EMPLOYEE DETAILS FORM

Instructions:
• This form is electronically generated, and this would be
considered for all documentation purposes for your
candidature and employment with Avantha
Technologies

Employee’s information:

Full Name (as per Aadhar) KAJAL MALIK

Date of Birth 28-January-2000

Gender Female

Marital Status Unmarried

Blood Group Unknown

Nationality Indian

Email Address Kajalmalik9528864374@gmail.com

Mobile Number +91 9528864374

Present Address D/O Krishan Pal, Bakharva, Ghaziabad, Uttar Pradesh, 201204

Permanent Address D/O Krishan Pal, Bakharva, Ghaziabad, Uttar Pradesh, 201204

Address as per Aadhar D/O Krishan Pal, Bakharva, Ghaziabad, Uttar Pradesh, 201204

Avantha Technologies Limited Confidential

 Family details / Information

Family Member Full Name Date of Birth

Mother Rajveeri Malik

Father Krishan Pal Malik

Work Experience

Organization/Company Last designation Job Tenure Reason of Leaving

Educational Qualification

Year of %
Education Course Board/University
Passing Marks
CBSE Board 2016
High School

Uttrakhand Board 2018

Intermediate

Other Certifications

Course Name Name of the Institute Year of Completion

Aadhar Number 587698235527

PAN IQTPM5886M

Bank Account Details

Bank Account No IFSC Code Name of the Bank

42398417428 SBIN0000738 STATE BANK OF INDIA

Emergency Contact details

Name of a person Krishanpal Malik

Address D/O Krishan Pal, Bakharva, Ghaziabad, Uttar Pradesh, 201204

Avantha Technologies Limited Confidential
 Contact No.

Relationship with person Father

Language Known

Language Speak Read Write

Hindi Yes Yes Yes

English Yes Yes Yes

PLEASE READ CAREFULLY AND ACKNOWLEDGE THAT YOU UNDERSTAND AND ACCEPT THIS
INFORMATION:

I KAJAL MALIK certify that the above statements made by me are true, complete and correct. In
case of the company finds at any time that the information given by me in this form is not correct,
true or complete, the company will have the right to withdraw my letter of appointment or to
terminate \my appointment at any time without notice or compensation. I hereby acknowledge that I
have gone through the service rules, understood & accepted the same.

Signature of employee Date Place

14-March-2024 Gurgaon

Avantha Technologies Limited Confidential

 CODE OF CONDUCT

1. PREAMBLE
Avantha Technologies (“The Company”) is committed to ensure that its business is conducted, in
all respects and all the times, according to rigorous ethical, professional and legal standards. We
are committed to create a workplace, at all of its working locations, that, all the times, is free from
harassment and discrimination, where co-workers are respected, and provided an appropriate
environment so as to encourage good performance and conduct.
To achieve this goal all employees are expected to:
Adhere to this Code of Conduct in their professional as well as personal conduct
Treat co-employees with respect, courtesy, honesty and fairness
Follow Avantha Technologies Values in letter and spirit
Value the contribution of the people they work with, and work co-operatively
No harass or discriminate against other co-employees
2. Purpose
This “Code of Conduct” has been formulated in order to foster and maintain Employee trust and
confidence in the professionalism and the integrity of the Employees of the Company by ensuring
that all Employees adhere to appropriate standards of conduct as set out in this Code of Conduct
that maintains and enhances the reputation of the Company.
This Code of Conduct aims to provide guidance to all Employees of the Company on how and in
which manner should the conduct of Employees be when they are undertaking business on behalf
of the Company.
The circumstances of conducts as set out below in this Code of Conduct are intended to cover those
situations, which are most likely perceived to be encountered by Employees. In case any Employee
encounters any circumstance, which is not covered hereunder or in case of any doubt, Employees
should seek guidance from the Reporting Manager/Reviewing Manager and/or from the Human
Resource Department and act accordingly.
A breach of Code of Conduct result in disciplinary action against the Employee concerned including,
potential dismissal or termination of employment or any other legal action as may be available with
the Company or all of the above together.
3. Avantha Technologies Values
Everything we do is built on the strong foundation of our corporate values. To be the best, we are
going to keep pushing ourselves in new and exciting directions. These values will guide our every
action. In order to keep this commitment, we need to always honor our core values.
Customer First - Avantha Technologies commitment is to put customer first through excellent
service delivery for superlative customer experience. This is what we do, and this is why we exist.
We make it easy for customers to do business with us by listening, anticipating and responding to
their needs proactively.
Integrity - We believe integrity is at the core of who we are. It establishes the trust that is critical
to the relationships we have. We are committed to do the right thing and follow sound business
practices in dealing with our employees, customers and suppliers. We are honest, ethical and
upfront because trust is at the foundation of our relationships with our customers, our
communities, our stakeholders and each other.
Respect - We respect everyone at every level of our business. We champion diversity, embrace
individuality and listen carefully when others speak with utmost respect.
Passion to Perform - We hold ourselves to a very high standard of performance. We never stop
asking ourselves how we can make the customer experience better, and every day we find an
answer. We encourage innovative ideas and the teamwork it takes to make them realities.
Avantha Technology Limited Confidential
 CODE OF CONDUCT

4. Code of Conduct coverage

This Code of Conduct applies to all the Employees of the Company. Employee shall mean all
individuals on full- time or part-time employment with the Company, with permanent,
probationary, trainee, and retainer, temporary or contractual appointment.
The Company also expects its managers to lead by example and perform their duties in accordance
with this Code of Conduct and ensure that the content of this is communicated to all persons
reporting to them.
Professionalism
The personal and professional behavior of Employees shall confirm to the standards expected of
person in their positions, which includes
Commitment to and adherence to professional standards in their work and in their
interactions with other Employees of the Company
Commitment to maintaining the highest standards of integrity and honesty in their work
Adherence to ethical and legal standards to be maintained in business
Responsibility to support the Company in its efforts to create an open and mutually
supportive environment
Responsibility to share information and give willing assistance in furthering the goals and
objectives of the Company
A responsibility to ensure that there is no misrepresentation of facts. Wherever a
misunderstanding is thought to have taken place through unclear communications, this
should be corrected promptly.
Conflict of Interest
Each Employee is expected to avoid situations in which his or her financial or other personal
interests or dealings are, or may be, in conflict with the interests of the Company. Accordingly, the
Company expects its Employees to always act in the Company's interest.
Employees are advised not to engage in any other business, commercial or investment activity that
may conflict with their ability to perform their duties to the Company. Employees must also not
engage in any other activity (cultural, political, recreational, and social) which could reasonably
conflict with the Company's interests and interfere with the performance of their duties.
Employees must not use any Company's property, information or position, or opportunities arising
from these for personal gains or to compete with or to tarnish the image of the Company.
Employees should not engage in any business activity, which could be detrimental to, or in
competition with, the Company's any business activities.
All Employees must avoid situations in which their personal interest could conflict with the interest
of the Company. If, under any circumstance, Employees' personal interests' conflict with those of
the Company's', in all such cases the Employee must seek advice from his or her reporting/
reviewing manager or from senior management.
Confidentiality of Information
Employee may be entrusted with confidential information including Information security with
regards to the Company, its customers and suppliers. Employee must adhere to protection of
electronic information, Password sharing etc.
Employees must ensure that all confidential and internal information including but not limited to
customer information, contact information, financial information, physical security information, and
data are secured all the time. None of the above-mentioned information can be taken outside the
office premise/permissible devise or shared with unauthorized person.

Avantha Technologies Limited Confidential

 CODE OF CONDUCT

All employees will be given access to various applications/systems/data points, secured via login ID
and password and will be accessing physical infrastructure via access control cards. It is mandatory
not to share any login credentials with anyone. All employees must read password protection policy
and adhere to the same. It is mandatory to access only those physical areas which are
allocated/allowed to employees via access cards and while accessing those areas, it is mandatory
to use access card to register date/time stamp at each access. Any breach on this may lead to
disciplinary action including ask to leave from the company.
Cell phones/pen/paper/Pen drive/any material to copy information, are not allowed on the floor,
unless with prior approvals. Any beach of this will result into disciplinary action.
Integrity of Financial Information
Employees have a responsibility to ensure that all transactions are recorded accurately and promptly,
and they must immediately report any known inaccuracies. Misrepresentations by Employees that
result from intentional acts that may conceal or obscure the true nature of a business transaction
are clear contraventions of this Code of Conduct.
Protection and Use of Company Property
All Employees of the Company are responsible for protecting and taking reasonable steps to
prevent the theft or misuse of, or damage to Company's assets, including all kinds of physical assets,
movable, immovable and tangible property, corporate information and intellectual property such as
copyrights, patents, trademarks and technology and intellectual property used in carrying out their
responsibilities. All Employees must use and maintain Company's property and resources efficiently
and with due care and diligence.
Acceptance of Gifts and Other Benefits
Employees should not give or accept gifts, entertainment, or any other personal benefit or privilege
that would in any way influence or appear to influence any business decision. Accepting money,
gifts, entertainment, loans or any other benefit or preferential treatment from any existing or
potential customer, supplier or business associate of the Company, is strictly prohibited, except
occasional gifts of modest value and entertainment on a modest scale as part of customary
business practice.
It is unacceptable to directly or indirectly offer, pay, solicit or accept any kind of inducements or
bribes. Any attempted transaction of this nature should be immediately reported to the Reporting
Manager/ HR representative. Under no circumstances will we approve any irregular payment or
payment in kind to win business, encourage others to act improperly or influence a decision in our
favor. Anyone found breaching for this will face disciplinary action and, if appropriate, criminal
proceedings.
Whole Time Employment - All Employees shall devote their time and their best efforts meeting
their Key business responsibility and may not without the prior written consent of the Company
(and subject to any terms and conditions as may be imposed by the Company) engage or be
interested in (whether directly or indirectly) in any other business, employment.
Harassment - Harassment means any behavior that offends someone, violates their dignity or
intimidates or humiliates them. The Company is committed to provide a work environment that is
free of inappropriate behavior of all kinds and harassment on account of age, physical disability,
marital status, race, religion, caste, sex, sexual orientation or gender identity. Employees are
responsible for supporting the Company in its endeavor to protect others from any form of such
harassments.
We have zero tolerance towards harassment, threat, or any violence against an employee, whether
by a colleague, third party or a member of the public. In the course of business conduct of any
Employee, wherever harassment occurs to any such Employee as a result of an act or omission by
any third party or outsider, the Company shall take all steps necessary and reasonable to assist
such affected Employee in terms of support and preventive action.

Avantha Technologies Limited Confidential

 CODE OF CONDUCT

Alcohol & Substance Abuse

The use or possession of alcohol, illegal drugs, and other controlled substances in the workplace
and being under the influence of these substances on the job and during working hours is strictly
prohibited.
Fraud
Fraud or the act or intent to cheat, steal, deceive, Intentional acts of fraud are subject to strict
disciplinary action, including dismissal and possible civil and/or criminal action against the
concerned Employee. Some examples of Fraud include Submitting false expense reports,
Misappropriating assets or misusing Company's property, unauthorized handling or reporting of
transaction.
Compliance with Laws and Agreements
All Employees shall conduct business in compliance with all applicable laws.
Health, Safety and Environment
All Employees shall comply with the company health and safety norms as communicated to them
from time to time. Employees shall bring to the management's attention any workplace safety or
health hazard.
External Communication
It is important that we secure our reputation all the time. This is applicable when we communicate
with external world through various mediums including social media. Whenever there is critical
incidence, we must make every effort to get the facts right. All employees are advised to direct
any media query/queries regarding critical incidence to info@avanthatechnology.com or to the
official spokesperson of the company.
5. Misconduct and Non-Conformance with Code of Conduct

Non-observance of this Policy shall be construed as misconduct that could warrant disciplinary
action, including dismissal and termination of services. The decision in this regard will lie with the
Management, and HR dept. and shall be binding on the Employees.
The Company reserves the rights to amend / additions /deletions this Policy in whole or in part, at
any time without assigning any reason whatsoever. The Employees acknowledge that they will not
be personally advised of any such changes. The Employees are advised to check for any such
changes. The Employees hereby unconditionally agree to all such amend / additions /deletions.
It is a condition of employment that all Employees must always understand and adhere to the
Company's Code of Conduct and abide by the standards, requirements and procedures laid down
herein. They must commit to individual conduct in accordance with this Code of Conduct and observe
both, the spirit and the letter of the law in their dealings on Company's behalf. They should report
any suspected breach of this to their manager or HR representative.
6. Employee Self Declaration
This is to declare that following information is correct to the best of my knowledge and in case any
of the following information is found to be incorrect, Avantha Technologies can act for non-
conformance of Code of Conduct, and this may include disciplinary action, including dismissal and
termination of services.

Avantha Technologies Limited Confidential

 CODE OF CONDUCT

Do you have any criminal record or any court case pending against you No

Are you pursuing any full time academic/professional course at any institution No

Have you ever worked before at Avantha Technologies No

Do you have any family member working at Avantha Technologies No

Have you ever been asked to leave or terminated any company before No

Declaration Details

Criminal record/pending case details

Current educations courses undertaken

Prior duration of work at Avantha Technologies –

Family Member/Relative at Avantha Technologies with

employee ID
Organization from where you have been asked to leave
or terminated with reason

Criminal record/pending case details

Details of Employee References

This is to declare that following are known to me for over 6 months and Avantha Technologies
may contact them for verification purpose

Avantha Technologies Limited Confidential

 CODE OF CONDUCT

Common Declaration

• I declare that all the particulars and information given/filled in employee joining kit are true, correct
and up-to-date in all respects and that I have not withheld any information whatsoever.
• I hereby declare that the details furnished above are true and correct to best of my knowledge and
belief and I undertake to inform you of any changes therein, immediately. In case any of the above
information is found to be false or untrue or misleading or misrepresenting, I am aware that I may
be held liable for it.
• No action, nor other steps have been taken or legal proceedings started by or against me in any
court of law/other authorities for fraud, cheating, delinquency, default or any other matter.
• Avantha Technologies may conduct various verifications or may ask me to produce documentary
proof, including but not limited to address verification, educational background verification,
reference verification, previous work experience, criminal background checks including
but not limited to police verification, criminal data verification, financial default checks
such as CIBIL for purpose of verification for employment at Avantha Technologies or to
validate the information provided by me, at the time of joining as and when required

I KAJAL MALIK, do hereby declare that I have fully read and understood the policies of Avantha
Technologies India Private Limited as stated in the “Code of Conduct” and I will unconditionally abide by
them.

I understand that my failure to comply with the policies mentioned in the “Code of Conduct” will result
in appropriate action, which may include termination of my services from the organization rendering
me liable for any civil and criminal proceedings.

Signature of employee Name of Employee Date Place

KAJAL MALIK 14-March-2024 Gurgaon

Avantha Technologies Limited Confidential

 FORM - 2 (Revised)

NOMINATION AND DECLARATION FORM

FOR EXEMPTED / UNEXEMPTED ESTABLISHMENTS

Declaration and Nomination Form under the Employee's Provident Funds & Employees' Pension Scheme

(Paragraph 33 & 61 (1) of the Employees' Provident Fund Scheme, 1952 & Paragraph 18 of the Employee's Pension Scheme, 1995)

1 N a m e (In Block Letters) : KAJAL MALIK

2 F a t her’s Name (In Block Letters) : Krishanpal Malik

3 Date of Birth : 28-January-2000

4 Sex : Female

Account Number : GNGGN 1170111 00000

Address Permanent : D/O Krishan Pal, Bakharva, Ghaziabad, Uttar Pradesh, 201204

Temporary : D/O Krishan Pal, Bakharva, Ghaziabad, Uttar Pradesh, 201204

Date of Joining EPF :

EPS :

PART - A (EPF)

I hereby nominate the person(s) / cancel the nomination made by me previously and person(s) mentioned below to receive
the amount standing to my credit in the Employees' Provident Fund, in the event of my death.

Name & Address of the Nominee's relationship Date of Total amount of share of if the nominee is minor name &
Nominee/ Nominees with the member Birth accumulation in provident address & relationship of the
fund to be paid to each nominee guardian who may receive the
amount
1 2 3 4 5

Krishanpal Malik
Father NILL 100% Father

1 Certified that I have no family as defined in para 2 (g) of the Employee's Provident Fund Scheme 1952 and should I
acquire a family hereafter the above nomination should be deemed as cancelled
2 Certified that my father / mother / is / are depended upon me
3 Unmarried members in the absence of dependent parents may nominate any other person to receive the shares

Note: A Fresh nomination shall be made by the member on

his/her marriage and any nomination made before such
marriage shall be deemed to be invalid
Signature or thumb impression of the Subscriber
 PART - B (EPS)

I hereby furnish below particulars of the members of my family who would be eligible to receive widow/children pension
in the event of my death

S. No Name of the Family Members Address Date of Birth Relationship

1 Krishanpal Malik NILL Father

Certified that I have no family as defined in para 2 (vii) of the Employee's Pension Scheme 1995 and should I acquire a
family hereafter the above nomination should be deemed as cancelled

I hereby nominate the following person for receiving the monthly widow pension (admissible under para 16(2) (g) (I)
&
(ii) in the event of my death without leaving any eligible family member for receiving pension.

Name & Address of the Nominee Date of Birth Relationship with the member
Krishanpal Malik, NILL Father

Date: 14-March-2024

Signature / Thumb impression of the subscriber

CERTIFICATE BY EMPLOYER

Certified that the above declaration and nomination has been signed/thumb impressed before shri/Smt/Kum KAJAL
MALIK, employed in my establishment after he/she has read the entry/entries have been read over to him/her by me and got
confirmed by him/her.

Place:
Date:
Signature of the employer

Name & Address of the Establishment

 D EC L A R AT I ON F O R M FORM - 1

Employer's Code No.

(A) Insured P e r s o n ’ s P a r t i c u l a r s (B) Employer’s Particulars

1 Insurance No. Day Month Year
10. Date of
Appointment
2 Name
(in block capital)
KAJAL MALIK

3 Father' s/
Husband' s N a m e
Krishanpal Malik 11. Name & Address of the employer
5. Marti al Status
Address: Avantha Technologies Limited
D M MM Y YYY Unmarried
4 Date of Birth First India Place, Tower-C, Mehrauli Gurgaon
28-January-2000 6. Sex Female Road, Gurugram, Haryana-122001
7 Present Address 8. Permanent Address
D/O Krishan Pal, Bakharva, Ghaziabad, Uttar D/O Krishan Pal, Bakharva, Ghaziabad,
Pradesh, 201204 Uttar Pradesh, 201204

12. In case of any previous

employment please fillup the
P i n :201204 details as under: -
e-mail-
P in: 201204
kajalmalik9528864374@gm e No. Previous Ins. No.

ail.com
e-mail address-
kajalmalik9528864374@gmail.co 11. Name & Address of the employer

Branch office: Dispensary:

(c) Details of the nominee u/s 71 of ESI Act1948 / R ule 56(2) of ESI (Central) Rules 1950 for paym ent of cash benefi t in the event of death
Name of the Nominee Relati onship with i n s u r e d person Address
Krishanpal Dependent Father Ghaziabad
Malik

I hereby declare that the above parti culars have been given by m e and are correct to the best of my knowledge and I belief. I also under take to
inti mate to the corporati on any change in the membership of my family within 15 days of such change having occured.

Counter Signature of the Employer

Signature with Seal

(D) FAM I LY PA R T I C U L A R S O F I N S U R E D PERS O N

Signature / T.I. of I P

Sl. Nam e Relationship with Whether residing If No, State place

No. Date of insured person with him/her or of
Birth not Residence
YES / NO TO W N STATE
1 Krishanpal Malik NILL Dependent Father no

ES I C O R P O R AT I O N
Valid for 3 months from the date of appointment
Temporary I d e n t i t y ty C a r d

Signature of B.M. with S e a l

Name
Ins. N o Date of Entry
Father's/
Husband' s N a m e Date of Birth

Branch Office Dispensary

Name, Address &

Code No. of the
employer

Validiity

Dated Signature / T.I. of I P

 INSTRUCTIONS

1 Submission of Form 1 is governed by regulations 11 & 12 of ESI (General) Regulations, 1950

2 *Family* means all or any one of the following relatives of an insured person namely: -
(I) a Spouse (ii) a minor legitimate or adopted child dependent upon the I.P.: (iii) a child who is wholly dependent on the earnings of the
I.P and who is (a) receiving education, till he or she attains the age of 21 years (b) an Unmarried daughter; (iv) a child who is infirm by reason
of any physical or mental abnormality or injury and is wholly dependent on the earnings of the I.P. so long as the infirmly continues; (v)
dependent Parents

Identity Card is Non t r ansferable

3 Loss of Identity Card be reported to Employer / Branch manager immediately

4 Submission of false information attracts penal action under section 84 of ESI Act, 1948

5 This form dully filled in must reach the concerned Branch office within 10 Days of appointment of an employee. Delay attracts penal
action under section 85 of the Act, against the employer

6 As an insured person you and your dependent family members are entitled to full medical benefit from today itself. The other
benefits
in cash include (1) Sickness Benefit (2) Temporary Disablement Benefit (3) Permanent Disablement Benefit (4) Dependents
Benefit and
(5) Maternity Benefit (in case of women employees) subject to fulfillment of contributory conditions

7 For more details contact website of ESIC at www.esic.org.in or contact Regional office or Branch office

FOR BRANCH OFFICE USE ONLY

1. Date of allotment of Ins. No.

2. Date of issue of T.I.C:

3. Name / No. of Disp.:

4. Whether reciprocal medical arrangements involved, if yes, please indicate

Signature of Branch Manager

Sl. Relationship Whether residing with If No, State place of

Name Date of Birth
No. with insured him/her or not Residence
person
YES / NO TOWN STATE
1

7
 New Form : 11 - Declaration Form
(To be retained by the employer for future
reference)
EMPLOYEES' PROVIDENT FUND ORGANISATION
Employees' Provident Fund Scheme, 1952 (Paragraph 34 & 57) and Employees'
Pension Scheme, 1995 (Paragraph 24)
(Declaration by a person taking up Employment in any Establishment on which EPF Scheme, 1952 and for EPS, 1995 is applicable)

1. Name of Member (Aadhar Name) KAJAL MALIK

Father's Name (✔) S p o u s e ’ s Name () Krishanpal Malik

2. (Please tick whichever applicable)

3. Date of Birth (dd/mm/yyyy) 28-January-2000

4. Gender (FeFemale / Female / Transgender) Female
5. Marital Status? (Unmarried/Unmarried/Widow/Widower/Divorcee) Unmarried
(a) E-Mail ID Kajalmalik9528864374@gmail.com
6.
(b) Mobile No (Aadhar Registered) +919837894717
Whether earlier member of the Employee's Provident Fund Scheme,
7. 1952? no
Whether earlier member of the Employee's Pension Scheme,
8. 1995? no

Previous Employment details? (If yes, 7 & 8 details above)

a) Universal Account Number (UAN)

b) Previous PF Account Number

9. c) Date of Exit from previous Employment? (dd/mm/yyyy)
d) Scheme Certificate No (If issued)
e) Pension Payment Order (PPO) (If issued)

a) International Worker no

10. b) If yes, state country of origin (name of other country)

c) Passport No.
d) Validity of passport (dd/mm/yyyy) to (dd/mm/yyyy)

KYC Details: (attach self-attested copies of following KYC's) Must Enclose Scan copy for the following documents

11. a) Bank Account No. & IFS Code 42398417428- SBIN0000738

b) AADHAR Number 587698235527

c) Permanent Account Number (PAN), If available IQTPM5886M

First EPF Member First Employment EPF Are you EPF Member If Yes, EPF Amount If Yes, EPS (Pension) After Sep 2014 earned EPS (Pension) Amount Withdrawn
Enrolled Date Wages before 01/09/2014 Withdrawn? Amount Withdrawn? before Join current Employer? First EPF Member Enrolled Date
12.

UNDERTAKING
1) Certified that the particulars are true to the best of my knowledge
2) I authorize EPFO to use my Aadhar for verification / authentication / eKYC purpose for service delivery
3) Kindly transfer the fund and service details, if applicable, from the previous PF account as declared above to the present PF
account. (The transfer would be possible only if the identified KYC details approved by previous employer has been verified by
present employer using his Digital Signature
4) In case of changes in above details, the same will be intimated to employer at the earliest.

Date: 14-March 2024

Signature of Member
Place: Gurgaon
DECLARATION B Y PRESENT E MPLOYE R

A. The member Mr./Ms./Mrs. ……………..…………………….. Has joined on ……………………….and has b een allotted PF Number ……….……..
B. In case the person was earlier not a member of EPF Scheme, 1952 and EPS, 1995: ((Post allotment of UAN) The UAN alloted or the member is)
Please Tick the Appropriate The KYC details of the above member in the JAN database
Option:
C Have not been uploaded Have been uploaded but not approved Have been uploaded and approved

In case the person was earlier a member with EPDFS Scheme, 1952 and EPS 1995;

. The KYC details of the above member in the UAN database have been approved with Digital Signature Certificate and
transfer request has been generated on portal

As the DSC of establishment are not registered with EPFO, the member has been informed to file physical claim (Form-13)
for transfer of funds from his previous establishment.

Date: Signature of Employer with Seal of Establishment

 Payment of Gratuity (Central) Rules FORM 'F'
See sub-rule (1) of Rule 6
Nomination

To,

Avantha Technologies Limited

First India Place, Tower-C, Mehrauli Gurgaon Road, Gurugram, Haryana-122001

I, Shri/Shrimati/Kumari KAJAL MALIK

whose particulars are given in the statement below, hereby nominate the person(s) mentioned below
to receive the gratuity payable after my death as also the gratuity standing to my credit in the event
of my death before that amount has become payable, or having become payable has not been paid
and direct that the said amount of gratuity shall be paid in proportion indicated against the name(s)
of the nominee(s).
2. I hereby certify that the person(s) mentioned is/are a member(s) of my family within the meaning
of clause
(h) Of Section 2 of the Payment of Gratuity Act, 1972.
3. I hereby declare that I have no family within the meaning of clause (h) of Section 2 of the said Act.

4 (a) My father/mother/parents is/are not dependent on me.

(b) My husband's father/mother/parents is/are not dependent on my husband.
5. I have excluded my husband from my family by a notice dated the
To the controlling authority in terms of the proviso to clause (h) of Section 2 of the said
Act.
6. Nomination made herein invalidates my previous nomination.

Nominee(s)

Name in full with full Relationship with Age of Proportion by

address of nominee(s) the employee nominee which the gratuity
will be

(1) (2) (3) (4)

Krishanpal Malik, Ghaziabad Father NILL 100%

 Statement
1. Name of employee in full: KAJAL MALIK
2. Sex : Female
3. Religion : Hindu
4. Whether Unmarried/Unmarried/widow/widower: Unmarried
5. Department/Branch/Section where employed:

6. Post held with Ticket No. or Serial No., if any

7. Date of appointment : 14-March-2024

8. Permanent address : D/O Krishan Pal, Bakharva, Ghaziabad, Uttar Pradesh, 201204
Village Thana Sub-division

Post Office District State

Place: Gurgaon
Date: 14-March-2024

Signature/Thumb-impression of
the Employee
Declaration by Witnesses

Nomination signed/thumb-impressed
before me Name in full and full address Signature of Witnesses.
of witnesses. 1.
1.
2. 2.

Place:
Date:

Certificate by the Employer

Certified that the particulars of the above nomination have been verified and recorded in this
establishment.
Employer's Reference No., if Signature of the employer/Officer
Any authorized Designation

Date: Name and address of the establishment or

rubber stamp thereof.

Acknowledgement by the Employee

Received the duplicate copy of nomination in Form 'F' fi led by me and duly certified by the
employer.

Date: 14-March-2024
 TERMS OF EMPLOYMENT

Your employment for Avantha Technologies India Private Limited (“Company” or “Avantha
Technologies”) will be governed by Company's policies, as modified, from time to time and at
Company’s sole discretion, upon notice to you. The terms and conditions contained herein ("Terms of
Employment") must be read in conjunction with Company policies. Any policy infraction will amount to
breach of your terms of employment and
may lead to termination of your services. These Terms of Employment and policies shall be subject to
modifications, from time to time, upon notice to you.

1. Probation
1. You shall be on probation for a period of one hundred and eighty (180) calendar days from the
effective start date of your employment with Company. Company may, in its sole discretion, at
any time extend this period of probation for an additional period up to sixty
(60) Calendar days upon notice to you.
2. Unless otherwise communicated to you by Company, the probation period shall expire one
hundred and eighty (180) calendar days after your effective start date, unless the probation
period is extended up to an additional sixty (60) calendar day period, in which case, the
probation period shall expire after a maximum of two hundred forty (240) calendar days
after your effective start date.
3. Notwithstanding anything contained herein, during first three months of your continuous
employment during your probation period, Company may terminate your employment at any
time without notice and without assigning any reason thereof.
2. Employee screening
1. You acknowledge and agree that Company has offered you employment based on the specific
information and records furnished by you or on your behalf. You will provide or arrange to
provide any information and/or grant any consent or permission required by Company and/or
its agents from time to time to verify any such information and/or records and/or perform
any background and/or reference checks. If, at any time, Company believes, at its sole
discretion, that there is a discrepancy or inaccuracy in or with respect to any information
furnished by you or on your behalf, including any information, documents or certificates
provided as a proof of your qualifications and experience, or if you fail to cooperate with
Company and/or its agents in conducting such verification and/or background and/or
reference checks, Company may, at its sole discretion, elect to terminate or suspend your
employment immediately
3. Duties
1. The roles, responsibilities and duties appropriate to your designation or your employment, will
be specified by Company from time to time. Company may at any time, in its sole discretion,
upon notice to you, alter or otherwise modify these roles, responsibilities and duties. Further,
at any time, you may be required to provide services, directly or indirectly, to Company and
its affiliates and their employees, contractors and clients.
2. You will devote your work time solely to the Company activities. You will not take on any
employment or work of any nature without the written consent of management of the
Company.
3. In case you are found taking up any other employment except mentioned permission, your
services shall be liable to be terminated without any notice and without assigning any
Further reason.
4. Hours of Work
1. You may be required to work on a shift basis. Shifts maybe scheduled across twenty-four
(24) Hours a day, seven (7) days a week and three hundred and sixty-five (365) days a year,
subject to applicable laws. Company may, at any time and in its sole discretion, change the shift
timings upon notice to you. You may be required to work up to 48 hours excluding break
on weekly basis and also to adhere the shift roaster as provided by the company on weekly
basis.
2. Out of business requirement, you may be required to work out of our client’s office/site.
During such a deployment, you will be required to align your daily hours and/ or regular work
week as per the client’s working norms.
5. Place of Employment
1. You acknowledge and agree that you may be assigned, transferred or deputed to offices,
departments or units of Company and/or its affiliates and/or their contractors and clients. In
the event of any such assignment, transfer or deputation, you may be required to
 Consent to and/or agree to certain other agreements or policies applicable to such an
assignment, deputation or transfer.
5.2. In the event of any assignment, transfer or deputation of your services, your salary and other
benefits may be adjusted in accordance with Company’s policies with respect to such an
assignment, transfer or deputation.
6. Travel and Expenses
1. You may be required to travel in connection with your employment with Company upon short
notice to you. While traveling for work, your expenses and costs in connection with such travel
and any other expenses incurred by you during course of your employment will be reimbursed
in accordance with the travel and expense policy of Company.
7. Salary and Benefits
1. Your compensation will be reviewed on an annual basis and your salary may be revised
depending upon various factors, including your performance during the preceding
performance period.
2. Notwithstanding the above, you acknowledge that it is Company’s policy to review the
compensation payable to its employees and such compensation may be decided basis
employee and Company overall performance.
3. In addition to your salary, you may receive other benefits, as applicable under the
Company’s benefits or similar policies. Company may, upon notice to you, at any time and in
its discretion, amend, suspend, vary and modify any of the terms and conditions of these
benefits and/or policies. The compensation and/or benefits offered to you by the Company
may be prorated depending on your effective start or effective termination date.
4. Under applicable laws, you may be able to participate in schemes sponsored by the Govt
of India and any relevant state governments. On being covered under any of these schemes,
Company may, at any and its sole discretion, deduct from your salary, upon notice to you,
portion of any contributions payable by you under the schemes.
8. Leave Policy
1. Company’s leave policy shall apply to your employment and may be modified by Company
at any time, in its sole discretion, upon notice to you
9. Termination
1. Your employment shall terminate immediately:
1. When you reach the age of sixty (60) years.
2. Upon completion of continuous employment of three (3) months during probation
period or upon confirmation of your services, your services are liable to be
terminated by Company on giving you 30 days’ notice (for the employees for the
Grade G01 and G03) or 60 days’ notice (for the employees for the Grade G04 and
above) in writing or by paying your monthly gross salary in lieu of giving such notice.
3. If you decide to leave services of the Company at any time, you will be required to give
not less than 30 days’ notice (for the employees for the Grade G01 and G03) or 60
days’ notice (for the employees for the Grade G04 and above) in writing and the
Company may at its sole discretion relieve you of your duties anytime during the notice
period, and in that event, you will be paid salary up to the last working day. In case, due
to reason beyond the employee’s control, the employee is required to give notice less
than the notice period, the company may at its sole discretion, relieve the employee of
its duties before the completion of the mandatory notice period with or without
payment of salary in lieu of such notice period or shortfall therein.
4. Upon Company’s notice to you, if you are in breach of any of the terms contained
herein or any of the Company’s policies and you have failed to cure such breach
within thirty (30) calendar days of notice of such breach.
2. Company may terminate your employment immediately, with or without notice, on
occurrence of:
1. Theft, intoxication or illegal drug abuse, unauthorized absence in excess of the
Company leaves policy, unauthorized disclosure or misuse or attempted
unauthorized disclosure or misuse of the Company’s Confidential Information, gross
insubordination, Harassment.
 2. Engaging in misconduct (willful, intentional or otherwise) during or in connection with
the performance of your obligations hereunder, act of fraud or being arrested,
charged or convicted in a criminal proceeding or similar proceeding that involves a
matter which Company believes, in its sole discretion, may affect the performance
of your obligations hereunder, may affect the Company and/or its affiliates and their
employees, contractors and/or clients or may otherwise bring the Company and/or
its affiliates and their employees, contractors and/or clients any disrepute, whether
or not such matter is directly related to the affairs of the Company and/or its
affiliates and their employees, contractors or clients; and/or
3. Involvement in any act of immoral activities.
4. If it has been alleged and prima facie established through preliminary internal inquiry
that you have committed sexual harassment.
10. Consequences of termination
1. Upon termination or expiration of your employment, for any reason, or as otherwise
requested by Company, you will return to the Company:
1. Any property belonging to the Company, that is in your possession, custody or
control, including but not limited to laptop computer, software, company mobile
phone, identity card, access card and other devices with details of any passwords or
user ids installed therein; and
2. All Confidential Information and any work product, including any documents and
information, and any other documents or any written or machine readable material
relating to the business and affairs of the Company or third parties that you have
obtained access to by virtue of your employment with the Company, of whatever
description or in whatever form, tangible or intangible, in your possession, custody or
control together with copies, notes or summaries of such documents and your own
working papers which are derived of or based on such documents or work product.
3. After termination or expiration of your employment, you shall not make any
representations to any third person, entity or corporation for or on behalf of the
Company, including use of the name of the Company or the logo of the Company. You
shall also inform all concerned parties, as well as update all your professional
references or social media accounts. During your employment, and thereafter, you
shall not make any adverse written or oral statement or take any action, directly or
indirectly, which you know or reasonably should know to be disparaging or negative
concerning the Company publicly (including on any form of social media) or
otherwise, except as allowed or required by law. You shall also refrain from
suggesting to anyone that any written or oral statements be made which you know
or reasonably should know to be disparaging negative concerning the Company, or
from urging or influencing any person to make any such statement.
2. Upon termination or expiration of your employment, for any reason, Company shall be
entitled to, at its sole discretion, pursue any remedy available in law or in contract to ensure
settlement of any amounts owed by you hereunder, including costs and expenses incurred
towards your training.
3. Any termination of employment or these Terms of Employment by Company shall be
without any further liability of Company and its affiliates and their employees, contractors or
clients to you or to your successors-in-interest or assigns.0
4. Company, in cases of data theft, failure to return company property and/or compromise of
company confidential information, or any other violation of your obligations under this clause
10, non-settlement of monetary dues, by the employee, shall be entitled to, at its sole
discretion, withhold the relieving letter and all other documents regarding your employment
hereunder.
11. Confidentiality
1. You agree, as part of your employment hereunder, you will have access, directly or indirectly,
to certain Confidential Information of Company and its affiliates and their employees,
contractors and/or clients. At any time during the term of your employment, you agree to
execute non-disclosure or similar agreements required by the Company and
 its affiliates and their employees, contractors and/or clients with respect to such confidential
Information.
2. During the term of your employment and thereafter, you shall:
1. hold the Confidential Information in the strictest confidence.
2. not make known, communicate, share, provide access to, transfer, disclose, reproduce,
distribute or use or attempt to use, reproduce, distribute or disclose or
otherwise make available, the Confidential Information, at any time, either during or after
your employment with the Company, except as expressly permitted in writing by the
Company and solely for the purpose of performing your assigned duties for the Company
for which such Confidential Information was disclosed to you and you shall also use your
best endeavors to prevent any other person from doing so;
3. You confirm that you will maintain confidentiality with regards to records, documents and other
information relating to the business of the Company which may be confided to you.
You shall immediately return any records, documents and other information of the Company
and shall not retain or share any copies in any form upon caseation of your services.
4. “Confidential Information” means any proprietary or confidential information, work product
whether produced by you or other resources of the Company or provided to you by
Company or on Company’s and its affiliates’ and their employees’, contractors’ and/or
clients’ behalf.
12. Data Privacy Policy
1. Company may, in connection with your employment, receive personal data relating to you or
third parties associated with you (such as your spouse or children). Such data may be
received from you, or from other sources, and some limited personal data maybe recorded
directly or indirectly by internal security systems or by other means. By signing these Terms
of Employment, you consent to the terms and conditions of the Privacy Policy, as maybe
modified by Company at any time, and in its sole discretion, upon notice to, and you
expressly consent to the following:
1. the processing of your personal data in accordance with the Privacy Policy.
2. the collection and processing of sensitive personal data about you to the limited extent and
for the purposes described in the Privacy Policy.
3. the transfer worldwide of personal data held about you by the Company to other
employees and offices of the Company and to third parties where disclosure to such third
parties is required in the normal course of business or by law
13. Non-Compete
1. During the term of your employment or these Terms of Employment, you will not, directly or
indirectly, either alone or jointly with or as manager, agent, consultant or employee of any
person, firm or company, engage yourself in any activity or business which could result in direct
or indirect competition with the business of the Company.
14. Warranties
1. You warrant that your employment with Company will not violate or otherwise conflict with
any agreement (oral or otherwise) to which you are or have been a party to
2. You warrant that you have satisfactorily completed all of your obligations under any
employment contract or other contract or agreement with company that previously employed
or contracted with you and that any previous employment contract and/or relationships have
terminated and/or expired prior the effective start date at the Company
3. You hereby represent and warrant that you shall not bring into Avantha Technologies premises (or
use in
any manner) any third-party documents or materials with yourself to Avantha Technologies,
including any such documents or materials from your previous employer. To the extent you
feel that your employment at Avantha Technologies would require you to bring any third-
party documents or materials to Avantha Technologies; you shall not bring any such
documents or materials unless you have taken all
permissions/approvals from the third parties before accepting the offer from Avantha
Technologies. You further represent and warrant that you have not and will not
inappropriately, or attempt to, use or disclose any confidential or proprietary information
obtained from a third party or
4. otherwise. You agree and acknowledge that a breach of this provision shall entitle Avantha
Technologies to terminate your services with immediate effect.
You hereby represent and warrant that you shall not bring into Avantha Technologies
 premises (or use in any manner) any third-party documents or materials with yourself to
Avantha Technologies, including any such documents or materials from your previous
employer. To the extent you feel that

your employment at Avantha Technologies would require you to bring any third-party documents
or materials to Avantha Technologies; you shall not bring any such documents or materials
unless you have taken all permissions/approvals from the third parties before accepting the offer
from Avantha Technologies. You further represent and warrant that you have not and will not
inappropriately, or attempt to, use or disclose any confidential or proprietary information
obtained from a third party or otherwise. You agree and acknowledge that a breach of this
provision shall entitle G (Avantha Technologies) to terminate your services with immediate effect.
5. You warrant that you will comply with all of Company’s policies and standards (including
the Company’s Code of Conduct, Corrective and Disciplinary Action Policy,
Information Security and Leave Policy amongst others) in effect
from time to time and shall perform your services in a professional
manner and in a manner consistent with the ethical and professional standards
of Company or otherwise as applicable to the services provided by you hereunder.
15. Indemnification
1. You agree to indemnify the Company and its affiliates for any losses or damages sustained by
Company and its affiliates which is caused by or related to your breach of any of the provisions
contained in this Terms of Employment.
16. General
1. These Terms of Employment and your employment is personal to you and you cannot assign,
subcontract or transfer your obligations hereunder to any other person or entity. Avantha
Technologies may assign these Terms of Employment, in part or whole, upon notice to you.
No delay or failure by Avantha Technologies to exercise any of its powers, rights or remedies
under these Terms of Employment will operate as a waiver of such powers, rights or
remedies. If any provision of these Terms of Employment is held by any competent authority
to be invalid or unenforceable, the validity of the other provisions and the remainder of
these Terms of Employment shall not be affected. You shall not make any announcement
concerning Company and its affiliates and their employees, contractors or clients without
Company’s prior written consent and you shall not use or disclose the name, trademark,
domain name, service mark, logo or any other intellectual property of Company and its
affiliates and their employees, contractors or clients. These Terms of Employment will be
construed in accordance with and governed by the Laws of India. These Terms of
Employment are integral part of your ‘Appointment letter (and any attachments thereto)’,
are the exclusive and entire agreement between the parties relating to its subject matter, and
supersedes all prior and contemporaneous discussions, agreements, negotiations,
representations, and proposals relating to the subject matter hereof.
I have read, understood and agree to the terms and conditions as set forth in these Terms of
Employment. My acceptance is as of the day and year written below.

Name: KAJAL MALIK

Employee ID:

Signature:
Date: 14-March-2024
Office Location: Gurgaon
 ANNEXURE III

DECLARATION

I hereby represent and warrant that as of my effective start date of employment with Avantha
Technologies, I will have:
(a) terminated my employment with any current/previous employer and any other employment or
contractor relationships; and
(b) Satisfactorily performed and completed all my obligations which apply/applied to me vis -vis any
current/previous employer and any other employment or contractor relationships.

I hereby represent and warrant that I have not, during the course of any current/previous employer and
any other employment or contractor relationships, entered into or agreed to any arrangement which
may restrict, prohibit or debar or conflict, or be inconsistent with my acceptance of the offer made by
Avantha Technologies or employment with Avantha Technologies, including, but not limited to, any time -
bound non- complete agreement, restrictive employment agreement or other restrictive terms.

I hereby represent and warrant that I shall not bring into Avantha Technologies premises (or use in any
manner) any third- party documents (regardless of media) with myself to Avantha Technologies,
including any such documents or materials from my previous employer. To the extent I feel that my
employment at Avantha Technologies would require me to bring any third- party documents or
materials to Avantha Technologies shall not bring any such
documents or materials unless I have taken all permissions/approvals from the third parties before
accepting the offer from Avantha Technologies. I further represent and warrant that I have not
and will not inappropriately disclose or misuse any confidential information obtained from and/or in
connection with any current/previous employer and any other employment or contractor
relationships. I agree and acknowledge that a breach of this provision shall entitle Avantha
Technologies to terminate my services with immediate effect.
ACKNOWLEDGED AND AGREED:

Name: KAJAL MALIK

Employee ID:

Signature: Date: 14-March-2024

 CODE OF CONDUCT – EXTENSION 1

This Code of Conduct extension applies to all employees of the company who are Working from Home.
This is extension to the primary Code of Conduct which is singed by employee at the time of joining i.e.,
Joining Kit (this extension will still valid if signed independently). Employee shall explicitly adhere with the
practices (not limited to) mentioned below. Glebova as a Company ensures to maintain the
Confidentiality, Integrity and availability appropriately of their Customer, Clients and employee data and
information. So, employees must adhere to the below requirements in Work from Home Scenarios.

Employee Day-to Day work and availability

a. If an employee has a reason to request working flexibly, they must put this request, formally,
in writing to their line manager and HR Team in the first instance.
b. Such employee shall be available on calls as and when required by the client or the reporting
manager.
c. In case of leave during work from home, the employee shall undertake proper approval from
the reporting manager in the manner that is identical to the process followed in case of the
physical presence of the employee.
d. The employee shall adhere to the terms of the confidentiality during work from home.
e. Employees who have personal responsibilities such as childcare or elder care will be expected
to manage these responsibilities in a way that allows them to successfully meet their
employment obligations.
f. The Reporting Manager and other team members have the right of access to the employee to
discuss work related issues, during the agreed normal working hours.
g. Rake rest and meal breaks while working remotely in full compliance with
h. all applicable policies of Avantha Technologies.
i. Maintain the KRA of job.
j. Attendance will be marked basis on manual attendance sent by TL/Manage r and approved by
particular process head.
k. All the leaves will be marked in HRMS (ZING HR) as per attendance and leave policy.
l. Despite any pre-authorized home working arrangements if the employee is required to attend
an office for internal/external meetings, office briefings etc. they will be given advance notice
and expected to attend.
m. If the employee’s pre-authorized Working from Home agreement stems from the employee’s need
to be working at home due to illness or disability, then attendance at an office will be reviewed on
an individual basis.

Equipment Sitting (Providing Assets and Physical Security)

n. All company provided assets shall be used in an appropriate manner, any damage is subjected
to lead the penalties in lieu of any physical damage and mishandling of assets.
o. Assets provided by Avantha Technologies or in case employee using own assets which is being
used in Avantha Technologies Operations shall be placed in safe and secure area and shall
not leave unattended in any
scenario.
p. Employee must return the assets in case of employee termination or separations and
Avantha Technologies reserve the rights to take the Avantha Technologies assets back from
employee
Teleworking Connectivity and Support
q. Shall use only secured medium (e.g., VPN connection) provided by Avantha Technologies IT
Team to connect with the office Infrastructure in their computers either Avantha
Technologies provided or own device.
r. Shall use the Anti-Virus and OS patching in their computer in case own devices and shall update
them periodically, however Avantha Technologies provided computers will have the Anti-Virus
installed and OS patching automatically.
c. Secured connection provided by the Avantha Technologies will remain confidential and shall not
share any clue t
o anyone (including family members, friends and other)
d.
In case of any connectivity issue or technical support, shall connect with Avantha
e. Technologies IT Team only Team.
Not allowed to take any troubleshooting support from any external vendor apart from Avantha
Technologies IT

Information Security
a. Beware of unknown internet access and avoid using the free/public Wi-Fi and internet connections
on Avantha Technologies assets and own assets which are being used to perform the operations
activity
b. Access to the computer shall be access controlled, any credential(s) (user id and passwords)
provided by Avantha Technologies which are owned by employees are not supposed to
expose to anyone
including family members, friends and other
c. Anytime feel password is breached/compromised, immediately shall change the password, and
inform to the IT Team of Glebova.
d. Any unauthorized external USB drive, CD/DVD, hard disk shall avoid to plugin to the computers
e. Any unauthorized websites shall avoid using and avoid installing the unauthorized applications
f. (Avantha Technologies IT Team will provide all necessary applications and websites, in case
of any additions one can raise for it to IT)
g. Password shall change on every month
h. Are not allowed to take any screenshots from mobile phone of computer screen or in any form
i. of Avantha Technologies ‘S Client, Customer and employee details
j. Corporate emails are used only for official purpose and not allowed to send any PII data over the
email.

Confidentially and Integrity (Client, Customers, and employees)

k. Shall maintain the confidentiality all the time, even after the separations from services b
l. Are not allowed to share any Avantha Technologies ‘S Client, Customer and
employees’ details to any unauthorized person (including family, friends and other)
c.
Shall maintain the integrity of data and any misrepresentation or alteration of facts and the data
is subjected to take the disciplinary action as per the Avantha Technologies policy.
Cyber Incident Response
a. any information about the cyber incident, shall be share the immediate information to the InfoSec

Department of Avantha Technologies on "compliance@avanthatechnology.com" email id. (Note-

Cyber Incident examples: Accidentally data or email received which was not supposed to receive,
Password Compromise, Computer misbehavior, Screen wallpaper changed, data delete
automatically)

I KAJAL MALIK, do hereby declare that I have fully read and understood the policies of Avantha
Technologies India Private Limited as stated in the “Code of Conduct” and I will unconditionally abide
by them. I understand that my failure to comply with the policies mentioned in the “Code of
Conduct” will result in appropriate action, which may include termination of my services from the
organization.
My primary location of Work from Home is Ghaziabad, Uttar Pradesh, India

D/O Krishan Pal, Bakharva, Ghaziabad, Uttar Pradesh, 201204 (Please mention the

complete address with phone numbers (primary and secondary)) Name of Employee:

KAJAL MALIK

Date 14-March-2024
Place Gurgaon