Part B Unit – I

Chapter 1 – Applying Styles in a Document Assessment Time

A. Select the correct option.

1. b. Style 2. c. Sidebar 3. b. Paragraph Styles 4. a. Shift + F11 5. b. Load Style

B. Write T for True and F for False.

1. F 2. T 3. T 4. F 5. T

C. Answer the following questions.

1. A style is a predefined combination of various formatting features, like font style, colour, and size that is
applied to the selected text in a document to quickly change its appearance.

2. Paragraph Styles are used to change the appearance of a paragraph by making changes to the text
alignment, tab stops, line spacing, and so on. On the other hand, the Character Styles can be applied block
of text inside a paragraph. For example, they enable you to set the font and size of text, or apply bold and
italic effects.

3. To apply a predefined style using the Styles and Formatting pane, follow these steps:
• Open a document in Writer and type the content.
• Click on the Styles and Formatting icon on the Sidebar.
(Or)
Click on the Format menu and select the Styles and Formatting option. Or Click on the F11 key.
• A dockable Styles and Formatting menu will open. Click on the Paragraph Styles icon if it is not selected,
by default.
• Select the text on which the style is to be applied. For example, select the title of the content.
• Now, scroll through the list of styles and double-click on the Title style.
• The selected style will be applied immediately. Similarly, you can apply the other styles to the selected
text.

4. The Fill Format Mode allows you to apply a style to many different areas quickly, such as you can format
many scattered paragraphs, words, or other items with the same style. In other words, the Fill Format
Mode copies a style and applies the same to the other items.

5. In Writer, you can create a new style by using any of the following methods:
• Creating a New Style from a Selection
• Creating a New Style Using Drag and Drop

Ch-2 Adding Graphics in a Document Assessment Time

A. Select the correct option.
1. a. Insert > Picture > From File 2. b. Gallery 3. c. Drawing Toolbar
4. a. Corner Handles 5. a. Picture

B. Write T for True and F for False.

1. F 2. T 3. T 4. F 5. T
C. Answer the following questions.
1. In Writer, there are several ways to insert images in a text document. Some of them are as follows:
• Inserting an image from a file
• Inserting an image using drag and drop method
• Inserting a scanned image
• Inserting an image from the clipboard
• Inserting an image from the Gallery
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2. Cropping means to delete the unwanted areas of a photograph or image to improve its appearance.

3. It is often convenient to group the drawing objects together so that they can be treated as a single
object. Grouping the drawing objects gives you more control over a set of objects. You can apply the
formatting features to all the objects at once.

4. Alignment refers to the vertical or horizontal placement of a graphic in relation to the chosen anchor
point of an image.

5. Gallery is an inbuilt feature of OpenOffice that is available for all its components. It offers an easy way to
group reusable objects such as graphics and sounds that can be inserted into a document. The Gallery
contains ready-to-use objects (Arrows, Bullets, Diagrams, Symbols, and so on). By default, the Gallery is
docked above the Writer workspace.

Ch-3 Working with Templates Assessment Time

A. Select the correct option.
1. a. New > Templates and Documents 2. b. Template 3. d. My Templates
4. b. Ctrl + Shift + N 5. b. Two

B. Fill in the blanks.

1. Template 2. My Templates 3. Set As Default Template 4. .ott

C. Answer the following questions.

1. A template a is predefined layout that contains sample content, themes, colours, font styles, background
styles, etc., and gives an initial foundation to build a document.

2. To create a document using a pre-defined template, follow the given steps:

• Click on File > New > Templates and Documents. You will see many pre-defined templates in the My
Templates dialog box.
• Select the required template and click on Open.
• A new document opens with the selected template.

3. In such a situation, you need to update the document after making changes in the style of the template.
To update a document, follow these steps:
• Click on File > Save As and all changes made to the document will be saved.

Ch-4 Using a Table of Contents Assessment Time

A. Select the correct option.
1. b. Table of Contents 2. a. Insert 3. a. Title 4. b. Chapter Number

B. Fill in the blanks.

1. Headings, Sub-headings 2. Paragraph 3. Title page 4. Grey

C. Answer the following questions.

1. The table of contents (TOC) consists of headings and sub-headings of a book or document. It is a
necessary index, generally available in long documents, books, drafts, etc. It includes titles or first-level
headings, such as chapter names, and sometimes it even includes second-level headings, and occasionally
third-level headings.

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2. A good table of contents has the following characteristics:
• It should be easy to read and simple to use.
• It should be organised and formatted properly.
• It must be accurate and easily accessible.
• It should be given after the title and copyright page.

3. To edit an existing table of contents, follow these steps:

Right-click anywhere in the table of contents. The context menu appears.

From the context menu, choose Edit Index/Table option. The Insert Index/Table window opens. You can
edit and save the table using the five tabs described in the chapter.

4. The five tabs present on the Insert Index/Table dialog box are: Index/Table, Entries, Styles, Columns, and
Background.
• The Index/Table page helps to set the attributes of the TOC, for example, the type of index.
• The Entries and Styles pages are used to format the entries in the TOC.

Ch-5 Mail Merge Assessment Time

A. Select the correct option.
1. a. Mail Merge 2. c. Both a and b 3. b. Data Source 4. a. Main Document

B. Fill in the blanks.

1. Main 2. Mailing Labels 3. Merge 4. Register

C. Answer the following questions.

1. The Mail Merge feature of Writer enables you to quickly create and print multiple copies of a document,
mailing labels, and so on.

2. The Mail Merge feature is used to combine a data source with the main document. It saves your time
and energy to send letters at multiple addresses. It primarily enables automating the process of sending
bulk mail to customers, subscribers, or general individuals.

3. Main Document is the document that contains the text that you wish to send to all the recipients. To
perform Mail Merge, a Writer document is required. Either you can create a new document or use an
existing one. Data Source consists of a mailing list. For example, name, address, city, pincode, telephone
number, etc. The data is organised in a tabular form along with the field names.

4. Labels are stickers that may contain information related to a product to advertise, a warning message,
instructions for use, caution in use, environmental advice, batch number, etc. In the same way, mailing
labels are stickers that you over the envelopes and/or at the top of the letters while sending mails to a
group of people.

5. After saving the data source, register it by following the given steps:
• For this, click on the File > New > Database.
• The Database Wizard opens. Select the Connect to an existing database option and choose Spreadsheet
from the drop-down list.
• Click on Next > Browse. Select the file name in which you have added recipients (Recipient.ods).
• Now, click on Next and stay with the default settings, and click on Finish. A dialog box appears. Save the
spreadsheet as database by entering an appropriate name (for example, Employees_List) in the Name
field. Click on Save and after that, exit the spreadsheet application.