Checklist For Annex Iia

ANNEX II
CHECK LISTS for use by Building Construction Supervisors

and
ACCEPTANCE CERTIFICATES
TABLE OF CONTENT
Page
SECTION 1: CHECK-LISTS.......................................................................................................3
SECTION 2: INSPECTION AND ACCEPTANCE CERTIFICATES.....................................20
SECTION 3: USEFUL FORMATS FOR USE DURING CONSTRUCTION.........................51
SECTION 4: LIST OF MAJOR DUTIES AND RESPONSIBILITIES
OF A RESIDENT ENGINEER (SUPERVISOR)................................................79
2
CHECK LISTS for use by Building Construction Supervisors
and
ACCEPTANCE CERTIFICATES
INTRODUCTION
This check-list for site supervisors is prepared for use by WVE/ADP site Engineers in order to ensure
a uniform system of supervision of building construction projects and as a result ensure a safe and
durable construction. It is to be of use mainly when construction works are carried out by contractors
and can in some ways be of use for construction carried out by direct labor.
The steps to be followed in checking building construction works are expressed in general terms as
shown in Section 1. Details of construction are specified in the drawings, technical specifications and
in the general and special provisions of the contract. The duty of the site supervisor is to ensure that
the construction works are executed in accordance with the contract requirements. Therefore, in the
application of this check-list, the details specified in the contract document always precede before the
application and use of it. There are also tables and forms in this check-list as presented in Section 3
that help to record the incidences affecting the work and be used as references.
When each permanent part is completed, the supervisor should inspect and approve or reject that
particular work. If approved, the supervisor is expected to issue approval certificate applicable for the
work from the list of certificates presented in Section 2.
In Section 4, Guidelines on control of Construction Projects to be used by Supervisors is briefly

elaborated while in Section 5, List of Major Duties and Responsibilities of a Resident Engineer
(Supervisor) is presented.
APPLICATION OF THE CHECK-LIST

Detail requirements in the checklist are provided with corresponding check-boxes.
 Requirements, which are reasonably complied shall be mastered with a “” mark in the
checkbox.
 Requirements which are not reasonably complied shall be marked with an “x” mark in the
checkbox.
 Where requirements are partly not applicable in the construction, the checkboxes shall be left
open or unmarked.
 Comments can be provided only for those requirements not complied and marked with an “x”
mark in the check-box.
3
SECTION 1
CHECK-LISTS
3
Check-Lists
A: not completed B: visual control not possible C: checked
No Bench/Testing parameter A B C No Bench/Testing parameter A B C

1 INVESTIGATION AND 3 EXCAVATION & EARTHWORK
PREPARATION OF SITE 3.1 Check all top soil is excavated
1.1 The site visually if underground separately.   
utilities cross it.    3.2 Decide the place to pile up the
1.2 The site on maps showing the location suitable excavated material & check
of underground structures and utilities it is 2 meters outside the building
to avoid breaking them during perimeter.   
construction.    3.3 Decide the place for the cart away
1.3 The site plan and layout of buildings which is not necessary for backfilling
and sewer system specially or terracing.   
concerning levels & soil condition. If 3.4 For sites where blasting is proposed,
changes are necessary submit a the explosives are used in the
written report to the designer.    quantities & manner recommended
1.4 The area to be cleared off and take by the manufacturers. Check a
measurements.    written consent is obtained on each
1.5 The trees and bushes within the occasion the contractor wished to use
foundation to be cut and rooted up as explosives.   
given in the standard technical 3.5 All excavations are carried out to the
specification.    lines, levels, widths and depths
1.6 Permission is obtained from local shown   
authorities to cut down trees outside on the drawings.
the foundation areas.    3.6 Any discrepancies in levels,
1.7 Border lines are agreed with local dispositions etc. are reported to the
municipality and corner stones placed.    engineer prior to proceeding with the
1.8 The connection points for water and works.   
electricity are agreed upon with local 3.7 All necessary temporary drains and
authorities.    culverts are constructed to keep the
1.9 All necessary temporary drains are site free of water.   
constructed to keep the site free of 3.8 Slopes to embankments, cuttings,
water.    shoulders, ditches etc.; are trimmed to
2 SETTING OUT the dimensions and inclinations
2.1 The setting out is done correctly with shown on drawings.   
proper measuring tape and accurate 3.9 Cut for roads is carried out until a
leveling instrument.    level of suitable material is allowed.   
2.2 All measurements to confirm the 3.10 Excavations are suitably trimmed and
accuracy and correct locations of leveled before any concrete or
working areas are properly stated out.    masonry work is placed.   
2.3 The elevation reference point in 3.11 In locations where the soil is subject
accordance with the survey map, and to softening during excavation, a
confirm.    bottom layer of soil removed
2.4 All bottom of trenches and floor immediately before the placing of
levels are according to the elevations concrete, in accordance with the
shown    standard technical specification.   
on the drawings.
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Contractor WVE Engineer Date
4
Original signed:  yes  no

4 FOUNDATION TRENCH AND 5.6 The stone masonry execution is with
PIT EXCAVATION specified mortar and with well filled
4.1 The foundation drawings to joints.   
correspond with the conditions on 5.7 The stone masonry during execution
the site, if not prepare a written is kept free from solid and other
report and submit to the designer kind of dirt.   
immediately.    5.8 The length of stone does not exceed
4.2 The foundation depth, width, line three times its height.   
and levels to correspond the    5.9 The mix of lean concrete to
drawings. correspond the specification.   
4.3 The excavation or foundation is 5.10 The mix proportion of mortar is
executed 25cm. wider on each side correct.   
than the thickness of the foundation 6 BACKFILLING
wall as given in the standard 6.1 All internal back filling is done with
technical specification.    approved material, if possible with
4.4 The trench and pits to be clean from material excavated on the site.   
grass, bushes and pieces of wood.    6.2 All external backfilling around
4.5 The trench and pits to be kept free foundation walls & behind retaining
of water by pumping or other    walls shall be done with approved
means. selected materials, if possible with
4.6 The foundation engineer has material excavated on the site which
accepted the excavated foundation is capable of being compacted and
depths by filling form No. 005.    form a stable filling.   
4.7 The foundation excavation is 6.3 All organic materials, such as pieces
suitably trimmed and leveled before of wood, roots, bushes & black
concrete or masonry work in placed.    cotton soil are removed from all
4.8 In the event of over excavation, backfill material.   
without approval the area to be 6.4 All ground trenches and places where
filled with selected excavation or backfilling shall be executed are clean
borrowed material or class 5 from grass, bushes and pieces of wood.   
concrete in accordance with the 6.5 Where pipes and electrical cables are
standard technical specification.    in connection with the backfilling,
4.9 The faces of excavation are retained the work shall be executed very
with sheeting, timbering, strutting carefully, so they do not break or get
and shoring to protect workmen and damaged.   
prevent damage where necessary.    6.6 All backfilling to be in layers and
5 FOUNDATION IN STONE compacted to 95% of maximum dry
MASONRY density in accordance with the
5.1 The trench to be clean from grass, standard technical specification.   
bushes and pieces of wood.    6.7 Each layer to be well rammed and
5.2 The stone is of the type given on consolidated with the addition of
specifications.    water as necessary to achieve the
5.3 The stone to be hard, sound, free from required compaction.   
cracks & decay & not weathered.    6.8 The maximum layer of fill for one
5.4 The stone is freshly quarried from an time compaction does not exceed
approved quarry.    20cm.thickness in accordance with
5.5 The stone not to be round surfaced.    the standard technical specification.   
--------------------------------- ---------------------------------- -----------------------

5

6.9 Depressions or voids that are crated 8.8 Sand to be clear of impurities like
during trimming of slopes to dust, mica and organic matter.   
embankments, cuttings, shoulders, 8.9 Rejected samples of aggregates are
ditches etc.; are filled with suitable removed from the site within 24
material & to approved compaction.    hours.   
6.10 Any material which after repeated 8.10 Coarse aggregate to be crushed
compaction does not fulfill the basaltic stone or gravel of approved
requirements is removed & replaced.    quality.   
7 HARDCORE 8.11 Coarse aggregate to be hard, dense,
7.1 Stone for hardcore is sound and durable non-porous and uncoated
approved quality.    rock fragments.   
7.2 All stones in the hardcore are of 8.12 Coarse aggregate to be free from
approximately equal and impurities like clay, soft thin
recommended size.    elongated or laminated pieces &
7.3 All hardcore is well rammed and shall be free from alkali & organic   
consolidated with the top surface matter.
blinded with crushed aggregate of 8.13 The gradation of coarse aggregate to
20mm. thickness in accordance with comply with the standard technical
the standard technical specification.    specification.   
7.4 The thickness of the hardcore 8.14 Before any coarse aggregate is
satisfies the specification or design.    delivered to the site, the quality is
7.5 The placing of stones to result in approved at the quarry by the
minimum voids.    designer, or Engineer.   
8 CONCRETE 8.15 Aggregates are stored on clear hard
8.1 All ingredients cement, aggregates surface to prevent contamination by
and water are of the type and quality soil.   
specified.    8.16 Different grades are stocked
8.2 Cement is fresh, not older than six independently.   
months & is delivered to the site in the 8.17 Water used for mixing concrete is
manufacturer's original sealed bags.    clean & free from injurious amounts
8.3 Cement is stored in a dry and well of oil, acids, alkalis, organic
ventilated store, on a wooden floor materials.   
raised minimum 20cm. above the 8.18 Water is not taken from sea or tidal
ground.    rivers to be used for structural
8.4 Cement is stocked separately.    concrete. If possible water shall be
8.5 The cement has markings showing piped or otherwise stored in an
the type and date of consignment enclosed container free from
pinned to it & check it is used in the contamination.   
order of its arrival.    8.19 If there are any doubts about the
8.6 Cement more than six months old quality of the water a sample shall be
after production is tested to satisfy sent to the designer or engineer for
the specified requirements.    testing.   
8.7 Sand or fine aggregate to be clean 8.20 If the temperature of the water
river or pits sand of approved quality exceeds 60°c it is first mixed with
and consist of hard, dense, durable the aggregate before the cement is
uncoated rock fragments.    added.   
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6

8.21 The concrete is mixed to a uniform 8.33 For any one structure samples are
colour & consistency prior to Placing    made at the same time from the same
8.22 Hand mixing is not allowed but if batch and the date clearly marked on
unavoidable shall be used only for each cube.   
class II concrete and shall under no 8.34 Test cubes are made when directed
circumstance be allowed for concrete but not less than one set of nine
of class C-20 and higher.    cubes for each 100m3 of concrete
8.23 Concrete is mixed in an approved placed, or if the rate of placing is less
mechanical batch mixer machine; the than 100m3 then each 10 days or
mixer is thoroughly cleaned from every floor for multi-storey
hardened concrete and other kind of structures in accordance with the
dirt before use.    standard technical specifications.   
8.24 Mixer which has been out of use for 8.35 Three cubes of each set are tested at
more than 20 minutes is thoroughly 3 and 7 or 7 and 14 days and the
washed before any fresh concrete is third at 28 days all in accordance
mixed as specified in the standard with the code of practice.   
technical specification.    8.36 In the absence of approved design
8.25 The mixer drum is tight to avoid loss mix that the standard mixes in Tables
of mortar. The valves must not leak 8.5.3a and table 8.5.3b or the mix
mixing water.    design given in the standard
8.26 The specified mixing time is technical specification are followed.   
carefully adhere to but in no case 8.37 Before any casting starts the
shall the mixing discontinue for less consistency of fresh concrete must be
than 2 minutes after adding water as measured using the slump test, from
specified in the standard technical the same batch for test cubes.   
specification.    8.38 Concrete is so transported as rapidly
8.27 The batch capacity. The contractor as practicable and placed such that
must not be allowed to exceed the    contamination, segregation or loss of
rated capacity of the mixer. constituent materials does not occur.   
8.28 The materials enter the drum rapidly.    8.39 All placing of concrete starts from
8.29 The whole of the mixed batch is one end and continues in the same
removed before materials for fresh direction without any break.   
batch enter the mixer.    8.40 Concrete is deposited as near as
8.30 Mixed concrete is not modified by practicable and no concrete is
the addition of extra water or cement, dropped from a height exceeding 2
in order to facilitate handling or any meters as specified on the standard
other purpose.    technical specification.   
8.31 If necessary, before any casting starts 8.41 When chutings is used the
at the site, test cubes of dimension 15 inclination of the chute shall be such
x15 or cylinders of diameter 15cm & as to allow the concrete to flow
length 30cm of wood or steel are made    without the use of water in excess of
ready the specified volume for mix and
8.32 All reinforcement and form work are without segregation or loss of the
properly placed prior to any ingredients. Details of any proposed
concreting and the mix approved and chuting plant must be approved
also check from No. 004 is filled and before the plant is delivered.   
approved by the designer, engineer.   
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7

8.42 The vibration is carefully done, and 8.51 Pre cast concrete is cast under
continues until a dense shade & remain in the moulds for 3
homogeneous mass is produced and days & further 7 days after removal
surface is fairly smooth.    from the moulds. Then removed
8.43 concrete is not over vibrated so that from the shade & stocked in the
the consistency of the concrete is open for at least 7 days to season   
maintained & separation of 8.52 Random load testing is made on the
materials is caused.    pre cast units and the damaged ones
8.44 If construction joints are necessary immediately replaced.   
they are approved by the designer,    8.53 Pre cast units are hoisted and placed
or engineer. in proper position in such a way as
8.45 When concrete casting continues on to avoid over stressing or damaging
a construction joint, the joint is the units nor causing damage to
clean from foreign matter.    previously erected structure.   
8.46 When concrete casting continues on a 8.54 If any doubt about the quality of,
construction joint, the surface of the aggregate, cement, reinforcement &
joint is roughened and aggregate is water arises sample are sent for
exposed without being damaged.    testing.   
8.47 The roughened surface of the 9 PRESTRESSED CONCRETE
construction joint is wetted with 9.1 All pre stressing components are
thin layer of mortar prior to stored in clean dry conditions.   
concreting.    9.2 All pre stressing components are
8.48 After casting is completed and for 7 clean and free from loose rust at the
days thereafter that the concrete is time of fixing in position and
kept damp (cured) to minimize loss subsequent concreting.   
of moisture from the concrete.    9.3 All pre stressing tendons are not
8.49 Whenever testing of a material is welded within the length to be
required fill the requisition from tensioned.   
No.005 and for the evaluation of 9.4 All pre stressing tendons (cables) are
test result fill form No.006 and get not twisted & individual wires or
the approval of the engineer or strands are identifiable at each
designer when the result is member.   
submitted.    9.5 All ducts and tendons are
8.50 Inspection prior to concreting: respectively sealed & protected until
- The rigidity of the scaffolding & shuttering    the tendon is threaded through & the
- The leak-tightness of joints between form
work elements stressing operations are commenced.   
- Conformity of the dimensions of the form
   9.6 All anchor cones, blocks and plates
work with the (drawings) are positioned and maintained
- The cleanliness of the form work    during concreting such that the
- That the reinforcement is as specified - mild   
steel or high yield. center line of the duct passes axially
- The surface conditions of the reinforcement through the anchorage assembly.   
- The position and size of reinforcement
  
   9.7 All bearing surface of the
- The rigidity of the reinforcement securing
systems, and the quality of the joints    anchorages are clean prior to
between bars. concreting and tensioning.   
- Cover to reinforcement is correct.    9.8 The tendons immediately &during
- Class of concrete, mix design and water    stressing do not exceed the strength
cement ratio. specified.   
  
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8
9.9 Stressing is from both ends unless 9.23 The Rout consists only of ordinary
required or agreed by the engineer.    Portland cement & water unless
9.10 The tendons are anchored only if the otherwise specified.   
pre stressing is applied to the 9.24 Pre stressed members are lifted or
satisfaction of the engineer.    supported only at the points specified
9.11 The jack pressure is released in such & handled & placed without impact.   
a way as to avoid shock to the 9.25 Beams are prevented from moving
anchorage or tendons.    laterally during the placing of the in
9.12 If the pull-in of the tendons at situ concrete.   
completion of anchoring is greater 9.26 The engineer informed in advance of
than that agreed by the engineer, the the date of commencement of
load shall be released slowly and manufacture & the dates when
tensioning carried out afresh.    tensioning of tendons, casting of
9.13 Sufficient test cubes are taken and members and transfer of stress will
specified transfer strength is attained.    be undertaken for the first time for
9.14 The tendons are not cropped or cut each type of beam.   
prior to 3 days after grouting.    9.27 All pre stressed concrete
9.15 Full records of all tensioning construction comply the standard
operations including the measured technical specification.   
extensions, pressure gauge or load all 10 FORM WORK
readings and the amount of pull-in at 10.1 Form work is so constructed that it
each anchorage, are kept.    can be stripped from the hardened
9.16 All ducts are thoroughly cleaned by concrete easily without hammering
compressed air or method specified or without such shock or vibration in
prior to grouting.    order to protect the concrete or
9.17 All anchorages are sealed before reduce labour cost.   
grouting. The ducts are completely 10.2 The bracing of the form work. The
filled with grout.    form work must be strong enough to
9.18 The filled ducts are protected to the carry the load until the concrete is
satisfaction of the engineer that they strong enough to carry itself and
are not subjected to shock or hardened sufficiently.   
vibration for one day.    10.3 The inside surface of form works shall,
9.19 A full record of grouting including except for permanent form works, or
the date each duct was grouted is    unless otherwise agreed by the engineer,
kept. be coated with a release agent.   
9.20 The grout mixer produces a grout of 10.4 Release agents do not come into
colloidal and uniform consistency.    contact with the reinforcement and
9.21 The grout is mixed for a minimum of anchorages, and should not be visible
two minutes unless otherwise on the finished works.   
specified.    10.5 Wooden form works for unexposed
9.22 No admixtures like chloride or concrete surface, are executed of
nitrates are used. But if other saws boards with sharp edges and of
admixtures may be used a written the same thickness.   
permission must be submitted from 10.6 Wooden form works for exposed
the engineer and check it is applied concrete surface are generally of tongued
strictly with the manufacturer's & grooved boards of the same thickness
instructions.    & free from knots, holes, cracks & splits.   
--------------------------------- ---------------------------------- -----------------------

9
No Bench/Testing parameter A B C 11.2 All reinforcement bars are of the
10.7 Form work lumber shall be kept specified quality & in accordance with
under shed and in varying thickness the standard technical specification.   
and width and shall be constantly 11.3 Given in the design in cases where
aerated and under weight to prevent certificates for ultimate tensile strength,
it from decay.    yield stress, elongation and cold bend
tests are not issued by the manufacturers.   
10.8 Before any concreting starts, the
form work has the right dimensions 11.4 The dimension, length and shape of
and is level and straight.    the reinforcement bars is according
10.9 Before any concreting starts, all to the drawings and specifications.   
forms are thoroughly cleaned out 11.5 Bending of reinforcement bars is
and free from holes and dirt.    done with adequate bending tools.
10.10 The top level of the form work is at But heat is strictly not allowed for
the same level as the top of the bending of reinforcement bars.   
finished concrete.    11.6 All bars with cracks or splits at the
10.11 All form work is removed without bend are not used for construction.   
any damage to the concrete during 11.7 All mild steels have their ends
the striking.    hooked, and the bending radius
10.12 After removal of the form work meets the specification.   
remedial treatment to surfaces of 11.8 All reinforcement bars are clean
the hardened concrete is carried out and free from loose rust, grease, oil,
immediately without delay and or tar and other kind of dirt.   
period of removal is as follows: 11.9 The reinforcement bars are placed in
position according to the drawings, &
for vertical form work to columns, walls firmly bound together with mild
and beams - 16 hrs.    steel wire, diameter 1.6 mm in
for suffix form work to slab - 21 days    accordance with the standard
for props to slabs - 14 days    technical specification.   
for soffit form work to beams - 21 days    11.10 Before any casting of concrete
for props to beams - 14 days starts, that pre cast concrete blocks
in accordance with the standard
or spacers or metal chairs are
technical specification.    prepared and all reinforcement bars
10.13 Where intended to re-use form are placed on them.   
work it is thoroughly cleaned and 11.11 These blocks or spacers do not turn
made good to the satisfaction of the over when concrete is cast.   
engineer.   
11.12 The thickness of concrete cover is
10.14 Stripping of form work not to be done
according to the requirements of the
until concrete is set i.e. should ring
drawings and specifications.   
under a hammer blow. In no
circumstances shall form work be struck 11.13 And approve the placing of the
until the concrete attains cube strength reinforcement & form work condition
of at least twice the stress to which it before any concrete is cast.   
may be subjected at the time of striking. 11.14 The reinforcement in structures are not
   welded unless permitted by the
10.15 All form work construction and designer.   
quality comply the standard technical
specification.   
No Bench/Testing parameter A B C
11 STEEL REINFORCEMENT
11.1 Steel reinforcement is stored in
clean condition. It should be free
from loose rust.   
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10
No Bench/Testing parameter A B C All mortar for stone masonry

11.5 All reinforcement quality and works 13.5 bedding & jointing is 20mm thick.   
comply the standard technical 13.6 Stone masonry during execution is kept
specification.    free from solid & other kind of dirt.   
12 MORTAR 13.7 Stone walling is carried up with no
12.1 All mortar is if possible mixed in an portion more than 1,000 mm above
approved mechanical batch miser. adjacent wall at any one time.   
If not possible it could be mixed by 13.8 The wall is in plumb within 3 mm   
hand until its color and consistency 13.9 Sample panel of wall not less than
are uniform.    1m2 in area including joint pointing
12.2 Lime for mortar is freshly burnt as specified is prepared &   
limestone. Lime shall be delivered approved.
to the site in large lumps, slaked, 13.10 The type size and pattern of laying
run to putty and mature for not less is as detailed on drawing.   
than two weeks before use.    13.11 All stone masonry walling comply
12.3 If hydraulic lime is used, it is stored with the standard technical
in the same manner as described for specification.   
cement.    14 HOLLOW CONCRETE BLOCK
12.4 Cement used in mortar is Portland WALL
cement and of quality as described 14.1 The hollow concrete blocks are free
for concrete works.    from laminations, cracks and other
12.5 Sand for mortar is of quality as defects that would impair the proper
described for concrete works.    setting, strength or permanence of
12.6 Water is of quality described for the construction.   
concrete works.    14.2 The hollow concrete blocks are well
12.7 Cement mortar consists of cement compacted, properly cured and
and sand as specified. If not given uniform colour and texture.   
in 14.3 The hollow concrete blocks
the specification, check that cement manufactured on the site have the
mortar consists of one part cement quality of cement and aggregate as
to three parts of sand (1:3)    described for concrete works.   
measured by volume. 14.4 All blocks are manufactured in an
12.8 Compo mortar consists of cement, approved special hollow block
lime & sand as specified. If not machine and under shade.   
specified, check that the compo 14.5 Before any manufacturing in big
mortar is composed of one part scale starts on the site, test samples
cement two parts of lime & nine parts are made, cured and sent for testing
of sand (1:2:9) measured by volume.    and test results are approved by the
12.9 Cement mortar is used within 30 designer.   
minutes of the duration of the mix.    14.6 For curing of hollow blocks, that
13 STONE MASONARY WALL they are kept moist, at least for
13.1 Stone is of type given on specification.    seven days after casting.   
13.2 The stone in hard, sound, free from 14.7 That the blocks are properly dried
cracks & decay and not weathered.    under shade for at least 14 days
13.3 The stone is freshly quarried from before they are used for   
an approved quarry.    construction.
13.4 The stone masonry execution is 14.8 Damaged or blocks with defects in
with specified mortar and with well the walls are replaced with good ones
finished joints.    at the expenses of the contractor.   
--------------------------------- ---------------------------------- -----------------------

11

14.9 Hollow blocks and the walls are 15.3 Bricks are soaked in water for a
kept free from soil and other kind of minimum period of one hour before use   
dirt during execution.    15.4 Sample panels of not less than 1m2
14.10 All joints vertical and horizontal are for each type of brick.
well filled with specified mortar. 15.5 All brick works are laid in good
14.11 Walling is carried up with no English bond even and true to line
portion more than 1000mm. above plumb within 3 mm, level and all
adjacent wall at any one time.    joints accurately kept.   
14.12 Partition walls are well bonded to 15.6 All joints vertical and horizontal are
elevations walls.    well filled with specified mortar.   
14.13 That the joints and the walls are in 15.7 The thickness of the joints do not
plumb within 3m.    exceed 10 mm.   
14.14 If the wall in designated as load 15.8 All bricks of the same dimensions
bearing by the designer & special care are only used in the same wall.   
in taken for the execution of the work.    15.9 Brick samples are taken at random
14.15 A minimum of 6 blocks per 1000 from the load approved also
pcs. for site manufactured blocks manufacturers test certificate
are tested.    submitted.   
14.16 The thickness of the joints do not 15.10 All brick walling comply with the
exceed 15mm.    standard technical specification.   
14.17 The compo mortar is used only 16 WOODEN WALLS
above ground level.    16.1 The quality and dimensions of
14.18 The drawings carefully before any wood are according to
wall construction if extra specifications and drawings.   
reinforcement or expansion joints 16.2 All wood for wall are well
are prescribed.    seasoned, fee from major knots,
14.19 The minimum compressive strength worms, splits and bends.   
class A, class B and class C, hollow 16.3 All wood for construction are stored
concrete blocks are as follows free from the ground and well
according to the standard technical protected against rain.   
specification.    16.4 All wood if specified are treated
with anti-termite liquid.   
Class Average of 6 Blocks Individual Blocks
Class A 48kg/cm2 38 kg/cm2
16.5 Dimension, placing and number of
Class B 35kg/cm2 32 kg/cm2 nails is according to drawings.   
Class C 20kg/cm2 18kg/cm2 16.6 The wall is plumb and level.   
14.20 All hollow concrete block walling 17 PLASTER AND POINTING
comply with the standard technical 17.1 The cement plaster and compo
specification. plaster quality, mixture, thickness
15 WALLS WITH BRICKS and type of surface are according to
15.1 Bricks are not dumped on site but the specification and drawing.   
stacked in regular layers as they are 17.2 That cement plaster is used where
unloaded.    water effect is expected such as in
15.2 Bricks to be used for different toilets, laundries and external walls
situations are stocked separately on while compo mortar is used in all
a clean place.    cases unless otherwise specified.   
--------------------------------- ---------------------------------- -----------------------

12
No Bench/Testing parameter A B C without interruption & free of creators.   

17.3 Before any plaster is applied, the No Bench/Testing parameter A B C
wall is thoroughly cleaned from dirt 18.14 Slag in taken away immediately
and dust.    after welding and the weld cleared
17.4 All plaster in mixed in a mechanical with metal brush   
mixer of approved type if possible. 18.15 All ends of rectangular, square and
17.5 The wall, depending on the material circular sections (DHS, CHS) are
is kept wet for some time before sealed by welding to prevent
any    ingress of moisture.   
plaster applied. It's not enough to 18.16 The steel structure is securely
sprinkle water just before bolted to plates, channels or angle
plastering. cleats during erection   
17.6 All pointing if prescribed is done 18.17 Direct bolting to sides of steel
with cement mortar.    hollow sections in not carried on.   
17.7 All pointing in plumb and level.    18.18 Holes for fixing electrical fittings,
17.8 All plastering and pointing comply partitions etc. … are correctly
with the standard technical positioned.   
specification.    18.19 All structural steel is protected from
18 STRUCTURAL STEEL WORK chemical solutions.   
18.1 The shape and size of structural 18.20 All structural steel ready to erect is
steel members comply with the prevented from water or dirt
requirements of the specification accumulated against any of the
and the manufacturers standards.    surfaces.   
18.2 Size location, elevation and 18.21 All steel which will have concrete
plumbing of another bolts.    cast against them are clean and free
18.3 Condition and capacity of welding from loose rust at the time of
equipment.    concreting.   
18.4 Conformity of electrodes to 18.22 All structural steel work comply
specifications and correct usage.    with the standard technical
18.5 Production and assembly of steel in specification.   
carried out in accordance with the 19 PAVIOR (TILES PAVIOR)
detail drawings and specifications.    19.1 Before any paving starts, the mass
18.6 Steel before and after fabrication is concrete is completely free from
straight and free from twist or other standing water.   
damages.    19.2 Cement tiles conform with the
18.7 Cutting is done by shearing cropping, standards.   
sawing or machine flame cutting.    19.3 In the mass concrete surface
18.8 Cutting by hand operated flame in immediately before the bedding is
approved.    laid, a slurry of cement and water is
18.9 Sheared or cropped edges are brushed, unless specified.   
dressed to a neat machine work and 19.4 The bedding in of cement mortar,
are prepared for welding finish.    one part cement to four parts sand
18.10 Welded sections are inspected and (1:4), & the slump in 2-5cm &   
approved prior to priming.    over.
18.11 The maximum gap for butt welded 19.5 The bedding thickness is 2-3 cm.   
section in less that 3mm.    19.6 The tiles are gently tamped down
18.12 The maximum gap for butt welded into the bedding so the mortar will
section in less that 3mm.    be forced up in the joints
18.13 Each weld in continuous, sound & approximately 5 mm.   
--------------------------------- ---------------------------------- -----------------------

13

19.7 When the bedding is hard enough 22.7 Steel hook bolts, nuts and washers
usually after one day the joints are zinc coated, the size and use of
which shall be 2-4 mm wide are which shall be as per manufacturer's
filled with cement mortar.    instruction.   
19.8 Expansion joints are executed as 22.8 Fixing of roofing and flashing is
indicated on drawings.    made fully water tight & performed
19.9 The complete floor under to the standard of best workmanship   
construction is protected for the 22.9 Chiseler diamond adges and convex
first 14 days and kept wet and is bend nails made of mild steel round
protected against damage.    wires are used to fix galvanized
20 WALL TILES steel sheet roofing and flashing to
20.1 Wall tiles are soaked in clean water timber members.   
before laying and taken out just 22.10 Steel hook bolts, nuts and washers
before use.    are used to fix galvanized steel
20.2 Tiles are bedded with straight joints sheets and asbestos roofing to steel
in cement and sand (1:3) and and wooden purlins.   
grouted in white cement.    22.11 Fixing holes are drilled in crown of
20.3 The work when completed is corrugation of roofing sheets.   
cleaned properly before approval.    22.12 Holes are 5mm larger in diameter
20.4 Only tiles free from defects are used than bolts or screws.   
for the construction.    22.13 Holes are 40mm far from edges of
21 P.V.C. TILES sheet.   
21.1 P.V.C. tiles are laid on floor screeds 22.14 Sheets are laid with laps not less
with approved glue and in than 150mm.   
accordance with manufacturer's 22.15 Sheets are laid with laps not less
instruction.    than 150mm.   
21.2 Only tiles free from defects are used 22.16 Upper laps of sheets are constructed
for the construction.    away from prevailing wind.   
21.3 Damaged tiles are replaced with good 22.17 No person other than workmen in
ones at the contractor's expense.    roofing has access to roof area.   
22 ROOFING AND CLADDING 22.18 All roofing works comply with the
22.1 Asbestos cement sheets are free standard technical specification.   
from visible defects.    23 GUTTERS AND DOWN PIPES
22.2 The surface of asbestos cement 23.1 Gutters and down pipes are formed
sheet is of uniform texture and with the specified gauge galvanized
smooth on one side.    mild steel flat sheet from suitable
22.3 The edges of asbestos cement lengths and to shapes shown on the
sheets are square, straight and    drawings.   
clean. 23.2 Gutter hangers & down pipe supports
22.4 Asbestos cement sheet unless are 2.25mm anti-rust painted flat
otherwise specified is 6mm thick sheet spaced at 1 meter center
when used for roofing.    maximum unless otherwise specified.   
22.5 Asbestos cement accessories match 23.3 Joints of gutter are lapped 15cm and
the pitch of the sheets.    welded.   
22.6 Galvanized plain and corrugated 23.4 Jointer of gutter after welding treated
sheets comply the manufacturer's with three coats of zinc paint.   
specifications.   
--------------------------------- ---------------------------------- -----------------------

14
No Bench/Testing parameter A B C 24.17 Window panels are of the right
24 CARPENTRY AND JOINERY thickness and properly fixed.   
24.1 Timber for carpentry and joinery is 24.18 All carpentry and joinery to comply
as specified and of best quality.    with the standard technical   
24.2 Timber is reasonably straight grained specification.
& obtained from an approved sources    25 CEILING
24.3 And inspect the timber as it arrives, 25.1 Material & dimensions are according
Any timber not approved is removed to the specifications & the drawings.   
forthwith.    25.2 Before any mounting, painting of
24.4 Timber is open stacked for as long parts in connection with the ceiling
as possible before use.    such as steel guides and walls, is
24.5 Timber and assembled wood work completed.   
are protected from rain and sun.    25.3 The ceiling in cleaned and well fixed
24.6 Timber and assembled wood work when the work is completed.   
are stored in such away as to prevent 26 PAINTING
attack by termites, insects or 26.1 The kind of paints in according to
decayed fungi.    the specifications and designer's
24.7 Timber ready for use in free from instructions.   
live borer, beetle or other insect 26.2 The painting is done according to the
attack.    manufacturer's instructions.   
24.8 All measures to eradicate insect 26.3 The paint is not diluted unless
attack of timber are approved.    specified by the manufacturer.   
24.9 Timber is seasoned to moisture 26.4 All surface to be painted is clean
content of not more that 20% for from dust and dirt.   
Carpentry and 12% for joinery.    26.5 All surface to be painted is
24.10 All timber surface exposed by absolutely dry & free from defects
cutting are treated with three coats of    before painting.   
approved preservative. 26.6 All brushes and tins used for
24.11 All pressure impregnated timber is painting are clean and free from old   
treated with preservative chemicals at paint.
a pressure of not less than 10 26.7 The room is closed until the paint dries.   
atmospheres & in accordance with the 26.8 All electrical appliances iron & brass
chemical manufacturer's instruction.    works are removed before painting &
24.12 Fixed joinery is completely properly re-fixed after painting.   
protected from damage until the 27 GLAZING
completion of the construction.    27.1 Frames are fixed straight & in plumb.   
24.13 Profile of sections is not modified 27.2 The type and thickness of glass is
from those shown on drawings according to the specifications and
without approval.    drawings.   
24.14 Right type of door is fixed in the 27.3 The application & properness of putty.   
right place and that the doors open in 28 WATER WELL
accordance to the drawings.    28.1 The water well is dug according to
24.15 Door frames and window frames are the specifications and drawings, if
fixed straight and in plumb.    possible dug during the dry season.   
24.16 Hinges, locks, latches and handles 28.2 If septic tanks, soak away pits and
are of approved type and properly dry latrines are situated nearby and
fixed.    inform the designer to change the
No Bench/Testing parameter A B C position of the well.   
--------------------------------- ---------------------------------- -----------------------

15
No Bench/Testing parameter A B C covering soil layer is minimum 50cm.   
28.3 The water is tested and approved 31.6 The joining of concrete to pipes is
after the digging is completed.    always done with cement mortar, the
28.4 The masonry work is not started joint completely filled all around.   
before the test result is known and 31.7 Joining of asbestos cement pipes is
approved.    done according to the manufacturer's
29 WATER SUPPLY LINES instruction. Inspection pit is
29.1 The dimensions and types, tubes according to the drawing before back
valves and water tower is filling.   
according to the specifications and    31.8 All pipes connected to the inspection
drawings. pit come approximately on the same
29.2 All pipes, unless otherwise level and check channel formed in
specified are buried in the ground concrete at the bottom of the pit.   
to a Minimum depth of 30cm.    31.9 Back fill soil is of good quality, free
29.3 All valves are placed according to from stones and it is not top soil.   
the drawings.    31.10 Back filling is in layers of minimum
29.4 Inspect and approve the supply line 20cm, if vibrating or roller machine
before any back filling starts.    is used the thickness of the layer
30 PLUMBING AND SANITARY can be 40cm unless otherwise   
INSTALLATIONS specified.
30.1 Dimensions & types of pipes, tubes, 31.11 Each layer of back fill is well
valves & sanitary ware are according rammed and consolidated with the
to the specification and drawings.    addition of water if necessary.   
30.2 All pipes and tubes to be installed 31.12 The correct position of the water and
in the floor are placed in position.    sewer systems and prepare a sketch
30.3 All joints before mass concrete in last.    on the site plan to send to the
30.4 Pipes & tubes are placed in the hard designer for preparing drawings
core with minimum 10cm covering showing their correct positions as
layer of sand or in channels of built on site.   
floors as indicated on the drawings.    31.13 Measure the correct lengths of all
30.5 All sanitary ware is properly fixed trenches, of all tubes and pipes.   
in its correct position.    32 SEPTIC TANK AND SOAK
30.6 All connection between sanitary AWAY PIT
ware and sewer system is done 32.1 Dimension and type of septic tank
with the prescribed siphon.    and soak away pit is according to the
30.7 All exposed pipes and tubes are specifications and drawings.   
well cleaned & painted as    32.2 The position of septic tank and soak
specified. away pit if situated nearby water
30.8 All sanitary works comply with the wells, and inform the designer for the
standard technical specification.    change of the positions.   
31 SEWER SYSTEM 32.3 Level of overflow pipes between
31.1 Dimensions and types of pipes and different chambers & inlet and outlet
inspection pits are according to the pipes are according to the drawings.   
specifications and the drawings.   
31.2 The excavation measurements of
the sewer lines are according to the
drawings.   
31.3 The excavation is done in straight
lines between the manholes.   
31.4 All trenches before pipes are laid.   
No Bench/Testing parameter A B C
31.5 Unless otherwise specified, the pipes
are laid on a sand bed with a
minimum thickness of 10cm and in
an absolutely straight line with an
even slope of minimum 1:100 and
--------------------------------- ---------------------------------- -----------------------

16

32.4 All water proofing is done according 3.16 The back filling is in layers of
to specifications and drawings.    minimum 20cm if vibrating or rolled
32.3 All plastering in & out, is with machine is used the thickness of the
cement plaster with thickness and layer can be 40cm unless otherwise
mixture, according to specifications specified.   
and drawings.    33.17 Each layer of back fill is well
33 ELECTRICAL INSTALLATIONS rammed and consolidated with the
33.1 The electrical installation is approved addition of water if necessary.   
by EELPA or the designated 33.18 All underground cable joining are
professional.    done in special water-tight junction
33.2 Materials to be used for the box approved by EELPA or
installation strictly follow the designated professional.   
specifications and the drawings.    33.19 All junction boxes used are placed in
33.3 The electrical subcontractor has a the inspection pits.   
valid certificate issued by EELPA 33.20 Measure the correct lengths of all
before he starts his work and his trenches and cables.   
foreman is competent.    33.21 The correct positions of external
33.4 The conduits are free from defects cables & pits and prepare a sketch
and cover the wires all the way.    on the site plan to send to the
33.5 All switches and outlets are properly designer for preparing drawings
fixed according to the drawings.    showing their correct positions as   
33.6 The connections of wires are always built on site.
done in junction boxes.    33.22 All electrical installations comply
33.7 All external cables are placed with a with the standard technical
minimum 10cm depth in concrete or specification.   
asbestos cement pipes and 40cm 34 RETAINING WALLS
depth in the ground, unless 34.1 The trench to be free from loose soil,
otherwise specified.    roots and pieces of wood before
33.8 The excavation is in a straight line construction.   
between the inspection pits.    34.2 The depth and width of trench to
33.9 The inspection pits are constructed correspond with the drawing.   
every 30m unless otherwise 34.3 All stones are of good & approved quality.   
specified.    34.4 All stones and the wall are kept free
33.10 All trenches before pipes are laid.    from soil and other kind of dirt
33.11 The pipes are laid on a minimum during execution.   
10cm thick sand bed unless 34.5 No borrow pits are to be opened in
otherwise specified.    the vicinity.   
33.12 The joining of asbestos cement pipes 34.6 If expansion joints are executed as
is done with cement mortar, the joint on the drawings.   
completely filled around.    34.7 The mix proportion of mortar.   
33.13 The joining of asbestos cement pipes 34.8 All retaining wall constructions
is done according to the comply with the standard technical
manufacturer's instructions.    specification.   
33.14 The inspection pits, pipes and joints 35 SITE WORK
before back filling.    35.1 The clearing of buildings is up to 2
33.15 The back fill soil is of good quality, meters from elevation walls on all
free from stones and it is not top    sides, & check thin limit is approved
soil. by the designer.   
--------------------------------- ---------------------------------- -----------------------

17
No Bench/Testing parameter A B C approximately equal size.   

35.2 The clearing for roads, footpaths No Bench/Testing parameter A B C
and parking areas is up to 1 meter 36.8 The hard core is well rammed,
from their boundaries and check consolidated and the top tightened
this limit is approved by the    with crushed stones or gravel.   
designer. 36.9 The thickness of hard core is not
35.3 All roots are taken out within the less than specified.   
building area, under roads 36.10 The hard cores as well as the top
footpaths and parking lots surface is executed with a minimum
and transported away from the site.    slope of 1:100 towards the sides.   
35.4 The place for the town trees & check 36.11 The top surface is executed with
they are within the building site.    material on the specification or
35.5 All top soil is excavated separately.    drawings.   
35.6 And decide the place to pile up the 37 DRAIN CHANNELS & CULVERTS
excavated to soi l& check it is 2 37.1 Drain channels are according to the
meters outside the building    measurements on the drawings.   
perimeter. 37.2 Drain channels to have a minimum
35.7 And decide the place for the cart slope of 1:200, unless otherwise
away which is not necessary for specified.   
back filling or terracing.    37.3 Stone channels to be on a bed hard-core
35.8 All back filling and terracing is or well compacted gravel with joints &
done in layers not exceeding 20cm pointing in cement mortar (1:3).   
and if vibrating or roller machine is 37.4 Channels of half-concrete pipes are
used the thickness must be 40cm.    on a well compacted layer of fine
35.9 Each layer of back filling & terracing aggregate with a thickness not less
is well rammed & consolidated.    than 10cm.   
35.10 Back filling and terracing is not 37.5 Half-concrete pipes are laid in and
with top soil.    joined with cement mortar (1:3).
35.11 All site work comply with the All pipes are laid so that each one is
standard technical specification.    in contact with the bed throughout
36 ROADS AND FOOTPATHS the length of its barrel.   
36.1 Excavation for roads footpath is 37.6 Stone channels and culverts are
executed to bottom of hard core.    constructed according to the
36.2 Back filling for roads and foot paths drawings and specifications.   
is done with non expansive selected    37.7 All pipes are laid so that each one is
material. in contact with the bed throughout
36.3 All back filling is done in layers not the length of its barrel.   
exceeding 20cm and if vibrating or 38 FENCING AND GATE
roller machine is used the thickness 38.1 The type of fence and gate are
must be 40cm.    according to the specifications and
36.4 Each layer of back filling is well drawings.   
rammed and consolidated with 38.2 The foundations of fence and gate
addition of water if necessary.    are according to the specifications
36.5 Before back filling starts the ground and drawings.   
is free from top soil, grass, bushes, 39 PREPARATION OF PAYMENT
roots and pieces of wood.    CERTIFICATE
36.6 Stone for hard core is of approved 39.1 Payment certificate should be
quality.    prepared on official formats.   
36.7 All stones in the hard core are of
--------------------------------- ---------------------------------- -----------------------

18
No Bench/Testing parameter A B C g. supplementary agreements

39.2 Payment certificates should be   
prepared in sufficient copies as h. validity of performance bond
needed.      
39.3 Payment certificates should be i. progress reports
signed by:   
a. the supervisor    No Bench/Testing parameter A B C
40 INFORMATION ON
b. consultant, if there is contract CONSTRUCTION
provision for such supervision    PROCEDURES
40.1 Check if a site book is kept for any
c. the contractor    construction work and the following
information is included:   
d. the investor     dates on which excavation,
39.4 The supervisor shall check payment concreting, stripping of form
against:    work, back filling, site work
has taken place.   
a. arithmetic error     acceptance of materials an
components   
b. contract prices     results of tests and
  
measurements
c. contract quantities   
 type of cement and aggregate   
    inspection and measurement
d. contract time reports of the positioning of   
reinforcement.   
e. actual measurement sheets  instruction received.
  
 description of any incidents.   
f. variation orders   
--------------------------------- ---------------------------------- -----------------------

19
SECTION 2
INSPECTION AND ACCEPTANCE CERTIFICATES
Certificate No. 001
20
Site Hand over/Take over Inspection Certificate
Project : ____________________ Location: __________________

Employer: ____________________ Contract No. ________________
Contractor: ____________________
Consultant: ____________________
1. Site - Surface Soil _____________________

- Surface water _____________________
- Surface slope _____________________
- Adjacent construction _____________________
- Accessibility _____________________
2. Obstruction
- Trees and bushes _____________________
- water supply lines _____________________
- Sewer/drainage lines _____________________
- Electricity lines _____________________
– Telephone lines _____________________
– Road/railway lines _____________________
– Over ground structures _____________________
– Under ground structures _____________________
– Others _____________________
3. References:
– Bench marks/levels _____________________
– Corner stones _____________________
– Border lines _____________________
– Water supply connection points _____________________
– Electricity connection points _____________________
– Sewer/drainage connection points _____________________
4. Additional Items/Comments:
Following an inspection of the site as per the above listed items the contractor is
here by advised to take over the site and proceed with the subsequent Mobilization and
site preparation works.
Supervisor: Name__________________ Contractor: Name_________________

Sig. __________________ Sig._________________
Date __________________ Date_________________
Certificate No. 002
Site Preparation Inspection Certificate – For Item Location __________________
21
Project : ________________ Location: _________________
Employer : ________________ Contract No. _______________
Contractor: ________________
Consultant: ________________
1. Layout: – Buildings: ________________________

– Sewer lines ________________________
– Area to be cleared off: ________________________
– Others: ________________________
2. Levels – Reference Bench mark(s): ________________________

– Bottom of Basement Floor(s): ________________________
– Bottom of Ground Floor(s): ________________________
– Site Works ________________________
– Other cleared off area: ________________________
3. Additional Items/Comments :
Following an inspection of the layout and levels of all buildings, site works, etc. as per
the above listed items permission to proceed with the subsequent Excavation/Earth
works is hereby Granted/Refused to the contractor.
Supervisor : Name ___________________ Contractor : Name _________________

Sig. ___________________ Sig. _________________
Date ___________________ Date _________________
Certificate No. 003
Foundation Excavation Inspection Certificate – For Item Location __________
Project : _________________ Location : __________________

Employer : _________________ Contract No. ________________
Contractor: _________________
Consultant: _________________
22
1. Foundation Layout ____________________
2. Width of Excavation ____________________
3. Depth of Excavation ____________________
4. Method of Excavation ____________________
5. Type of Excavation material (s) compared to
soil report ____________________
6. Foundation levels ____________________
7. Type of soil at foundation level ____________________
8. Foundation Pits & Trenches Free from
– Ground water ____________________
– Roots and bushes ____________________
– Backfill or made ground ____________________
9. Sides of Pits & Trenches
– Safe from damage ____________________
– Protected with sheeting, strutting & shoring ____________________
10. Additional Items/Comments.
Following an inspection of the layout, width, depth and levels of Foundation

Excavations as per the above listed items permission to proceed with the subsequent
foundation works is hereby Granted/Refused to the contractor.
Supervisor : Name ________________ Contractor : Name ___________________

Sig. ________________ Sig. ___________________
Date ________________ Date ___________________
Certificate No. 004
Earthworks Inspection Certificate – For Item Location _________________
Project :___________________ Location : __________________

Employer :___________________ Contract No._________________
Contractor:___________________
Consultant:___________________
1. Excavation :-
– Location of Excavation ____________________________

– Method of Excavation ____________________________
– Type of Excavated material (s): Top
23
soil, roots, ____________________________
– Thickness of Excavated materials: ____________________________
– Slopes & Levels of Excavated Surfaces ____________________________
– Necessary Temporary drains provided : ____________________________
– No Damage to adjacent areas ____________________________
2. Placement of Excavated Materials :-
– Top soil, roots & others to be carted away ____________________________

– Materials used for backfilling/terracing ____________________________
3. Filling :-
– Cleanliness of areas to filled ___________________________

– Quality of fill material (s) ___________________________
– Thickness of layers ___________________________
– Type & weight of rollers ___________________________
4. Degree of Compaction :-
– Optimum moisture content __________________________

– Maximum Dry Density __________________________
– Field Dry Density __________________________
– Comparison of Degree of Compaction __________________________
– Specified No. of passes of rollers __________________________
– Correctness of Compaction __________________________
5. Protection of Filled areas from Vehicles prior

to placement of upper pavement layer __________________________
6. Additional Items/Comments
Following an inspection of the quality of Earthworks as per the above listed items permission to
proceed with the subsequent construction/ _____________________/ work is hereby
Granted/Refused to the Contractor.
Supervisor: Name ______________________ Contractor : Name ____________________
Sig. ______________________ Sig. ____________________
Date ______________________ Date ____________________
24
Certificate No. 005
Material Quality Evaluation Certificate – For Item Location _______________
Project : ______________________ Location : _____________________

Employer :______________________ Contract No. ___________________
Contractor:______________________
Consultant:______________________
1. Testing Laboratory
_____________________________
2. Test No.
_____________________________
3. Date of Testing
_____________________________
4. Kind of Material Tested
_____________________________
5. Required Tests
_____________________________
____________________________
25
6. Required/specified qualities
_____________________________
_____________________________
7. Test results
_____________________________
_____________________________
8. Recommendation of supervisor :
Material Accepted / Rejected
Following an evaluation of the submitted ____________ test results as per the

above listed items permission to use the material is hereby Granted/Refused to the
contractor.
Supervisor: Name _________________ Approved by : Name _________________

Sig. _________________ Sig. _________________
Date _________________ Date _________________
Acknowledged by Contractor : Name _________________

Sig. _________________
Date _________________
Certificate No. 006
Concrete Work Inspection Certificate – For Item Location : ________________
Project : _______________________ Location : _____________________

Employer : _____________________ Contract No. ___________________
Contractor: _____________________
Consultant: _____________________
1. Quality & Age of Cement ____________________
2. Quality of Sand/Fine Aggregate ____________________
3. Quality of Coarse Aggregate ____________________
4. Quality of Water ____________________
5. Type of Mixing – Hand Mixing ____________________

– Mechanical Mixing ____________________
– Mechanical Batch Mixing ____________________
6. Approved Concrete mix: Proportion of Cement:

: Sand
: Coarse Aggregate ____________________
26
– Water Cement ____________________
– Workability/Slump ____________________
– Flexural Strength ____________________
7. Concrete Test Cubes – Required/Not Required ____________________
8. Concrete Placement – Pouring Height ____________________

– No Segregation ____________________
9. Concrete Vibration – Not under/over Vibrated ____________________
10. Construction Joints – Location Approved ____________________

– Roughened ____________________
– Vandexed ____________________
– Cleaned & Free from Water ____________________
11. Form Work – Adequately Braced ____________________

– Grout-tight ____________________
– Correct dimension & levels ____________________
– Cleaned & Oiled ____________________
12. Steel Reinforcement – Correct Grade ____________________

– Correct Sizes ____________________
– Correct Places ____________________
– Tolerance ____________________
– Concrete Cover/Clearance ____________________
– Correctly bent ____________________
– Lap Lengths ____________________
– Clean Steel ____________________
– Stability of fixed Steel ____________________
– Correct Welds ____________________
– Starters Location ____________________
13. Props ____________________
14. Built in Items ____________________
15. Additional Items/Comments ____________________
Following an inspection of the quality of concrete work as per the above listed items
permission to pout concrete is hereby Granted/Refused to the Contractor.
Supervisor: Name ___________________ Contractor : Name ____________________

Sig. ___________________ Sig. ____________________
Date ___________________ Date ____________________
27
Certificate No. 007
Masonry work Inspection Certificate – For Item Location ______________
Project : _____________________ Location : __________________

Employer : _____________________ Contract No. ________________
Contractor: _____________________
Consultant: _____________________
1. Type of Masonry (Stone / HCB / Brick) ____________________________________

2. Hardness, Soundness & Size of Stone ____________________________________
3. Manufacturing & Curing of H . C . B . ____________________________________
4. Cleanliness of Masonry _________________________________________________
5. Storing of H . C . B . & Bricks __________________________________________
6. Strength of H . C . B . & Bricks________________________________________
7. Quality of Mortar Ingredients / Cement, Lime, Sand, Water/ __________________
_________________________________________________________________
8. Mix proportion of Mortar _______________________________________________
9. Upper/Lower levels of wall ______________________________________________
10. Uprightness/Straightness of wall surfaces __________________________________
11. Correctness of wall corner angles _________________________________________
12. Masonry bedding/Jointing thickness _______________________________________
13. Quality of Joint pointing ________________________________________________
14. Type, size and pattern of masonry laying ___________________________________
Following an inspection of the quality of Masonry Work as per the above listed items
permission to proceed with the subsequent construction /_________/work is hereby
28
Supervisor : Name __________________ Contractor : Name __________________
Sig. __________________ Sig. __________________
Date __________________ Date __________________
Certificate No. 008
Structural Steel Work Inspection Certificate – For Item Location _______________
Project : _______________________ Location : ______________________

Employer : _______________________ Contract No. _____________________
Contractor: _______________________
Consultant: _______________________
1. Component _______________________________
2. Steel Members – Quality _______________________________
– Shape/Size _______________________________
– Straightness _______________________________
– Free from :-
: Twist _______________________________
: Dust/Dirt/Water _______________________________
: Loose Rust _______________________________
: Other Damages _______________________________
3. Quality/Size of – Plates _______________________________
– Bolts/Nuts _______________________________
– Electrodes _______________________________
4. Shape/Pattern of Steel Work _______________________________
5. Condition/Capacity of welding equipment _______________________________
6. Weld – Type (Fillet, Butt) _______________________________
– Run continuous _______________________________
– Sound _______________________________
– No porosity _______________________________
– Correct Finishing _______________________________
– Slag Chipped _______________________________
– Seal complete _______________________________
7. Anchor Bolts – Correct Location _______________________________
– " Elevation _______________________________
– " Plumbing _______________________________
8. Position, Size of Holes for:
– Electrical Fittings _______________________________
29
– Partition _______________________________
– Others _______________________________
9. Erection – Correctly slung _______________________________
– " Lifted _______________________________
– " Positioned _______________________________
– " Bolted/Welded _______________________________
10. Painting – Rust Removed _______________________________
– Primed _______________________________
– No. of Coats Applied _______________________________
11. Additional Items / Comments :
Following an inspection of the quality of steel work as per the above listed items permission to
proceed with the subsequent construction/ ____________________/work is Granted/Refused to
the Contractor.
Supervisor: Name _____________________ Contractor : Name _________________

Sig. _____________________ sig. __________________
Date _____________________ Date __________________
30
Certificate No. 009
Structural timber work Inspection Certificate – For Item Location _______
Project : _____________________ Location :___________

Employer : _____________________ Contract No. ________
Contractor: _____________________
Consultant: _____________________
1. Component ________________________
2. Timber Members: – Quality ________________________
– Shape/Size ________________________
– Free from
: Decay ________________________
: Insects attack ________________________
: Other damages ________________________
3. Type Quality of Timber Treatment ________________________
4. Storage protection of Timber ________________________
5. Quality / Size of – Nail ________________________
– Bolts/Nuts ________________________
– Glue ________________________
– Other joinery ________________________
6. Shape/Pattern of Timber work ________________________
7. Quality of Fabrication ________________________
8. Quality/location of Joinery ________________________
9. Quality of Erection ________________________
10. Straightness/Deflection of Timber work ________________________
11. Additional Items/Comments: ________________________
Following an inspection of the quality of Timberwork as per the above listed

items permission to proceed with the subsequent construction/ ______/ work
is Granted/Refused to the Contractor.
Supervisor: Name ___________________ Contractor : Name _________________

Sig. ___________________ Sig. _________________
Date ___________________ Date _________________
31
Certificate No. 0010
Carpentry & Joinery work Inspection Certificate – For Item Location ___________
Project : ________________________ Location : _____________

Employer : ________________________ Contract No. ___________
Contractor: ________________________
Consultant: ________________________
1. Ceiling Work
– Quality/Size of ceiling Material ______________________________

– Fixing of ceiling material ______________________________
– Type, colour, quality of ceiling painting ______________________________
– Quality, procedure of ceiling painting ______________________________
– Cleanliness of ceiling ______________________________
2. Doors & Windows
– Location of Door/Windows ______________________________

– Quality of Door/Windows materials ______________________________
– Type of Doors/Windows ______________________________
– Direction of Door/Window swings ______________________________
– Straightness & plumbing of Door/Window
Frames ______________________________
– Quality/fixture of Door & Windows
: Hinges ______________________________
: Locks ______________________________
: Latches ______________________________
: Handles ______________________________
– Protection of Fixed Joinery from damage ______________________________
Following an inspection of the quality of carpentry, Joinery & Glazing work as per the
above listed items permission to proceed with the subsequent construction
/____________/ work is Granted/refused to the contractor.
Supervisor : Name ___________________ Contractor : Name _______________

Sig. ___________________ Sig. _______________
Date ___________________ Date _______________
32
Roofing & Cladding Work Inspection Certificate – For Item Location ________
Project : ______________________ Location : _________________

Employer : ______________________ Contract No. _______________
Contractor: ______________________
Consultant: ______________________
1. Roofing work
– Type/Quality of roof sheet _________________________
– Thickness of roof sheet _________________________
– Size/coating of steel hook bolts/nuts _________________________
– Lapping of sheets : End laps length _________________________

: Side laps length _________________________
: Direction _________________________
– Quality of roof fixing/flashing _________________________
2. Gutters & Down Pipes :
– Quality, Size, thickness, coating of

: Gutter __________________________
: Down pipe __________________________
– Quality, Size, thickness, spacing coating of

: Gutter hangers __________________________
: Down pipe supports __________________________
– Lapping of Down pipes __________________________
– Quality coating of Gutter joints welding __________________________
3. Additional Items/Comment :
Following an inspection of the quality of Roofing and cladding work as per the above
listed items permission to proceed with the subsequent construction /_______________/ work
is Granted/Refused to the Contractor.
Supervisor: Name ________________ Contractor : Name _________________

Sig. ________________ Sig. _________________
Date ________________ Date _________________
33
Finishing work Inspection Certificate – For Item Location ______________
Project : __________________ Location: ________________

Employer : __________________ Contract No. _____________
Contractor: __________________
Consultant: __________________
1. Plastering Work
– Location of plastering ________________________

– Quality of plaster:
: Material (cement, lime, sand, water) ________________________
: Mix proportion ________________________
– Type of Mechanical Mixer used ________________________
– Elapsed time of plaster paste ________________________
– Cleanliness of wall ________________________
– Wetting of wall prior to plastering ________________________
– Thickness of plasters ________________________
– Plumbing & levering of plaster ________________________
2. Wall Tiling Work
– Location of Tiling ________________________

– Readiness of Wall surface ________________________
– Quality of Tile bedding:
: Material (cement, sand, water) ________________________
: Mix proportion ________________________
– Quality of Tile ________________________
– Soaking of Tile before laying ________________________
– Straightness of Tile Joints ________________________
– Grouting of Tile in white cement ________________________
– Cleanliness of Wall Tile ________________________
3. Floor Tile Work
– Location of Tiling ________________________

– Readiness of concrete slab surface ________________________
– Quality of Tile bedding
: Material (cement, sand, water) ________________________
: Mix proportion ________________________
– Quality of Glue for P. V. C. Tile ________________________
– Quality of Tile ________________________
– Straightness of Tile Joints ________________________
– Setting/wetting Time of Floor Tile ________________________
– Cleanliness of Floor Tile ________________________
4. Glazing work
– Quality & thickness of glass panes _________________________

– Quality & proper application of Putty _________________________
– Readiness of frame _________________________
– Cleanliness of glass _________________________
34
– Quality of window panels fixing _________________________
5. Painting work
– Kind & Quality of paint ________________________

– Cleanliness of wall & brushes prior to
painting ________________________
– Removal of Electrical Appliances prior to
painting ________________________
– Number of coats applied ________________________
– Drying of painted walls & ceilings ________________________
6. Additional Items/Comments:
Following an inspection of the quality of Finishing work as per the above listed items
permission to proceed with the subsequent construction/_____________________/ work is
Grant/ Refused to the Contractor.
Supervisor: Name _____________________ Contractor: Name _________________

Sig. _____________________ Sig. _________________
Date _____________________ Date _________________
Sanitary (Plumbing) woks Inspection Certificate – For Item Location _______

Contractor: ______________________
35
Consultant: ______________________
1. Water Supply Lines:
Dimensions and types of pipes, tubes, valves and water tower are according to the specifications and
drawings _________________________
– Depth of pipes and locations of valves _________________________
2. Plumbing and Sanitary Installations:
Dimensions and types of pipes, tubes, valves and sanitary ware are according to the specifications
and drawings __________________________
- All pipes and tubes to be installed in the

floor are placed in position ___________________________
- Pipes and tubes are placed in the hard core

with minimum 10cm covering layer of sand or
in channels of floors as indicated on the drawings ______________________
- All sanitary ware is properly fixed in its correct position __________________
- All connection between sanitary ware and sewer system

is done with the prescribed siphon ________________
- All exposed pipes and tubes are well cleaned and painted as specified _________
- All sanitary works complies with the standard technical specification _________
3. Sewer System
- Dimensions and types of pipes and inspection pits

are according to the specifications and the drawings ______________________
- The excavation measurements of the sewer lines,

the bedding, sealing of joints, Inspection pits, back filling
are according to the drawings and specifications _________________
4. Septic Tank and Soak Away Pit
- Dimension, location and type of septic tank and soak

away pit is according to the specifications and
drawings _____________________
- Level of overflow pipes between different chambers

and inlet and outlet pipes are according to the drawings ______________________
- All plastering in and outlet, is with cement plaster

with thickness and mixture according to specifications
36
and drawings ______________________
5. Additional Items/Comment:
Following an inspection of the quality of Sanitary (Plumbing) woks as per the above listed
items permission to proceed with the subsequent construction /_______________/ work is
Supervisor: Name ________________ Contractor : Name _________________

Sig. ________________ Sig. _________________
Date ________________ Date _________________
Electrical woks Inspection Certificate – For Item Location ___________________

Contractor: ______________________
Consultant: ______________________
1. Installations:
- The electrical installation is approved by EEPCO

or the designated professional ________________________
- Materials to be used for the installation strictly follow
the specifications and the drawings ________________________
37
- All electrical installation complies with the standard
Technical Specification
2. Materials
- The conduits, wires, fixtures and accessories are new and

free from defects complying with the Technical specifications
and drawings __________________
3. Workmanship
- All switches and outlets are properly fixed according to the drawings ________________
- The connections of wires are always done in junction boxes _________________
- All external cables are placed with a minimum 10cm depth in
concrete or asbestos cement pipes and 40cm depth in the ground,
unless otherwise specified _________________
- The excavation, the inspection pits and the pipes works are
done in accordance with the drawings and specifications ___________________
- All underground cable joining are done in special water-tight
junction box approved by EELPA or designated professional ___________________
Following an inspection of the Electrical works as per the above listed items permission to
proceed with the subsequent work is hereby Granted/Refused to the Contractor.
Supervisor: Name ____________________ Contractor: Name ____________________

Sig. ____________________ Sig. ____________________
Date ____________________ Date ____________________
Site woks Inspection Certificate – For Item Location ___________________
Project : __________________ Location: ____________

Employer :__________________ Contract No. __________
Contractor: __________________
Consultant: __________________
1. Paved Areas (Roads, parking lots, Foot paths)
– Location of Excavation ______________________

– Slopes and Levels of Excavation Surfaces ______________________
– Excavation surface free from Top soil Roots and
Loose or Softened soil. ______________________
– Quality and Degree of Compaction of Fill Material ______________________
38
– Quality and Size of Hard core stone material ______________________
– Thickness, placing, ramming and blinding of Hard
core layer ______________________
– Quality, thickness and degree of compaction of:
– sub base layer ______________________
– base course layer ______________________
– surface course layer ______________________
– Slopes and Levels or Tope surface layer ______________________
2. Drain Channels and Culverts
– Location of Channels & Culverts ____________________

– Sizes, Levels & Slopes of Channels And Culverts ____________________
– Type and Quality of Channel's Lining ____________________
– Type, Thickness & Compation of Channels
Lining – Bedding ____________________
– Jointing & Pointing of Channel's Lining ____________________
– Quality of Mortar ingredients (cement, sand, water) ____________________
– Mix proportion of Mortar ____________________
3. Retaining Wall
– Position, Width and Depth of Foundation Trench ____________________

– Cleanliness of Trench Bottom (roots, loose soil, etc.) ____________________
– Type, Hardness, Soundness, Size and Surface
Cleanliness of Stone ____________________
– Quality of Mortar ingredients (cement, sand, water) ____________________
– Mix proportion of Mortar ____________________
– Location and construction of Weep Holes ____________________
– Location & construction of Expansion Joints ____________________
– Correctness of Batter slope ____________________
4. Fencing & Gate
– Locating of Fencing & Gate _____________________
– Width & Depth of Fence & Gate Foundation

Trench/pit _____________________
– Cleanliness of Trench or Pit Bottom _____________________
– Quality of Fence & Gate Materials (stone,

HCB, Steel, etc.) _____________________
– Quality of Mortar, if used (ingredients, mix

proportion) _____________________
– Quality of Concrete if used (ingredients, mix

proportion, strength, work ability) _____________________
– Quality of Foundation works _____________________
39
– Quality of Work above ground level _____________________
Following an inspection of the site works as per the above listed items permission to proceed
with the subsequent work is hereby Granted/Refused to the Contractor.
Supervisor: Name ____________________ Contractor: Name ____________________

Sig. ____________________ Sig. ____________________
Date ____________________ Date ____________________
Inspection for Temporary (Provisional) Acceptance
Minutes of meeting
Subject : Inspection for Temporary(Provisional) Acceptance

Project and Location _________________________________________________
_________________________________________________
Client ______________________________________________________________
Consultant __________________________ Contractor ______________________
Meeting held at ______________________ Time __________________________
Date of Inspection ____________________
Present were Represented from
40
1. ______________________________ _______________________________
2. ______________________________ _______________________________
3. ______________________________ _______________________________
4. ______________________________ _______________________________
5. ______________________________ _______________________________
6. ______________________________ _______________________________
7. ______________________________ _______________________________
8. ______________________________ _______________________________
In order to determine the satisfactory completion of the ______________________, the

above representatives proceeded with the Inspection and made the following
observations.
I ______________________________________
Outline of remarks and/or changes noticed.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
We the above representatives hereby our respective signatures witness that:
41
1. The Construction of this ___________________________________________
is in accordance with plans & specifications.
2. Outlines of remarks given above are based on our observations and are to be notified
as per plan and specification.
3. Provisional acceptance is effected as of

______________________________________________________________.
C.C.
__________________________
__________________________
__________________________
Temporary (Provisional) Acceptance Certificate
Project : _______________________________________________
Location : _______________________________________________
Employer : _______________________________________________
Contractor : _______________________________________________
Contract : No. Date Amount Eth. B Basis

A. Main Contract ________ ________ _________ _________
B. Suppl. Contract ________ ________ _________ _________
C. Variation Order No. 1 ________ ________ _________ _________
D. " " " 2________ ________ _________ _________
E. " " " 3 ________ ________ _________ _________
F. " " " 4 ________ ________ _________ _________
This _____________ day of __________ 200___ by the order of our respective

Institution and after due notification to all concerned parties, we the undersigned:
1. __________________________ Representing the _________________________

2. __________________________ " " _________________________
3. __________________________ " " _________________________
42
4. __________________________ " " _________________________
5. __________________________ " " _________________________
6. __________________________ " " _________________________
7. __________________________ " " _________________________
Have examined:
a) Contract documents, Drawings and Specifications:
b) _________________________________________________________________
c) _________________________________________________________________
and have proceeded with the ascertainment of the completion and Temporary Acceptance
of the above project on the bases of the following information:
A. Date when the contractor took possession of site ___________________________
B. Agreed length of completion time ______________ Calendar days (working days)
C. Commencing date ___________________________________________________
D. Completion date according to contract: _________________________________
E. Actual completion Date: ______________________________________________
F. Total Number of delay ________________________________________________
G. Number of justified days of delay _______________________________________
H. Number of Unjustified days of delay _____________________________________
I. Penalty of ________day Eth. Birr ______________ per day Eth. Birr ___________
ACCOUNT
Total value of work executed and/or

Materials supplied _______________________________
DEDUCTIONS
1. Previous payments _____________________________

2. Penalty ______________________________________
3. Rebate _______________________________________
4. _____________________________________________
Total deductions ____________________________

Total amount due to the contractor ______________
Retention money __________% of the total value of
43
works expected payable on the final acceptance
__________________________________________
Net Sum Payable to the Contractor ______________
Performance Bond: ________________________________
REMARKS: _________________________________________________________
_________________________________________________________
_________________________________________________________
Conclusion:
The date for Final Acceptance will be _______________________________________ After

thorough investigation of the works in all its parts excepting invisible latent defects, we declare
that it was executed in accordance with the Drawings and the Specifications in an acceptable
manner.
We witness thereof, we have written and signed this temporary acceptance of which one copy
is to be issued to the contractor for all practical purposes after due approval.
__________________________ _____________________
Construction Supervisor Contractor
ATTENDING PARTIES
1. ____________________ 2. ________________ 3. _________________
4. ____________________ 5. ________________ 6. _________________
44
Date ______________________
Final Acceptance Certificate
Project : _______________________________________________
Location : _______________________________________________
Employer : _______________________________________________
Contractor : _______________________________________________
Contracts No. Date Amount (Birr) Basis
A. Main Contract ________ ________ _________ _________

B. Supp. Contract ________ ________ _________ _________
C. Variation Order No. 1 ________ ________ _________ _________
D. " " " 2________ ________ _________ _________
E. " " " 3 ________ ________ _________ _________
F. " " " 4 ________ ________ _________ _________
This _____________ day of __________ 200__ by verbal/written order No.

_____________ dated _____________ 200___ from ________________ we the
undersigned:
1. __________________________ Representing the _________________________
2. __________________________ " " _________________________
3. __________________________ " " _________________________
4. __________________________ " " _________________________
5. __________________________ " " _________________________
Have examined:
a) Contracts, Specifications and Drawings;

b) The Final Certificate of Measurement and the Report of the Temporary Acceptance;
c) _________________________________________________________________
d) _________________________________________________________________
and have proceeded with the ascertainment of good execution and final acceptance of the
project, on the bases of the following facts:
45
a. Date of Temporary Acceptance ______________________
b. Date of Final Acceptance___________________________
c. Remarks made during the provisional Acceptance of the works:
1. __________________________________________________________________
2. __________________________________________________________________
3. __________________________________________________________________
FINAL EXAMINATION OF THE WORKS:
A. Signs of visible defects: The general examination of the works as well as random checks
and test made of the different parts of the project have shown:
_______________________________________________________________________
_____________________________________________________________
B. New facts: Since the provisional Acceptance of the works, the following facts have
occurred:
1. ___________________________________________________________________
2. ___________________________________________________________________
3. ___________________________________________________________________
4. ___________________________________________________________________
C. New Orders: we have given New orders to the Contractor

on __________ 200__ in view of making good any eventual defects, in the works,
specially with regard to the following parts:
1. __________________________________________________________________
2. __________________________________________________________________
3. __________________________________________________________________
4. __________________________________________________________________
D. General remarks: The comparison of the Report of the Provisional Acceptance of the
works with the present condition of the entire project, the contract and other
justificative documents have brought up the following remarks:
1. ___________________________________________________________________
2. ___________________________________________________________________
3. ___________________________________________________________________
46
4. ___________________________________________________________________
A C C O U N T:
A. Total Value of the work executed and Eth. Birr

Material supplied ________________________
B. D E D U C T I O N S
1. Payments made until Temporary

Acceptance ____________________
2. Payments made after Temporary

Acceptance ____________________
3. Various Deductions:
a.________________________
b. _______________________
Total deduction sum due to the contractor. ______________________________
CONCLUSION
Therefore, we do hereby declare that the work has been executed in the principle of good
workmanship, and have accepted the project definitely on behalf of
_______________________________________________________ .
____________________ ____________________ __________________

Owner Construction Supervisor Contractor
Date _______________ ______
47
Act of Renouncement
I, (we) the undersigned ___________________________________________________

contractor, holder of the construction agreement of ___________________________
hereby declare that the sum of Eth. ________________________________________
____________________________________________________________________
represents the final balance of all accounts related to the above mentioned works, and that
after payment of this sum to us, we renounce formally and for ever to the benefit resulting
from any action we might have brought against the ___________________
in connection with the agreement in cause.
Any action or claim or reservation that we may take in the future shall be deemed as legally
covered by the present Act of Renouncement.
Done at ______________________ on ____________________
48
SECTION 3
USEFUL FORMATS FOR USE DURING CONSTRUCTION
49
FORM – 01
HANDING OVER/TAKING OVER OF THE CONSTRUCTION SITE
This _________________________________ date of ___________ 200____ the work for the

construction of the _______________________________________________ has been officially
handed over to the contractor:
MR/ATO ____________________________________________________________________
The Contractor, therefore, acknowledges the taking over of the site and immediately the work with
all its explanation clearly defined in the specification and drawings (sketches).
The Contractor, hereinafter, shall be responsible for the damages that occur as a result of his fault,
carelessness or negligence in connection with untimely commencement of the work.
The Contractor, in addition, acknowledges the completion of the said work shall count as from the
date mentioned above and comply with the terms and conditions of the Contract to the Contract to
the satisfaction of the Client.
IN WITNESS HEREOF THIS DOCUMENT HAS BEEN SIGNED BY ALL PRESENT IN SIX
COPIES OF WHICH THE CLIENT HAS ONE, THE SUPERVISOR ONE, THE
CONTRACTOR ONE, AND THE CONSULTANT THREE.
_____________________________ ___________________________
FOR THE CLIENT (EMPLOYER) THE CONTRACTOR
WITNESS
1. _____________________ 1. ___________________
2. _____________________ 2. ___________________
3. _____________________ 3. ___________________
50
FORM – 02
RECEIPT OF DOCUMENTS
PROJECT : ___________________________________________________
SITE : ___________________________________________________
EMPLOYER : ___________________________________________________
CONTRACTOR : ___________________________________________________
SUPERVISOR : ___________________________________________________
This is to acknowledge that I have received the following set of documents concerning the
project.
1. CONTRACT DOCUMENT NO. ________________________________________
2. ARCHITECT DRAWINGS NO. ________________________________________
3. STRUCTURAL DRAWINGS NO. ________________________________________
4. ELECTRICAL DRAWINGS NO. ________________________________________
5. SANITARY DRAWINGS NO. _________________________________________
6. BILL OF QUANTITIES _________________________________________
7. OTHERS NO. _________________________________________
DOCUMENT HANDED OVER BY
_________________________________
DOCUMENT RECEIVED BY
________________________________
DATE: ______________________________
53
FORM – 03
REQUISITION FOR MATERIAL TESTING
PROJECT : ____________________________________________________
SITE : ____________________________________________________
EMPLOYER : ____________________________________________________
CONTRACTOR : ____________________________________________________
SUPERVISOR : ____________________________________________________
REQUIRED TEST
TEST REQUESTED BY _____________________________________________________

SUPERVISOR
APPROVED BY _____________________________________________________
CONSULTANT OR DESIGNER
DATE _____________________
54
FORM – 04
EVALUATION OF TEST RESULT
Contract No. ________________
PROJECT : ___________________________________________________
SITE : ___________________________________________________
EMPLOYER : ___________________________________________________
CONTRACTOR : ___________________________________________________
SUPERVISOR : ___________________________________________________
TESTING LAB ________________________________ TEST NO. ___________________
DATE OF TESTING __________________________________________________________
KIND OF MATERIAL TESTED _________________________________________________

____________________________________________________________________________
SPECIFIED QUALITY ________________________________________________________

____________________________________________________________________________
TEST RESULT _______________________________________________________________

____________________________________________________________________________
RECOMMENDATION OF DESIGNER ___________________________________________

____________________________________________________________________________
____________________________________________________________________________
MATERIAL ACCEPTED MATERIAL REJECTED
APPROVED BY : _____________________________________________
CONSULTANT OR DESIGNER
C.C To Site Supervisor
To Contractor
To Employer
55
FORM – 05
SOIL IDENTIFICATION AND ACCEPTANCE OF EXCAVATED

FOUNDATION DEPTHS
PROJECT : _____________________________________________________
SITE : _____________________________________________________
EMPLOYER : _____________________________________________________
CONTRACTOR : _____________________________________________________
SUPERVISOR : _____________________________________________________
SOIL TEST REPORT NO. ___________________________ DATE _____________________
Specified Soil Recommended

Type Test Actual Soil Specified Depth in Foundation Remark
Report Condition Test Report Depth
RECOMMENDATION OF
FOUNDATION ENGINEER ___________________________________________________
____________________________________________________________________________
INSTRUCTION PASSED TO
THE CONTRACTOR ____________________________________________________
_____________________________________________________________________________
ACKNOWLEDGEMENT OF SUPERVISOR _______________________________________
_____________________________________________________________________________
56
FORM – 06
SITE DIARY
Report No. _____
Date __________
Project : ____________________________________________________________
Site : ____________________________________________________________
Employer : ____________________________________________________________
Contractor : ____________________________________________________________
Consultant : ____________________________________________________________
Site Supervisor : ____________________________________________________________
1. Weather Conditions : Fine _________ Good ________ Bad _______ Lost Hrs. _______
2. Staff on Site :
Project Eng. ________________ Secretary ______________ Driver ____________
Civ. Eng. _______________ Clerk _________________ Guard ____________
Bld. Eng. _______________ Purchaser ______________ Messenger _________
Technician _______________ Cashier ________________ Cleaner ___________
Eng. Aide _______________ Dresser ________________ Others ____________
3. Labour Force
Gen. Forman _______________ Mason ________________ Plasterer __________
Gen. Operator _______________ Carpenter ______________ Painter __________
Forman ____________________ Barbender ______________ Chiselled __________
Operator ___________________ Plumber ________________ Glazier ___________
Mechanic __________________ Electrician ______________ Labourer _________
Welder ____________________ Helper _________________ Others ____________
4. Work in progress: __________________________________________________________
________________________________________________________________________
5. Materials on Site : _________________________________________________________

________________________________________________________________________
6. Equipment on Site : ________________________________________________________

________________________________________________________________________
7. Given Instruction __________________________________________________________

_________________________________________________________________________
_________________________________________________________________________
8. Difficulties and Shortages: __________________________________________________

_________________________________________________________________________
_________________________________________________________________________
9. Remarks: ________________________________________________________________
________________________________________________________________________
________________________________________________________________________
57
FORM – 07
WEEKLY REPORT FORMAT
Project Site: ____________________________

Consultant: _____________________________
Contractor: _____________________________
Report No _____________
Date _____________
A. Work in Progress for the week ____________
Block I Expected Date of Finish
Block II Expected Date of Finish
B. New work Activities to be commenced in the following week
Block I Expected Date of

Commencement
Block II Expected Date of

Commencement
Note: The block numbers and activities can be of long list
58
FORM – 08
MONTHLY/QUARTERLY PROGRESS REPORT FORMAT
for
________________[Insert name of the Project]
1.0 INTRODUCTION
(Describe here briefly the contents of the project, the activities undertaken by the contractor
and consultant during the reporting period, the commencement and completion dates of the
project, etc. ).
2.0 CONTRACT DATA
(Under this title, contract data of the construction and consultancy services Agreements
can be inserted. Some of the data are presented below. Details of these data can be seen in
the Report Format presented after this report Format).
Report No. _____________ For the month/quarter of ________ _____ to _______

Date Reported ______________________ Contract No. __________________
Project _________________________ Location __________ Region____________

Employer _________________________ Consultant ___________________________
Contractor _________________________ Resident Engineer _____________________
Main Contract Value _______________

Supplementary Agreement Value __________________
Variation Value ___________________ Total Value _____________
Financial claim requested ____________ Financial claim granted ____________
Date Contract signed ______________________

Commencement Date _____________________ Contract Completion Date ____________
Contract Time (Days) _____________________ Time Elapsed (Days) _______________
Time extension requested __________________ Time extension granted ______________
59
3. CURRENT STAGE OF CONSTRUCTION
(A) FOR BUILDING WORKS
Executed as % Executed as
of Total Work, % of Total
value of % of previous Rep- Work, This
Type or work Total work porting period Reporting
period
Building Unit : (Insert name of building)

Schedule Commencement Time : __________
Time Elapsed : ________________________
A. Sub - structure
1. Excavation and Back fill ……………
2. Roofing ……………………………….
3. Masonry ………………………………
B. Super - structure
1. Concreting ……………………………
2. Roofing ……………………………….
3. Joinery and Carpentry ………………. .
4. Block Work …………………………. .
5. Metal Works (Windows etc.) ………. .
6. Finishing Works:
a) Plastering & Pointing )
)………….
b) Flooring & Ceiling )
7. Glazing ……………………………….
8. Painting ……………………………….
9. Internal Sanitary Installation …………
10. Internal Electrical Installation
……… .
Total ………………… ..
Note: This format can be repeated for different building units.
60
(B) FOR SITE WORKS
Executed as % Executed as %
of Total work, of Total work,
Type of work Value of % of previous Re- This Reporting
Total work porting period period
Site works :
Schedule Commencement
Date ________________________
Time Elapsed _________________
Description of works
1. Fence & Main Gate ……………
2. Guard House …………………..
3. Transformer House……………..
4. Access Roads …………………..
5. Retaining wall ………………….
6. Electrical Installation …………..
7. Sanitary Installation
. Underground Tank ………
. Water Supply Tower ……
8. Landscape ………………………
9. Sport Facilities ………………….
Total
REMARK:
4. STATUS OF WORK PROGRESS EXPRESSED IN PERCENT OF TOTAL WORKS
% of work - % of Work-
Amoun Executed , Executed,
Building Unit : (Insert name of building) t in previous this
Birr Re- porting reporting
a) Contract amount in figures _____________ period period
b) Works executed upto last reporting period
from __________ 200_ to _______ 200_…
c) Status of work progress (in percent) as at
__________ 200__,________/200__…
d) Works executed during this reporting period
from ________ 200__ to______ 200__…
e) Status of work progress this reporting period
_____________________/ 200__ …….
f) Status of work progress to date (c + e)……….
Note: This format can be repeated for different building units.
61
5. PHYSICAL PROGRESS (IN BAR FORM) : ACTUAL AGAINST PLANNED
Description of 1st 2nd 3rd 4th 5th 6th

activities(for Reporting Reporting Reporting Reporting Reporting Reporting Percentage
one building) Mobil- period period period period period period %
or list of zation M J Ju Au O N D J F M A M J Ju Au S
buildings
S
Administrati
on A
Building
P
Library A
P
Academic
Buil- A
ding
P
Social
Building A
Dormitory 1, A
Male
P
Dormitory 2, A
Male
P
Dormitory , A
Female
P
Senior Staff A
Residence
(1-8) P
Junior Staff A
Residence
(1-8) P
Site Works
Note: A = Actual; P = Planned

REMARK : ___________________________________________________________________________
___________________________________________________________________________
62
6. Cash - Flow : Actual Against Planned
(S-Curve should be drawn in the following graph)
Description of 1st 2nd 3rd 3rd 4th 5rd

activities(for Mobil Reporting Reporting Reporting Reporting Reporting Reporting
one building) zation period Period period period period period
or list of
buildings M J Ju A S O N D J F M A M J Ju Au S
100
70
Administration
Building
90
60
Library
80
Academic
Buil-
ding 50
70
Social
CERTIFICAT VALUE IN MILION BIRR

Building
PERCENT COMPLETE
60
Dormitory 1,
Male 40
50
Dormitory 2,
Male
30 40
Dormitory ,
Female 30
20
Senior Staff 20
Residence (1-
8)
10
10
Junior Staff
Residence (1-
0
8)
Site Works
0
REMARK :
63
7. Construction Material Availability
Quantity
Quantity as Quantity Incorporated Quantity due
Item Description / Unit Rate/Unit programmed on site in works under Contract
(1) (2) (3) (4) (5) (6) (7) = (4) - (5) + (6)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Note: A = Actual; P = Planned
REMARK:__________________________________________________________________________
64
8. Plant and Equipment Availability
Balance
Description of Agreed Fleet Actual Current Due
Item Plant/Equipment in Programme Fleet On Operational Under
Site Fleet Contract
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
REMARK:___________________________________________________________
65
9. Manpower Availability
Agreed Manpower Actual Manpower Balance Due

Item Description per programme on Site Under Contract
1 Project manager
2 Office Engineer
3 Civil Engineer
4 Building Engineer
5 Material Supervisor
6 Surveyor
7 General foreman
8 Road foreman
9 Carpenter foreman
10 Mason foreman
11 Bar benders
12 Carpenters
13 Masons
14 Plasterers
15 Paint foreman
16 painters
17 Electricians
18 Ass. Electricians
19 Chislers
20 Plumbers
21 Administrator
22 Accountant
23 Supply head
24 Store keepers
25 Drivers
26 Purchaser
27 Technical reporters
28 Secretaries
29 Time keepers
30 Guards
31 Daily labourers
Note: The above list can be amended.
REMARK : ________________________________________________________
66
10. Evaluation of Availability of Major Items for Satisfactory Execution of works
Yes/No
Previous This
Reporting Reporting
Item Description period period
A) Is there a shortage of :
a) Construction Materials ………………….
b) Equipment and plant …………………….
c) Professionals …………………………….
d) Skilled Manpower ……………………….
e) Cash-flow ………………………………..
B) Has the Contractor encountered adverse

weather Condition ……………………………..
C) Has there been any complaint on lack of:

a) Design Drawings ………………………..
b) Construction Supervision ……………….
D) Others …………………………………………
11. Consultant's Evaluation on the Performance of the Contractor
Previous This
Reporting Reporting
Evaluation (Mark: Poor, Fair, Good, Very Good) Period Period
1. Delivery of Construction Materials to Project

Site………………………………………………….
2. Quality of Construction Materials …………………
3. Deployment of :
a) Professionals ……………………………… ..
b) Skilled Manpower……………………………
4. Deployment of Equipment and plant………………
5. Workmanship………………………………………
6. Adherence to :
a) Specification…………………………………
b) Condition of Contract ……………………… .
7. Progress of work …………………………………
67
12. Status of Payment to Contractor
Certificate of Date of Certificate of Payment Payment

Item Payment Value Application Date of Issue Date Default Date
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
REMARK: _______________________________________________________________________
68
13. Quality Control Tests Conducted During this Reporting Period
Representative No. of No. of

Material Tested Type of Test Quantity Test Failing Test Action
REMARK:
69
14. WEATHER REPORT
Construction Activity Delayed

Day Rainfall Intensity Delay Delay Delay
(mm) (hours) Activity Hours Activity Hours Activity Hours
REMARK: _____________________________________________________________________
_____________________________________________________________________
70
15. CONTRACTOR'S AND CONSULTANT'S STAFF
ATTENDANCE RECORD FOR THE PERIOD OF ____________ TO ____________
Position Name 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
1) Contractor's Staff
a) Professionals
Civil engineer
Building engineer
b) Skilled workers:
c) Unskilled workers:
2) Consultant's staff
a) professionals
Resident engineer
Construction engineer
b) Assistant Staff
71
16. VARIATION APPROVED
Reason for
Variation order Variation Summary of work Value
17. ANY CLAIMS FILED BY THE CONTRACTOR (REASONS AND

DURATION'S)
18. INSTRUCTION GIVEN DURING THE PERIOD OF REPORTING
Previous Reporting Period This Reporting Period

Instruction Date Reference Date Reference
Design Change ………………__________ __________ ________ _________
Quantity Variation …………..__________ __________ ________ _________
Suspension ………………….__________ __________ ________ _________
Material Change …………… __________ __________ ________ _________
Rectification ………………...__________ __________ ________ _________
Others ……………………….__________ __________ ________ _________
REMARK:
_______________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
19. RECOMMENDATION ON ACTION TO BE TAKEN

20. RECORDS OF INSTRUCTIONS AND/OR ACTIONS TAKEN BY THE
CONSULTANT
Consultant/Resident Engineer Date
________________________ ___________________
FORM 09
73
WORK ORDER
Project ___________________________________________________________
Employer ________________________________________________________
Contractor ________________________________________________________
Consultant Or Designer ______________________________________________
Work Order No. __________
Date ____________________
I, We ______________________________________________________________
___________________________________________________________________
have recommended and instructed the following.
____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________ SKETCH
_____________________________________________ (Sketched and enclosed
_____________________________________________ drawings should be deta-
_____________________________________________ iled enough to work out
_____________________________________________ quantities.)
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
______________________
Consultant or designer
_______________________ _______________________
Contractor Site Supervisor
C.C:
Employer
74
SECTION 4
LIST OF MAJOR DUTIES AND RESPONSIBILITIES

OF A RESIDENT ENGINEER (SUPERVISOR)
75
LIST OF MAJOR DUTIES AND RESPONSIBILITIES
OF A RESIDENT ENGINEER (SUPERVISOR)
1. Maintains, for the duration of contract period, singed copies of contract

agreement, technical specifications, bill of quantities, drawings and other referenced
standards.
2. Familiarizes himself with and understands fully the details in the

contract documents which include the technical specifications, the general provisions,
the special provisions, and any other referenced standards.
3. Reviews the plans and specifications and other pertinent documents that
would be furnished to him for accuracy and completeness.
4. Evaluates and approves project’s work schedule, material delivery

schedule, on-site availability program for major equipment, project cash-flow and
proposed project’s organization chart prepared by the contractor to ensure that it is
practical and provides for effective and efficient untilization of resources.
5. Inspects and approves work methods and quality of all materials used in
the work for conformity with the contract specifications.
6. Reviews regularly construction progress schedule to ensure that

reasonable close conformity of pre-determined work schedule, plans and specifications
are attained and alerting the contractor of possible delays and consequences.
7. Verifies all measurements and quantity computations.
8. Arranges periodic and regular site meetings with the line office representative and the
contractor.
9. Consulting with the line office representative, schedules for testing of materials
whenever necessary and submits to him detail field observations on material
characteristics with indications on tests required.
10. Considers and evaluates suggestions and recommendations which may

be submitted by the contractor or the project owner and reports them with
recommendations to the designer.
11. Advises the project owner on the need for special inspection or testing
other than those referred to in the contract documents.
12. Keeps a site book and records in it, for the duration of the project such as
the following and any other matter relevant to the works:
12.1 Sequence of operations and their accomplishment dates;
12.2 Conditions and qualities of construction works;
12.3 Variations made on the work and subsequent changes in cost;

76
12.4 Register of Minutes of Meetings;
12.5 Names of the responsible technical staff for the construction of
the projects;
12.6 Change in the technical staff;
12.7 Incidences affecting the progress of the construction works;
12.8 Performance errors or faulty workmanship by the contractor or

errors in the design and the solution to rectify the same;
12.9 The results of inspections performed by designers and project

owner as the case may be;
12.10 The date of receipt on site by the contractor of any part of designs
or modifications and the persons who delivered them;
12.11 Materials received that do not comply with the contract

specifications;
12.12 Delays in operations and their causes;
12.13 Site instructions given to the contractor;
12.14 Comments and clarifications in all matters affecting the execution

of the works;
12.15 And all other matters related to the construction works that have
caused delays and extra expenses or that have helped for the efficient operations;
12.16 The designer also records in the site book any observations be
made and clarifications he gave on the construction works;
12.17 All recordings shall be in Amharic or English and shall be dated

and signed.
13. Keeps a dairy or logbook recording daily activities, occurrences, etc. in

accordance with the appropriate forms.
14. Submits construction monthly, quarterly and annual progress reports to

the project owner.
15. Rejects any work or materials that fail to conform to the contract
specifications after the same are thoroughly assessed.
16. Suspends that portion of work where in his opinion there is an imminent
danger to the safety of the workers, provided, however, such suspension shall obtain the
approval of the ADP manager.
17. Examines any proposal submitted by the contractor and advises the
project owner and the line office regarding the same.
77
18. Conducts inspection and prepares certificates of completion jointly with line office
representative.
19. Conducts inspection and prepares certificates of final acceptance of the project jointly
with line office representative.
20. Accepts works executed and materials delivered on site in conformity with the contract
drawings, provisions and technical specifications.
21. Performs all other duties that may be delegated to him in writing by the ADP Manager.
22. Performs his duties with a professional standards of conduct, ethical

behaviour, integrity and honesty.
78

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ANNEX II

CHECK LISTS for use by Building Construction Supervisors

SECTION 2: INSPECTION AND ACCEPTANCE CERTIFICATES.....................................20

SECTION 3: USEFUL FORMATS FOR USE DURING CONSTRUCTION.........................51

SECTION 4: LIST OF MAJOR DUTIES AND RESPONSIBILITIES

OF A RESIDENT ENGINEER (SUPERVISOR)................................................79

In Section 4, Guidelines on control of Construction Projects to be used by Supervisors is briefly

APPLICATION OF THE CHECK-LIST

A: not completed B: visual control not possible C: checked

No Bench/Testing parameter A B C No Bench/Testing parameter A B C

--------------------------------- ---------------------------------- -----------------------

A: not completed B: visual control not possible C: checked

No Bench/Testing parameter A B C No Bench/Testing parameter A B C

--------------------------------- ---------------------------------- -----------------------

A: not completed B: visual control not possible C: checked

No Bench/Testing parameter A B C No Bench/Testing parameter A B C

--------------------------------- ---------------------------------- -----------------------

Original signed:  yes  no

No Bench/Testing parameter A B C No Bench/Testing parameter A B C

--------------------------------- ---------------------------------- -----------------------

Original signed:  yes  no

No Bench/Testing parameter A B C No Bench/Testing parameter A B C

--------------------------------- ---------------------------------- -----------------------

Original signed:  yes  no

A: not completed B: visual control not possible C: checked

--------------------------------- ---------------------------------- -----------------------

Original signed:  yes  no

A: not completed B: visual control not possible C: checked

--------------------------------- ---------------------------------- -----------------------

Original signed:  yes  no

No Bench/Testing parameter A B C All mortar for stone masonry

--------------------------------- ---------------------------------- -----------------------

Original signed:  yes  no

No Bench/Testing parameter A B C No Bench/Testing parameter A B C

--------------------------------- ---------------------------------- -----------------------

No Bench/Testing parameter A B C without interruption & free of creators.   

--------------------------------- ---------------------------------- -----------------------

No Bench/Testing parameter A B C No Bench/Testing parameter A B C

--------------------------------- ---------------------------------- -----------------------

A: not completed B: visual control not possible C: checked

--------------------------------- ---------------------------------- -----------------------

A: not completed B: visual control not possible C: checked

--------------------------------- ---------------------------------- -----------------------

A: not completed B: visual control not possible C: checked

No Bench/Testing parameter A B C No Bench/Testing parameter A B C

--------------------------------- ---------------------------------- -----------------------

A: not completed B: visual control not possible C: checked

No Bench/Testing parameter A B C approximately equal size.   

--------------------------------- ---------------------------------- -----------------------

Original signed:  yes  no

No Bench/Testing parameter A B C g. supplementary agreements

--------------------------------- ---------------------------------- -----------------------

Original signed:  yes  no

Certificate No. 001

Project : ____________________ Location: __________________

1. Site - Surface Soil _____________________

Supervisor: Name__________________ Contractor: Name_________________

Certificate No. 002

Site Preparation Inspection Certificate – For Item Location __________________

1. Layout: – Buildings: ________________________

2. Levels – Reference Bench mark(s): ________________________

Supervisor : Name ___________________ Contractor : Name _________________

Certificate No. 003

Project : __ Location:

Supervisor: Name__ Contractor: Name_

Supervisor : Name ___ Contractor : Name _

Project : _ Location : __

Supervisor : Name Contractor : Name ___

Project :_ Location :

Supervisor: Name __ Contractor : Name

Sig. __ Sig.

Date __ Date

Project : __ Location : _

Supervisor: Name _ Approved by : Name _

Project : ___ Location : _

Supervisor: Name _ Contractor : Name __

Project : ___ Location :

Project : _ Location :

Supervisor: Name _____ Contractor : Name _

Project : ___________ Location :_

Supervisor: Name ___ Contractor : Name _

Project : ____________ Location : _

Supervisor : Name _____ Contractor : Name _

Project : ______ Location : _

Supervisor: Name Contractor : Name _