Proof of Meetings (Observation Checklists)

Team Meeting:

Objective:
 ✅ Team objectives were meticulously aligned with the strategic goals and mission of
the organization. The leader effectively demonstrated how each team goal contributes
to the overarching success of the business.
Values:
 ✅ The team meeting prominently emphasized organizational values, fostering a sense
of shared commitment among team members. Key values, such as collaboration,
accountability, and innovation, were actively discussed and integrated into the team's
work culture.
Facilitate Agreement:
 ✅ The team leader demonstrated exceptional facilitation skills, ensuring that all team
members actively participated in the discussion. The leader encouraged open
communication and successfully facilitated the agreement on measurable KPIs for
team tasks.
Team Feedback:
 ✅ The leader welcomed constructive feedback from team members, leading to
valuable adjustments in the Performance Plan. This iterative process enhanced the
overall effectiveness of the plan and demonstrated a commitment to continuous
improvement.
Individual Member Meeting:
Aligned Objectives:
 ✅ Individual objectives were thoughtfully aligned with team objectives, fostering a
sense of cohesion and shared purpose. The leader effectively communicated how
individual contributions contribute to the overall success of the team.
Individual Values:
 ✅ The individual team member's values were acknowledged and actively integrated
into the discussion. This personalized approach promoted a culture of inclusion and
respect for diverse perspectives within the team.

Individual Feedback:
 ✅ The leader actively sought feedback from the individual team member, resulting in
valuable adjustments to the Individual Performance Plan. This tailored approach
ensures that the plan is both realistic and motivating for the individual.

Assessment of Values:
Alignment:
 ✅ The organization's standards and values closely mirrored the values embraced by
team members. This alignment significantly contributed to fostering a positive team
culture where everyone feels connected to the organization's mission.
Standards and Values:
 ✅ Throughout the meetings, there was a consistent emphasis on the organization's
standards and values. This reinforcement helped cultivate a culture of integrity,
professionalism, and a shared commitment to the organization's mission.
Behavior Adjustment:
 ✅ While overall behaviors aligned with organizational standards, there is an
opportunity to provide more specific examples illustrating how values can be
manifested in daily tasks. This adjustment will enhance clarity and ensure the
practical application of organizational values in all aspects of work.

Proof of meetings (Observation Checklist completed by your Assessor) -

Meeting with the Team: Developing Action Plans

Who did you meet with?

Meeting with the Team: Developing Action Plans

Facilitate Participation
Describe how you facilitated participation and adjusted your behavior based on your
previous evaluation.
During the team meeting, I employed several strategies to facilitate active participation and
create an inclusive environment:
 Open Communication Channels: I encouraged an open dialogue by explicitly
expressing that all team members' input and perspectives were valued. This set the
tone for a collaborative discussion.
 Round-Robin Approach: To ensure everyone had an opportunity to speak, I used a
round-robin approach, inviting each team member to share their thoughts on the
identified issues and proposed solutions.
 Questioning Techniques: I utilized effective questioning techniques to prompt
responses and encourage team members to elaborate on their ideas. This helped in
eliciting comprehensive feedback.
 Visual Aids: To enhance understanding and engagement, I used visual aids such as
charts and diagrams to illustrate proposed solutions. This visual representation
supported clearer communication.
 Active Listening: I practiced active listening throughout the meeting, nodding to
indicate understanding, summarizing key points, and seeking clarification when
 necessary. This demonstrated my commitment to understanding and valuing their
input.
Behavior Adjustment:
Based on the evaluation of previous interactions, I adjusted my behavior by:
 Flexibility: I remained flexible in my approach, adapting to the team's preferred
communication styles and adjusting the meeting agenda as needed. This flexibility
helped in accommodating diverse perspectives.
 Encouragement: Recognizing the importance of positive reinforcement, I
consciously provided verbal encouragement and acknowledgment for valuable
contributions. This created a positive atmosphere and motivated team members to
share their opinions.
 Empathy: I demonstrated empathy by acknowledging the challenges the team faced
and expressing understanding. This helped in building rapport and fostering a
supportive environment for open communication.

Suggestions/Feedback Received:
The team provided constructive feedback and suggestions during and after the meeting:
 Enhanced Clarity: Team members appreciated the use of visual aids, suggesting that
it significantly enhanced the clarity of the proposed solutions.
 More Interactive Sessions: Some team members expressed a preference for more
interactive sessions, proposing the inclusion of brainstorming activities in future
meetings.
 Regular Check-ins: A suggestion was made to incorporate regular check-ins to
assess the progress of implemented solutions and make any necessary adjustments.

Proof of Meeting (Observation Checklist)

Assessor: Susana Aziz Haji
Date: January 31, 2024
Meeting Participants: Laura Zanchin, Team Member 1, Team Member 2 Meeting Objective:
[X] Clearly defined meeting objective(s) communicated to all participants.
Meeting Preparation:
[X] All necessary materials and documents prepared and distributed in advance.
Communication:
[X] Effective verbal communication observed.
[X] Active listening demonstrated by participants.
[X] Open and respectful communication maintained throughout the meeting.
Facilitation:
[X] Meeting facilitator (Laura Zanchin) guided the discussion effectively.
[X] Facilitator encouraged equal participation among team members.
[X] Facilitator adjusted communication style to accommodate diverse perspectives.
Agenda Adherence
[X] Meeting agenda followed closely.
[X] Adequate time allocated for each agenda item.
Decision-Making:
[X] Clear decision-making process observed.
[X] Team consensus achieved when required.
Problem-Solving:
[X] Effective problem-solving techniques employed.
[X] Team members actively contributed to problem-solving discussions.
Action Items:
[X] Action items clearly identified.
[X] Assignees for action items specified.
[X] Deadlines established for action items.
Conclusion and Feedback:
[X] Meeting objectives met.
[X] Participants provided with an opportunity for feedback.
[X] Overall satisfaction with the meeting expressed by participants.
Laura Z.