Create Vendor Account Groups in SAP

The following SAP Tutorial guides you on how to create vendor account groups in SAP FI.
Let configure the following vendor account groups in the SAP system
Group Name
A001 Domestic Vendors
A002 Import Vendors
A003 One Time Vendors
 IMG Menu Path:-  IMG > Financial accounting –> Accounts Receivable and Accounts Payable –> Vendor
Accounts –>Master data –> preparation for creating vendor master data –> Define Account Groups with
Screen Layout (Vendors)
 Transaction code:– OBD3

How to Create Number Ranges for Vendor Accounts in SAP

 IMG Menu Path:-   IMG > Financial accounting –> Accounts Receivable and Accounts Payable –
> Vendor Accounts –> Master data –> Preparation for creating vendor master data –> Create
number ranges for a vendor account
 Transaction Code:- XKN1


How to Assign Number Ranges to Customer Account Groups in SAP obas

IMG Menu path :- Implementation Guide for  Customizing (IMG) -> Financial Accounting  ->
Accounts Receivable and Accounts Payable -> Customer Accounts -> Master Data ->
Assign Number Ranges to Customer Account Groups

4. Define Tolerance Groups TR Code OBA3

Path: - SPROIMG Financial Accounting (New) Financial Accounting Global Settings

(New)Accounts Receivable and Accounts PayableBusiness TransactionsOpen Item
ClearingClearing Differences Define Tolerances For Vendors/Customers
6. Define Account Cash Discount Taken TR Code OBXU
Path: - SPROIMGFinancial Accounting (New)Financial Accounting Global Settings
(New)Accounts Receivable and Accounts PayableBusiness TransactionsOutgoing
PaymentsOutgoing Payments Global SettingsDefine Accounts for Cash Discount Taken
 7. Define Reconciliation Account for Down Payment Made TR Code OBYR
Path: - SPROIMGFinancial Accounting (New)Financial Accounting Global
Settings (New)Accounts Receivable and Accounts PayableBusiness
TransactionsDown Payment
MadeDefine Alternative Reconciliation Account for Down Payments

9. Define Number Ranges For Postings TR Code FBN1

Document Type Number Range Reason
KR 19 Vendor Invoice
KZ 15 Vendor Payment
KA 17 Vendor Transfer Reversal
KG 17 Vendor Credit Memo

10. Purchase Invoice Posting TR Code F-43

Path: - AccountingFinancial AccountingGeneral AccountingAccount PayableDocument
EntryInvoice General
Hi Swati,

You have made adv. Payment to vendor and deducted TDS .

The accounting Entry passed through F-48 will be:-

Vendor Sp. G/L Dr. 25,000.00

To Bank A/c 24,500.00-

To TDS 500.00-

Then you entered Invoice for same vendor (ag. same PO) and also deduct TDS.

The accounting Entry passed through FB60/MIROwill be:-

Expense A/c Dr. 30,000.00

To Vendor A/c 29,400.00-

To TDS Pay on Cont Co 600.00-

So TDS is deducted twice. Clearing Process will be done through F-54 against the Invoice
Number:-

Entry Passed will be as follows:-

Vendor A/c Dr. 24,500.00

TDS Dr. 500.00

To Vendor Sp/ G/L 25,000.00-

Note:- This is a mandatory transaction to do in such scenarios, else the TDS will not be reversed.

Also the invoice number has to be entered, only then the system will be able to track against

which invoice the downpayment and TDS has been deducted