Doc ID QMS 01

Lufkin Middle East Records issue 1

Lufkin Middle East Date 1/1/2012
control Procedure Prepared by Talaat A.Kader
Approved by Anthony Beck

Purpose

The purpose of this process is to ensure that the Quality System records, ( evidence of
conformity to requirements and of the effective operation of the Quality Management
System ) are maintained and controlled through:
 Identification, storage, protection, retrievable and disposition of records. .
 Records are remaining legible, readily identifiable and retrievable...
 Quality records are retained for at least two years , maintained and controlled

Scope

This procedure is applicable to all records resulting from the operation of Lufkin’s Quality System...

Any corrective action taken to eliminate the causes of actual non-conformances will be appropriate
to the magnitude of the problem whilst also being in proportion to the risks presented by the non-
conformance.

Terms and definition

Document information and its supporting mediums

Record documents stating results
achieving or providing results of activities
performed.

Corrective action is taken upon detection of a non-conformance to prevent it from

happening again; we act to ‘prevent’ a repeat of a detected non-conformance.
Preventive action is taken when we anticipate a potential problem and take action to
eliminate the possible causes and prevent the occurrence a non-conformance.
Non-conformance is taken to mean an observation or finding that indicates a policy or
practice is contrary to the requirements of ISO 9001 or the documented procedures.

Term Clause Definition

Document 3.7.2 Information and its supporting medium
Procedure 3.4.5 Specified way to carry out an activity or a
process

Talaat Page 1 7/6/2021

 Doc ID QMS 01
Lufkin Middle East Records issue 1
Lufkin Middle East Date 1/1/2012
control Procedure Prepared by Talaat A.Kader
Approved by Anthony Beck

Quality Manual 3.7.4 Document specifying the QMS of an

organization
Record 3.7.6 Document stating results or evidence of
activities performed
Specification 3.7.3 Document stating requirements

Responsibility and Authority

The Department Document Controller is the Process Owner of this process and is responsible for:
 Recording, indexing, distributing and controlling all Quality System records.
 Document Approval Authority: The Superintendent has final authority to approve the issue
and/or changes to this document.
 Maintaining master copies for the current versions and also maintaining the originals of
obsolete records for one year from the date of cancellation.
 Establishing and maintaining the appropriate records control files.
 Maintaining and controlling the filing system for the Quality System records.
 Ensuring disposition of the obsolete records.

Procedure

1. Each department / section shall establish the appropriate files for maintaining the Quality
System records. A file index shall be developed for each file which identifies the file contents
and transactions for the included records.
2. The Quality Records shall be legible and maintained in the form that allows preservation,
easy retrieval and accessibility
3. Each Quality System Procedure addresses the relevant quality records, their identification
and the associated retention times. Moreover, the retention time is introduced on the relevant
form of the Quality System documents
4. Each concerned responsible manager shall record all Quality records, number, and
location, retention time and responsible at the form No 21/F01. And copy of it will be kept at
the Quality assurance department

Talaat Page 2 7/6/2021