SPECIFICATION

APPOINTMENT OF PANEL OF SERVICE PROVIDERS, FIVE (5),

FOR SUPPLY AND DELIVERY OF REFUSE BAGS ON AN AS
AND WHEN REQUIRED BASIS.
1. PURPOSE AND SCOPE

Musina Local Municipality hereby invites service provider to bid for the supply and delivery of refuse
bags for a period of three (3) years.

The bids will be evaluated on the 80/20 preference points system as prescribed by the preferential
procurement regulations, 2022.

2. Queries and Contact Information

All queries regarding the bid must be submitted in writing by email, which will in turn be recorded. A
written response will then be emailed to all bidders. No telephonic queries will be answered.
Contact details for queries are:

Technical Specifications:
Tshinavhe Amon
Manager: Assets
amont@musina.gov.za

Supply Chain Requirements:

Mary Siziba
SCM Manager
 Marys@musina.gov.za

3. Compulsory Briefing Meeting/session

No compulsory briefing meeting will be held

4. Scope of work and parameters

All other related costs such as transportation should be factored into price per unit.

a. Contract Period

The contract will be for a period of three (3) years from the date of signing service level agreement
with the municipality.

b. Tender scope
The service provider will be required to supply and deliver items to the municipality

5. Specification

The following are the specifications for the Refuse Black Bags:
 Must be packaged as 20 individual black bags in one packet.
 20 packets must be packaged in one bale.
 Each individual plastic bag size must be 750mm X 950mm
 Refuse bags must be 20 micron (minimum)

PRODUCT QUANTITY PRICE PER PRICE PRICE PER TOTAL PRICE

(Per order) UNIT (1 Plastic PER UNIT UNIT (1
bag) (1 Plastic Plastic bag )
bag)

YEAR 2 YEAR 3
YEAR 1
Black refuse Price R R R R
bags (exclusive of
vat)

Vat @ 15% R R R R
Price VAT R R R R
(inclusive)

6. Compulsory documents to submit with the bid to be considered for appointment

6.1 Supply chain management documentations (administrative compliance)
a) Tax compliance status pin issued
b) Comfirmation of vat registration
c) Certified ID copies of all members / owners / directors / shareholders / trustees
 d) Copy of municipal rates and taxes statement of account not older than three months for all
directors and for the company
e) Central supplier database registration report

7. EVALUATION OF BIDS

All bids received will be evaluated as follows:

1st stage

Bids received will be evaluated based on administrative compliance (Supply chain Management
requirements)

2nd stage

Bids received will be evaluated for Price and Specific goals on the 80/20 preference points scoring system
Where 80 points for price and 20 points for Specified goals as follows:
Designated groups Number of points (20)
Points for HDI status (at least 51% Black owned) 10
Points for 51% Women’s Equity 4
Points for Black person with Disability 3
Points for 51% Owned Youth firm 3
Forms not completed or submitted

8. PERIOD OF VALIDITY OF TENDER

The period of validity of tenders shall be 90 days as stated in the tender form and be calculated from
the closing date for submission of tenders.

9. NOTICE OF BIDDERS

Should any additions or alterations to the document as issued to Bidders be deemed necessary prior
to the date for submission of tenders, they will be issued to Bidders in the form of Notices and will
form part of the tender document.

The Notices to Bidders shall be completed where applicable by Bidders, signed, dated and returned
with the tender documents.
10. DELIVERY CONDITIONS AND PERIOD

The successful bidder will be appointed for a period of three years. Within this period, the successful
bidder must Supply and deliver all items as per approved order by the Municipality. The municipality;
through the Supply Chain Manager; will furnish the successful bidder with a listing of items approved
for delivery on a periodic basis, as and when needed. Upon the receipt of the listing of items approved
for supply and delivery, the successful bidder will be expected to deliver items within seven (7) days.