Phase 1: Pre-Construction

Module 1: Project Initiation

- Notification of new National Highway by MoRT&H or denotification in case of any

changes

- Basic project information including justification, benefits, projected traffic data, etc.

Module 2: DPR (Detailed Project Report)

- Onboarding of DPR consultant through bidding process

- Issuance of LoA (Letter of Award) to the selected DPR consultant

- Appointment/replacement of DPR personnel

- Preparation, submission, and review of DPR deliverables like feasibility study, design
options, traffic analysis, etc.

- Extension of Time (EoT) and Change of Scope (CoS) for DPR, if required

Module 3: Land Acquisition

- Alignment approval by an expert committee (LAC 1)

- Creation of Unique Project Code (UPC)

- Finalization of Land Acquisition (LA) plan (LAC 2)

- Monitoring of various stages of LA process (3A, 3D, 3G, 3H) through integration with
Bhoomirashi portal

- GIS integration for visualization of land parcels, alignment, utilities, etc.

Module 4: Appraisals & Approvals

- Technical and financial appraisal by various committees like PATSC, IAC, SFC, EFC,
PPPAC

- Project sanction and approval letters

Module 5: Procurement of Contractors/Concessionaires/AE/IE/SC

- Preparation of bid documents for contractors/concessionaires

- Bid invitation and evaluation process

- Issuance of LoA and agreement signing with selected contractors/concessionaires

- Onboarding of consultants like Authority Engineer (AE), Independent Engineer (IE),

Safety Consultant (SC)

- LoA issuance and agreement signing with AE/IE/SC

Module 6: Permits & Clearances

- Tracking and monitoring of various permits like RUB/ROB GAD, forest clearance,
wildlife clearance, and other approvals

Phase 2: Construction

Module 1: Appointed Date

- Joint memorandum for handing over of land/Right of Way (RoW)

- Financial closure for PPP projects

- Issuance of Appointed Date for commencing construction activities

Module 2: Design and Drawing

- Safety audit of the project

- Submission, revision, and approval of design and drawings

- Submission and approval of work program, manpower deployment plan, equipment

deployment plan, and construction methodology

Module 3: Construction Progress

- Monitoring of land handover progress

- Tracking of utility shifting work

- Monitoring of physical and financial progress

- Identification and resolution of critical issues

- Preparation and updating of strip charts (chainage-wise progress)

- Reporting of daily work progress by AE/IE

Module 4: Quality and Safety

- Submission and approval of Quality Assurance Plan

- Issuance and closure of Non-Conformance Reports (NCRs)

- Monitoring of Request for Inspection (RFI) and test results

- Quality inspections by SRDQ (Site/Regional/Design Quality) teams and external

technical audits

Module 5: Contractual Issues

- Extension of Time (EoT) and Change of Scope (CoS) for construction contracts
- Termination of contracts, if required

Module 6: Monitoring and Reporting

- Submission of digital Monthly Progress Reports (MPRs) by contractors and AE/IE

- Drone video reports for monitoring progress

- Quality inspections by PD/RO/GM (Project Director/Regional Office/General Manager)

- Monitoring of Abnormally Low-cost Bids (ALBs) and surplus land

- Blacklisting/debarment of agencies/individuals

- Monitoring of contractor and consultant performance

- Appointment/replacement of key personnel

Module 7: Commissioning

- Issuance of Provisional Certificate of Completion (PCC)/Completion Certificate

(CC)/Commercial Operation Date (COD)

- Monitoring and closure of punch list items

- Payment of bonus for early completion, if applicable

Phase 3: Operation and Maintenance

Module 1: Handover from Construction

- Onboarding of O&M (Operation and Maintenance) agency

- Submission of maintenance manual, as-built drawings, and quality control reports

Module 2: Highway O&M

- Maintenance obligations during the Defect Liability Period (DLP)

- Incident management and emergency response

- Maintenance and operations of wayside amenities

- Major and routine maintenance activities

- Bridge structure inspections

- Highway operations like ambulance services, toilets, etc.

- Monitoring of plantation activities

Module 3: Road Safety

- Road safety audits

- Rectification of blackspots (accident-prone areas)

- Monitoring of road accidents and accident reduction measures

Module 4: Toll Operations (for PPP projects)

- Issuance of toll notifications

- Onboarding of user fee collection agency

- Monitoring of toll collection, toll asset management, and non-toll revenue sources

- Change of ownership/shareholding pattern

Module 5: Highway Rating

- Assessment of highway efficiency, safety, and user experience

Module 6: Monitoring and Reporting

- Drone video reports

- Network Survey Vehicle (NSV) surveys

- Submission of digital O&M MPRs

- Monitoring of consultant and O&M agency performance

- Submission and approval of maintenance program

Module 7: Handover from O&M

- Checklist for taking over the project after completion of O&M period

Finance

Module 1: Payment to Consultants

- Tracking and processing of payments to DPR consultants and AE/IE consultants

Module 2: Payment to Contractors/Concessionaires/O&M Agency

- Tracking and processing of payments during construction and maintenance periods

Module 3: Other Payments

- Tracking of land acquisition costs, utility shifting costs, mobilization advances, and
damages/penalties
Module 5: Performance Bank Guarantees Management

- Submission, appropriation, and expiry status of various bank guarantees

Module 6: Final Bills Settlement

- Processing of final billing claims

Module 7: Financial Agreements for PPP Projects

- Monitoring of financial agreements related to financial closure and escrow accounts

Legal

Module 1: Dispute Resolution Board (DRB)

- Constitution of DRB and proceedings

Module 2: Conciliation

- Composition of Conciliation Committees of Independent Experts (CCIEs)

- Initiation and proceedings of conciliation

Module 3: Arbitration

- Constitution of Arbitral Tribunal

- Arbitration proceedings
Interconnections between Modules:

1. The project initiation (Module 1) and land acquisition (Module 3) modules are
interconnected as the land acquisition process starts after the project is initiated and the
alignment is finalized.

2. The DPR (Module 2) is the foundation for all subsequent modules, as it provides
detailed information about the project, including alignment, design, and feasibility
assessment.

3. The appraisals and approvals (Module 4) are based on the DPR and are required
before proceeding with the procurement of contractors/concessionaires (Module 5).

4. The procurement of contractors/concessionaires (Module 5) is followed by the

construction phase (Phase 2), which includes modules related to design, construction
progress, quality and safety, contractual issues, monitoring and reporting, and
commissioning.

5. The construction phase (Phase 2) is interconnected with the finance modules

(Payment to Consultants, Payment to Contractors/Concessionaires/O&M Agency, Other
Payments, Performance Bank Guarantees Management, and Final Bills Settlement) as
payments are made for various activities during this phase.

6. The construction phase (Phase 2) is also interconnected with the legal modules (DRB,
Conciliation, and Arbitration) as disputes may arise during this phase and need to be
resolved through these mechanisms.
7. The operation and maintenance phase (Phase 3) follows the construction phase and
includes modules related to handover from construction, highway O&M, road safety, toll
operations (for PPP projects), highway rating, monitoring and reporting, and handover
from O&M.

8. The finance and legal modules are also relevant during the operation and
maintenance phase (Phase 3) for payments and dispute resolution.

Overall, the modules are interconnected and follow a logical sequence, starting from
project initiation, followed by planning and approvals, procurement, construction,
operation and maintenance, and finally, handover. The finance and legal modules are
cross-cutting and applicable throughout the project lifecycle.