1.

DIGITAL DOCUMENTATION
1. Open a formatted document. Apply a style to document objects and applying styles using fill
format.

AIM:
To apply the styles and formatting to document objects and with fill format mode

PROCEDURE:
TO APPLY A DESIRED STYLE ON AN OBJECT:

All the styles related information and management happens through a special floating or dock able
window in writer, known as Styles and Formatting Window. We can open this in three ways:

i) by command Format  Styles and Formatting

ii) by clicking on Styles and Formatting button on Formatting toolbar.

iii) by pressing F11 key.

iv) Select the object on which a style is to be applied, select the paragraph object “Working with
Style”.

v) From the Styles and formatting window firstly select the style-type as per the selected object and
then double-click on style name which is to be applied on it. It will apply the selected style on the
selected objects.

vi) By default, every paragraph has default style but when you apply a style on a paragraph, its style
name changes. The style of the current document paragraph is indicated through the style box on
the formatting toolbar.

To Use Fill Format:

i) Open the Styles and Formatting window (or press F11) and select the style you want to apply.

ii) Click the Fill format mode icon . The mouse pointer will now change to

iii) To apply a paragraph,, page, or frame style hover the mouse over the paragraph, page, or frame
and click or to apply a character style hold down the mouse button and select the characters

iv) Repeat this step until that style to apply the objects.

v) To quit Fill Format mode, click the Fill Format mode icon again and press Esc key
Result:
Thus, styles have been applied to a document objects and applied using fill format mode.

OUTPUT:
2. Create a new style using drag and drop in open office writer.

Aim:
To create a new style using drag and drop from a formatted document.

Procedure:
i) Open the styles and Formatting window (F11 Key).

ii) Now select the formatted object (a paragraph etc.) from which you want to create a style.

iii) Drag your selection to the Styles and formatting window.

iv) It will now open the same Create style dialog. In the create style dialog box, type a name for the
new style. Click OK to save the new style.

5. If the paragraph Style type is active in the Styles and Formatting window, a new paragraph style
will be added to the list. If Character Styles are active, the character style will be added to the list.

Result:
Thus new style has been created using drag and drop method.

OUTPUT:
3. Create a template for an formal letter to some government authority and update the document

Aim:
To create a template and to update the document

Procedure:

To create a Template:
i) Open a new document of the formal letter you want to make into a template.

ii) In this document, add the content, formatting and styles that you want to add to your template.

iii) Now click command File Templates  Save.

iv) It will open Template dialog. In the Template dialog:

a) In the new template field, type a name for the new template.
b) In the categories list, click the category to which you want to assign the template. The
category choose has no effect on the template itself, it is the simply folder to save the
template.

v) Click OK to save the new template.

To update a document:
i) Create a new document using the template with which you want to attach an existing document.

ii) Open existing document in a separate window.

Press Ctrl+A in document to select all the content and press Ctrl+C to copy it.

iii) Now paste this content in the blank document you create in step1. Now the styles and other
formatting features defined in the new template will be applied.

iv) Save your updated document as per the new template with a name.

v) You have updated your document as per the new template.

Result:
Hence the template has been created and updating done in document.

OUTPUT:
4. After implementing the mail merge, edit it as individual document.

Aim:
To apply editing individual document in mail merge.

Procedure:
i) After implementing the mail merge using data source.
ii) Choose File > Print. The message shown in appears. Click Yes to print.
iii) In the Mail Merge dialog (), you can choose to print all records or selected records.
iv) To select records to be printed, use Ctrl+click to select individual records.
v) To select a block of records, select the first record in the block, scroll to the last record in the
block, and Shift+click on the last record.
vi) To edit a saved file of mailing labels, open the saved label file in the normal way. You will be
prompted to update all links.
vii) Choose No for the following reason: The first label on the page is termed the “Master Label” and
all other labels are linked to it.
viii) You can edit individual records in the normal way, by highlighting and changing the font name.

Result:
Hence editing for the individual document is applied in mail merge

OUTPUT:

ELECTRONIC SPREADSHEET

5. Linking Sheets/Using Data from other sheets and create link through other sheets through
keyboard and mouse.

AIM:

To working with multiple sheet to use data which is stored in another sheet and link through
keyboard and mouse.

PROCEDURE:
Within a sheet, a cell is referred to as:

<Cell reference>=<Col letter>+<row no.>

But outside the sheet, it’s any cell would be referred to as <Sheetname>.<Cell reference>

1. Open a new, empty spread sheet

2. In sheet 1, enter the following formula in cell A1 = sheet2.A1 + Sheet3.B4

3. Now click the sheet2 tab at the bottom of the spread sheet. Set the cursor in cell A1 there and
enter a number, say 1400.

4. Now click the sheet3 tab of the bottom of the spread sheet. Set the cursor in cell B4 there and
enter a number, say 600.

5. Now switch back to sheet1 by clicking on its name. You will see that A1 of sheet1 now stores
2000. Because as per its formula it stores the sum of cells Sheet2.A1 and Sheet3.B4 which are 1400
and 600 respectively.

6. Try changing contents of Sheet2.A1 and/or Sheet3.B4 cells. If any of these cells change their
value, then the contents of Sheet.A1 will also change.

Creating Links to Other sheets through keyboard:

The links you created above by using qualified names are created through keyboard. That is to
create sheet links through keyboard in another sheet as <sheet-name>.<cell-reference>

Creating Links to Other Sheets through Mouse:

i) Start cell entry by clicking in it. Click = if entering a formula

ii) Then click on the sheet tab at the bottom and click on the desired cell

iii) Come back to point of entry and repeat if you want to refer to other cells.

RESULT: Thus, the data has been created to other sheets and created links through keyboard and
mouse successfully

OUTPUT:
6. Linking to registered data sources

AIM:

To linking registered data source in open office if a database is in *.odb format

PROCEDURE:

To view and link to registered data sources, do the following:

1. Open worksheet where you want to add data from registered data source.

2. To view the data sources available, press F4 key or click command.

View  Data Source

3. The Data source view pane opens above the spreadsheet. A list of registered databases is in the

Data Explorer area on the left.

4. To view each database, click on the + to the left of the name of the database name.

a) Click on the + next to Tables to view the individual tables.

b) Double click on a table name to view the data in the right section of data source view pane.

5. To add data from this data source.

a) You can drag single data item to your worksheet Or

b) Select the rows to be added by clicking on left most button in data pane and

c) Click data to text button in the toolbar above the data source pane.

6. The selected data will get added to your worksheet.

RESULT:

Thus the worksheet is linked to registered data source successfully.

OUTPUT:
7. Setting up a spreadsheet for sharing and to record changes in a spreadsheet

AIM:

To setting up a spreadsheet for sharing and to recording changes in a spreadsheet.

PROCEDURE:

Setting up a spreadsheet for sharing:

1. Open the spreadsheet document to be shared.

2. Click command Tools  Share document. It will activate the collaboration features for this
document.

3. Now share document dialog will open, choose enable sharing by clicking on checkbox option by
share this spreadsheet with other users. If it is ticked, it means sharing is enabled and if clear, it
means that sharing is disabled for this spreadsheet.

4. It will ask to save the spreadsheet first, to activate shared mode. Click Yes to continue.

5. Once saved, the word is then shown on the title bar after the document’s title.

Recording changes in a spreadsheet:

1. Open the previous year’s Budget spreadsheet.

2. Click command Edit  Changes  Record.

3. Begin editing the worksheet i.e., make desired changes in this worksheet.

4. You will notice that in your worksheet, a coloured border, with a dot in the upper left-hand
corner, appears around a cell where changes were made.

5. Now you can send the file.

RESULT:

Thus the spreadsheet document has been shared and changes is recorded in a worksheet.
OUTPUT:
8. Create and use Macros in Spreadsheet

AIM:

To create and use Macros in Spreadsheet.

PROCEDURE:

The following steps create a macro that performs paste special with multiply.

1) Open a new spreadsheet.

2) Enter numbers into a sheet.

3) Select cell A3, which contains the number 3, and copy the value to the clipboard.

4) Select the range A1:C3.

5) Use Tools > Macros > Record Macro to start the macro recorder. The Record Macro dialog is
displayed with a stop recording button.

6. Use Edit > Paste Special to open the Paste Special dialog.

7. Set the operation to Multiply and click OK. The cells are now multiplied by 3.

8. Click Stop Recording to stop the macro recorder and save the macro.

9. Select the current document.

10. Click New Module to create a module in the Standard library. If no libraries exist, then the
Standard library is automatically created and used.

11. Click OK to create a module named Module1. Select the newly created Module1, enter the
macro name PasteMultiply and click Save.

12. The created macro is saved in Module1 of the Standard library in the Untitled2 document.

RESULT:

Thus the macros has been created successfully.

OUTPUT:
 OPEN OFFICE BASE
9. Create a table in Design View.

AIM:

To create a table in Design View using Open Office Base.

PROCEDURE:

1. In the Database Window, first click the Tables Tab and click on Create Table in
Design View.

2. In Table Design window, enter the field names and select a data type for each field
and add a description for the field under Description column.

3. Then click File  Save or click save icon or press Ctrl+S. And specify a Primary Key
for that you should choose a field will have unique value for each record.

i) To set a field as primary key, click in the row of the field.

ii) Now right click on the leftmost button which is showing an arrow. i.e the
row selector button and select Primary Key.

4. Now specify the name of the table and click OK.

5. The new table will be added to the list of tables in Database window and now
enter the values.

RESULT:

Thus the table has been created using wizard in Open Office Base.
OUTPUT:
10. Creating a Query in Design View

AIM:
To create a query in Design View using Open Office Base

PROCEDURE:

1. Open database that contains the table.

2. In the Database pane, select the database object type Queries and in the Tasks
pane, click on Create Query in design view.

3. It will bring the Query design dialog along with which you will see another dialog
Add Table or Query. Add the tables to your query design and click close button.

4. Now in the Query Design Window, in top-section, you can see the added tables
and in the bottom section, you can design query parameters.
5. In Field Row, click the down arrow and then select the desired field.

6. In next step apply the criteria for your field and save your query by clicking
command File  Save by specifying the query name.

7. In the main database window, under Queries object in database pane the query
name will be displayed.

RESULT:

Thus Queries has been created successfully using Design View.

OUTPUT:
11. Using Form Wizard to Create Forms

AIM:

To create a form using wizard in Open Office Base

PROCEDURE:

1. Start Base and open the database in which you want to create forms from the right
pane.

2. Click Forms in the left pane and click Use Wizard to Create Form from the right
pane.

3. From wizard will start in a separate window. In first step, select tables and fields
to be included in the form. Once done, click Next>.

4. In the next step, if will ask it you want any subform. Simple forms, we shall do
nothing in this step and click Next >.

5. Next it will ask you to arrange controls on your form. Choose an arrangement of
fields from the given options.

6. In the next step, select if you want to use form for data entry or for display
purposes. We selected data entry option. Click Next > when done.
7. Next choose an appropriate /look for your form and click Next >. The window
below the form wizard will show the preview.

8. In the last step, specify name for your form and click finish.

9. Base will display the form for you. If you have created form for data entry, you can
enter data into this form and data will get stored in the linked table.

RESULT:

Thus the queries has been created using wizard.

OUTPUT:
12. Create reports using wizard

AIM:
To create reports using wizard using Open Office Base.

PROCEDURE:
1. Click Report in left and click Use wizard to create report in the right pane.

2. Report wizard will start. First of all, we have to select the field for your report.

3. In the next step, specify the labels for the fields that you are displaying in the
report.

4. In the next step, to group the data on the basis of any field or not and specify sort
options.

5. And next select the name for your report and click Finish.

6. Now Base will show you the report.

RESULT:
Thus the report has been generated using the Open office Base using wizard.
OUTPUT:
 SQL COMMANDS

1. Consider the following Table named “GYM” with details about fitness items being
sold in the store. Write and run commands to do the following:

TABLE:GYM

ICODE INAME PRICE BRANDNAME

G101 Power Fit Exerciser 20000 Power Gymea
G102 Aquafit Hand Grip 1800 Reliable
G103 Cycle Bike 14000 Ecobike

1. To create the above table.

2. To insert the shown records in the table.

3. To display the names of all the items whose name starts with “A”.

4. To display ICODEs and INAMEs of all items, whose Brandname is Reliable or

Coscore.

5. To change the Brandname to “Fit Trend India” of the item, whose ICODE as”G101”.

6. Add a new row for new item in GYM with the details:

“G104”,”Vibra exerciser”, 21000, “GTCFitness”

SQL COMMANDS:
1. CREATE table GYM(ICODE varchar(10) PRIMARY KEY, INAME varchar(30), PRICE
integer, BRANDNAME varchar(30));

2. INSERT into GYM values(‘G101’,’Power Fit Exercise’,20000,’Power Gynea’);

INSERT into GYM values(‘G102’,’Aquatic Hand Grip’,1800,’Reliable’);

INSERT into GYM values(‘G103’,’Cycle Bike’,14000,’Ecobike’);

3. SELECT INAME from GYM where INAME LIKE ‘A%’;

4. SELECT ICODE, INAME from GYM where Brandname=”Reliable” OR “Coscore”;

5. UPDATE GYM SET Brandname=”Fit Trend India” where ICODE=”G101”;

6. INSERT into table values(“G104”,”Vibra exerciser”, 21000, “GTCFitness”);

OUTPUT: