Record Writing Practical’s - (Digital Documentation)

1. Write a small paragraph on ‘My Hobbies’. Create and apply your own
styles.
Steps:
1. Press ‘F11’ function key from the keyboard. ‘Styles and Formatting’
windows appear on the screen.
2. Select on the portion of the document from where style must be copied.
For example, from a paragraph in which manual formatting is applied. (Or)
Select the text and apply the necessary formatting features like (font size,
colour, bold, italics etc).
3. Click on the arrow next to the ‘New Style from Selection’ Icon. A ‘Create
Style’ box appears on the screen.
4. Click on OK button. The created style appears in the list of ‘Paragraph
styles.
5. Select the text in which new style is to be implemented.
6. Double click on the style.
2. Add the image of your Hobby to the same document and wrap the
text with the image added.
Steps:
1. Write a small paragraph (of about 3-4 lines) on ‘My Hobbies’. Immediately
after the paragraph insert image (Insert tab →Picture option →From File).
2. As the picture is added. → Select the Image → Format menu → Wrap →
Select the desired wrapping option. or Right Click → select Wrap option→
select the required wrapping option.
3. You are writing number of books that you have some common
features such as front-page logo and many other. Create a template
from a document and use it for creating multiple copies of different
books.
Steps:
Pg:116 (Steps 1-5)
4. Create Table of contents for any book and set attributes of TOC.
Steps:
Pg:121-122 (Steps 1-7)
5. Using Mail merge send the invite to parents (atleast 3 parents) for
annual day celebrations of your school.
Steps:
1. Click on Tools menu.
2. Select ‘Mail Merge Wizard option’.
3. Select starting document: Create a new document in writer that has to
be sent to the recipients. This provides 5 options for the main document we
can “use the current document” typed add in the application.
4. Select document type: This step is selecting whether the document has
to be sent as a simple letter or E-mail. → Select “Letter”
5. Inserting Address block: Click on “Select Address list” button to select
desired address. It will display list of already created data sources from
which we can select. Or we can create a new address list by clicking on
“Create” button. → click on “customize” button to remove all the unwanted
fields from the address list →once it is customized enter the values for the
selected fields. → after entering 1 record, enter 2, 3, so on till whatever
required in the address list by clicking on “New” button → Once all the
entries of all the fields are completed in the address list, click on OK →
Enter the name of the database file of address and click on save button to
save the database the new database file is added in the select address list
dialog box.
6. Select the address block If it does not display, click on the new and select
the fields that were customized to make the address block.
7. Match the fields → if the fields are not yet matched (Click More→ New →
select fields), it means that there is some error in making the address block
and some we do is required.
8. Creating Salutation: The steps enable to add salutation marks for
signifying the beginning of the name based upon the type of recipient → add
salutation and click on “Next”.
8. Adjust the Layout → Click on “Next” button.
9. Click on “Edit Document button” if required. → Click on “Next” button.
10. Personalize the Document: this step temporarily reduces the screen
size of the mail merge wizard so that the user can edit and personalize a
particular document if needed apart from the normal contents of the main
document. It means we can edit personally any letters. It will not reflect in
other letters that are being sent. → Click on “Next” button.
11. Saving, Printing and Sending: select the desired option either save
starting documents, save birds document or print merge document, send
merge documents as email.