REPUBLIC OF THE PHILIPPINES. z ey MANILA OFFICE BICOL UNIVERSITY No. 4 Lopez St. M. H. det Pilar Legazpi City Roosevelt Ave., Quezon City, Email: op@bicol-u.edu.ph Manila, Philippines bicol_university1969@yahoo.com ‘@ Telefax: (02) 921-1586 —7 Office of the President 21 October 2022 ADMINISTRATIVE ORDER No._@£8 _ series of 2022 TO : ALLVICE-PRESIDENTS ALL ACADEMIC DEANS/DIRECTORS ALL CHIEFS/HEADS OF OFFICES ALL FACULTY MEMBERS ALL NON-TEACHING PERSONNEL ALL GRADUATE STUDENTS SUBJECT : Guidelines for the Conduct of Comprehensive Examination in BU Graduate School 1. RATIONALIPURPOSE Graduate education is considered as the apex in the educational system. As such, higher ‘education institutions (HEIs) offering graduate programs are expected to produce graduates who are intellectually equipped along their field of expertise. They are also expected to play a vital role in knowledge generation and transmission, policy development, and in regional and national development of a country. Over the past decades, there have been significant changes in the higher education landscape brought about by increasing globalization, intemationalization, regional integration, K to 12, and outcomes-based education, among others. These changes in the higher education landscape demand that HEIs offering graduate programs should be able to produce competitive graduates who can take on the aforementioned challenges. This is one of the reasons why the Commission on Higher Education (CHED) has issued CMO No. 15 series of 2019 which outlines the policies, standards, and guidelines for graduate programs in the Philippines in order to address the major gaps and concerns like meeting the required competencies, building a culture of research and innovation, among others, To address the aforementioned challenges in higher and graduate education, Bicol University had to revise its graduate education policies making them in harmony with the provisions of CMO No. 15 series of 2019. The revised policies, rules, and procedures for graduate studies in Bicol University highlight the importance for graduate students to undertake a comprehensive examination. Under the revised policies, the comprehensive examination will be administered by the academic department offering the graduate program. Its purpose is to test the student's competence in integrating knowledge in his/her major and minor fields. It is the culmination of the students’ advanced studies which evaluates cumulative knowledge covered throughout their course work. Passing the comprehensive examination indicates that the student is ready to move to the thesis/dissertation phase of graduate studies. Il, LEGAL BASES (1) BOR Resolution No. 687, series of 2021 (A resolution approving the revised policies, guidelines , and procedures for graduate studies in Bicol University, thereby, amending any board resolution or University issuance which may be inconsistent with these approved revised policies, guidelines, and procedures (2) CHED Memorandum Order No. 45, series of 2019 (Policies, Standards, and Guidelines for Graduate Programs) (3) Bicol University Code of 2016 Page 1 of 3(4) Administrative Order No. 42, series of 2003 (New Rates for Tuition and Other Fees in the Graduate Programs of Bicol University) Ill, IMPLEMENTING GUIDELINES AND PROCEDURES (1) The integrative comprehensive examination shall be in written form for the master’s level and in oral and written forms for the doctoral level, (2) For the written comprehensive examination (for the masteral and doctoral programs), the following guidelines and procedures shall be observed: (a) The written comprehensive examination, which will be given by the Department offering the program, shall test the students’ competence in integrating knowledge in their major and minor fields and shall be based on all courses prescribed to the student. (b) After completing all the academic course requirements with a GWA of 2.0 or better, ‘students shall submit their application for the written comprehensive examination duly signed by the Advisory Committee, recommended by the Department Chair/Program Adviser and endorsed by the Secretary of the Graduate School for approval by the Dean of the Graduate School not later than two (2) weeks before the date of examination (©) The Registrar shall certify that the student obtained a GWA of 2.0 or better. Students who have "INCOMPLETE (INC)" mark in any courses or a GWA below 2.0 shall not be allowed to take the comprehensive examination. Any INC mark must be completed in the prescribed period allowed. (d) Students whose GWA is below 2.0 shall be given the chance to qualify by allowing them to take two (2) additional courses (six units) upon the recommendation of the Advisory Committee in order to obtain the required GWA. Should the students fail to qualify, they may avail of the diploma course for the program, if available. (e) The College/Department offering the program shall be given the prerogative to devise a procedure in the conduct of the comprehensive examination with utmost adherence to quality and integrity. The College/Department shall schedule comprehensive examination at least once every semester. (f) The College/Department shall constitute a comprehensive examination committee for the program chaired by the Department Chair who will supervise the conduct of the comprehensive examination and co-chaired by the Program Adviser who will organize the preparation, administration, evaluation, and submission of results to the Graduate School. The comprehensive examination committee shall include faculty members who are experts in their field and are handling courses in the program. If the Department Chair and Program Chair are one and the same person, the Department Chair can designate another member who is an expert in the field and is handling courses in the program. (g) The Program Adviser shall submit to the Dean of the Graduate School a report on the results of the comprehensive examination within two (2) weeks after the conduct of the examination. The report shall include the name/s of taker/s and their rating (PASSED or FAILED) and a copy of the comprehensive examination questionnaire (for written exam), (h) Students who fil the comprehensive examination on their first attempt shalll be given another chance to take the comprehensive examination not earlier than one (1) month but not later than one (1) year after the first examination. Failure to pass the re- examination disqualifies the student permanently from earning the degree. () The specific processes in the application, conduct, and release of result of comprehensive examination is outlined in Appendix A. Page 2 of 3"ion for (3) The following are the guidelines and procedures for oral comprehensive examin doctoral programs: (a) An integrative oral comprehensive examination shall be given immediately after passing the written examination. The details of the examination shall be left to the discretion of the Advisory Committee. (b) To pass the oral comprehensive examination, a unanimous vote of the committee is required (©) Students who fail the oral comprehensive examination may apply for re-examination not earlier than one (1) month but not later than one (1) year after the first examination. If students fail in the re-examination, they shall be barred permanently from pursuing their intended program of study. (d) The Chair of the Advisory Committee shall submit to the Dean of the Graduate School report on the result of the oral comprehensive examination within one week after the examination, (4) The fees for the written comprehensive examination shall follow the rates prescribed by Administrative Order No. 42, series of 2003, specifically, 600 for master’s program and 900 for doctoral program. The fees shall be utilized for the incentives of proctors and readersicheckers, administrative cost (sup and materials, printing, and photocopying) and other incidental costs. Utilization of said fund must be supported with an approved work and financial plan (WFP) and project procurement management plan (PPMP). The incentives for proctors and readers/checkers shall be based on the following: {Number of Takers "Rate | |Proctor | Reader/Checker 1-5 [-150/day | 100/exam paper 6 | 200/day | 100/exam paper 42-20 | 350/day | 400/exam paper More than 20 450/day 400/exam paper IV. SAVING CLAUSE Matters not covered by the foregoing provisions shall be referred to the University President for resolution and appropriate action. V. REPEALING CLAUSE Any provision of existing Administrative Orders and other office issuances which are inconsistent with the provisions of this policy are hereby repealed or modified accordingly. VI. EFFECTIVITY This Administrative Order shall take effect immediately until revoked by a subsequent issuance For strict compliance and guidance of all concerned, Page 3 of 3Bicol University GRADUATE SCHOOL, Legazpi City APPLICATION FOR COMPREHENSIVE EXAMINATION Date Full Name Student Number Degree sought Major Field/Specialization Date of Admission (Term) ‘Admission Status: []_ Regular General Weighted Average Probationary Date and Place of Examination First Exam 1) Retake Place of Examination retake, what area? Foundation [Co Specialization [7] Cognate Name and Signature of Applicant Contact Number BU Email Address Examination Fee OR. No. Regairars Signature ADVISORY COMMITTEE: Adviser Committee Chair: Name and Signature Committee Members: RECOMMENDING APPROVAL’ Program Adviser Graduate School Secretary APPROVED: Graduate School Note: This application should be filed not later than fifteen (15) days before the date of examination, Please attach your evaluation sheet (BU-F-GS-16). Qualified to take the Comprehensive Examination are those students whose general weightes average is 2.0 or better with no “Incomplete grade in any of the prescribed courses. effectivity Date: August 1,2012 BUFGsi4 Rev. Nou 2Name Bicol University GRADUATE SCHOOL Legazpi City EVALUATION SHEET Permanent Address Degree Program Specialization Date of Comprehensive Examination Admission Status: Regular FOUNDATION COURSES Probationary Term and Year Institution Grade Unit Taken where taken NOORONGS MAJOR/SPECIALIZATION COURSES 9 10. COGNATES/ELECTIVES/OTHER COURSES TAKEN 1 2 3 4 General Weighted Average: Evaluated by. Colege Registrar Effetivity Date: August 1, 2012 Date: BUFGS-15 Rev.No. 2Processing of Application and Release of Result for Written Comprehensi ‘Who may avail of the service: Currently enrolled Masteral and Doctoral students ‘What are the requirements: Examination 1. The student should submit his/her application for the writen comprehensive examination, duly recommended by the chair of hisher advisory committe and need by the Program Advise, tothe Dean of the Graduate Schoo! not later than one month before the date of examination 2. Approved plan of study 3. All courses presribed by committe inthe approved plan of study under the major and minor fields should have been taken with a general weigited average grade of "2.00" or beter 4. Obtain all courses enrolled, ing examination 8. Photocopy of COR (Registration form) Duration of Processing: 30 minutes upon receipt of application to 2 weeks depending on the evaluation of student record Seheul/avatbity of See: Moni 1 iy 8002. 50 pin. hot oon bres a ae seep | aepesm/chot | Sere rer csi’ pee | char Fee - | ppt _ ns aptenon ar ecewes earfoginatibe | 30min. 0 Panera UF GSA | [iamar anopreherce _foghec aptenton or tan tt feos BUSES oom omphencive emit, reve ea i he completes of formation in eS the application form and the [per a0 a2 | ued etachrentsintheform | fait for notification on the [Processes and countersigns | 30min [DO Staff [Exam permit | valabitet eam pent fxmiation permit or snatire of om (ee the BUGS Secretary form) Fipproves application forexamand | 10min faraduate : ime snetureln theca Pernt Khoo! | Kesey | | Notifies applicant on the availability ‘Smin ‘DO staff ] fxm part aera | [Receives examination |ssues examination permit Simin 10 amination ormit and signs the logbook | staff yermit |fhe program adviser -ceives, update student record, 20min [DO staff - Exam permit bitte theDeanofthe bred countersgns examination ane fadunteSchoolavepar feportforigntureof hes com Eemeressttote Beery amination within two: | cisoterthe finer tetuela the arivan | Sm (radale | ert | School f secretary | ean ‘Send/release result of examination ‘Simin (DO Staff T fotne spptcae Files examination report Simin 0 Staff | “| | | | END OF TRANSACTION 4 "Fraceng time depend on the elation of student record ia appar ashe opan to TTawup Havas ot aepaton BU-F-GS- 23 Sve bees 27 Ocrober 2022 Keuiston No, Ojicol University GRADUATE SCHOOL Legazpi City COMPREHENSIVE EXAMINATION PERMIT. Examination Committee: Program Chair: Member: Member: As members of the Comprehensive Examination Committee, you are hereby informed that (aT) obtained a general weighted average of fied to take the qui and he/she has no “Incomplete (INC)” grade in any courses. The candidate is hereby tobe held on __ (Gat) at (venue) ‘The chairman will please notify the members of the Examination Committee and the student as to the time and place of exami BUGS Secretary - F-4S~ 1 oe Fe SSStE an october 2022 Rey. No. dD ion, Date col University GRADUATE SCHOOL, Legazpi City COMPREHENSIVE EXAMINATION REPORT Date: We, the undersigned, report that, as a committee, we have examined ‘a candidate for the degree of ‘On the basis of hissher knowledge of the foundation, major and cognate fields, we report that he/she _ (PESSeWRGNEd) the mn and recommend that he/she: a lowed to proceed with his/her proposal thesis/dissertation defense (di aTOEBNIGEBIRID elds C1 he/she be dropped from the Graduate Schoo! C1 helshe be given a second Examinati Examination Committee: Chair: Co-chair: Member: ACCEPTED: BUGS Seeretary Date APPROVED: Dean Date BU-F- GS-25 Effective Dale 27 ockober 022 Rey. Need