Marina Academy of Maritime Research Centre & Charitable Trust

Document Name: Internal Quality Audits Procedure

Document Number: MAMRC/PRO/05 Page 1 of 1
Date of Issue: 01-06-2019 Version: 1:00

Purpose and Scope

To establish and maintain a uniform and controlled method for planning, scheduling, coordinating,
performing, reporting and following-up internal quality audits.
This Quality Management system procedure applies to all internal audits and verifications undertaken
by Marina Academy.

Procedure

Sr. Activity Responsibility Records /

No. / Authority References
1. AUDIT PLANNING
1.1 An internal quality audit cum verification to verify compliance QMS IQA Plan
of the QMS shall be undertaken Quarterly. The QMS Coordinator
verification is included in the internal quality audit.
MAMRC
/QFS/FRM/02
1.2 Based upon an evaluation of each element of the system, IQA Plan
the more important activities shall be audited more MAMRC
frequently. /QFS/FRM/02
1.3 An Audit Plan shall be maintained, which lays out the QMS IQA Plan
planned IQA dates for 12 months. Coordinator
Internal audit should be carried out twice in a year and MAMRC
reports to be available along with the corrective and /QFS/FRM/02
preventive action
2. SCHEDULING AND PREPARATION OF AUDITS
2.1 Auditors shall not audit their own work. QMS IQA Schedule
Coordinator
MAMRC
/QFS/FRM/03
2.2 The QMS Coordinator shall be responsible for scheduling, QMS IQA Schedule
preparing, performing, reporting the audit. The audit plan Coordinator MAMRC
states the planned activities for each audit. /QFS/FRM/03
2.3 During the scheduling and preparation for an audit, the QMS QMS Checklists
Coordinator and other auditors who are part of the audit Coordinator Prepared by
team may prepare Audit Check List(s), or alternatives, (such /Auditors auditors
as hard /soft copies of documents) based on the audit scope
and the system elements to be audited and including
reference to previous audit reports and findings.

3. PERFORMANCE OF THE AUDIT

3.1 The audit shall be carried out by the auditor asking a series Auditor IQA Observation
of questions to the auditee and examining the objective sheet MAMRC
evidence made available, in line with previously developed QFS/FRM/01
checklists or alternatives.
3.2 Objective evidence is often in written form or held on a Auditee -
computer.
3.3 The mechanism of auditing is to "sample" the Quality - -
System by examining examples of outcomes and comparing
these with documented requirements, so that the auditor is
able to form a balanced opinion as to whether the Quality
System complies with the requirements of the Standard, and

Prepared By Approved By
QMS Coordinator Director
 Marina Academy of Maritime Research Centre & Charitable Trust
Document Name: Internal Quality Audits Procedure
Document Number: MAMRC/PRO/05 Page 2 of 1
Date of Issue: 01-06-2019 Version: 1:00

Sr. Activity Responsibility Records /

No. / Authority References
the organization’s own documentation (eg. If maintaining a
certain record is a stated requirement, is this record
available?).
3.4 The Auditors shall record instances of compliance or non- Auditors IQA Observation
conformances and any comments on the Audit Observation sheet
Sheets MAMRC
/QFS/FRM/01
3.5 Any non-conformance finding resulting from an audit shall Auditor CAR Form
be documented by the auditor by initiating a Corrective MAMRC
Action Request /QFS/FRM/07
3.6 At the conclusion of the audit, the MR shall discuss non- Auditor / QMS CAR Form
conformance findings to ensure that they are understood by Coordinator MAMRC
the auditee, and get an acknowledgment and signature on /QFS/FRM/07
each Corrective Action Request.
3.7 QMS IQA file
CAR forms and observation sheets / notes are maintained in
Coordinator
the IQA file.
4. QMS
AUDIT REVIEW AND FILING
Coordinator
4.1 QMS -
Outcomes of internal quality audits shall be an agenda item
Coordinator
for Management Reviews.
4.2 QMS -
Audit related documents shall be retained as records.
Coordinator
5. CUSTOMER OR THIRD PARTY AUDITS QMS
Coordinator
5.1 If applicable, where audits by a customer or Third Party QMS CAR Form
certification body result in the raising of Non-conformance Coordinator MAMRC
Reports/Non Compliance Notes/Corrective Action Requests, /QFS/FRM/07
they shall be forwarded to the QMS coordinator / Director for
action. The method adopted to resolve the problems
detected would be the same as for internal audits.
6. AUDIT FOLLOW-UP
6.1 Follow up actions are taken to ensure that any non- QMS CAR Form
conformances encountered during the audit are closed. Coordinator MAMRC
/Auditor /QFS/FRM/07
6.2 QMS Coordinator/Auditor shall verify the implementation QMS CAR Form
and effectiveness of the corrective action taken by the Coordinator MAMRC
auditee. /Auditor/ /QFS/FRM/07
6.3 Identified non-conformances shall be "closed-out" upon QMS CAR Form
verification of compliance and effectiveness. Coordinator MAMRC
/QFS/FRM/07

Prepared By Approved By
QMS Coordinator Director