YAMANG BUKID HEALTHY PRODUCTS INC.

AUDIT OF INVENTORIES

Done (√ )
Not done ( ×)
Remarks
NEEDED DOCUMENTS

⦁Written Inventory Count Instructions/ Guide, if any.

⦁ Inventory Count Sheet
⦁ Inventory Report
⦁ Receiving Report
⦁ Disposal Report
⦁ Delivery Report
⦁ PRF
⦁ Pull-out form
⦁ Purchase Order
⦁ DSR
⦁ Weekly Inventory Monitoring form
⦁ Shortage/Overage Form
PHYSICAL COUNT
1. Before Inventory Count.
⦁ Before proceeding with the audit, thoroughly discuss with the Sales staff/ personnel on duty the
purpose of the said activity.

⦁ Secure full access to inventory warehouses and outlets. Ask for assistance.In any case, if an audit
authorization is not obtained, some malls absolutely prohibit inventory counts. The task of
obtaining permit to carry out the physical count activities shall fall to local management.

⦁ Responsible Personnel is available to assist auditors during the physical count to

assist,witness,etc.

⦁Interview employees associated with the receiving process of goods from the
production/warehouse in order to gain an understanding.

⦁ Observe sequencing.
T10in1
1. T10in1 7G
2. T10in1 100G
3. T10in1 150G
4. T10in1 350G
5. T10in1 400G

T10in1 Packages
1.SET A
2.SET B
3.SET C

PURE HERBS
1.Pure Turmeric
2.Pure Malungay
3.Native Ginger
4. Insulin Plant tea
Liquids and Juices
1.Forest Honey

Equipment/Forms/Sales Invoice/ Subsidiary Sales Journal/Permits and Licenses and other

documents (Refer to Roving Checklist YBHPI-TCF-F0001)

2. During Inventory Count

⦁Conduct inventory count with the assistance of the warehouse personnel or sales staff.
⦁ Check inventory items if accurately recorded.
⦁As to expired items (refer to QA Memo )
⦁Observe the segregation of goods that are based on defective goods including their clear
description of their non-inventory status. (Refer to Warehousing Procedures)
⦁Observe the segregation of goods that are based on items owned by others and other non-
inventory items including their description of their non-inventory status.
⦁ Observe the quality and condition of the goods
⦁ If there is a discrepancy between the number of items counted and the inventory report, perform
recount and any errors will be resolved with the responsible person.

⦁ When there is a discrepancy between the physical count and the inventory report, it is possible
that an item may have already been sold before you arrived or during the physical count. To
confirm this item sold, you can ask the sales staff to conduct a cash count including payment made
through paymaya/gcash & discount given to the customers to compare the declared sales with the
cash on hand.

⦁ Any responsible personnel must complete and sign the shortage/overage form in the event that
there is a discrepancy between the actual count and the inventory report.

⦁ After the physical count, the auditor or any other accountable staff member must encode their
report and submit it for reconciliation not later than two days after the actual physical count of
inventories.
3.OTHER OBSERVATIONS:
⦁ Observe cleanliness.
⦁ Observe physical arrangement of stocks(warehouse & hubs).
⦁ Observe FEFO/FIFO.
⦁ Observe physical appearance of the sales staff.
⦁ Observe items that are non YB products on display.
⦁ Observe proper display of permits & licenses.
⦁ Observe items that are non YB products on display.
⦁ Observe proper display of permits & licenses.
⦁ Observe proper and accurate filling- out of forms.
⦁ Observe the conditions of the materials and equipment available where the audit is being
conducted (store, office, warehouse, staff house, etc.)
4. After Inventory Count
⦁ Trace or Vouch physical inventory to the inventory records. Reconcile Inventory count sheet
with the Inventory Reports.

JENNIFER L. ENOJARDO JUSTINE ENRERA

Signature Over Printed Name Signature Over Printed Name
 YAMANG BUKID HEALTHY PRODUCTS INC. Sheet No. _______________________
INVENTORY COUNT SHEET

Outlet Name/ Location: DIPOLOG/ZAMBOANGA OUTLET Date: 4/13/124

Store Type: OUTLET Time Started: 9:00:00am

Time of Departure and Arrival: Time Ended: 6:00:00pm

DIPOLOG TETUAN QUANTITY/ QUANTITY/

ITEM CODE LOTCODE/EXPIRATION LOTCODE/EXPIRATION DIPOLOG TETUAN UNIT REMARKS

T10in1 7G AE24062061=3-1-26 0 11 11

T10in1 100G 0 0 0

T10in1 150G 0 0 0

T10in1 350G 0 0 0

AE24063062 = AE24078077=3-17-26/
T10in1 400G 2-3-26/AE24078077=3-17-26/A AE24083082=3-22-26 135 234 369
E24083082=3-22-26

T10in1 PACKAGE 0 0 0

SET A(3pcs of T10in1 400g) 0 0 0

SET B(2pcs of T10in1 400g & 1pc of T10in1 350g) 0 0 0

SET C( 3pcs of T10in1 350g) 0 0 0

PURE HERBS 0 0 0

1.Pure Turmeric 0 0 0

2.Pure Malungay 0 0 0

3.Native Ginger 1 0 1

4. Insulin Plant Tea 1 0 1

LIQUIDS AND JUICES 0 0 0

Forest Honey 2 0 2

OTHER EQUIPMENT/MATERIALS: 0 0 0

Kiosk/ Cart 1 1 2 DC/ZC OUTLET

Laptop/computer set DEFECTIVE 0 1 1 ZC OFFICE

Calculator 1 1 2 DC/ZC OUTLET

Percolator 1 0 1 DC OUTLET

Chair 2 0 2 DC OUTLET

Water Container 4 1 5

Fire Extinguisher 1 0 1

Electrict Kettle 1 1 2

Spoon 0 0 0

Trash bin 1 1 2 DC/ZC OUTLET

SEMI EXPENDABLES 0

Brooms 0 0 0

Mop 1 0 1 DC OUTLET

Strainer 0 0 0

Pitcher 0 0 0

Tables 0 0 0

SUPPLIES

Paper Cup 40 0 40 DC OUTLET

Paper bags 2 0 2 DC OULET

Plastic bag 0 2 2 ZC OUTLET

Net 0 0 0

Dish washing Liquid 0 0 0

Cloth 0 0 0

Garbage bag 0 0 0

OTHERS 0

Signage 0 0 0

Lights 0 0 0

Electric Sub meter 0 0 0

Electric outlet 0 0 0

Gcash Kit 0 0 0

Paymaya Kit 0 0 0

STAFFHOUSE/OFFICES

Pallets 0 2 2 ZC OFFICE

Beds (bunk bed) 0 0 0

Foams 0 1 1 ZC OFFICE

Pillows 0 1 1 ZC OFFICE

Tables 0 2 2 ZC OFFICE

Chairs 0 2 2 ZC OUTLET

Rice cooker 0 0 0

Desktop/computer sets 0 0 0
Cabinets 0 0 0

Sintra Boards 0 0 0

Printers 0 0 0

Air Conditioning 0 0 0

Company phones 0 1 1 ZC OFFICE

Wifi 0 1 1 ZC OFFICE

Wifi Dangle 0 1 1 ZC OFFICE

Extension wires 0 1 1 ZC OFFICE

Fire Extinguisher 0 0 0

Dispenser 0 0 0

Trash bin 1 1 2 DC OULET/ ZC OUTLET

TV 0 0 0

Vehicles 0 0 0

ACCOUNTABLE FORMS/RECORDS/DOCUMENTS

Business Permits and licenses 1/VALID TIL 7/241/EXPIRED

Sales Journal 1 2 3 DC OULET/ ZC OULET

Sales Invoice (indicate serial number) 31 34 65

Inventory Count Sheet 0 0 0

Inventory Report 0 0 0

Receiving Report 0 0 0

Disposal Report 0 0 0

Delivery Report 1 2 3 DC OULET/ ZC OFFICE

PRF 0 0 0

Pull-out form 0 0 0

Purchase Order 0 0 0

DSR 81 67 148 DC OUTLET / ZC OULET

Weekly Inventory Monitoring form 0 0 0

Shortage/Overage Form 0 0 0

Transfer Form 0 0 0

Delivery Receipt 1 2 3 DC OUTLET / ZC OULET

Vouchers 0 0 0

I hereby acknowledge that the above inventory items were counted in my presence and the same were returned intact.
I further acknowledge defective inventories of _______________________________________________________________(use separate sheet if necessary). I have no other accountabilities.
Counted by : Wittnessed & Acknowledged by:

Auditor-in-charge ALLEN JOSEPH T. SIODORA Sales staff: RICHIE MAE ARCEO

Signature Over Printed Name Signature Over Printed Name

Auditor-in-charge RICHIE MAE ARCEO Manager ALLEN JOSEPH T. SIODORA

Signature Over Printed Name Signature Over Printed Name

Auditor-in-charge Signature Over Printed Name

 YAMANG BUKID HEALTHY PRODUCTS INC
REPORT ON THE SHORTAGE/OVERAGE OF INVENTORIES
OUTLET NAME:________________________________
DATE:________________________________
UNIT OF UNIT BALANCE ACTUAL COUNT AMOUNT
SHORTAGE/OVERAGE REMARKS
ITEM CODE DESCRIPTION MEASUREMENT VALUE PER RECORD PER COUNT (SHORT)/OVER
SRP (Quantity) (Quantity) Quantity SRP

7g Turmeric 10in1 with Gynura

T10in1 7G Procumbens Instant Herbal tea PCS

100g Turmeric 10in1 with Gynura

T10in1 100G Procumbens Instant Herbal tea PCS

150g Turmeric 10in1 with Gynura

T10in1 150G Procumbens Instant Herbal tea PCS

350g Turmeric 10in1 with Gynura

T10in1 350G Procumbens Instant Herbal tea PCS

400g Turmeric 10in1 with Gynura

T10in1 400G Procumbens Instant Herbal tea PCS

SET A Set A - 3PCS 400 GRAMS PCS

Set B - 2Pcs 400 Grams & 1Pc

SET B 350 Grams PCS

SET C Set C - 3PCS 350 GRAMS PCS

1.Pure Turmeric
PCS

2.Pure Malungay
PCS

3.Native Ginger
PCS

4. Forest Honey Honey Forest 270g PCS

5. Insulin Plant tea PCS

PREPARED BY: ACKNOWLEDGED BY: APPROVED BY:

________________________ ________________________ ________________________
Auditor in Charge Accountable Staff Department Head
_________________________________________________________________________________________________________________________________________________________________