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Save & Enter

7) Assign GL Accounts
T Code : OBV2
Execute
Click on Accounts
Chart of Accounts
Enter

Save Enter

8) post loan taken from

bank T Code FB50

Click on company code

Company code
Enter

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Document Data
Posting Date

G/L D/C Amount in Curr

400010 S Debit 1000000
100000 H Credit 1000000

Post (cntrl+S)

9) Interest calculation
T Code : F.52
Chart of accounts
G/L Account Loan Account
Company code
Calculation period
Select post interest settlement
Select update master records
Session name Kalyaan
Execute
Go to menu bar
System - service - batch input - seasons
Select kalyaan
Click on process
Select display balance errors
Enter
Click on exit batch input

17) Document display - FB03

18) Display ledger balance - FS10N

Reversal of Documents
1if you have enter the incorrect document you can reverse it there by also clearing the
open item.
A document ca only be reverse if
*it contains no cleared items
*It contains on;y customer vendor & GL account items
* All enter values such as business area, cost center, & tax code are still valid.

1) Define reasons for Reversal

Path : SAP reference IMG - Financial Accounting(New) - General ledger accounting(New) -
Business transaction - Adjustment posting/reversal - Define reason for reversal Execute

Click on new entries

Reason
Name Wrongly posted document
Select negative posting, save(Cntrl+S) & enter

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2 Permit negative posting

Path : SAP reference IMG - Financial Accounting(New) - General ledger accounting(New) -
Business transaction - Adjustment posting/reversal - Permit negative posting.

Execute
Click on posting button
Company code
Select negative posting permitted
Save(Cntrl+S) & Enter

Reversal of Document
T Code : FB08
Document Number
Company code
Fiscal year
Reversal Reasons
Post (Cntrl+S)
5) Mass Reversal
T Code : F.08
Company Code
Document Number From To

Fiscal year
Reason for Reversal
Deselect test Run
Execute

Reports Layout & Sort filter command

G/L Account
Company Code
Fiscal year

Execute Double click on Amount

Click on change layout
Select posting Date
Select posting key
Click on show selected fields
Enter

Open item management

Outstanding Expenses
Expenses incurred but not paid Ex : Outstanding salaries, Outstanding rent etc
Entries

A) Posting outstanding Expenses

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Rent A/C
To O/S expenses A/C

B) Clearing outstanding expenses

O/S expense A/C
To bank a/C

1) Create Outstanding expenses G/L A/C

T Code : FS00
G/L Account 190600
Company code
Click on Create
Go to type/Description tab
Account Group LIAB Liabilities
Select Balance sheet account
Short Text O/S Expenses A/C
G/L Account Long text Out Standing Expenses A/C

Go to Control Data tab

Select only balance in local currency
Select open item Management
Select line item display
Sort Key 001
Go to create/bank/interest tab
Filed status group G001
SAVE
2) Post Outstanding Expenses
T Code : FB50
Click on company code
Company code
Enter
Document Date

G/L Account D/C Amount in doc curr

40010 S Debit 25000
190600 H Credit 25000
Post (Cntrl+S)

3) Reports
T Code : FBL3N
G/L Account 190600 (Out standing expenses A/C
Company code

Select open item

Execute (F8)

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4) Payment against out standing expenses

T Code : F-03
Account 190600
Company code
Click on process open item
Select O/S expenses against which O/S expenses you are making payment
Click on document over view (Shift+F2)
Pst Key 50 (Credit)
Account 290100(Bank A/C)
Enter
Amount 25000
Go to menu bar
Document - Simulate
Post (Cntr+S)

5) Reports
T Code : FBL3N
G/L Account 190600 (O/S Expenses A./C)
Company code
Select cleared items
Execute (F8)
Prepaid Expenses
Expenses paid in advance Ex: Advance Salary, Prepaid Rent, Prepaid Electricity, Prepaid
telephone bills etc.
Entries
A) Posting of Prepaid Expenses
Prepaid Expenses A/C
To Bank A/C
B) Booking of expenses against prepaid
expenses Rent A/C
To Prepaid expenses AC

1) Create Prepaid expenses G/L

A/C T Code :FS00
G/L Account 290600
Company code
Click on create
Go to type/description tab
Account group ASST Assests
Select Balance sheet Account
Short Text Prepaid Ex A/C
G/L Account long text Prepaid Expenses Account
Go to control data tab
Select only balance in local curr
Select open item management
Select line item display

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Sort Key 001

Go to create/bank/intrest tab
Field status group G001
SAVE
2) post prepaid expenses
T Code : FB50
Company code
Enter
Document date

G/L Account D/C Amount in doc currency

290600 S Debit 25000
290100 H Credit 25000
Post (Cntrl+S)

3) Report
T Code : FBL3N
G/L Account 290600 (prepaid Expense A/C
Company code

Select open line item

Execute (F8)
4) Clear prepaid expenses
T Code : F-03)
Account 290600 (prepaid Expenses A/C)
Company code
Select None
Click on process open line item
Click on Document overview
Pst Key 40 (debit)
Account 40060 (Rent A/C)
Enter
Amount 25000
Click on process open item
Go to menu bar
Document - Stimulate
Save

Foreign Currency Valuation

1) Define Valuation method
We dine valuation method for open item valuation method is a grouping of
specification together which we need for the balance and individual valuation

Path : SPRO :SAP reference IMG - Financial Accounting (New) - General ledger Accounting
(NEW) - Periodic process - valuation - Define valuation method Execute

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Click on new entries

Valuation method
Description
Select only evaluate
Document type SA
Select balance val
Exch rate type for debit balance M
Exch rate type for Credit balance M
Select determine Exch rate type from Acct Bal
Save & Enter
Always evaluate If you select this process revaluation area also taken into consideration

Exchange rate types : Exchange rates nothing currency rates symbols

B:Bank selling Rates 70 (per UDS)

G : buying buying rates 68 (Per USD)
M: Average rate (70+68)/2 = 69 (per

USD) 2) Define valuation Areas

Same Path
Execute
Click on New Entries (f5)
Valuation
Valuation
Curr type 10 company code currency
Save & enter

Note:
Valuation : Valuation is a unique code to valuate foreign currency

3) Check assignment of Accounting Principe to Ledger Group

Path : Same Path

Execute
Accounting principals GAAP (General Accepted Accounting
Principle)
Target ledger group GL (Leading Ledger)

Ave & Enter

4) Assign valuation area and accounting

participles Path : Same Path
Execute
Click on new entries
G/L Account 400090
Company code

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Click on create
Go to type/description tab
Account Group EXPN Expenses
Select P&L Statement acct
Short text Exchange loss A/C
G/L Acct long text Exchange Loss A/C
Go to control data tab
Select only balance in local curry
Select line item display
Sort Key 001 (Posting Date)
Go to create/bank/interest tab
Fields status group G001
Save

B) Exchange Gain A/C

G/L Account 300090
Company code
Click on create
Go to type/description tab
Account Group INCO Incomes
Select P&L Statement acct
Short text Exchange Gain A/C
G/L Acct long text Exchange Gain A/C
Go to control data tab
Select only balance in local curry
Select line item display
Sort Key 001 (Posting Date)
Go to create/bank/interest tab
Fields status group G001
Save

C) Valuation Loss
G/L Account 400095
Company code
Click on with template
G/L Account 400090
Company code
Enter
Go to type/description tab
Short text Valuation loss A/C
G/L Acct long text Valuation loss A/C
SAVE

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C) Valuation Gain
G/L Account 300095
Company code
Click on with template
G/L Account 300090
Company code
Enter
Go to type/description tab
Short text Valuation Gain A/C
G/L Acct long text Valuation Gain A/C
SAVE

E) Valuation Adj AC
G//l Account 190140
Company code
Click on create
Go to type/description tab
Account group LIAB Liabilities
Select balance in local curr
Short Text Valuation Adj A/C
G/L Acct long text Valuation adjustment A/C
Go to control data tab
Select only balance in local curr
Select line item display
Sort key 001 (Posting date)
Go to type/description tab
Field status group G001
Save

A) Loan from BOA A/C

G/L Account 190900
Company code
Click on create
Go to type/description tab
Account group LIAB Liabilities
Select balance in local curr
Short Text Loan from BOA A/C
G/L Acct long text Loan from bank of America A/C
Go to control data tab
Account currency USD

Select only balance in local curr

Select open item management
Select line item display
Sort key 001 (Posting date)

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Go to type/description tab
Field status group G001
Save

6) Assign GL
Account T Code
OBA1 Execute
Double click on exchange rate Dif : Open items/GL Acct
KDF Chart of Account

Enter
Click on new entries
G/L Account 190900 (Loan From BOA A/C
Loss 400090 (Exchange Loss A/C)
Gain 300090 (Exchange Gain A/C)
Val. Loss 1 400095 (valuation loss A/C)
Valu Gain 1 300095 (Valuation Gain A/C)
Balance sheet adj 1 190140 (Valuation Adj A/C)
Save & Enter

7) Maintain translation rates

T Code : S_BCE_68000174
Click on New entries (F5)
Ex Rate Valid from From Dir Quot To
M USD 70 INR
Save & Enter

8) loan taken from BOA

T Code : FB50
Double click on FB50 - Enter G/L Account Document
Click on company code (F7)
Company code
Enter
Document date
G/L Acct D/C Amount in doc Value date
290100 (bank A/C) S Debit 25000 11.08.2017
190900 (BOA A/C) H debit 25000
Post (Cntr+S)
Go to menu bar
Document - Display
We can see the entry

9) Foreign currency valuation

T Code : FAGL_FC_VAL

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