Creating a Template

Aim : To create and use template in openoffice document.

Procedure:

Steps to create a template:

Step 1: Open a new / existing document that you want to make it into a
template.
Step 2: Add the content and styles that are required. Example : For letter head
add the logos and the name of the institution at the top of the page.
Step 3: From the main menu, choose File > Templates > Save. Immediately
Template Dialog box will appear.
Step 4: In the Template Dialog box :
a. In the New template field, type a name for the new template.
b. In the Categories list, click the category to which you want to assign the
template.
c. Click OK to save the new template.

Steps to use specific Template:

Step 1 : To use a particular template, choose File > New > Templates and
Documents.
Step 2 : Select the Templates icon at the left.

Step 3 : Select the required template. Double-click the template to open. Now
you can use the template according to your choice.

Result : The required letter head template is created and ready to use.
 Table of Content
Aim : To create table of content using OpenOffice Writer

Procedure :
Step 1: Double click OpenOffice icon on the desktop.
(Or) Click on the start / Windows buttonOpenOfficeOpenOffice
Writer.
Step 2: Type the content in document, minimum 10 pages.
Step 3: Apply Heading 1 for main heading and Heading 2 for subheading.
Step 4: To create table of content, place the cursor in the document where do
we want to insert the table of contents.
Step 5: From the main menu, choose Insert > Indexes and Tables. The Insert
Index/Table window opens with five tabs.
Step 6: Select the Index/Table tab to set the table's attributes like
a) Select Table of Contents in the Type drop-down list.
b) Click Protected against manual changes.
c) From the drop-down list in the Create index/table area, select Entire
document.
d) In the Create from area, check the Outline &Index marks check box.
Step 7 : Next, select Entries tab to set an required element in the Structure line.
Step 8 :Next go to Styles tabs, to format the table entries.
Step 9 :At last, go to Background tab to add colour or a graphic to the table
background.
Step 10 : Click OK.

Result :The table of contents appear in our document.

 Creating Mail merge and label

Aim : To merge letter with addresses of a recipient and also prepare mailing
lables for merged letter.

Procedure :

Step 1: Open OpenOffice Calc than type and store the address details of our
school parents in address.csv file.
Step 2 : Go to OpenOffice Writer, type a letter to invite parents for our school
annual function.

To merge letter with address

Step 3: Select Tools Mail Merge Wizard and follow the steps given below to
merge annual invitation letterwith parents address file.
a) Select Starting documentuse the current documentNext.
b) Choose Select Document type Letter Next.
c) In the Insert address block click Select Address List button. It open Select
Address List box, in that click add button to insert address.csv.
d) Select Next button from create salutation.
e) Set margin in the Adjust layout then go to save, print or sent option and
press Finish button.
Step 4 : Now the letter is merged with the address of the recipients. Verify all
letters of the recipients before printing.

To prepare mailing labels for printing, follow the steps given below
a) Choose File > New > Labels.
b) The labels dialog box will open with three options. They are labels, format
and options.
c) On the Options tab, Select Synchronize contents.
d) On the Labels tab (), select the Database and Table. Move fields one by
one from Database field list to Label text area by clicking the left arrow
 e) Click New Document.
Step 6 : A single-page document containing a series of frames, one for each
label of the selected type and filled with the data source address fields that
we selected.
Step 7: To print label by choosing File Print.

Result : The Merged letter and Label created and stored in the system.