Brigadier General AFP

BASE CAMP 2022: A strong and sustainable Armed Forces of

the Philippines contributing to regional peace and stability

Focus
VISION 2028: Highly Effective & Efficient Financial Services,
A World-
class Armed Capable and Responsive AFP Finance Center
Forces,
Source of
National Ensure
Guarantee On-time Facilitate Effective
Pride
Disbursement of Collection Reliability of
Core Approach

Pension and Pay & Management Financial

Allowances System Information

FUNCTION/
MISSION: Foster Efficient and
Maintain Reconciled
Accommodating Frontline
To provide Receivable Accounts
Financial Services
Services to
General
Headquarters,
Armed Forces of
the Philippines,
Unified
Capability

Commands,
Ensure Enhance
AFP Wide Shift Hard
Support and Responsiveness Improve Reliability and
Copy to Effectiveness
Separate Units, of Financial Competence
Key Budgetary Electronic of Mobility &
Policies and of Personnel
Units, Technical Records Systems IT Assets
and
Administrative
Service and AFP
Pensioners.

Increase compliance to Financial and Logistics Management

Capacity & Resources

CORE
VALUES: Policies
Honor
Service Expedite Effective Use of Resources
Patriotism

Promote Stakeholders Support to the AFPFC Transformation

CORE
PURPOSE:
Roadmap

Protector of
the People Build Character of Excellence among Personnel
and the State

COLLABORATION STRENGTHENING JOINTNESS STRATEGIC FLEXIBILITY

 OFFICE / UNIT FEE
Disbursement & Remittance
1 None
Branch (DRB)
Records Management Branch
2 None
(RMB)
Processing, Bonding & Collection
3 None
Branch (PBC)
Finance Management Information
4 None
System Branch (FMIS)
5 Intel & Security Branch (F2) None
Finance Civil Military Operations
6 None
Branch (F7)
ACTIVITY
Payment of Monthly Pension of Retired Military Personnel to
include their beneficiaries.
Payment of 36 Months Lump Sum
Payment of Commutation of Leave
Issuance of Letter of Introduction (LOI)
Payment of Prior Years / Replacement of Cancelled/Stale Checks
Payment of Remittances (Retired)
For Invalid/Closed Account
For Holding/ Un-tagging of Monthly Pension
Issuance of Statement of Last Payment
Issuance of Financial Records for Active AFP Personnel
Issuance of Certificate of Payment/ Non-Payment
Issuance of Certificate of ALVAMS/ PELVAMS
Issuance of Pension Verification Slip/ Pension Details
Issuance of Certificate of Bona fide AFP Pensioner
Stoppage of Loan Deduction for Pensioner
Tagging / Un-tagging of Accounts at PELVAMS
Letter of Refund
Requirements for Special Disbursing Officer (SDO)
Processing of Application/ Confirmation of Special Disbursing
Officer (SDO)
Report of Changes of TAS & CE
Pension Gains & Losses, Incorporation and Adjustment of
Monthly Pension
Validation of Special Power of Attorney (F2)
Locally Executed Special Power of Attorney (SPA)
Executed Abroad Special Power of Attorney (SPA)
Text Messaging
1|P age
2|P age
 APPLICANT / DURATION FORM
Step SERVICE PROVIDER OF ACTIVITY PERSON IN CHARGE
CLIENT
Marietta Castro
SG8-Admin Asst. II
Received DV’s of Monthly Pension from AFP 2 mins Maribel Lafuente
1
MFO SG6-Admin Aide
VI
Local: 6218
Naidette Lasaleta
Prepares and Print out the Hard Copy of SG8-Admin Asst. II
2 mins
2 LDDAP-ADA for Regular / Supplementary Marcelito Quintos
AFP Pensioners
Pension whose Option is LBP SG7-Admin Asst. I
and Beneficiaries
Local 6258
Prepares and Print out checks and ACIC for Naidette Lasaleta
5 mins
3 Regular / Supplementary Pension whose SG8-Admin Asst. II
option is another bank (UCPB/PVB/DBP)
C, DRB (initial)
C, ACA (signature)
Routinely Procedures for Approval / signature 15-30 C, AFPFC
4
of LDDAP-ADA, Check and ACIC mins (signature)
C, AFPPGMC
(signature)

YES
Prepares and Print out the Hard
Submit DVs of
If Copy of LDDAP-ADA for Regular
monthly pension
LBP / Supplementary Pension

NO

Prepares and Print out checks

Submit to
and ACIC for Regular /
signatories
Supplementary Pension

3|P age
 APPLICANT / DURATION OF FORM
Step SERVICE PROVIDER ACTIVITY PERSON IN CHARGE
CLIENT
Marcelito Quintos
Received disbursement vouchers (DVs) of 2 mins SG7-Admin Asst I
1 DV
36MLS from AFP MFO. Girlie Felipe
SG8-Admin Asst II
Aida Gonzalo
SG14-FINCE II DBM
Review entries in the DVs from the DBM 10 mins Joe Diaz List
2
Listing. SG11-Admin Asst of
V DVs
Local 6258
AFP Retirees
Marcelito Quintos
SG7-Admin Asst. I
Prepare and print copy of LDDAP-ADA and 3 mins
3 Naidette Lasaleta
FINDES
SG8-Admin Asst. II
Local 6258
1 day C, DRB (initial)
(depends C, ACA (signature)
Routinely Procedures for approval / signature on the C, AFPFC
4
of LDDAP-ADA & FINDES availability (signature)
of C, AFPPGMC
signatory) (signature)

Review entries in the DVs Prepare and print copy of

Receive DVs of
from the DBM Listing LDDAP-ADA and FINDES
36MLS

Submit to
signatories

4|P age
 APPLICANT / DURATION OF PERSON IN FORM
Step SERVICE PROVIDER ACTIVITY
CLIENT CHARGE
Naidette Lasaleta
SG8-Admin Asst. DVs w/
Received disbursement (Commutation of 2 mins
1 II supporting
Leave Balance)
Girlie Felipe documents
SG8-Admin Asst II
Aida Gonzalo
SG14-FINCE II
Review the Entries in the disbursement 2 mins/DV Joe Diaz
2 -
voucher (DBM List) SG11-Admin Asst
V
Local 6258
AFP MIL (TAS)
C, DRB (initial)
Personnel and 1 day
C, ACA
GHQ Civilian (depends
(signature)
Personnel Routinely Procedures for approval / on the
3 C, AFPFC
signature of LDDAP-ADA and FINDES availability
(signature)
of
C, AFPPGMC
signatory) LDDAP-
(signature)
ADA,
Naidette Lasaleta
FINDES
SG8-Admin Asst.
Photocopy / segregation of approved / and CD
4 30 mins II
signed LDDAP-ADA and FINDES
Girlie Felipe
SG8-Admin Asst II
TSg Dionisio
Transmittal to Land Bank of the
5 30 mins Moses Malana
Philippines (LBP)
Rem NCO/6258
Naidette Lasaleta
LDDAP-
SG8-Admin Asst.
Photocopy / Segregation of Approved / ADA,
6 30 mins II
signed LDDAP-ADA, ACIC with Diskette FINDES
Girlie Felipe
and CD
SG8-Admin Asst II
TSg Dionisio
7 Transmittal to LBP 30 mins Moses Malana
Rem NCO/6258

Review entries in the

Receives commutation Submit to signatories
DBM Listing
of leave balances

Photocopy signed
Submit to LBP Create transmittal
documents

5|P age
 APPLICANT / DURATION PERSON IN FORM
Step SERVICE PROVIDER OF ACTIVITY
CLIENT CHARGE
Issuance (Closed / Invalid, not pension Issued AFP
Fely Fernando
1 account, resume, transfer of pension, 2 mins Pensioners
SG-6-AAVI
posthumous) ID / Letter
2 Verification thru database 2 mins Linlie Togle Request
AFP Pensioners
SG6-AAVI
and
Maribel Lafuente
Beneficiaries LOI. AFP
SG6-Admin Aide
Approval / Signature 2 mins ID, Waiver
3 VI
of rights
Local 6218
C, DRB
(signature)

Receive Issued AFP Give LOI w/ Waiver of

Pensioners ID / Letter Verify to database rights to be filled up by
Request clients

6|P age
 APPLICANT / DURATION OF PERSON IN FORM
Step SERVICE PROVIDER ACTIVITY
CLIENT CHARGE
Payment of PYC / Replacement of 2 mins Marcelito
1
Cancelled Checks Quintos SG7- Individual
Admin Asst. I DV from
Prepares and Print Out the Hard Copy of 2 mins Naidette Lasaleta AFP PGMC
2
LDDAP-ADA and FINDES SG8-Admin Asst.
II
C, DRB (initial)
1 day
C, ACA
(depends
(signature)
Routinely Procedures for approval / on the
3 C, AFPFC
AFP Pensioners signature of LDDAP-ADA and FINDES availability
(signature)
and Beneficiary of LDDAP-
C, AFPPGMC
signatory) ADA,
(signature)
FINDES
Marcelito
and CD
Quintos SG7-
Photocopy / segregation of approved / Admin Asst. I
4 30 mins
signed LDDAP-ADA and FINDES Naidette Lasaleta
SG8-Admin Asst.
II
TSg Dionisio
Transmittal to Land Bank of the
5 30 mins Moses Malana
Philippines (LBP)
Rem NCO/6258

Payment of PYC / Prepare and print copy of

Receives Individual DV
Replacement of Cancelled LDDAP-ADA and FINDES
from AFPPGMC
Checks

Create transmittal Photocopy signed

Submit to signatories
documents

Submit to LBP

7|P age
 APPLICANT / DURATION OF FORM
Step SERVICE PROVIDER ACTIVITY PERSON IN CHARGE
CLIENT
Evelinda Cabacungan
Remittance
1 Payment of Remittances (Retired) 2 mins SG7-Admin Asst
DV w/
Local 6258
Payroll
Prepares and Print Out the Hard Naidette Lasaleta SG8-
2 2 mins/DV
Copy of LDDAP-ADA and FINDES Admin Asst. II
C, DRB (initial)
1 day (depends
Routinely Procedures for approval C, ACA (signature)
on the LDDAP-
3 / signature of LDDAP-ADA and C, AFPFC (signature)
AFP Pensioners availability of ADA and
FINDES C, AFPPGMC
and Beneficiary signatory) FINDES
(signature)
Marcelito Quintos LDDAP-
Photocopy / segregation of
SG7-Admin Asst. I ADA,
4 approved / signed LDDAP-ADA and 30 mins
Naidette Lasaleta SG8- FINDES and
FINDES
Admin Asst. II CD
TSg Dionisio Moses
Transmittal to Land Bank of the
5 30 mins Malana
Philippines (LBP)
Rem NCO/6258

Payment of Remittances Prepare and print copy of

Receives Remittance
(Retired) LDDAP-ADA and FINDES
DV w/ Payroll

Photocopy signed
Create transmittal Submit to signatories
documents

Submit to LBP

8|P age
 APPLICANT DURATION OF FORM
Step SERVICE PROVIDER ACTIVITY PERSON IN CHARGE
/ CLIENT
Prepares Transmittal letter of
15 mins Fely Fernando Letter, List of
1 monthly report of invalid account
SG-6-AAVI invalid acct
from LBP, UCPB and PVB
and credit
Fely Fernando
advice from
Verification and Validation from 15 mins SG-6-AAVI
2 LBP, UCPB
Database Linlie Togle
and PVB
SG6-AAVI
Marianita Castro
AFP
SG8-AAII
Pensioners
Maribel Lafuente
and
SG6-Admin Aide VI
Beneficiary Routinely procedure request Letter to LBP,
3 3 hrs C, DRB (initial)
UCBP and PVB
C, ACA (signature)
C, AFPFC (signature)
C, AFPPGMC
(signature)
TSg Dionisio Moses
4 Transmittal to LBP, UCPB, and PVB 1 hr Malana Letter request
Rem NCO/6258

Receives monthly report

Verify and Validate from
of invalid account from Create transmittal
database
LBP, UCPB and PVB

Submit to LBP, UCPB Routinely procedure

and PVB Create transmittal
request

9|P age
 APPLICANT DURATION OF FORM
Step SERVICE PROVIDER ACTIVITY PERSON IN CHARGE
/ CLIENT
Received request letter, Authority Fely Fernando
1 15 mins
letter from PGMC SG-6-AAVI
Authority
Fely Fernando
letter from
Verification and Validation from SG-6-AAVI
2 5 mins AFPPGMC
Database Linlie Togle
SG6-AAVI
Marianita Castro
AFP SG8-AAII
Pensioners Maribel Lafuente
and SG6-Admin Aide VI
Letter to LBP,
3 Beneficiary Routinely procedure request 3 hrs C, DRB (initial)
UCBP and PVB
C, ACA (signature)
C, AFPFC (signature)
C, AFPPGMC
(signature)
TSg Dionisio Moses
4 Transmittal to LBP, UCPB, and PVB 1 hr Malana Letter request
Rem NCO/6258

Received request letter,

Verify and Validate from Routinely procedure
Authority letter from
database request
PGMC

Submit to LBP, UCPB

and PVB Create transmittal

10 | P a g e
11 | P a g e
 APPLICANT / DURATION FORM
Step SERVICE PROVIDER OF ACTIVITY PERSON IN CHARGE
CLIENT
Unit Shall
forward a letter
request to their
respective FSU
for the issuance
Receive / Reviews the request /
1 of Statement of 3 mins FSU Personnel Letter Request
Checks document
Last Payment
with necessary
documentary
requirements

Creates endorsement letter to OF3

2 - - FSU Personnel
and transmits the same
OF3 shall forward the request to 27th Letter Request
FSU for the checking of collateral FSU Issued SLP
3 - - OF3 Personnel
entitlements received by the
individual
Admin Clerk, RMB shall check the
attachments for the processing of Last Ms Luzviminda T
Payment. Likewise, after checking the Arsenio CE
completeness, Admin Clerk, RMB will then Certification of
print the requested Statement of Last 15 mins Ms Perlita A Matic CE Collateral
4 -
Payment for two (2) copies. One (1) copy Entitlement
for the requesting individual and one (1) Ms Mary Edalyn M claims
for the office file. The document shall be Quitiquit CE
stamped with dry seal with the initial of
the Admin Clerk and date created.
Chief, RMB signs the requested record if CPT RACHEL ANN B
5 - 2 mins
completed LIZARDO (FS) PA
Ms Luzviminda T
Arsenio CE
Receives the Statement of
Admin Clerk, RMB records the document
requested 2 mins Ms Perlita A Matic CE Last Payment
6 in the outgoing logbook prior release to
Statement of Last the requesting individual
Payment Ms Mary Edalyn M
Quitiquit CE

12 | P a g e
 Receive / review the slip /
Client creates a letter encode control nr /
Forward to FSU
request authenticity of
Identification card

Print the 2 copies of the Check the attachments for

requested Statement of the processing of Last Forward to RMB thru OF3
Last Payment Payment
(1) for client
(2) for file

NO

If the
Stamped with dry seal requested YES Chief, RMB signs the
with the initial of the record is requested record
Admin Clerk and date completed
created

Records the document in

Releasing the outgoing logbook

13 | P a g e
 DURATION PERSON IN FORM
Step APPLICANT / CLIENT SERVICE PROVIDER OF ACTIVITY CHARGE

Fill-up the requisition Receives accomplished

form with valid AFP requisition form from requesting 2 mins
1
ID individual together with AFP
Military/Civilian Employees ID TSg Alexander
G Mateo PAF
Requisition Form
Sgt Daisy Mae P
-
Records NCO checks the data Mauro (FS) PA
based from the accomplished
requisition form for processing
2 - 3 mins
and printing of records. Likewise,
Records NCO shall then print the
records requested.
CPT RACHEL
Chief, RMB signs the requested
3 - 2 mins ANN B LIZARDO
record if completed. (FS) PA
TSg Alexander Requested Financial
Records NCO shall then record the
Receives the G Mateo PAF Record/s
document in the outgoing logbook
4 requested Financial 2 mins
for release to the requesting
Record/s Sgt Daisy Mae P
individual.
Mauro (FS) PA

Client fill-up the Checks the data based

requisition form with Forward to RMB from the accomplished
valid AFP ID requisition form

NO If data is
complete

YES
1

14 | P a g e
 Record the document in
1 the outgoing logbook

Print the records Chief, RMB signs the

requested Releasing
requested record

DURATION FORM
Step APPLICANT / CLIENT SERVICE PROVIDER OF ACTIVITY PERSON IN CHARGE

PGMC, FSUs and

Major Service shall
1 OF3 receives the letter request 3 mins -
forward a letter
Letter Request
request to OF3
OF3 will forward the request to 3 mins
2 - -
RMB.
Admin Clerk, RMB shall check the Ms Luzviminda T
attachments for the processing of Arsenio CE
Certificate. Likewise, after checking
3 - and validating the claim, the Admin 10 mins Ms Perlita A Matic CE
Clerk, RMB will then print the
requested Certificate of Ms Mary Edalyn M
Payment/Non-Payment Quitiquit CE

Chief, RMB signs the requested Certificate of

- 2 mins CPT RACHEL ANN B Payment/Non-
4 record if completed LIZARDO (FS) PA Payment
Ms Luzviminda T
Admin Clerk, RMB records the Arsenio CE
Receives the
document in the outgoing logbook
Certificate of
5 and ensures that the document is 2 mins Ms Perlita A Matic CE
Payment/Non-
sealed/stamped prior release to the
Payment Ms Mary Edalyn M
requesting individual
Quitiquit CE

15 | P a g e
 Check the attachments for
PGMC, FSUs and Major
Forward to RMB thru OF3 the processing of
Service creates a letter
Certificate
request

If the Print the requested

requested Check and validate the
Certificate of
Certificate claim
Payment/Non-Payment
is
completed

YES NO

Records the document in

Chief, RMB signs the Seal and stamp the
the outgoing logbook
requested record document

Releasing

16 | P a g e
 DURATION FORM
Step APPLICANT / CLIENT SERVICE PROVIDER OF ACTIVITY PERSON IN CHARGE

Submit the signed

loan application Admin Clerk, RMB receives from the
form by their requesting individual the signed
Signed Loan
respective Finance loan application form by their
1 2 mins Form with loan
Service Unit (FSU), respective Finance Service Unit
requirements
attached herein is (FSU). Attached herein is the
the computation of computation of deduction.
dedication
Admin Clerk, RMB checks the
2 - attachments of the submitted loan 2 mins -
form Ms Luzviminda T
Admin Clerk, RMB encodes in the Arsenio CE
Active Loan Validation Monitoring
Ms Perlita A Matic CE
System (ALVAMS) the amount of
deduction and terms of payment Ms Mary Edalyn M
3 - and processes the same. If below 5 mins Quitiquit CE
the NTHP, the request for ALVAMS
certificate shall not be granted and
shall be returned to the requesting ALVAMS
individual Certificate
- Chief, RMB signs the ALVAMS CPT RACHEL ANN B
4 2 mins
Certificate LIZARDO (FS) PA
Ms Luzviminda T
Admin Clerk, RMB records the Arsenio CE
Receives the documents in the outgoing logbook
3 mins
5 ALVAMS/PELVAMS and ensures that the document is Ms Perlita A Matic CE
Certificate sealed/stamped prior to release to
requesting individual Ms Mary Edalyn M
Quitiquit CE

17 | P a g e
 FSU signs the loan Checks the attachments of
Forward to RMB
application form the submitted loan form

Chief, RMB signs the NO

If below Encodes the data in
ALVAMS/PELVAMS the ALVAMS or PELVAMS
Certificate NTHP

YES
Records the documents in
the outgoing logbook
Reject / Return request
to individual

Seal and stamp the

Releasing
document

18 | P a g e
 DURATION FORM
Step APPLICANT / CLIENT SERVICE PROVIDER OF ACTIVITY PERSON IN CHARGE

Records NCO receives accomplished

requisition form from requesting
Fill-up requisition individual together with Pensioner’s
Requisition
1 form with valid AFP ID for retired AFP Personnel and 2 mins
Form
ID legal beneficiaries ID for
dependents and/or beneficiaries of
retired AFP Personnel
TSg Alexander T Mateo
Records NCO will check the data
PAF
based from the accomplished
Sgt Daisy Mae P
requisition form for the processing Mauro PA
2 - 2 mins -
and printing of records. Likewise,
Records NCO will then print the
records requested.
Receives the Records NCO will then record the Pension
requested Pension document in the outgoing logbook Verification
3 2 mins
Verification slip/ for release to the requesting Slip/ Pension
Pension Details individual Details

Check the data based

Fill-up requisition form
Forward to RMB from the accomplished
with valid AFP ID
requisition form

Record the document in Print the records

Releasing the outgoing logbook requested

19 | P a g e
 DURATION FORM
Step APPLICANT / CLIENT SERVICE PROVIDER OF ACTIVITY PERSON IN CHARGE

Records NCO receives accomplished

requisition form from requesting
Fill-up requisition
individual together with pensioner’s TSg Alexander G Mateo
form and submits Requisition
1 ID for retired AFP Personnel and 12mins PAF
valid AFP ID for Form
legal beneficiaries ID for
verification
dependents and/or beneficiaries of Sgt Daisy Mae P Mauro
retired AFP Personnel (FS) PA
Print out Statement of Monthly
2 - 3 mins -
Pension/Payslip
C, RMB signs the requested CPT RACHEL ANN B -
3 - 1 min
certification once completed LILZARDO (FS) PA
Records NCO shall then record the
Receives the TSg Alexander G Mateo
document in the outgoing logbook
requested PAF Certification as
indicating the corresponding
4 Certification as 2 mins Bonafide AFP
control number for each Sgt Daisy Mae P Mauro
Bonafide AFP Pensioner
certification prior release to the (FS) P
Pensioner
requesting individual

Prints the Statement of

Fill-up requisition form RMB Processes requested
Monthly Pension/Pay slip
with valid AFP ID document

Signs the requested

Releasing certification once
completed

20 | P a g e
 DURATION FORM
Step APPLICANT / CLIENT SERVICE PROVIDER OF ACTIVITY PERSON IN CHARGE

Letter request
Original
Certificate of full
payment
Concerned Official receipt
individuals/ issued by the
Financial Financial
OF3 receives the request for the
Institutions submit - - Institution
1 stoppage of loan deduction at
a request to OF3 In special cases,
PELVAMS
for the stoppage of authority from
loan deduction of PGMC & AFPFC
PELVAMS Court Order may
be used as
reference for the
stoppage of
deduction
OF3 forwards the request of
2 - - - -
stoppage of deduction to RMB
PELVAMS operators, RMB prepare
TSg Louie A Parrucho
and forwards a transmittal signed
3 mins PAF
3 - by Chief, RMB to FMIS for the
Letter request/
immediate stoppage of deduction Sgt Marvin Javar PAF Transmittal
NLT 10th day of every month.
Chief RMB signed the stoppage of
CPT RACHEL ANN B
4 - loan deduction to be forwarded to 2 mins
LIZARDO (FS) PA
FMIS

Transmittal with
FMIS receives the transmitted
5 - 3 mins - attached allied
documents for effect
documents

21 | P a g e
 Concerned individual or
Forward to OF3 Forward to RMB
F.Is creates a request for
stoppage of loan
deduction

Transmittal of request
OF3 transmit request to Prepare a transmittal
with allied document to
FMIS signed by Chief, RMB
OF3

FMIS shall effect the

stoppage of deduction of
Pension

22 | P a g e
23 | P a g e
 DURATION PERSON IN
STEP APPLICANT / CLIENT SERVICE PROVIDER FORM
OF ACTIVITY CHARGE
AFP Pensioners Received/Review submitted
1 5 mins Ms Rodelia R Transmittal
Beneficiaries Authority
Palomar
Prepare Letter of Refund to
5 mins CE/NCOIC
2 - AGDB, AGSB and FI to be signed
Local 6250
by C, PBC
Forward Letter to OF3 to be
endorsed to C, AFPFC for
3 - 5 mins Operation Staff
notation Letter of Refund

2 Days
Photocopy of
(Bulk
4 Return to PBC attachment/Segregation of Ms Rodelia R
Output 80-
letters per banks and FIs Palomar
100 letters)
CE/NCOIC
Forward letters to concerned
5 1 day
AGDB, AGSB and FIs

Prepare Letter of Refund

Forward requested
Request Authority to AGDB, AGSB and FI to
authority to PBC
be signed by C, PBC

Forward to C, AFPFC for

Forward to PBC Forward to OF3
notation

Photocopy of attachment
Release to concern
Segregation of letters AGDB, AGSB, and FIs

24 | P a g e
REQUIREMENTS:

a. Transmittal
b. Order of Designation from Unit

c. Certificate of Satisfactory Performance

d. Re-Orientation Seminar (FAO/FMC)

e. NP Clearance

f. DBO Clearance from OJ1

g. Approved Bond

DURATION PERSON IN
STEP APPLICANT / CLIENT SERVICE PROVIDER FORM
OF ACTIVITY CHARGE
Military officers / Receive/Review submitted
1 2 mins Transmittal
Civilian employees requirements TSg Catherine
Prepare endorsement letter to Cadimas/NCOIC
2 - AFP Accounting Center to be 5 mins Local 6250 STL
signed by C, AFPFC
After notation of C, AFPFC
forward to AFP Accounting
3 - Center to be endorsed to the 5 mins AFP Accounting
Approving Authority
(CSAFP&VCSAFP)
Upon Approval of the Approving Endorsement
Authority (CSAFP&VCSAF) letter
4 Return to PBC prepare endorsement letter for 5 mins
TSg Catherine
issuance of Orders to OTAG to be
Cadimas/NCOIC
signed by C, AFPFC
After notation forward to OTAG
5 Return PBC 5 mins
for Issuance of Orders

25 | P a g e
 Prepare endorsement
Prepare Requirements Forward to PBC letter to be signed by C,
AFPFC

Endorse to approving
Forward to AFP
Forward to PBC authority (CSAFP &
Accounting Center
VCASFP)

Prepare endorsement letter

addressed to OTAG for OTAG for issuance of
issuance of Orders to be Order
signed by C, AFPFC

26 | P a g e
 APPLICANT / DURATION OF PERSON IN
STEP SERVICE PROVIDER FORM
CLIENT ACTIVITY CHARGE
AFP Pensioners / Receive/Review submitted
1 3 mins/DV
Civilian Employees requirements
5 mins/DV
Process and Check DV; PBC CE-in-
Officer review and sign the charge(initial) Mr Rolan Abuda/
“Processing Officer portion”/ CE Supervisor MSg Abraham Disbursement
2 -
CE-in-Charge shall record the (Initial on Barbosa Voucher
processed DVs for monitoring Commutation) Local 6250
purposes PBC
Officer(sign)
Forward to OFM / AFP PGMC /
3 - 5 mins
OTAG

Prepare Requirements Forward to PBC Process and Check DV

CE-in-Charge shall record PBC Officer review and

Forward to OFM / AFP the processed DVs for sign the “Processing
PGMC / OTAG monitoring purposes Officer portion”

27 | P a g e
 APPLICANT / DURATION OF PERSON IN
STEP SERVICE PROVIDER FORM
CLIENT ACTIVITY CHARGE
Payor must present
the Billing Billing
Statement/Order of TSg Abraham P Statement/
Received payments
1 Payment to the PBC 2 mins Barbosa Order of
(cash/cheque/ADA)
Personnel for TSg Catherine C Payment/
verification of Cadimas Official Receipts
payments Ms Erlinda A
Validated Collected Alcala
Cash/Checks against issued Mr Einsteine C
Official Receipts/
Official Receipts Jarito
2 - 30 mins Deposit Slips/
Local 6250
Transmittal
Prepare deposit slips for all
collections & signed by PBC
All collections will be deposited TSg Abraham P
to LBP Greenhills Barbosa
Deposit Slips/
3 - 1 hr TSg Catherine C
Transmittal
Received the validated deposit Cadimas
slips made by LBP

Validate collected
Prepare Billing
Payment to PBC Cash/Checks against
Statement/Order of
issued Official Receipts
Payment

Deposit all collections to

Prepare deposit slips for
LBP Greenhills
all collections & signed by
Receive validated deposit PBC
slips made by LBP

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Requirements:

1. Identification Card
2. Order

(Adjustment of Pay & Allowances) for Active

(Retirement/Posthumous/Separation/Commutation) for retired/Pensioner

3. Certificate (Marriage/Birth/Legal Beneficiary) for Dependence

4. Pensioner’s Update Form (PUF) /Proof of Life (POL) for Pensioner/Dependent

5. If the request is filed through a representative, an authorization or SPA and Valid ID of
representative is needed

DURATION PERSON IN
STEP APPLICANT / CLIENT SERVICE PROVIDER FORM
OF ACTIVITY CHARGE
Receive/Review submitted requirements Mr. Bobby f
Submit Complete Report of
1 corresponds to checklist of requirements. 2 mins Sobrevega
Requirements Changes
Forward to FMIS for Encoding and Updating CE
Verify to Data Base of records and findings, if
records is accurate immediately update and Mr. Edison Report of
2 - 2 mins
encode the authority from PGMC and Change Dision CE Changes
of Monthly Pension

Encode, Update records in

Prepare Requirements Submit to FMIS Database and adjust
Payment of Collateral
Entitlements

File submitted
documents

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 SPECIAL POWER OF ATTORNEY (SPA)
(Locally Executed)
Note: Photocopy the following requirements.

1. Duly notarized SPA (AFPFC Format) and Indemnity Agreement with signature over printed
name of two (2) witnesses in witness to the signature/thumbmark of the AFP pensioner.

2. AFP Retired / Beneficiary Identification Card issued by OTAG, AFP

3. If necessary, additional valid Identification Card of the AFP pensioner.

4. Two (2) valid Identification Cards of the AIF.

5. Proof-of-Life of pensioner (Non-appearance) – Whole body picture of AFP pensioner (3R size)
with the latest newspaper on hand (Front page of the newspaper used in the picture must
be attached). The picture must be free from any digital enhancements, manipulations or
alterations. Any irregularities shall be ground for the non-validation of SPA.
6. If necessary, latest medical certificate depending on the health condition of the AFP
pensioner.

7. Certificate of confinement from the jail facility if the AFP pensioner is detained and waiting
for court decision.
8. Expired validated SPA.

Important Reminders:
AFP Pensioner must be updated at AFP PGMC prior to SPA validation.

Bring original expired Special Power of Attorney

Local SPA is valid for six (6) months

“NO EXPIRED SPA MEANS NO RENEWAL”

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 SPECIAL POWER OF ATTORNEY (SPA)
(Executed Abroad)
Note: Photocopy the following requirements for F2 file copy

1. Duly notarized SPA and Indemnity Agreement with signature over printed name of two (2)
witnesses to the signature/thumbmark of the AFP pensioner authenticated by the Philippine
Embassy or Philippine Consulate Office.

2. AFP Retired / Beneficiary Identification Card issued by OTAG, AFP.

3. If necessary, additional valid Identification Card of the AFP pensioner.

4. Two (2) valid Identification Cards of the AIF.

5. Photocopy of valid passport of AFP pensioner.

6. Proof-of-Life of pensioner – Whole body picture of AFP pensioner (3R size) with the latest
newspaper on hand (Front page of the news paper used in the picture must be attached). The
picture must be free from any digital enhancements, manipulations or alterations. Any
irregularities shall be ground for the non-validation of SPA.

7. If necessary, latest medical certificate depending on the health condition of the AFP
pensioner.

8. Expired validated SPA.

Important Reminders:
AFP Pensioner must be updated at AFP PGMC prior to SPA validation.

Bring original expired Special Power of Attorney.

SPA Executed Abroad is Valid for initial six (6) months and subjected to revalidation for
another six (6) months.

“NO EXPIRED SPA MEANS NO RENEWAL”

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 DURATION PERSON IN
STEP APPLICANT / CLIENT SERVICE PROVIDER FORM
OF ACTIVITY CHARGE
Present the (Opening of AFP
Receive/ review presented SPA
Pension Account or SPA and
and allied documents Mr. Davy John Y
1 Withdrawal of AFP Pension) 5 mins allied
correspond to checklist of Salinas CE
and allied document for document
requirements
validation
Mr. Kenneth
Process the re-validation and Report of
2 - 5 mins Charles P
authentication of SPA Changes
Feria CE
Release of validated and Mr. Kenneth
3 - authenticated SPA to Attorney- 2 mins Charles P
in-fact Feria CE

Review presented SPA

Present the (Opening of AFP
/Indemnity agreement
Pension Account or Submit to SPA Validator
and allied documents
Withdrawal of AFP Pension)
correspond to checklist of
and allied document
requirements

F2 to affix signature on
Release of validated Process and encoding of
approved validated SPA
SPA SPA presented
and dry seal

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 DURATION PERSON IN
STEP APPLICANT / CLIENT SERVICE PROVIDER CHARGE FORM
OF ACTIVITY
Receive/Review text messages Pensioners
Send text messages of
1 regarding request or inquiry of 2 mins Update Form
Inquiry
pensioners/beneficiary. (PUF)
Verify to Data Base of the
2 - 2 mins -
requirements of pensioners inquiry.
Advise client thru text messages and Letter
3 - guidance to requirements needed for 5 mins attached list of
such inquiry. Staff requirements
Wait for the reply of the client for
his/her confirmation re- submission
4 - 5 mins -
of required documents or
satisfactions to his/her inquiry
If the client inquiry is acted upon
5 - 5 mins -
inform him of the action taken done.
Received info thru text Inform client the status of his/her
6 2 mins -
message inquiry thru text messaging.

Advise client thru text

Verify requirements of
Send text messages and guidance to
inquiry in database
requirements needed for
such inquiry.

If client Wait for reply of the client

Inform client YES for confirmation re-
inquiry is
submission of required
acted
documents or satisfactions
to inquiry

NO

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 AFP FINANCE CENTER
Telephone Directory
Camp General Emilio Aguinaldo, Quezon City
Trunk Line 911-6001

Office Local Nr
Admin & Personnel ,F1 6118/6348
Intel & Security, F2 6458
Operations, F3 6658
Logistics, F4 6243/6558
Plans & Program, F5 6458
Communications, Electronics & Information 6718
System, F6
Civilian Personnel Affairs Office (CPAO) 6318
Disbursement & Remittance Branch 6218/6642/6258
(DRB)
Processing, Bonding & Collection Branch 6918
(PBC)
Finance Management Information System (FMIS) 6318/6378
Record Management Branch (RMB) 6574

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AFP FINANCE CENTER DIRECTORY
BGEN RUFINO G RAMORAN Jr AFP
Chief, AFPFC

COL FELIMON P MASA JR GSC (FS) PA

Assistant Chief, AFPFC
LTC ARWIN A PAYOT (FS) PA
Chief Of Staff, AFPFC
MAJ KARLWIN C MONTERON PA
Personnel & Admin Officer - F1/CPAO - Officer/Head Secretariat, AFPFIAB
MAJ MARNEL T MALTU (INF) PA
Intel & Security Officer - F2/Logistic & Support Officer - F4
LTC LAURO T BANUSING Jr (GSC) PA
Operations Officer - F3
MAJ REAH M VALERA (FS) PA
Governance & Strategic Management Office – GSMO/FIG
MAJ LAMCEL B CARANGUIAN (SC) PA
Communication, Electronics & Information System Officer – F6
CPT KHAREL JANE B AMISTAD (FS) PA
Processing, Bonding & Collection Officer
LCDR DON H PINTO PN
Management & Fiscal Officer/Financial Management Information System Officer
LTC FRANCIS DOMINIC P ARILES PAF
Disbursement & Remittance Branch
CPT RACHEL ANN B LIZARDO (FS) PA
Records Management Branch Officer/Finance Adjutant
CPT LEONARDO T FAURA Jr (FS) PA
Headquarters Service Unit – HSU
MAJ AILEEN CELESTE Q PALACI (FS) PA
Adjutant, AFPFC
MSG ARCELLIE M LUCAS PAF
Command Sergeant Major
MS LOLITA DC PACAO CE
Chief Civilian Personnel Affairs
MS MARINA R FERNANDEZ CE
SAO, AFPFC

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