Page 1 SAP FICO (AP) Vimal Shah (+917016601600)

ACCOUNT PAYABLES

1. OBD3 - Creation of Vendor Account Groups

2. XKN1 - Create Number Ranges for Vendor Account Group
3. OBAS - Assign Number Ranges for Vendor Account Group
4. OBA3 - Define Tolerance Groups for Vendor/Customer Groups
5. FS00 - Creation of General Ledger Accounts
6. OBXU - Define Account Cash Discount Taken
7. OBYR - Define Reconciliation Account for Down Payment Made
8. XK01 - Creation of Vendor Master
9. FBN1 - Define Number Ranges for Postings
10. F-43 - Posting of Purchase Invoice
11. FBL1N - How to View Vendor Account
12. F-53 - How to Make Vendor Part Payment
13. F-48 - Down-payment Entry
14. F-43 - Purchase invoice Posting
15. F-54 - Transfer of Amount for Special G.L A/C to Normal G.L A/C
16. FB12 - Request for Correspondence
17. F-64 - Maintain Statement
Page 2 SAP FICO (AP) Vimal Shah (+917016601600)

1. Creation of Vendor Master Account Group TR Code OBD3

Path: - SPROIMG Financial Accounting (New) Financial Accounting Global Settings

(New)Accounts Receivable and Accounts PayableVendor Accounts Master Data
Preparations for Creating Vendor Master Data Define Account Groups With Screen Layout
(Vendor)

Process:

Go to New Entries

Give Vendor Account Group HACL

Give Name Domestic Vendor For HACV
Double Click On Company code Data
Double Click On Account Management
Reconciliation Account Required Entry Save
Go to Next Entry

Give Vendor Account Group HACF

Give Name International Vendor for HACV
Double Click On Company code Data
Double Click On Account Management
Reconciliation Account Required Entry Save

2. Create Number Ranges For Vendor Account Group TR Code XKN1

Path: - SPROIMG Financial Accounting (New) Financial Accounting Global Settings

(New)Accounts Receivable and Accounts PayableVendor Accounts Master Data
Preparations for Creating Vendor Master DataCreate Number Ranges For Vendor Accounts

Select Change Intervals

Go to Insert Interval
Give Number Range 1T Give From Number 150000 To Number 159999 Give
Number Range 2T Give From Number 160000 To Number 169999
Page 3 SAP FICO (AP) Vimal Shah (+917016601600)

3. Assign Number Ranges For Vendor Account Groups TR Code OBAS

Path: - SPROIMG Financial Accounting (New) Financial Accounting Global Settings

(New)Accounts Receivable and Accounts PayableVendor Accounts Master Data
Preparations for Creating Vendor Master DataAssign Number Ranges For Vendor Account Groups

Go to Position
Give HACL Assign 1T HACF
Assign 2T Save

4. Define Tolerance Groups TR Code OBA3

Path: - SPROIMG Financial Accounting (New) Financial Accounting Global Settings

(New)Accounts Receivable and Accounts PayableBusiness TransactionsOpen Item
ClearingClearing Differences Define Tolerances For Vendors/Customers

Go to New Entries
Give Company Code HACV Save
Page 4 SAP FICO (AP) Vimal Shah (+917016601600)

5. Creation of G.L Accounts TR Code: FS00

Purchase Account Vendor Recon Account

Give G.L Account No. 300001 Give G.L Account No. 104002
Give Company Code HACV Give Company code HACV
Select Create Button Give Account Group Liabilities
Give Account Group Expense Select Balance Sheet Account
Select P&L Statement A/c Give Description Short Text Vendor Recon A/c
Give Description Short Purchase Account Give General Ledger Long Text Vendor
Give General Ledger Long Text Purchase Reconciliation Account
Account Select Control Data Tab
Select Control Data Tab Give Account Currency INR
Give Account Currency Inr Give Reconciliation Account Vendor
Select Line Item Display Select Line Item Display
Give Sort Key 001 (Posting date) Give Sort Key 012 (Vendor Number)
Field Status Group G006 Save Select Create Bank Interest Data Tab
Field Status Group G067 Save

Advance Payment to Vendor Discount Received from Vendor

Give G.L Account No. 202003 Give G.L Account No. 402003
Give Company Code HACV Give Company Code HACV
Select Create Button Select Create Button
Give Account Group Assets Give Account Group Income
Select Balance Sheet Account Select P&L Statement A/c
Give Description Short Down Pmt to Vendor Give Description Short Discount Rec Vendor
Give General Ledger Long Text Down Payment Give General Ledger Long Text Discount
to Vendor Received from Vendor
Select Control Data Tab Select Control Data Tab
Give Account Currency INR Give Account Currency INR
Give Reconciliation Account Vendor Select Only balances in local crcy
Select Line Item Display Select Line Item Display
Give Sort Key 001 (Posting date) Give Sort Key 001 (Posting date)
Field Status Group G006 Save Field Status Group G001 Save

Note: - Reconciliation Account is a Parlal Account Normal G.L Account Entries Cannot be Posting Directly
to the Reconciliation Accounts

6. Define Account Cash Discount Taken TR Code OBXU

Path: - SPROIMG Financial Accounting (New) Financial Accounting Global Settings

(New)Accounts Receivable and Accounts PayableBusiness TransactionsOutgoing
PaymentsOutgoing Payments Global Settings Define Accounts for Cash Discount Taken

Give Chart of Account HACV

Assign GL Account 402003 Save
Page 5 SAP FICO (AP) Vimal Shah (+917016601600)

7. Define Reconciliation Account for Down Payment Made TR Code OBYR

Path: - SPROIMG Financial Accounting (New) Financial Accounting Global Settings

(New)Accounts Receivable and Accounts PayableBusiness Transactions Down Payment
Made Define Alternative Reconciliation Account for Down Payments

Double click on SGL Ind. (A).

Give Chart of Account HACV

Save

8. Creation of Vendor Master TR Code XK01

Path: - AccountingFinancial AccountingAccount PayableMaster RecordsMaintain

CentrallyCreate

Give Company Code HACV

Give Account Group HACL Enter
Give Title Company
Give Name Care System Pvt. Ltd.
Give Search Item Care System Pvt. Ltd.
Give Remaining All Address Fields Enter
Give Reconciliation GL Account 104002
Give Sort Key 012 (Vendor Number)
Give Cash Management Group A1 (Domestic Payments) Enter
Give Payment Terms – 0001 (Payable Immediately Due Net)
Select Check Double Inv Save
Vendor 0000150000 was created in company code HACV
Vendor 0000160005 was created in company code HACV
Page 6 SAP FICO (AP) Vimal Shah (+917016601600)

9. Define Number Ranges For Postings TR Code FBN1

Document Type Number Range Reason

KR 19 Vendor Invoice
KZ 15 Vendor Payment
KA 17 Vendor Transfer Reversal
KG 17 Vendor Credit Memo

No Year From Number To Number

19 2019 1900000000 1999999999

15 2019 1500000000 1599999999
17 2019 1700000000 1799999999 Enter Save

10. Purchase Invoice Posting TR Code F-43

Path: - AccountingFinancial AccountingGeneral AccountingAccount PayableDocument

EntryInvoice General

Give Document Date

Give Company Code HACV
Give Currency INR
Give Posting Key 31
Give Vendor Account Number Enter
Give Amount 100000
Give Business Area HAHM
Give Text Purchase Invoice
Give Posting Key 40
Give Purchase Account 300001 Enter
Give Amount *
Business Area HAHM
Text + Save
Page 7 SAP FICO (AP) Vimal Shah (+917016601600)

11. How to View Vendor Account

Path: - AccountingFinancial AccountingAccounts PayableAccountsDisplay/Change Line

Items TR Code FBL1N

Give Vendor Account Number

Give Company Code HACV
Select Open Item Execute
Page 8 SAP FICO (AP) Vimal Shah (+917016601600)

12. How to Make Vendor Part Payment

Path: - AccountingFinancial AccountingAccounts PayableDocument EntryOut Going

PaymentPost TR Code F-53

Give Document Date

Give Bank G.L Account No.202004
Give Business Area HYD
Give Amount 50000
Give Value Date
Give Text Part Payment
Give Vendor Account 150000
Select Process Open Item on Application
Select Partial Data Tab
Keep Payment Item In Blue Color
Double Click On Payment Amount Field Save
Page 9 SAP FICO (AP) Vimal Shah (+917016601600)

13. Down Payment Entry

Path: - Accounting Financial Accounting  Accounts Payable Document Entry  Down

Payment  Down Payment TR Code F-48

Give Document Date

Give Company Code HACV
Give Currency INR
Give Vendor Account 150000
Give Special G.L Indicator – A (Down Payment)
Give Bank G.L Account 202004
Give Amount 15000
Give Value Date
Give Text Advance Enter
Give Amount * Business Area HYD Give Date Text + Save

14. Purchase Invoice Posting

Path: - Accounting Financial Accounting  Accounts Payable Document Entry  Invoice -

General TR Code F-43
Give Document Date
Give Company Code HACV
Give Currency INR
Give Posting Key 31
Give Vendor Account Number 150000 Enter
Give Amount 95000
Give Business Area HAHM
Give Text Purchase Invoice
Give Posting Key 40
Give Purchase Account 300001 Enter
Give Amount * Business Area HYD Text + Save

15. Transfer of Amount for Special G.L Account To Normal G.L Account

Path: -AccountingFinancial AccountingAccounts PayableDocument EntryDown

PaymentClearing TR Code F-54

Give Document Date

Give Vendor Account Number 150000
Give Text Transfer of Amount
Select Process Down Payments
Double Click Transfer of Posting Save
 View Vendor Account after posting

Path: - AccountingFinancial AccountingAccounts PayableAccountsDisplay/Change Line

Items TR Code FBL1N

Give Vendor Account Number

Give Company Code HACV
Select Open Item Execute

16. Request For Correspondence

Path: - AccountingFinancial AccountingAccount PayableAccountCorrespondence

Request TR Code FB12

Give Company Code HACV Enter

Double Click on SAP06
Give Vendor Number 150000
Give From Period 1.8.2018 To Period 31.8.2018 Enter
17. Maintain Statement

Path: - AccountingFinancial AccountingAccount PayableAccountCorrespondence

Maintain TR Code F.64

Give Correspondence – SAP06

Give Company Code HACV
Give Account Type – K (Vendors) Execute

Double Click On Postings

System Gives Message Enter
Give Out Put Device LP01 Continue