The Parts & Functions of Microsoft Word

Ribbon
The Ribbon is the strip of buttons and icons located above the work area in Word
2007. The Ribbon replaces the menus and toolbars found in earlier versions of
Word. Each ribbon contains groups of command buttons with common purpose.
Each ribbon contains 7 tabs.
Office Button
Click the Office Button to find a drop down menu containing options, such as: open,
save, and print. Also shows previously opened files, which you may choose to “pin”
them to make them “permanent”choices.
Rulers
Gives you an idea of where you are on the page
Tab Selector Button
You can easily set tab stops by clicking on the desired position on the ruler. This
buttonallows you to determine which type of tab will be set left aligned , right
aligned , center aligned or decimal tab . Clicking on this button will allow you to
change the tab style.
Document
This is what you are typing/what will print out.
Status Bar
This row can be customized by right-clicking and selecting desired options. Desired
options may include page number/number of total page, word count, insert/overtype
mode, caps lock, and zoom slide.
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View Shortcuts
These four buttons allow you to change the way you view your document on the
screen. From left to right they are: print layout, full screen reading, web layout and
draft. These can be added/removed by right clicking anywhere on the status bar and
checking/unchecking View shortcuts.
Task Bar
Shows open programs.
Zoom Slide
Allows you to increase/decrease the amount of the document you see on the screen.
View Ruler Button
Allows you to view/hide the rulers.
Screen Split Button
At the top of the vertical scroll bar is a new button. Just below the double arrow is a
tiny button that looks like a minus sign that lets you split your screen in two when
double-clicked. Double-clicking it a second time will unsplit your screen.
Scroll Bars
Allows you to view entire workbook by moving it up, down (vertical scroll bar), left or
right (horizontal scroll bar).
Right Indent
Slide this triangle to the left of the margin to limit the right side of a paragraph to that
point. Move the triangle to the right of the margin to allow the right side of the
paragraph to extend beyond the margin. The triangle at the margin will keep the right
side of the paragraph with the margin.
Group
Command buttons with a common purpose are clustered together. Each ribbon
contains several groups.Some groups, but not all, contain a quick launch bar
(dialogue box launcher) in the bottom right hand corner.
Quick Launch Bar/Dialogue Box Launcher
It is the arrow in the bottom right hand corner of some groups. When clicked, it will
bring up a dialog box where additional options/changes can be entered.
Title Bar
Shows name of program and open document. Also contains minimize, maximize and
close buttons.
Quick Access Toolbar
This customizable toolbar allows you to add frequently used commands. Click on the
down arrow at the end of the toolbar to add/remove command buttons – or – right-
click on any command button and choose Add to Quick Access Toolbar.
Tab
The ribbon is broken down into 7 tabs. Each tab has a common purpose and
consists of several groups. To select a tab, simply click on it and the appropriate
groups will be displayed.
First Line Indent
This triangle controls where the first line of a paragraph begins. Moved to the left of
the margin, will allow the first paragraph to be in the left margin. Can be moved to
the right of the margin to indent your paragraph.
Hanging Indent
The opposite of a first line indent. It is often moved to the right of the first line indent,
which allows the remaining lines of a paragraph to be indented according to
placement of the triangle.

Keyboard shortcuts in Windows

Click an option below, and it'll open to display a table of related shortcuts:

Copy, paste, and other general keyboard shortcuts

Press this
To do this
key
Ctrl + X Cut the selected item.
Ctrl + C (or Copy the selected item.
 Press this
To do this
key
Ctrl + Insert)
Ctrl + V (or
Paste the selected item.
Shift + Insert)
Ctrl + Z Undo an action.
Alt + Tab Switch between open apps.
Alt + F4 Close the active item, or exit the active app.
Windows
Lock your PC.
logo key + L
Windows
Display and hide the desktop.
logo key + D
F2 Rename the selected item.
F3 Search for a file or folder in File Explorer.
F4 Display the address bar list in File Explorer.
F5 Refresh the active window.
F6 Cycle through screen elements in a window or on the desktop.
F10 Activate the Menu bar in the active app.
Alt + A Set focus to the first icon in the Suggested actions menu.
Alt + F8 Show your password on the sign-in screen.
Alt + Esc Cycle through items in the order in which they were opened.
Alt +
underlined Perform the command for that letter.
letter
Alt + Enter Display properties for the selected item.
Alt +
Open the shortcut menu for the active window.
Spacebar
Alt + Left
Go back.
arrow
Alt + Right
Go forward.
arrow
Alt + Page
Move up one screen.
Up
Alt + Page
Move down one screen.
Down
Close the active document (in apps that are full-screen and let you
Ctrl + F4
have multiple documents open at the same time).
Ctrl + A Select all items in a document or window.
Ctrl + D (or
Delete the selected item and move it to the Recycle Bin.
Delete)
Ctrl + E Open Search (in most apps).
Ctrl + R (or
Refresh the active window.
F5)
Ctrl + Y Redo an action.
Ctrl + Right
Move the cursor to the beginning of the next word.
arrow
Ctrl + Left Move the cursor to the beginning of the previous word.
 Press this
To do this
key
arrow
Ctrl + Down
Move the cursor to the beginning of the next paragraph.
arrow
Ctrl + Up
Move the cursor to the beginning of the previous paragraph.
arrow
Ctrl + Alt +
Use the arrow keys to switch between all open apps.
Tab
Alt + Shift + When a group or tile is in focus on the Start menu, move it in the
arrow keys direction specified.
Ctrl + Shift + When a tile is in focus on the Start menu, move it into another tile to
arrow keys create a folder.
Ctrl + arrow
Resize the Start menu when it's open.
keys
Ctrl + arrow
key (to move
Select multiple individual items in a window or on the desktop.
to an item) +
Spacebar
Ctrl + Shift
with an arrow Select a block of text.
key
Ctrl + Esc Open Start.
Ctrl + Shift +
Open Task Manager.
Esc
Switch the keyboard layout when multiple keyboard layouts are
Ctrl + Shift
available.
Ctrl +
Turn the Chinese input method editor (IME) on or off.
Spacebar
Shift + F10 Display the shortcut menu for the selected item.
Shift with any Select more than one item in a window or on the desktop, or select
arrow key text in a document.
Shift + Delete Delete the selected item without moving it to the Recycle Bin first.
Right arrow Open the next menu to the right, or open a submenu.
Left arrow Open the next menu to the left, or close a submenu.
Esc Stop or leave the current task.
Take a screenshot of your whole screen and copy it to the clipboard.

Note: You can change this shortcut so it also opens screen snipping,
which lets you edit your screenshot.
PrtScn
Select Start > Settings > Accessibility > Keyboard , and set Use
the Print Screen button to open screen snipping to On

Windows logo key keyboard shortcuts

Press this key To do this
Windows logo Open or close Start.
 Press this key To do this
key
Windows logo
Open Quick Settings. Updated in Windows 11.
key + A
Windows logo
Set focus to the first icon in the Taskbar corner.
key + B
Windows logo
Open Chat from Microsoft Teams. Updated in Windows 11.
key + C
Windows logo
Open the charms menu.
key + Shift + C
Windows logo Turn on color filters (enable this shortcut first in Color Filter
key + Ctrl + C settings).
Windows logo
Display and hide the desktop.
key + D
Windows logo
Open File Explorer.
key + E
Windows logo
Open Feedback Hub and take a screenshot.
key + F
Windows logo
Open Xbox Game Bar when a game is open.
key + G
Turn HDR on or off.
Windows logo
Note: Applies to the Xbox Game Bar app version 5.721.7292.0 or
key + Alt + B
newer. To update your Xbox Game Bar, go to the Microsoft Store
app and check for updates.
Windows logo
Launch voice typing. Updated in Windows 11.
key + H
Windows logo
Open Settings.
key + I
Set focus to a Windows tip when one is available.
Windows logo
When a Windows tip appears, bring focus to the Tip. Pressing the
key + J
keyboard shortcuts again to bring focus to the element on the
screen to which the Windows tip is anchored.
Windows logo
Open Cast from Quick Settings. Updated in Windows 11.
key + K
Windows logo Toggle microphone mute in apps that support Call Mute. Available
key + Alt + K starting in Windows 11, version 22H2.
Windows logo
Lock your PC or switch accounts.
key + L
Windows logo
Minimize all windows.
key + M
Windows logo
Restore minimized windows on the desktop.
key + Shift + M
Windows logo
Open notification center and calendar. Updated in Windows 11.
key + N
Windows logo
Lock device orientation.
key + O
 Press this key To do this
Windows logo
Choose a presentation display mode.
key + P
Windows
logo key + Ctrl + Open Quick Assist.
Q
Windows logo
Open the Run dialog box.
key + R
Windows logo
Record video of game window in focus (using Xbox Game Bar).
key + Alt + R
Windows logo
Open search.
key + S
Windows logo
Take a screenshot of part of your screen.
key + Shift + S
Windows logo
Cycle through apps on the taskbar.
key + T
Windows logo
Open Accessibility Settings.
key + U
Open the clipboard history.

Note: Clipboard history isn't turned on by default. If you'd like to

Windows logo
turn it on, use this keyboard shortcut and then select the prompt to
key + V
turn on history. Or you can
select Start > Settings > System > Clipboard , and
set Clipboard history to On.
Windows logo
Set focus to a notification.
key + Shift + V
Windows logo
Open Widgets. Updated in Windows 11.
key + W
Windows logo
Open the Quick Link menu.
key + X
Windows logo
Switch input between Windows Mixed Reality and your desktop.
key + Y
Windows logo
Open the snap layouts. Updated in Windows 11.
key + Z
Windows logo
key + period (.) Open emoji panel.
or semicolon (;)
Windows logo
Temporarily peek at the desktop.
key + comma (,)
Windows logo
Opens Start > Settings > System > About .
key + Pause
Windows logo
Search for PCs (if you're on a network).
key + Ctrl + F
Open the desktop and start the app pinned to the taskbar in the
Windows logo
position indicated by the number. If the app is already running,
key + number
switch to that app.
Windows logo Open the desktop and start a new instance of the app pinned to
 Press this key To do this
key + Shift +
the taskbar in the position indicated by the number.
number
Windows logo
Open the desktop and switch to the last active window of the app
key + Ctrl +
pinned to the taskbar in the position indicated by the number.
number
Windows logo
Open the desktop and open the Jump List for the app pinned to
key + Alt +
the taskbar in the position indicated by the number.
number
Windows logo
Open the desktop and open a new instance of the app located at
key + Ctrl + Shift
the given position on the taskbar as an administrator.
+ number
Windows logo
Open Task view.
key + Tab
Windows logo
Maximize the window.
key + Up arrow
Windows logo
Snap window in focus to top half of screen. New with Windows
key + Alt + Up
11.
arrow
Windows logo
key + Down Remove current app from screen or minimize the desktop window.
arrow
Windows logo
Snap window in focus to bottom half of screen. New with
key + Alt + Down
Windows 11.
arrow
Windows logo
Maximize the app or desktop window to the left side of the screen.
key + Left arrow
Windows logo
Maximize the app or desktop window to the right side of the
key + Right
screen.
arrow
Windows logo Minimize all except the active desktop window (restores all
key + Home windows on second stroke).
Windows logo
key + Shift + Up Stretch the desktop window to the top and bottom of the screen.
arrow
Windows logo
Restore/minimize active desktop windows vertically, maintaining
key + Shift +
width.
Down arrow
Windows logo
key + Shift + Left Move an app or window in the desktop from one monitor to
arrow or Right another.
arrow
Windows logo
key + Shift + Cycle backwards through language and keyboard layout.
Spacebar
Windows logo
Switch input language and keyboard layout.
key + Spacebar
Windows logo Change to a previously selected input.
 Press this key To do this
key + Ctrl +
Spacebar
Windows logo
key + Ctrl + Turn on Narrator.
Enter
Windows logo
Open Magnifier and zoom in.
key + Plus (+)
Windows logo
Zoom out in Magnifier.
key + Minus (-)
Windows logo
Close Magnifier.
key + Esc
Windows logo
key + forward Begin IME reconversion.
slash (/)
Windows logo
key + Ctrl + Shift Wake PC from blank or black screen.
+B
Windows logo
Save full screen screenshot to file.
key + PrtScn
Windows logo
Save screenshot of game window in focus to file (using Xbox
key + Alt +
Game Bar).
PrtScn
Windows logo
key + Alt +
Open taskbar settings.
Enter (on taskbar
item focus)
Command Prompt keyboard shortcuts
Press this key To do this
Ctrl + C (or Ctrl +
Copy the selected text.
Insert)
Ctrl + V (or Shift +
Paste the selected text.
Insert)
Ctrl + M Enter Mark mode.
Alt + selection key Begin selection in block mode.
Arrow keys Move the cursor in the direction specified.
Page up Move the cursor by one page up.
Page down Move the cursor by one page down.
Ctrl + Home (Mark
Move the cursor to the beginning of the buffer.
mode)
Ctrl + End (Mark
Move the cursor to the end of the buffer.
mode)
Ctrl + Up arrow Move up one line in the output history.
Ctrl + Down arrow Move down one line in the output history.
If the command line is empty, move the viewport to the top of the
Ctrl + Home
buffer. Otherwise, delete all the characters to the left of the
(History navigation)
cursor in the command line.
 Press this key To do this
If the command line is empty, move the viewport to the
Ctrl + End (History
command line. Otherwise, delete all the characters to the right of
navigation)
the cursor in the command line.
Dialog box keyboard shortcuts
Press this key To do this
F4 Display the items in the active list.
Ctrl + Tab Move forward through tabs.
Ctrl + Shift + Tab Move back through tabs.
Ctrl + 1, 2, 3,... Move to that tab number.
Tab Move forward through options.
Shift + Tab Move back through options.
Alt + underlined Perform the command (or select the option) that is used with that
letter letter.
Spacebar Select or clear the check box if the active option is a check box.
Open a folder one level up if a folder is selected in the Save As
Backspace
or Open dialog box.
Arrow keys Select a button if the active option is a group of option buttons.
File Explorer keyboard shortcuts
Press this key To do this
Alt + D Select the address bar.
Ctrl + E Select the search box.
Ctrl + F Select the search box.
Ctrl + N Open a new window.
Ctrl + T Open a new tab and switch to it.
Closes the active tab. Closes the window if there's only one tab
Ctrl + W
open.
Ctrl + Tab Move to the next tab.
Ctrl + Shift + Tab Move to the previous tab.
Ctrl + 1, 2, 3,... Move to that tab number.
Ctrl + mouse scroll
Change the size and appearance of file and folder icons.
wheel
Ctrl + Shift + E Display all folders above the selected folder.
Ctrl + Shift + N Create a new folder.
Num Lock + asterisk
Display all subfolders under the selected folder.
(*)
Num Lock + plus (+) Display the contents of the selected folder.
Num Lock + minus
Collapse the selected folder.
(-)
Alt + P Display the preview panel.
Alt + Enter Open the Properties dialog box for the selected item.
Alt + Right arrow View the next folder.
Alt + Up arrow View the folder that the folder was in.
Alt + Left arrow View the previous folder.
Backspace View the previous folder.
Right arrow Display the current selection (if it's collapsed), or select the first
 Press this key To do this
subfolder.
Collapse the current selection (if it's expanded), or select the
Left arrow
folder that the folder was in.
End Display the bottom of the active window.
Home Display the top of the active window.
F11 Maximize or minimize the active window.
Virtual desktops keyboard shortcuts
Press this key To do this
Windows logo key + Tab Open Task view.
Windows logo key + Ctrl + D Add a virtual desktop.
Windows logo key + Ctrl + Right Switch between virtual desktops you’ve created on
arrow the right.
Windows logo key + Ctrl + Left Switch between virtual desktops you’ve created on
arrow the left.
Windows logo key + Ctrl + F4 Close the virtual desktop you're using.
Taskbar keyboard shortcuts
Press this key To do this
Open an app or quickly open another instance
Shift + click a taskbar button
of an app.
Ctrl + Shift + click a taskbar button Open an app as an administrator.
Shift + right-click a taskbar button Show the window menu for the app.
Shift + right-click a grouped taskbar
Show the window menu for the group.
button
Ctrl + click a grouped taskbar
Cycle through the windows of the group.
button
Settings keyboard shortcuts
Press this key To do this
Windows logo key + I Open settings.
Backspace Go back to the settings home page.