DOCUMENT

Q MS – P ro c ed u re M a n u al CONTROL STATUS

CONTROLLED COPY
QMS
QP/MSA/10 Manual No. Issue No 01
9001:2015
ORIGINAL ISSUE REV. LEVEL / Prepared & Approved
CLAUSE No. DATE PAGE
DATE Reviewed By By

6.4 15.11.2023 0 Page 1of 2 MSA DIR

Change History

TITLE :- PROCEDURE FOR CHANGE MANAGEMENT

1. Scope

It applies to all activities within the scope of HCSPL QMS

2. Purpose

The purpose of this procedure is to define methods for managing changes to processes and other aspect
of management system in a controlled manner so as to maintain integrity of QMS & organizations ability
to continue to deliver product and services of optimum quality during the change

3. Responsibility

MSA & HOD’s of all departments are responsible for effective implementation of this procedure

4. Procedure

4.1 Management system will undergo changes typically when:

 Improvement opportunities have been identified, typically to improve process effectiveness

 New Processes are added which impact existing processes, requiring changes
 Outsourcing important processes
 Key person leaving the organization
 Change in Job profile of an employee
 Customer requirements results in need to change process
 Non conformities within processes are identified and require corrective action
 Changes in external environment etc

4.2 In such cases, the process must be change in controlled manner to ensure proper authorization and
implementation of the changes

4.3 Formal change to the process output will be used when the change is significant. Minor changes can
be made without formal control, however the decision on what constitute significant vs minor change must
be agreed by those involved in the change. If customer indicates a change is significant it will overrule any
internal decision.

4.4 At minimum process change shall include below steps:

The request for process change shall be documented typically in a Change Request. Justification for
change shall be recorded

Management shall evaluate the merits of the proposed change and determine the actions necessary to
address and implement the intended change

HARSHAL CONTROL SYSTEMS PVT LTD

Last Review done: 25.02.2024 Next due: 24.08.2024
 DOCUMENT
Q MS – P ro c ed u re M a n u al CONTROL STATUS

CONTROLLED COPY
QMS
QP/MSA/10 Manual No. Issue No 01
9001:2015
ORIGINAL ISSUE REV. LEVEL / Prepared & Approved
CLAUSE No. DATE PAGE
DATE Reviewed By By

6.4 15.11.2023 0 Page 2of 2 MSA DIR

Change History

4.5 Before authorizing the implementation of changes, below mentioned points must be thoroughly
verified:

 All necessary technical, safety, security and environmental reviews are completed
 Risks and consequences identified are addressed to utmost satisfaction
 Proposed changes comply with regulatory and legal requirements
 Necessary approvals are taken from regulatory and / or legal authority wherever required
 All affected personnel are informed of changes and are adequately trained where necessary.
 Documentation related to changes and review is complete

4.6 The change shall be reviewed by appropriate management including the HOD responsible for the
process. Change must be approved by Top Management

4.7 Upon implementation of change, MSA shall verify below points:

 Implemented changes are intended;

 Documentations are complete pertaining to the change;
 Changes are communicated;
 Applicable regulatory and legal requirements are fulfilled;

5. Records

Change Management Request Form (F/MSA/10)

HARSHAL CONTROL SYSTEMS PVT LTD

Last Review done: 25.02.2024 Next due: 24.08.2024