Marina Academy of Maritime Research Centre & Charitable Trust

Document Name: Record Control Procedure

Document Number: MAMRC/PRO/06 Page 1 of 1
Date of Issue: 01-06-2019 Version: 1:00

Purpose and Scope:

To establish and maintain a uniform method for the effective operation of system and control of Quality
management system related records.

This Quality Management System procedure applies to all records generated during the execution of Marina
Academy. Quality Management System.

Procedure:

Responsibili
Sr. Records /
Activity ty /
No. References
Authority
1. Identification
All records that support the Marina Academy. Quality
QMS Relevant
1.1 Management system shall be referenced in the appropriate
Coordinator records
documents.
1.2 All records shall be legible and identifiable & retrievable. All -
3. Indexing
Records shall be indexed as per MAMRC/XX/FRM/ZZ where XX Process Relevant
3.1
is the process, FRM is format and ZZ is number like 01, 02 etc Owners records
4. Access
Process Relevant
4.1 Access to records shall be controlled on a "need-to-have" basis.
Owners records
Access by appropriate personnel shall be maintained so that Process Relevant
4.2
records are readily retrievable. Owners records
Records should be made available to customers, auditors,
4.3
regulatory bodies whenever required
5. Filing, Maintenance, Storage & Locations
Folders, archive boxes, etc, which hold records, shall be labelled Process
5.1 -
or identified by other means to indicate their contents. Owners
Records are generally filed as indicated in the index column of Process
5.2 -
process record matrices. Owners
Grouping related records (not in strict reverse date order) within Process
5.3 -
a file may also be done. Owners
Records
Records shall be stored in secure facilities so as to be easily
Matrices in
retrievable, minimize deterioration and prevent loss. Process
5.4 each
Records are stored at the places mentioned in location column Owners
Process
of record control matrices.
Profile
Messages received are retained as records to support the Process Relevant
5.5
Quality management system where applicable. Owners records
6. Disposition
Upon expiry of the retention period mentioned in the process
Process Relevant
6.1 record control matrices, records shall be destroyed by any
Owners records
appropriate means and record of disposal should be maintained.
Records retention period will be 3 year from the date of QMS Relevant
6.2
recording. Coordinator records

Prepared by: Approved by:

Captain / Principal HOD