL-where row and column
intersect
ACTIVE CELL-selected cell
FORMULA BAR-content of active
cell
NAME BOX/CELL REFERENCE-
location of active cell
ROW-horizontal
COLUMN-vertical
 SHORTCUTS/SELECTION KEYS
- CTRL+A=select all
- CTRL+SPACE=entire column
- SHIFT+SPACE=entire row
- SHIFT+ARROW KEY=highlight
cells
- F8=extended key for highlighting
 SHORTCUT/SELECTION KEYS
- SHIFT + TAB= move left
- TAB=move right
- SHIFT + ENTER=move upwards
- ENTER=move downwards
- F2= edit active cell
- SHIFT + F2= insert/edit comment
 SHORTCUT/SELECTION KEYS

- CTRL+ =last cell of the row

- CTRL+ =last cell of the column
- CONTROL+PAGE UP/DOWN=
moves from one sheet to another