Philippine Copyright 2023

by Arconada, Enrique A.

Bauan, Early G.

Castrillo, Alyana Jean V.

Garcia, Jacqui Deoline B.

Pascual, Dominic C.

and the

Polytechnic University of the Philippines – Sta. Rosa Campus

All rights reserved. Portions of this manuscript may be reproduced with

proper referencing and due acknowledgement of the author.

PROPOSED ONLINE STUDENT INFORMATION SYSTEM FOR

DILA ELEMENTARY SCHOOL

An Undergraduate Thesis

Presented to the Faculty of the Information Technology Department

Polytechnic University of the Philippines

Santa Rosa City, Laguna

In Partial Fulfillment of the Requirements for the Degree

Bachelor of Science in Information Technology

by

Arconada, Enrique A.

Bauan, Early G.

Castrillo, Alyana Jean V.

Garcia, Jacqui Deoline B.

Pascual, Dominic

2023
ii
 ACKNOWLEDGEMENTS

The developers would like to express the sincere appreciation to the many

people who have supported us throughout our capstone project.

First and foremost, we would like to thank our capstone advisor, Sir Arwin

Nucum, for his support, guidance, and extensive expertise during the project, we

have greatly benefited. His perspectives and feedback have played a vital role in

molding and enhancing our efforts.

To our group members' devotion and hard work. Throughout this endeavor,

I have worked and collaborated. Your comments, views, and assistance are much

appreciated. have proven critical in fulfilling the capstone project's objectives.

To Dila Elementary School, we would like to express our sincere gratitude

and heartfelt appreciation for their invaluable cooperation and support throughout

the journey of completing this capstone.

We would also want to thank God for providing us with this opportunity. We

required insight, courage, and perseverance to face the problems. We ran upon

few roadblocks along the way. Our religion has supported and kept us going. We

are laser-focused on our objectives.

Finally, we would want to express our heartfelt gratitude to our parents for

their unwavering support and devotion during our educational journey. Their

persistent support, unselfish efforts, and invaluable assistance are responsible for

our successful completion.

Thank you all for being part of our Capstone Project Journey

iii
 CERTIFICATION OF ORIGINALITY

This is to certify that the research work presented in this thesis,

PROPOSED ONLINE STUDENT INFORMATION SYSTEM FOR DILA

ELEMENTARY SCHOOL for the degree of Bachelor of Science in Information

Technology at the Polytechnic University of the Philippines embodies the result of

original and scholarly work carried out by the undersigned. This dissertation does

not contain words or ideas taken from published sources or written works that have

been accepted as basis for the award of a degree from any other higher education

institution, except where proper referencing and acknowledgement were made.

ARCONADA, ENRIQUE A.

BAUAN, EARLY G.

CASTRILLO, ALYANA JEAN V.

GARCIA, JACQUI DEOLINE B.

PASCUAL, DOMINIC C.

Researchers

July, 2023

iv
 ABSTRACT

Institution: Polytechnic University of the Philippines – Santa Rosa Campus

Title: Proposed Online Student Information System for Dila Elementary

School

Researchers: Arconada, Enrique A.

Bauan, Early G.

Castrillo, Alyana Jean V.

Garcia, Jacqui Deoline B.

Pascual, Dominic C.

Degree: Bachelor of Science in Information Technology

Level: Fourth-Year College

Year: 2023

Adviser: Mr. Arwin Nucum

This project proposes the development and implementation of an Online

Student Information System (OSIS) for Dila Elementary School. The current

system in place is paper-based and manual, outdated and inefficient, hindering the

school's ability to effectively manage student records and administrative tasks. The

proposed web-based OSIS will provide a comprehensive solution by integrating

various functionalities, including student enrollment, class scheduling, assigning

adviser, assigning subject teacher, section scheduling, curriculum management,

v
grade management, and communication tools. Leveraging modern web

technologies, the system will enhance efficiency, accuracy, and accessibility of

student information, benefiting both the school administration, students, and

parents. Additionally, the OSIS will empower educators with data-driven insights,

enabling them to make informed decisions and improve the overall educational

experience. By embracing this innovative solution, Dila Elementary School can

optimize its administrative processes, foster better communication, and elevate the

quality of education it offers.

vi
 TABLE OF CONTENTS

Page

TITLE PAGE i

APPROVAL SHEET ii

AKNOWLEDGEMENTS iii

CERTIFICATION OF ORIGINALITY iv

ABSTRACT v

TABLE OF CONTENTS vii

LIST OF TABLES viii

LIST OF FIGURES ix

APPENDICES x

CHAPTER 1: THE PROBLEM AND ITS SETTINGS

Introduction 1

Background of the Study 2

Theoretical Framework 4

Conceptual Framework 5

Hypothesis 6

Statement of the Problem 6

Objectives of the Study 7

Scope and Limitations of the Study 8

Significance of the Study 9

Definition of Terms 10

vii
CHAPTER 2: REVIEW OF RELATED LITERATURE AND STUDIES

Foreign and Local Literatures 12

Foreign and Local Studies 16

CHAPTER 3: METHODOLOGY

Research Design 20

Sampling Method 22

Instrumentation and Validation 23

Data Interpretation 23

Data Gathering Procedure 24

Statistical Treatment 25

CHAPTER 4: PRESENTATION OF DATA AND INTERPRETATION OF

RESULTS

Evaluation of Respondent profile 26

Evaluation of Existing System

Efficiency 30

Usability 32

User Acceptance in the Development of the Proposed System 34

CHAPTER 5: FINDINGS, CONCLUSIONS AND RECOMMNENDATIONS

Findings 36

Conclusions 38

viii
 Recommendations 38

BIBLIOGRAPHY 41

CURRICULUM VITAE 103

ix
 LIST OF TABLES

Number Title Page

1 Conceptual Framework 5
2 Distribution of Respondents 22

3 Lickert Modified Scale and the Response 24

Equivalent per Arithmetic Mean

4 Respondent Status Frequency 26

Distribution Table

5 Respondent Profile in Terms of 27

Device Access

6 Respondent Profile in Terms of 27

Type of Devices they use

7 Respondent Profile in Terms of 28

Device Access

8 Respondent Profile in Terms of 28

Type Internet Connection

9 Respondent Profile in Terms of 29

Device Access

10 Tabulation of the Responses According 30

to the Problems and Difficulties Encountered

in Student Information Management

Procedures in Terms of Efficiency

11 Tabulation of Responses According 32

to the Problems and Difficulties Encountered

x
 in Student Information Management

Procedures in Terms of Usability

12 Tabulation of the Respondent’s Acceptance 34

to the Development of the Proposed Online

Student Information System for

Dila Elementary School

13 Hardware Requirements 60

14 Software Requirements 60

15 User Table 63

16 Teacher Table 64

17 Student Table 65

18 nEnrollment Table 66

19 nRoom Class Table 67

20 assignedStudents Table 67

21 nAssignTable 68

22 Curriculum Table 68

23 nSubject Table 68

24 studentClass Table 69

25 nSchedTemp Table 69

26 nSchedule Table 70

27 nSchedHead Table 70

28 nTeacherLevel Table 70

29 sy Table 71

xi
30 gradeLevel Table 71

31 subjectGrades Table 71

xii
 LIST OF FIGURES

Number Title Page

1 Dila Elementary School Organizational 54

Structure S.Y. 2022-2023

2 Fishbone Diagram 59

3 Entity Relationship Diagram 61

4 Database Schema 62

5 Use Case Diagram 72

6 Administrative Staff UML Sequence Diagram 73

7 Academic Staff UML Sequence Diagram 74

8 Student Sequence Diagram 75

9 Admin Activity Diagram 76

10 Academic Staff Activity 77

Diagram(Grade 1-2)

11 Academic Staff Activity 78

Diagram(Grade 3-6)

12 Student Activity Diagram 79

13 Existing System Context Flow Diagram 80

14 Proposed System Context Flow Diagram 81

15 Add User 82

16 Assign Subject 83

17 Schedule an Enrollment 84

18 Create a Template for Schedule 85

xiii
19 Creating a Class 86

20 Creating and Activating School Year 87

21 Adding a New Curriculum 88

22 Creating a Class Schedule 89

xiv
 APPENDICES

Number Title Page

1 Request Letter To Schools Division 49

Superintendent

2 Request Letter To School Principal 50

3 Indorsement Letter 51

4 School Organizational Background 52

5 Questionnaire 55

6 Fishbone Diagram 59

7 System Requirements 60

8 Entity Relationship Diagram 61

9 Database Schema 62

10 Database Dictionary 63

11 Use Case Diagram 72

12 Sequence Diagram 73

13 Activity Diagram 76

14 Context Flow Diagram 80

15 System Flow Diagram 82

16 User Manual 90

xv