EXPORT PROCESS – DOCUMENTS

Note No Step Document Issuer Main Function

1 1. Obtaining Export Ministry of Approval to export/ import

export license (if Industry and specific products from
license any) Trade Ministry of Goods
Management Customs
clearance

Nếu 2 2. Application For Issuing Guarantee that the exporter

thanh Requesting Issuance of Letter Bank receive payment
toán initial steps of Credit
L/c of
payment

3 3. Sourcing Commercial Exporter -The evidence to make

goods for Invoice payment to the seller
export -Based on value, quantity in
Invoice to hire transportation
-Pay Insurance premium
-Custom office based on
Invoice to make trading
statistics

4 4. Packing Packing list Exporter Show the way of packing for

and marking importer to check the
quantity to make sure that
seller delivers the right
quantity or not according to
the contract

5 5. Making Quality Exporter or Proving the accordance

pre-shipment Certificate Independent between the real quality and
inspection Inspection the one stipulated in the
company contract or L/C

6 Quantity/ Exporter or To confirm that the quantity

Weight Independent is suitable for the regulator of
Certificate Inspection contract or L/C
company

CIF thì 7 6. Reserving Booking Carrier Agreement for liner

ghi, shipping note shipment, which normally
FOB thì space incorporates the provisions
không of the carrier’s standard bill
ghi of lading.

Nếu 8 7. Getting insurance policy/ Insurance Indicating general and

điều good insured certificate Company regular terms and special
kiện là conditions
CIP or

CIF

9 8. Making Bill of carrier or -Evidence of the contract of

documents Lading shipping carriage: it can use for
company or resolving disputes b/w the
Front page of shipping carrier and receiver
B/L: agent -Receipt of cargo for
- Information shipment: acknowledge that
(name, address): the goods were received/
carrier, shipper, loaded in the conditions as
consignee, notify described
party. -Document of title: lawful
- B/L number holder of B/L has the right to
- Name of vessel possess the goods, negotiable
- Description of document
goods
- Number of
orginal B/L
- Date and place
of issuing
- Signature of
the issuer
- Information
about freght
- Date of laden on
board
The back page of
B/L
-Legal basis (laws
regulate terms
and conditions of
B/L and solve
disputes arising
between the
shipper and the
carrier)
-Terms and
conditions on
responsibilities
and exemption
from
responsibilities of
 the carrier

10 C/O form Exporter or -Clearance of the goods from

…. Authorize the customs authority of the
(đọc thêm Authority importing country
chú thích ở -Help importers apply
dưới nhé) preferential taxes, facilitating
goods when imported into
some countries in terms of
tariffs

11 9. S/I Exporter Providing information should

Dispatching shipping be showed in B/L
goods instruction

12 Phytosanitary Plant This certifies the Plant or

Certificate Protection The plant products shall be
Department free from quarantine pests
-Name and and are consider free from
address of other injurious pests
exporter;
-declared name
and address of the
consignee;
-number and
description of
packages;
-distinguishing
marks;
-place of origin;
-declared means
of conveyance;
-declared point of
entry;
-Name of produce
and quantity
declared;
-botanical name
of plants; date;
-chemical;
-duration and
temperature;
-treatment;
-concentration
-additional
information;
-stamp of
 organization;
-place of issue;
-date issued;
-name and
signature of
authorized officer

Veterinary Authorized To certify that goods are free

Certificate Authority from disease-causing bacteria
for breeders, animals or
-Type of animal animals have been
-Consignor vaccinated to prevent
-Consignee disease.
-Quantity, weight
-Place of
destination
-Port of departure
-Mode of
transport
-Inspection dtae
-Effective date of
veterinary
certificate
-Veterinarian’s
attestation

13 10. Customs Exporter It’s a requisite for seeking

Obtaining declearation the permission of customs
Customs sheet
clearance
Description of
export/import
goods, the
number and kind
packages,
shipping marks
and number,
value of goods,
the name of the
vessel, the
country of
destination
 IMPORT PROCESS – DOCUMENTS

Note No Step Document Issuer Main Function

1 1. Obtaining Import Ministry of Approval to export/

export license license (if Industry and import specific products
any) Trade( mineral) from Ministry of Goods
machine( minis Management Customs
try of health) clearance
Wood and
wood products(
Ministry of
agriculture and
rural
development)

Nếu 2 2.Taking Application For Issuing Bank Asking issuing bank to

thanh initial Issuance of open a letter of credit
toán steps of Letter of Credit
L/C payment

Nếu là 3 3.Reserving Booking note carrier Agreement for liner

FOB thì shipping shipment, which normally
ghi, CIF space incorporates the
thì bỏ provisions of the carrier’s
trống standard bill of lading.

Nếu là 4 4. Getting Insurance Insurance Indicating general and

CIF/CIP goods insured policy/ company regular terms and special
thì ghi certificate conditions

5 5.Checking Commercial Exporter -The evidence to make

documents Invoice payment to the seller
-Based on value, quantity
in Invoice to hire
transportation
-Pay Insurance premium
-Custom office based on
Invoice to make trading
statistics

6 Packing list Exporter Show the way of packing

for importer to check the
quantity to make sure that
seller delivers the right
quantity or not according
to the contract
7 B/L carrier or -Evidence of the contract
shipping of carriage: it can use for
company or resolving disputes b/w the
shipping agent carrier and receiver
-Receipt of cargo for
shipment: acknowledge
that the goods were
received/ loaded in the
conditions as described
-Document of title

8 C/O Exporter or -Clearance of the goods

Authorize from the customs
-Name and Authority authority of the importing
address of the country
buyer, seller -Help importers apply
-Name of the preferential taxes,
goods facilitating goods when
-Quantity, imported into some
weight, marking countries in terms of
-The goods tariffs
owner’s
statement
-The Chamber
of Commerce’s
authentication
on the origin of
the goods

9 Quality Exporter or Proving the accordance

Certificate Independent between the real quality
Inspection and the one stipulated in
company the contract or L/C

10 Quantity/ Exporter or To confirm that the

Weight Independent quantity is suitable for the
Certificate Inspection regulator of contract or
company L/C

11 6.Obtaining Customs Importer It’s a requisite for

Customs declaration seeking the permission of
clearance sheet customs

12 7. Taking Delivery Order- carrier The consignee can clear

delivery of D/O the cargo with customs
goods and take delivery of the
cargo
Người nhận hàng có thể
thông quan hàng hóa và
nhận hàng
 13 Notice of shipmaster Advises that ship has
readiness arrived and is prepared for
NOR the cargo to be unloaded
or loaded
Thông báo rằng tàu đã đến
và chuẩn bị cho hàng hóa
được bốc dỡ

14 Notice of arrival carrier Inform about the arrival of

shipment
Thông báo về sự xuất hiện
của lô hàng

15 Time sheet carrier Indicates the hours the

employee have worked

16 8.Inspecting COR( if any) Discharging Record discrepancies in

import terminal the form of over, short and
products damage cargo as
manifested.
Ghi nhận các sai lệch về
thừa, thiếu, hư hỏng của
hàng hóa như bảng kê
khai

17 Statement of carrier This is the document

facts - SOF attached to a record of
calculation of lay time
used (the "Timesheet")
and is a record of the
events that can affect the
counting of lay time.
Đây là tài liệu được đính
kèm với bản ghi tính toán
thời gian xếp được sử
dụng ("Bảng chấm công")
và là bản ghi các sự kiện
có thể ảnh hưởng đến việc
đếm thời gian xếp.

18 CSC( if any) Shipping agent To exam the goods are

company unloaded from the ship
into port.

9.Claiming or
solving
claiming

nếu 19 10.Making Bill of exchange Exporter Debt collection tool

Thanh payment Credit tool
toán D/P -Title Means of payment, means
-Bill number of circulation
-Sum payable
-Place of To require importer to
drawing addressed to pay on
-Date of drawing demand or at a fixed or
-Claiming order determinable future time
-Time of sum certain money to or
payment to the order of a specified
-Beneficiaries person, or to bearer.
-Drawee
-Drawer
-Place of
payment