Excel 2022 The Most Updated Bible To Master Microsoft Excel From Scratch in Less Than 7 Minutes A Da

Excel 2022
The most updated bible to master Microsoft

Excel from scratch in less than 7 minutes a
day | Discover all the features & formulas
with step-by-step tutorials
By
LEONARD J. LEDGER
© Copyright 2022 by LEONARD J. LEDGER - All rights reserved.
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Contents
Introduction
Chapter 1 Introduction to Microsoft Excel
1.1 What is Microsoft Excel?
1.2 Brief History of Microsoft Excel
1.3 What is the point of using and learning Excel?
1.4 Examples of How to Use Excel
1.5 Where can You get an Excel download?
Chapter 2: Microsoft Excel
2.1 Download Microsoft Excel
2.2 Different Ways to Download Excel
2.3 Why should you buy Excel?
2.4 Extensions of Excel
Chapter 3: Excel Interface
3.1 Excel Tabs
Chapter 4: Excel Formulas
4.1 What is Excel Formula?
4.2 In Microsoft Excel, How to Insert Formulas:
4.3 How to Use the Most Common Formulas in Microsoft Excel
Chapter 5: Excel for Beginners
5.1 Adding frequently used tasks to the toolbar for convenient access
5.2 Data filtering
5.3 Incorporating dynamic headers and footers
5.4 Defining print regions
5.5 Paste the special options
5.6 Hide detailed data by grouping and ungrouping columns.
5.7 Keep the papers and workbook safe.
5.8 Look for precedents and dependent formulations.
5.9 Validation of data in cell drop-down menus
5.10 Text-to-column
5.11 Creating simple graphs
Chapter 6: Excel for Medium Level Users
6.1 Intermediate skills
6.2 Excel Keyboard Shortcuts
6.3 Excel Tricks
Chapter 7: Excel for Advanced Users
7.1 Advance Excel Formula and Functions
Chapter 8: Tables in Microsoft Excel
8.1 What are Excel Tables
8.2 How to create a table in Microsoft Excel
8.3 What is the benefit of using an Excel table?
8.4 Features of Excel Table
Chapter 9: Excel Charts
9.1 What are Excel Charts
9.2 Types of Charts and its Use
9.3 Use of Different Excel Charts
9.4 Creating Charts in Excel
Chapter 10: Analyze Data with Excel
10.1 In Excel, How Do You Do Data Analysis
10.2 How Should the Data Analysis Process Be Conducted
10.3 Importance of Data Analysis in Your Business
10.4 The Data Analysis Functions You Should Be Aware Of
Chapter 11: Mistakes in Microsoft Excel
Chapter 12: Excel and Daily Life
12.1 Keeping Costs Under Control
12.2 Consolidates Data into a Single Place
12.3 Access to Information Through The Internet
12.4 It Makes Data Display More Illuminating
12.5 Security
12.6 Formulate Your Thoughts in Mathematical Terms
12.7 Recovering Information from Spreadsheets and Databases
12.8 Make Your Job More Convenient
12.9 There has been an improvement in time management.
12.10 Take a thorough examination of the facts
12.11 Calculations that are both quicker and more accurate
12.12 Improvements in one's ability to analyze information
12.13 Techniques and principles for data visualization
Chapter 13: Business and Microsoft Excel
13.1 Business Analysis
13.2 People Management
13.3 Managing Operations
13.4 Performance Reporting
13.5 Office Administration
13.6 Strategic Analysis
13.7 Project Management
13.8 Managing Programs
13.9 Contract Administration
13.10 Accounts Management
13.11 Analysis Of Data
13.12 Distribution and Visualization of Information
13.13 Projections and Forecasting
13.14 Data Entry Storage
Conclusion
Introduction
Excel is a spreadsheet-based software tool developed by Microsoft that
employs formulae and functions to organize numbers and data.
Organizations of all sizes use Excel analysis all around the globe to
undertake financial analysis. Excel is often used for data organization and
financial analysis. It is utilized in all business operations and by businesses
of all sizes.
Data input, accounting, programming, data management, financial analysis,
charting and graphing, task management, time management, and financial
modeling are some of the most common applications of Excel. Customer
relationship management (CRM) and virtually everything else that requires
organization! Excel is widely used in the finance and accounting fields. In
reality, many businesses depend only on Excel spreadsheets for their
budgeting, forecasting, and accounting needs. While Excel is a "data"
management tool, the most frequent data handling is financial data.
The classic software 80/20 rule, which states that only 20% of a program's
users utilize 20% of its capabilities, does not apply to Microsoft Excel.
Instead, this software likely follows what's known as the 95/5 rule. Ninety-
five percent of Excel users only utilize 5 percent of the program's
capabilities. On the other hand, most individuals are aware that they could
get more out of Excel if they could only learn how to create formulae and
use functions.
Unfortunately, since it is cloaked in the intricacies of mathematics, money,
and dense spreadsheet language, this aspect of Excel seems complicated
and daunting to the untrained.
There are a variety of tasks that most people do casually rather than using
simplistic software that provides concrete shapes that we do in our daily
lives that include the use of Excel, such as measuring monthly budgets,
budgeting & target setting, students tacking their syllabus, and a variety of
other tasks that most people do in a casual manner rather than using
simplistic software that provides concrete shapes.
Microsoft Excel is used to make computations, analyses, and visualizations
of data and information in daily life. Microsoft Excel is critical for
organizing information and data incorporate systems and processes using
columns and rows of calculations. This book not only walks you through
Excel's intermediate and advanced formula-building tools but also explains
why they're valuable and teaches you how to use them in real-world
scenarios and models. This book does all of this with straightforward, step-
by-step lessons and many practical, helpful examples geared squarely at
business users.
Even if you've never been able to get Excel to perform much more than
save data and add a few numbers, you'll like this book.
Chapter 1 Introduction to Microsoft Excel
1.1 What is Microsoft Excel?
Excel is a Microsoft Office tool that many people are already acquainted
with. Because of the spreadsheet structure of the program, it has a broad
range of applications. Organization, calculation, and data storage are
possible with various data types for future use. This interface enables you to
arrange nearly any form of data you can think of using the Excel grid
interface. When it comes to data organization, Excel's strength is in its
ability to customize the style and structure of the data in any way you see
suitable. Microsoft Excel is the most widely used spreadsheet program on
the planet. Microsoft Excel spreadsheets enable you to deal with tables of
numerical data structured in columns and rows, which can be updated using
a broad variety of arithmetic operations and mathematical functions. Excel
allows you to do basic calculations, utilize graphing tools, and create pivot
tables, macros, and a variety of other helpful features and functions. They
may also display data graphs, such as bar charts, histograms, and line
graphs, in addition to textual information. Several operating platforms are
supported by Microsoft Excel, including Mac OS X and iOS and Android,
Windows, and Windows Phone. Organizing and managing data is made
simpler by spreadsheet applications
such as Microsoft Excel, which employ rows and columns to organize and
manipulate data. Numbers are used to representing spreadsheet rows, while
alphabets are used to represent column headings in spreadsheets. To
program with Excel, you may utilize Visual Basic for Applications (VBA),
and you can access data from other sources by using DDE (Microsoft's
Dynamic Data Exchange).
1.2 Brief History of Microsoft Excel
The initial version of Microsoft Excel for Macintosh systems was released
in 1987, while the first version of Microsoft Excel for Windows systems
was published in 1987. The following table lists the Excel for Windows
versions and features that have been released thus far.
Excel 1.0 was published in 1985, and it is the only version of the
program that has been released on the Macintosh.
Excel 2.0 was the first Windows version to be launched in 1987, and it is
still in use today.
Excel 3.0 was introduced in 1990, and it contained features such as a
toolbar, drawing capabilities, and outlining. • Excel 3.0 is still in use
today.
Excel 4.0, introduced in 1992, had many new capabilities.
Excel 5.0 was debuted in 1993 and was included with Microsoft Office
4.0. The most notable feature featured in this version was the ability to
create multi-sheet workbooks as well as support for Visual Basic for
Applications (VBA).
Microsoft Excel 7.0 was introduced in 1995 as part of the Microsoft
Office suite. This version had a few modifications, but it was much
quicker and more reliable than its predecessor, Excel 5.0.
Excel 8.0 was published in 1997 and was included in the Microsoft
Office suite. The most significant new feature in this edition was the
addition of official aid and validation.
Excel 9.0 was introduced in 2000 as part of Microsoft Office 2000, and it
included a function that allowed users to self-repair documents.
Excel 10.0 was published in 2002 as part of Microsoft Office XP and
was the first version of the spreadsheet program. The key feature that
stood out in this version was discovering any errors in formulas and
restoring spreadsheets if Excel crashed.
Microsoft Excel 11.0, sometimes known as Excel 2003, was launched in
2003 as part of the Microsoft Office 2003 suite. The most significant
new feature offered in this version was increased support for XML
documents and schemas.
The year 2007 saw the introduction of Microsoft Excel 2007. The ribbon
system, which was introduced in Microsoft Excel 2007, was the most
prominent element of the program.
Excel 14.0, which was released in 2010, had significant changes. The
incorporation of new visual designs, enhancements to a pivot table, and
several other enhancements were among the new features in this version
of Microsoft Excel among them.
In 2015, Microsoft Excel 15.0, also known as Microsoft Excel 2015, was
made available. Microsoft added more than 50 new features to this
edition of the software.
The year 2016 saw the introduction of Excel 2016. The histogram was a
new feature introduced in this edition and a slew of other enhancements.
Microsoft Excel that was introduced in 2018 with the inclusion of new
charts, known as Excel 16.0 or Excel 2019.
Excel 2020, which includes new features and improvements, was
launched in 2020.
1.3 What is the point of using and learning Excel?

Because MS Excel is simple to use and can add and remove information
without generating any trouble, it is commonly used for a broad variety of
jobs and projects. Excel is a must-have when it comes to anything that
involves financial transactions. The ability to create new spreadsheets with
custom formulas for anything from a simple quarterly forecast to a full
corporate annual report is what attracts many people to Excel in the first
place. Excel is widely used for organizing and monitoring common
information such as sales leads, project progress *reports, contact lists, and
invoices, among other things. Finally, Excel is a valuable tool to have when
dealing with large datasets in science and statistics. According to Microsoft,
researchers may more readily do variance analysis and interpret vast
volumes of data if they use Excel's statistical equations and graphing tools.
Microsoft Excel is used in a variety of sectors and is quite versatile. In the
following departments, it is possible to witness the signing of Microsoft
Excel in use.
Computing
When it comes to doing calculations, Microsoft Excel is beneficial. It has
functions for basic arithmetic, statistics, and even engineering jobs,
amongst other things. Microsoft Excel
can handle computations that need numerous iterations to arrive at a final
answer with the addition of only a few basic formula components.
Create Graphs and Charts
Different departments may better visualize and communicate statistical
information using Microsoft Excel charts and graphs.
Formatting
Additionally, there is a feature for formatting cells in the spreadsheet
program Excel. When attempting to find out how something works, the cell
formatting feature may be really useful. If a certain result is discovered, the
cells may be organized so that it is visible. When attempting to find out how
something works, the cell formatting feature may be really useful. These are
some of the applications that have been discussed above. Microsoft Excel is
capable of performing a broad variety of activities and tasks. Today,
spreadsheets remain the most effective tools for evaluating large amounts of
data. Although it is not the only tool accessible for managing all data jobs,
it is one of the most cost-effective and trustworthy solutions for data
analysis currently available.
Given that it is based on your understanding of the analytics process, it
provides a strong foundation for generating intelligent data. As a result,
firms continue to highlight the
importance of Excel as the most intelligent technique to get actionable
insights into their operations. However, the approach continues to be
advantageous despite this.
1.4 Examples of How to Use Excel

The Microsoft Excel application provides a comprehensive set of features
and capabilities for doing routine official duties. Now, let's look at how
various types of customers throughout the world use Microsoft Excel skills
in their daily lives.
In the field of education
Table layouts, forms, infographics, data tools, and algorithms are some tools
that teachers might use to train students in the classroom. Using Excel,
students may learn to analyze and solve basic and logical-mathematical
problems and statistical problems. Teachers may educate students by
creating a table in an Excel sheet and displaying it. They may utilize color
to draw attention to more visually appealing cells, underline important
statistics, and display data in bars and charts to explain their points.
In the Commercial Sector
Is it possible for a business owner, whether small or big, to be successful
and operate their company without using Microsoft Excel? Is it possible to
run your company effectively without using Microsoft Excel? The
Microsoft Excel spreadsheet tool is used in many commercial applications.
Commercial operations
include goal setting, budgeting, and planning, team leadership, account
management, revenue and expenditure estimates, product providing value,
and client data management, to name a few. When utilized in the
workplace, Microsoft Excel helps to make ordinary official operations more
effective, accurate, and predictably predictable. Microsoft Excel has many
useful functions and features, such as filters, charts, conditional formatting,
tables which include pivot tables and others, and logical and financial
calculations.
Data Analysis and Interpretation
Performing data analysis when working for an online corporation or
website owner is very time-consuming (e-commerce, blog, forums, etc.).
For example, various things may be done to track website traffic, sales
income, user reviews, marketing techniques, user activity, and events. Such
work takes a long time and requires a great deal of deliberation, especially
when things do not go as planned.
There are several benefits to using the Microsoft Excel application for
online business owners and customers. The ordinary daily tasks of filtering
users' data by country, filtering customers by age, applying conditional
formulas to vast data, and so on are all tasks that can assist you.
Goals Organizing and Preparing
With the help of Microsoft Excel, it is possible to set financial, professional,
and physical goals. Having a clear perspective on something to focus on
while staying on track is helpful in this situation. All of these activities and
duties are achieved via spreadsheets, plan papers, and logs, all of which are
created in Excel to keep track of progress and ensure that the project is
completed on time.
1.5 Where can You get an Excel download?

A separate version of Microsoft Excel is available for download on the
Microsoft website, and you may get it from there. If you visit the official
Microsoft website, you may get the spreadsheet from the following link:
https://www.microsoft.com/en-us/ww/microsoft-365/excel.
You may either buy it or try it for free. Sign up for the newsletter on the
website. There are a number of different plans and licenses available for
this software to choose from. There are licenses available for both home
and business use. See the licensing plans and pricing for more information.
There are three different kinds of licenses available with the Home license.
One for your use, a second for a family of 2 to 6 people, and a third for a
student, who can only use a single computer or laptop at a time, are
available. Prices are varied for each one,
valid for a year. There are four different types of plans available with
Business One: Basic, Standard, Premium, and Apps for Business. Each plan
offers a unique set of features and a unique set of prices for a full year.
Companies combine them to get various features and better functionalities
that meet their specific requirements.
Chapter 2: Microsoft Excel
2.1 Download Microsoft Excel
An alternative version of Microsoft Excel is available for download from
the Microsoft website. It may be downloaded at
https://www.microsoft.com/en-ww/microsoft-365/excel, which is
Microsoft's official website. You may either buy it or try it for free. On the
website, fill out the registration form. This software is offered in a variety
of plans and licenses. There are two types of licenses: home and business.
Take a look at the plans and prices for these licenses. There are three sorts
of licenses for the Home license. One is for personal use, the second is for a
household of 2 to 6 people, and the third is for a student who can only use
one computer or laptop. For a year, the prices are different for each one.
There are four types of Business One plans Basic, Standard, Premium, and
Apps for Business. Each plan has its own set of features and annual cost.
Companies combine them to gain various features and better functionality
based on their needs.
Security improvements in Microsoft Excel 2022
In the January 2022 update, Microsoft included two security changes to
Excel as defense-in-depth measures. These security features block (DDE)
Dynamic Data Exchange and automatic activation of Object Linking and
Embedding (OLE) objects in all supported versions of Excel.
Exchange of Dynamic Data (DDE)
Controls to stop DDE server lookup and DDE server launch were
introduced to all supported Excel versions in January 2018.
DDE server launch was disabled in Office 365 versions >= 1902 in August
2019, and Group Policy support for both DDE server lookup and DDE
server launch was enabled.
DDE server launch is disabled in Office 2021, although Group Policy
support for both DDE configurations is available.
In-Office 2016 and Office 2019, the January 2022 update disables server of
DDE to launch in all supported versions of Excel and adds Group Policy
support for this option. This update will not impact users who have already
specified these settings.
2.2 Different Ways to Download Excel

Buy Subscription of Microsoft Office
Purchase a subscription to Office 365. You'll need to acquire an Office 365
subscription before you can download Microsoft Excel for long-term usage.
Instead, you may download a free trial of Office 365 to check it out for a
month.
Go to the Office section of your account. In your computer's web browser,
go to http://www.office.com/myaccount/. It will take you to your Office
subscription page if you're logged in.
If asked, enter your email address and password if you aren't already signed
in.
Install > is the next step. On the left side of the website, there's an orange
button.
Install should be selected. You can find the button on the page's right side.
When you click it, the Office 365 setup file begins to download.
Before the setup file begins downloading, you may need to pick a save
place or confirm the download, depending on your browser's settings.
Install Office 365 on your computer. This step will differ depending on your
computer's operating system. Do the following after double-clicking the
Office setup file:
When asked, choose Yes and then wait for Office to complete installing.
When asked, click Close to complete the installation.
Click Continue, Continue, Agree, Continue, Install, input your Mac's
password, click Install Software, then close when requested on your Mac.
Look for Excel. Because Microsoft Excel is included with every edition of
Office 365, you'll be able to discover it after the installation is complete:
Hit the Windows icon from the Start menu, then enter excel to bring up the
Excel icon at the top.
For Mac - Press the search icon in Spotlight, enter excel in bringing up
Excel at the top of the search results.
Free Trial Method
Go to the Office free trial page to get started. In your computer's web
browser, go to https://products.office.com/en-us/try. If you download the
Office 365 free trial, you may use Excel for a month free.
TRY ONE MONTH FOR FREE by clicking TRY ONE MONTH FOR
FREE. It's on the page's left side.
When asked, log in to your Microsoft account. To do so, enter your email
address and password.
This step may not be necessary if you recently logged into your Microsoft
account.
Next should be selected. Near the bottom of the page, you'll find it.
Choose a method of Payment. To input your card information, click Credit
card or debit card, or pick one of the other alternatives (e.g., PayPal) under
the "Pick a payment method" section.
While you won't be charged for Office 365 right away, you will be charged
for a year of Office 365 after your one-month trial period has ended.
Fill in the payment details. Fill in the payment details for the payment type
you've chosen. That will contain your billing address, card number, card
expiry date, and other information for a card.
If you choose a payment option other than a credit card, you'll need to enter
your information using the on-screen instructions.
Continue by scrolling down and clicking next. It may be found at the
bottom of the page. It will bring you to the overview page.
If you paid using a means other than a credit card, you might be asked to
provide your billing information and click next before proceeding.
Subscribing is simple. This link may be found at the bottom of the page.
After that, you'll be brought to your account's "Office" page.
Install Office 365 on your computer. Perform the following actions:
On the left side of the page, click Install >.
On the right side of the page, click Install.
Double-click the downloaded Office 365 setup file.
Follow any installation instructions that appear on the screen.
Before you're charged, cancel your trial. If you don't want to be charged for
a year of Office 365 in a month, take these steps:
If asked, go to https://account.microsoft.com/services/ and log in.
Under the "Office 365" header, scroll down and choose Payment &
billing.
On the right side of the page, click Cancel.
When asked, click Confirm cancellation.
2.3 Why should you buy Excel?

There's no denying that Microsoft encourages individuals and even
businesses to subscribe to the service. The cloud-based services will not be
available to those who purchased a perpetual license or made a one-time
payment. The perpetual license, which enables you to use Excel 2022
forever, is one of the biggest advantages of purchasing it. You own an Excel
2022 license in perpetuity once you purchase it. If you choose Excel 365,
you rent a license to use the product. Furthermore, since you're not linked to
the cloud, enterprises dealing with sensitive data frequently use Excel 2022.
Compared to Excel 365, several users claimed that funnel charts and pivot
tables are better in Excel 2022.
Pros:
Perpetual permission (indefinite use of the software application)
It's unlikely that it'll be hacked.
Pivot tables and funnel charts have been improved.
More consistent
2.4 Extensions of Excel

Excel is one tool that allows us to save files in several formats. The.xlsx
extension is a standard Excel extension for storing basic types of data.
Another default extension that was used till MS Office 2007 is XLS. We
have XLSM for storing VBA code. It is specifically designed for macros.
CSV (Comma Separated
Values) is another extension that delimits data separated by commas. The
XLSB extension is used for compressing, storing, and opening files, among
other things.
For example, the filename "XYZ.doc" contains a file extension of ".doc," a
document file extension. Excel file extensions come in a variety of shapes
and sizes. We'll start with the most frequent file type:
The Excel file extension is XLS.
It is the most popular and default extension form in Microsoft Office
spreadsheets. XLS was the file extension before Excel 2007. This extension
refers to a file that includes various data, formats, and images, among other
things. With the aid of an extension, the operating system detects the file
type and opens it in the Excel program. From Excel 2.0 through Excel
2003, the XLS file format is the default.
The Excel file extension is XLSX.
This extension is used by spreadsheet files created with Excel 2007 and
later versions. The current default file extension for an Excel file is XLSX.
The XSLX file format is based on XML. Using this technique, the XSLX
file format is much lighter and smaller than the XLS file format, resulting in
significant space savings compared to the XLS file format. Downloading
and uploading excel
documents takes less time. The only downside of this XSLX extension is
that it is incompatible with files created before Excel 2007.
Excel file extension XLSM
This file extension is created by spreadsheets starting with Excel 2007 and
containing Excel macros.
It's simple to recognize that a file includes a macro with the help of an
extension. This version exists for security reasons and safeguards a file
from computer viruses, harmful macros, infecting machines, and other
threats. In terms of macros and security, this file extension is extremely
dependable.
Excel file extension XLSB
This file extension type completely allows the compressing, storing, and
opening of excel files that contain a vast quantity of data or information.
The opening and processing of an excel file containing a huge quantity of
data take a long time. It hangs up on sometimes when opening and regularly
crashes.
How to change the format or extension of an Excel file?
Follow the instructions below to change the file extension:
Open the worksheet for which you'd want to make a format modification.
Select FILE from the drop-down menu.
It will open a window with a left pane. This pane has a large number of
choices. Take a look at the image below.
As illustrated below, choose the Save As option.
A dialogue window will appear, as illustrated below.

Now you must decide where you want to store the file on your computer.
Take a look at the image below.
We've chosen the Desktop as the location for storing this file.
Fill in the file name for the workbook in the File name area.
We must choose a file format in the Save as type area.

When you click Save as type filed, a list of formats appears, as illustrated
below.
Choose the file format and click the Save button to save the file.
The file will be saved with the extension.

Chapter 3: Excel Interface
The ribbon, a strip of buttons across the top area of the program window, is
important to the Excel interface. The ribbon is divided into tabs, each of
which has a collection of controls, and this nomenclature is used to indicate
where tools are located. The Home tab, Type group, bold button, for
example, is used to apply the bold font to the specified range.
The Microsoft Excel interface includes fields, rows, columns, command
bars, and other features. The multipurpose ribbon, which takes up most of
the interface, is one example of an element that performs several distinct
jobs. The Formula Bar and the Name field are two aspects that are less
functional but helpful. This session will look at the Microsoft Office Excel
interface and break down each component.
Excel 2022 is a spreadsheet program for Microsoft Office that allows you to
store, organize, and analyze data. If you believe that specialists exclusively
use Excel to do complicated tasks, you are mistaken! In truth, anybody can
use all of Excel's features to their maximum potential to solve issues.
The Start screen shows when you launch Excel for the first time. You may
start a new workbook, choose a template, or access one of the previous
workbooks from this menu.
To view the MS Excel interface, locate and launch Blank Workbook on the
home screen. Microsoft Excel's interface will appear in front of you.
3.1 Excel Tabs

File
The File tab is where you'll find the operational aspects of your Excel
worksheet. The INFO section lets users set a password to their workbook to
prevent others from modifying it while they are away. Users may also check
their workbooks to see whether the font size they're using is appropriate for
those with vision impairments.
We may use the NEW option to create a new worksheet distinct from the
one we are presently working on. We may also use the keyboard shortcut
Ctrl+N, pronounced control N.
We may utilize the OPEN option to open and work on a previously used or
existing worksheet. When you choose open, a directory (folder) appears,
allowing you to choose the file's location you want to open, then the file
itself.
The SAVE option stores our workbook, bringing it up to date every time
you save. Ctrl+S is the shortcut key. We also offer print, share, export, and
close options. However, you may never have needed to utilize these
alternatives in the first place.
Quick Access Toolbar
The Quick Access Toolbar is located in the upper left corner of the Excel
program and other MS Office suites. Save, Undo, and Redo are the Quick
Access Toolbar's default commands. The Save, Repeat and Undo icons are
in the toolbar by default. Click the little downward arrow at the right end of
the toolbar to bring up a customization dialogue box where you may add or
remove icons from the toolbar.
Tell me
The tell me search box in Microsoft Excel's user interface allows you to
quickly and easily find commands without having to go
to a ribbon tab or group. Any command name you wish to utilize or apply
to the Sheet/Document may be typed here.
Title Bar
The name presently in use is shown in the title bar at the top of the excel
spreadsheet program (MS-Office suites). The title bar includes the name of
the workbook in the center. The title of the workbook is what we termed it
here.
Sign in – Excel User Interface
The free Microsoft account is used to buy, activate, and utilize Microsoft
services. The service allows you to store and receive documents from
anywhere. This account may also access One Drive, Skype, and the
Microsoft Store.
Share - User Interface to MS Excel
This option appears in the upper right corner, behind the close button. By
sharing with caring, you may save your work on several platforms. Google
Cloud, One Drive, E-mail, Blogs, and People are examples of these
platforms.
Ribbon
The ribbon is the primary working element of the Microsoft Excel interface,
and it includes all of the instructions necessary to do the most basic
operations. The ribbon is divided into tabs, each with many command
groups.
Excel Ribbon Tabs

The Excel ribbon has nine tabs. File, Home, Insert, Page Layout, Formulas,
Data, Review, View, and Help are available options. Add additional tabs
with your preferred command buttons to create a customized Ribbon.
Home
The most often used commands, such as copying and pasting, finding and
replacing, sorting, filtering, and formatting your data, are all found on this
tab.
Excel's default interface is the home tab. There are various ribbons in it,
including Copy (Ctrl+C), cut (Ctrl+X), and paste (Ctrl+V), which are all
available from the clipboard. In addition, the format painter allows us to
format a full chart, dataset, or another object with only two clicks. As the
name indicates, the clipboard functions similarly to a text document (white
or blackboard), with everything you copy, cut, or format artistically being
temporarily put there (as a backup) until you paste it where you desire.
That's why you can copy and paste from one workbook to another (even if
the workbook is closed), or from one page to another, or from Excel to
Word or PowerPoint and vice versa.
The font ribbon offers font tools such as font name and size. Allows you to
use "Bold, Italics, or Underline" on your text. You may also choose a
different font color and a different fill color. The font color is set to black by
default, but you can alter it to red or green using Excel. The fill color is the
same as the color of the cell where the data is written.
Alignment: The alignment ribbon, as the name suggests, provides choices
for aligning our words and numbers to the left, right, center, up, or down.
We may utilize orientation to tilt our text diagonally or vertically if our
columns are extremely small and the column title is longer than the column
width. The 'Wrap Text' and 'Merge & Center' options are also available.
Later in the series, we'll explore how they work in practice.
Formatting choices for numerical and non-numerical figures are available
on the Number ribbon. We have alternatives like Text, Number, Currency,
Time, Accounting, Short & Long Date, Percentage, Fraction, and Scientific
in addition to the default format of General. We also have a specific format
for numbers that need to be formatted further. It implies that when you
format '345' as Currency, the Naira sign (or any other international
currency) should display in the front. And if you format 0.23 as a
percentage, it becomes 23%. The decimal place in integers may be
increased or decreased.
Styles: We may discover options in this ribbon that help us format our
writings with criteria. For example, we may style our worksheet such that
any values larger than fifty are colored in any color of our choosing.
Alternatively, a cell should contain a green arrow indicating profit and a
brown arrow indicating loss. Instead of an array of data, we may format our
dataset as a table. Ctrl+T is a keyboard shortcut for formatting as a table.
Colors, italics, headers, and other formatting options are available for our
cells.
Cell: The cell ribbon provides choices like Insert (a new cell in between
existing cells), Delete (which eliminates the highlighted cell(s), and Format
(which allows users to adjust the row or column height or width of cells).
Editing: The Editing ribbon has rapid arithmetic functions like AutoSum,
which adds (sums) all the integers in a row or column. To erase all the
values that have been chosen, click Clear. Sorting and filtering and Find
(Ctrl+F) and Replace (Ctrl+H) are options.
Commands
Command belongs to a group. Also, you'll get access to a certain piece of

work. For example, bold, italic, underline, and other instructions in the Font
group.
Name Box
In an excel spreadsheet, the Name Box allows you to examine the reference
(address) for a single cell or range of cells, as well as set the name for that
cell or range of cells.
Functions to Insert
It assists in obtaining the desired outcome by using a certain function
depending on its inputs. It is one of Excel's features (Introduction and user
interface to MS-excel).
Formula Bar
You may inspect and alter the function or formula that applies to any cell in
the sheet for any calculation in the Formula bar.
The resizable bar above the columns of an Excel sheet is known as the
formula bar. For better graphics, everything we enter in any cell shows
above it. It's great for formatting formulae before pressing Enter (run).
The function box on its left is where we pick the kind of functions we wish
to perform. Let's say you're looking for the average (mean), lowest (MIN),
or highest (MAX) numerical values in a batch of data.
The name box is located to the left. It shows and informs you of the cell
you're in, such as A1.
Row and Column Headings
The column comprises vertical light grey colored lines that carry the letters
used to identify each column in a spreadsheet. It has a column header at the
top (above the first row). Each row in a worksheet is identified by a group
of horizontal light grey colored lines with the number used to identify each
row. The Row Heading shows at the top of the page (left of the first
column). You can't use Excel's autofill function if you don't have Row and
Column Headings. It's one of Excel's most significant features (Introduction
and user interface to MS-excel).
Vertical/Horizontal Scrollbar
The scrollbar is used to see the worksheet in any area by scrolling up,
down, left, or right using the Vertical or Horizontal scrollbar.
Page View Options
Page View Options are located on the right side of the screen, with one on
the taskbar. These are Ordinary:
Normal: It is the default view in the worksheet, and it is simpler to work in
this mode.
Page Layout: The worksheet is separated into many page sizes for print
preview in Page Layout mode.
Page Break Preview: The Page Break Preview displays the worksheet as
individual pages with content to examine how a page appears.
Zoom Slider/Toolbar
Use the Zoom slider, which displays in the bottom right corner of the
workbook, to zoom in and out of an excel spreadsheet to the appropriate
size.
Select all with a single click
To select the full worksheet, click on the top left of the common area
(Under the Name Box) of the Column and Row Headings. Ctrl + A is the
same thing.
Gridlines
The Gridlines are a collection of horizontal and vertical light grey colored
lines in a worksheet.
Cell
In the Microsoft Excel Spreadsheet Environment, a cell is formed by the
intersection of rows and columns in a worksheet.
Cell Address
The column letter identifies a cell's position, while the row number is the
cell address or cell reference.
Active Cell
A bold cell with a black outline is an Active Cell. An active cell is a
distinguishable mark that allows you to input and change data.
Sheet tab/active sheet
The name of the sheet tab is bold and shows in the bottom left corner of the
workbook while a chosen worksheet is presently being utilized.
Cell range
A range of cells is defined as more than two cells chosen horizontally or
vertically in the Microsoft Excel Spreadsheet Environment.
Tabs on sheets
Sheet tabs are the names of the sheets that emerge from the bottom left
corner of the worksheet in the Microsoft Excel Spreadsheet Environment.
Insert Tab
The Insert tab is mostly used for visualizing data. Using images, charts, and
3D maps entails bringing your data to life. For now, Pivot Table on the
Insert tab may be all you need as a novice. As a result, we'll go to the Data
tab.
Page Layout
This tab is used to set up pages and print them. It controls the worksheet's
layout, margins, alignment, and print area.
Formulas
This tab allows you to enter functions name variables and change the values
of calculation parameters. It is in charge of the computation choices.
Data
This tab includes controls for manipulating worksheet data and connecting
to other data sources. It has features for sorting, filtering, and modifying
data.
Review
This tab mainly provides capabilities for verifying spells, documenting
changes, making notes and comments, sharing, and safeguarding
worksheets in Excel workbooks.
View
Switch between worksheets, see excel worksheets, freeze panes, organize
and manage numerous windows are all available from the View tab.
Help
This function is only available in Microsoft Excel 2019 and 365. This tab
opens the Help Task Pane, which allows you to rapidly contact Microsoft
Support, provide feedback, and watch training videos. In the Excel Ribbon,
one extra tab is not accessible by default. The developer is the term for this.
The
developer tab may be accessed by selecting the File tab, then heading to
Options, selecting "Customized Ribbon," selecting the developer option,
ticking the box, and clicking OK.
Chapter 4: Excel Formulas
For most marketers, trying to organize and analyze spreadsheets in MS
Excel will seem like hitting a brick wall. As you physically recreate
columns and scrawl long-form math on a sheet of paper, you think to
yourself, "There has to be a simpler way to do this."
In this way, Microsoft Excel may be picky. On the one hand, it's an
excellent tool for analyzing and tracking marketing outcomes. On the other
side, if you don't have the correct experience, it's easy to come across as
working against you. For example, Microsoft Excel will run approximately
a dozen important formulae for you, saving you from having to trawl
through thousands of cells on your desk.
4.1 What is Excel Formula?

You may use Microsoft Excel formulae to detect associations between
values in your spreadsheet's cells, do mathematical calculations on those
values, and then return the result to the cell of your choice. Formulas such
as sum, subtraction, ratio, aggregate, average, and event dates/times may be
executed automatically.
Microsoft Excel formulas allow you to calculate numbers while making
sense of large amounts of data. You may do a lot in Microsoft Excel by
mastering a few key formulae, which can
increase productivity and minimize the likelihood of measurement
mistakes. To help you start, here's a collection of Microsoft Excel formulae.
There are a few complicated formulae, but a good one shouldn't be. In
actuality, some of the most useful formulae are those that may help you
fully use Microsoft Excel's features.
A formula in Excel is an expression that works with values in a range of
cells or a single cell. For example, =A1+A2+A3 calculates the sum of cells
A1 through A3 values.
4.2 In Microsoft Excel, How to Insert Formulas:

You may be unsure what the "Formulas" tab on the top navigation toolbar
of Microsoft Excel signifies. In the current versions of Microsoft Excel, the
horizontal menu — seen below — assists you in finding and inserting
Microsoft Excel formulae into specific cells in your spreadsheet.
The more you utilize Microsoft Excel formulae, the quicker you'll be able to
remember and execute them by hand. Nonetheless, you may use the
symbols above as a reference
guide for formulae that you can search and return to as your spreadsheet
abilities grow.
In Microsoft Excel, formulas are sometimes known as "functions." To add
one to your spreadsheet, pick a cell where a formula is needed and tap the
"Insert Function" button on the far left to search for basic formulae and
functions. The browser window would look like this:
As seen in the window above, click "Insert Function" until you find a
formula that works for you.
To insert the formula by Simple Method
To input, a formula, follow the steps below.
1. Begin by selecting a cell to work with.
2. To notify Excel you wish to enter a formula, use the equal sign (=).
3. As an example, type the formula A1+A2.
4. Change the value of cell A1 to 3.
5. Excel updates the value of column A3 automatically.
To Change a Formula
When you click a cell in Excel, the value or formula of that cell appears in
the formula bar.
1. Click on the formula bar and make the required modifications to update a
formula.
2. Press the Enter key on your keyboard.
Priority of Operator
The default order in which Excel calculations are conducted is configured.
It will be calculated first if a piece of the formula is included in parentheses.
After that, it does multiplication and division calculations. Excel will add
and subtract the remainder of your calculation for you when you're finished.
Take a look at the example on the right.
To begin, Excel multiplies the values (A1 * A2). Excel then adds the value
of column A3 to this result.
Create a formula by copying and pasting

When you copy a formula, Excel automatically changes the cell references
for every cell the formula is copied to. To obtain a better grasp of this, do
the tasks listed below.
1. In cell A4, enter the following formula.
2a. Right-click cell A4, then choose Copy and Paste from the 'Paste Options
menu.
2b. you may drag the formula to cell B4 and drop it there. Cell A4 is
chosen, and its bottom right corner is clicked and dragged to cell B4. It's a
lot less work and yields the same result!
Result. In cell B4, the formula refers to the numbers in column B.

Incorporate the Formula Inserting a Function Key
You may utilize additional Excel functions by using the Insert Function
command on the Formula bar (the one with the FX). When you click the
Insert Function button in Excel, the Insert Function dialogue box appears.
Then you may use its options to find and choose the function you want to
use and specify the parameter or arguments the function needs to do its
computations. Each function has the same structure. For instance, consider
SUM (A1:A4). The name of this function is SUM. The portion within the
brackets (arguments) indicates that we're providing Excel the A1:A4 range.
This function is used to sum cells A1, A2, A3, and A4.
To add a function, follow the steps below:
1. Pick a cell.
2. From the drop-down option, choose Insert Function. The 'Insert Function
dialogue box appears.
3. Look for a function or choose one from a list of options. For example,
choose COUNTIF from the Statistical category.
4. Click INSERT FUNCTION.
5. The 'Function Arguments' dialogue box displays.

6. Click on the A1:C2 range in the Range box to choose it.
7. In the Criteria box, type >5 and click OK.
8. COUNTIF counts the number of larger-than-five cells in a row.
AutoSum Option
An AutoSum function is a useful tool for fast and routine tasks. So, choose
the AutoSum option in the far-right corner of the Home page. Then, using
the mouse pointer, expose more previously hidden formulae. In the
Formulas tab, you'll see this option as well.
4.3 How to Use the Most Common Formulas in Microsoft Excel

We've compiled a list of useful formulae, shortcut keys, and other handy
tools and features to help you get the most out of MS Excel (and save a lot
of time).
The formulae in this section are for Microsoft Excel 2022. Some of the
functions listed below may be at a different location if you're using an
earlier version of MS Excel.
1. SUM
The equals sign, =, is utilized in all Microsoft Excel formulae, along with a
text tag expressing the formula you want Microsoft Excel to perform.
In MS Excel, the SUM formula is one of the most used formulae for finding
the sum or total of two or more numbers in a spreadsheet.
To use the SUM formula, enter the numbers you wish to add together in the
format =SUM (value 1, value 2, and so on).
Real numbers or the value of a specific cell in your spreadsheet may be
entered into the SUM function.
Write the following formula in a cell to determine the SUM of 30 and 80,
for example, =SUM (40, 80). When you hit "Enter," the cell displays the
sum of the two numbers: 120.
Write the following formula in a cell to get the total values in B2 and B11,
for example, =SUM (B2, B11). The cell will compute the sum of the
integers in cells B2 and B11 when you hit "Enter." If neither cell has any
numbers, the formula will yield zero.
Keep in mind that you can get the cumulative sum of an integer list using
Microsoft Excel. To determine the total numbers in cells B2 through B11,
use the following formula in a spreadsheet cell: =TOTAL (B2:B11). In
every cell, there is a colon instead of a comma. Here's how it may look in a
Microsoft Excel spreadsheet for a content marketer:
2. The Average
Simple averages of data, such as the average number of shareholders in a
certain shareholding pool, should come to mind when using the AVERAGE
function.
=AVERAGE (number1, [number2],)
3. COUNT
The COUNT function counts the number of cells in a range that solely
contains numeric values.
=COUNT (value1, [value2],)
Example:
COUNT (A: A) – Counts all numerical values in column A. To count rows,
you must change the range within the calculation.
COUNT (A1:C1) – It now can count rows.
4. COUNTA
COUNTA, like the COUNT function, counts all cells in a rage. It does,
however, count all cells, regardless of their kind. Unlike COUNT, which
only counts numeric, this function also counts dates, times, strings, logical
values, errors, empty strings, and text.
=COUNTA (value1, [value2] ….and so on)
Example:
COUNTA (C13:C2) However, unlike COUNT, you can't count rows using
the same algorithm. COUNTA (H2:C2), for example, will count columns C
to H if you change the selection within the brackets.
5. IF
The IF function is often employed when you wish to sort your data
according to a set of rules. The nice thing about the IF formula is that it
includes formulae and functions.
=IF(logical test, [value if true], [value if false])
Example:
=IF(D3C2, 'TRUE,' 'FALSE') =IF(D3C2, 'TRUE,' 'FALSE') – If the value at
C3 is smaller than the value at D3, the condition is true. If the reasoning is
correct, set the cell value to TRUE; otherwise, set it to FALSE.
=IF(SUM(C10:C1) > SUM(D10:D1 – A complicated IF logic example. It
adds C1 to C10 and D1 to D10 first, then compares the results. When the
total of C1 to C10 exceeds the sum of D1 to D10, the value of a cell
becomes equal to C1 to C10. Otherwise, the SUM of C1 through C10 is
calculated.
6. TRIM
It is possible to prevent disorganized areas from interfering with your daily
activities by using the TRIM feature. That there are no open slots is ensured
by this method. When TRIM is used, it only affects a single cell instead of
other activities that may affect a group of cells. Therefore, it has the issue of
reproducing data on your spreadsheet, which is a disadvantage.
=TRIM(text)
Example:
TRIM(A2) – extract empty spaces from cell A2's value.
7. MAXIMUM AND MINIMUM

The (MAX and MIN) maximum and minimum functions assist in
determining the maximum and minimum values within a range of values.
MINIMUM
=MIN(value1, [value2],...)
Example:
=MIN(C11:B2) – Finds the smallest value in both columns B and C
between column B B2 and column C, C2 to row 11.
MAXIMUM
=MAX(integer1, [interger2],...)
Example:
=MAX(B2:C11) – In both columns B and C, it determines the largest
number between column B from B2 and column C from C2 to row 11.
8. Percentage
Type =A1/B1 into the cells you wish to find a percentage in to utilize the
percentage formula in Excel Spreadsheets. To convert a decimal number to
a %, select the cell, go to the Home tab, and choose "Percentage" from the
digits menu.
Although Microsoft Excel doesn't have a "formula" for percentages, it does
make it easy to convert the value of any cell to a %, so you don't have to
waste time measuring and reentering the numbers.
The particular option for converting the value of a cell to a percentage may
be found on Microsoft Excel's Home tab. Choose Conditional Formatting
from the drop-down menu next to this column, then highlight the cell(s) you
wish to convert to a percent (this menu tab might say "General" first).
Then choose "Percentage" from the drop-down menu that appears. Each
cell you've marked will have its meaning transformed to a percentage. You
will find it a little farther down the page.
Remember that if you use other formulae to produce new numbers, such as
the division formula (notated =A1/B1), the results will default to decimals.
Before or after applying this method, select the cells and change their
format to "Percentage" using the home tab, as seen above.
9. Subtraction
To run the subtraction algorithm in Microsoft Excel, enter the cells you
want to subtract in the format =SUM (A1, -B1). You may use the SUM
formula to subtract it by putting a negative sign directly before the cell
you're removing. For example, if A1 is 10 and B1 is 6, =SUM(A1, -B1)
produces 4 instead of 10 + -6.
In MS Excel, subtracting, including fractions, lacks a formula, but that
doesn't imply it can't be done. There are two methods for removing
particular values (or inside cells).
=SUM was used as a formula. In the layout =SUM(A1, -B1), enter the cells
you wish to subtract, with the minus sign (denoted by a hyphen) directly
before the cell whose value you want to remove. Enter to find the distance
between the two parenthesis cells. Take a look at the image above to get a
sense of how this works.
In the format, write =A1-B1. To subtract several values from each other,
enter an equal sign, the first value or cell, a hyphen, then the value to be
subtracted. Enter to obtain the difference between the two numbers.
10. Multiplication
Insert the cells for multiplying in Microsoft Excel in the format =A1*B1 to
run the multiplication formula. In this formula, an asterisk is used to
multiply cell A1 by cell B1. If A1 is 10 and B1 is 6, for example, the result
of =A1*B1 is 60.
You could think that multiplying values in MS Excel has a formula or that
the "x" character signifies multiple multiplied values.
Using an asterisk — * — is all it takes.
Mark an empty cell in an MS Excel spreadsheet to multiply two or more

numbers. Then, in the format =A1*B1*C1..., put the numbers or cells you
want to multiply together in the format =A1*B1*C1... The asterisk would
effectively double each meaning in the calculation.
Press Enter to return your preferred item. To show how this works, check
the screenshot above.
11. Division
In MS Excel, put =A1/B1 into the cells you wish to divide to utilize the
division formula. A forward slash, "/," is used in this
process to split cell A1 by cell B1. For example, if A1 is 5 and B1 is 10,
=A1/B1 returns 0.5 as a decimal number.
The division is one of the most fundamental functions in Microsoft Excel.
To do so, open a new cell and write "=," followed by the two (or more)
values you wish to divide, separated by a forward dash, "/." The result
should be in the format =B2/A2, as seen in the image below.
When you hit Enter, the highlighted cell will display your selected quotient.
12. DATE
The MS Excel DATE formula is DATE =DATE (year, month, day). This
formula will provide a date that matches the data in the brackets and values
from other cells. For example, if A1 is 2018, B1 is 7, and C1 is 11,
=DATE(A1,B1,C1) returns 7/11/2018.
It might be tough to input dates into the cells of a Microsoft Excel database
at times. Fortunately, formatting dates is easy using a simple formula. This
formula can be used in two different ways:
To make dates, use a series of cell values. Select an empty cell, enter
"=DATE," and then put the values of the cells that make up your chosen
date in parentheses, starting with the year, month number, and ending with
the day. DATE= (year, month, day). To show how this works, check the
screenshot below.
Set a date for today automatically. Select an empty cell and enter
=DATE(YEAR(TODAY()), MONTH(TODAY()), DAY(TODAY()) in it.
The most recent date in your MS Excel spreadsheet will be returned if you
click enter.
Assume your Microsoft Excel program is set up differently. In any scenario

of utilizing the date formula in Microsoft Excel, your returned date must be
in the format "mm/dd/yy."
Chapter 5: Excel for Beginners
The vast majority of individuals want to keep their Excel exposure to a
minimal minimum (and even actively avoid it like that one weird relative
we all have). However, whether it's a corporate project or a personal budget,
you'll need to grasp basic Excel to get things done correctly and swiftly.
We've compiled a list of the finest Excel tips for beginners to help you get
the most out of the program.
5.1 Adding frequently used tasks to the toolbar for convenient

access
When you look around any version of Excel, you'll see that there's an
almost limitless number of tools at your disposal. However, most novices
only utilize a handful of these regularly. You may add your favorites to the
Quick Access Toolbar instead of scrolling between the various tabs of the
ribbon every time.
Microsoft has various options for doing so, but the simplest is to right-click
on the item you wish to add and choose "Add to Quick Access Toolbar."
Graphical user interface, application, table, Excel Description
automatically generated
Graphical user interface, application Description automatically generated
You may rearrange your QAT shortcuts after you've added your favorites by
right-clicking on it and selecting "Customize Quick Access Toolbar..." from
the menu. You'll be speeding through your next spreadsheet with ease,
thanks to your personalized QAT.
5.2 Data filtering

When it comes to handling a lot of data, Microsoft offers incredible
features, which is presumably why it has become an essential office
computer application on the planet. The Sort & Filter feature in Excel is the
most fundamental tool for dealing with this data. It is quite valuable since it
helps you reorganize and summaries facts effectively.
To do so, use Ctrl + A to select all of the data you wish to be included in the
filter. Then, click the funnel symbol in the upper left corner of the Home
ribbon.
Each column in the filter will now have a drop-down arrow at the top. You
may sort the table by selecting various values in the table. Let's imagine you
wanted to see how many orders were placed in a given amount of time. Use
the date column to filter and choose the period you want.
Graphical user interface, table Description automatically generated
Click ENTER
5.3 Incorporating dynamic headers and footers

While it may seem that the world is moving away from paper, there are still
instances when it is necessary to print. Adding page numbers, timestamps,
and file locations to the header or footer is one of the finest methods to
maintain track of what's printed out of Excel. You may include formulae
that update automatically to ensure that you don't have to change these
values every time you print a spreadsheet.
To begin, alter the view of Excel so that the header and footer are visible.
Then, in your header footer, add the following text:
5.4 Defining print regions

Setting up print regions for your tabs to change what prints inside the
margins is another time-saving method now that you know how to
automatically update what prints in the margin. Setting the print area is an
excellent technique to save time when you click Ctrl + P if you wish to
maintain all of your work in one spreadsheet but need to print a piece of it.
Highlight the cells you wish to print to determine your print area. Select Set
Print Area from the drop-down menu under Print Area on the Page Layout
ribbon.
Table, Excel Description automatically generated
Table, Excel Description automatically generated
The option to clear the print area is also included in the same drop-down
menu. It is a good option if you've altered your spreadsheet and want to
expand the printed space.
5.5 Paste the special options

In Excel, there are a plethora of options for completing jobs. Take, for
example, the copy and paste features. Microsoft created Paste Special as if
Ctrl + C and Ctrl + V weren't enough to simplify copying.
It is how it goes. Let's say you want to copy and paste a few things, such as
a number or a format. You may utilize Paste Special instead of copying
everything and deleting what you don't want. Copy your data as normal, but
instead of using Ctrl + V, right-click and choose Paste Special from the
menu.
The following are some of the most common Paste Special options:
If you want to paste the text in the cells, choose Values. It will not modify
the formatting in any way.
Formulas: Do you want to maintain the formula but not the formatting?
That is exactly what formulas enable you to achieve.
Formats: This option allows you to replicate formats while keeping current
values and formulae.
Column Widths: If all of your columns must be the same width, this
option saves a lot of time manually modifying them.
5.6 Hide detailed data by grouping and ungrouping columns.

Spreadsheets containing many sophisticated and extensive data may be
difficult to understand and evaluate. Fortunately, Excel makes it simple to
collapse and extend the complex details, resulting in a more compact and
readable display.
The ideal spreadsheets for grouping in Excel are those with column
headers, no blank rows or columns, and data sorted by at least one column.
In the group, choose all of the data you wish to summaries. Then choose
Subtotal from the Data tab. It will provide a pop-up window to choose how
you want the data to be organized and summarized. We categorized by
Order Year change and totaled on Total in the example below. It will show
us total sales for each year and the whole period.
You may now switch from useful summaries to detailed detail on the same
spreadsheet with only a few clicks.
5.7 Keep the papers and workbook safe.
When it comes to sending your Excel spreadsheet, it's critical to safeguard
the information you're providing. You may choose to share your
information, but that does not imply others should alter it. Fortunately,
Excel contains built-in security safeguards to keep your spreadsheets safe.
Click the Review tab on the ribbon, then Safeguard Sheet to protect a sheet.
It will open a pop-up window to enter the unlock password and choose
which functionalities people may still access while the Sheet is protected.
You'll be required to confirm the password and save the worksheet after
clicking Ok. If somebody attempts to change the data now, they'll require
that password. If you wish to safeguard a group of sheets, click Protect
Workbook and follow the same steps.
5.8 Look for precedents and dependent formulations.

Have you ever utilized a worksheet that was created by someone else? If
you need to alter the formulae and functions but aren't sure what other
calculations will be impacted, you might waste a lot of time scrolling about
in the spreadsheet with no results. You can be searching for a mistake and
know where the data is coming from.
With Trace Precedents and Trace Dependents, Excel makes it easy to see
which cells are reliant on others and which cells contribute to others.
Both actions are limited to the cell that is now active; as a result, only one
cell may be worked on at a time. It is necessary to use the Trace Precedents
or Trace Dependents buttons located in the Formula Auditing section on the
Formulas page to generate the blue arrows. This diagram shows data flow,
with the blue dot indicating the antecedent and the arrow symbolizing the
dependence of the flow.
Cell E2's Trace Dependents reveal that it solely flows to cell G2.
ACCORDING TO TRACE PRECEDENTS, Cell E2 and F2 are the sole

cells flowing to cell I4.
These functionalities operate across tabs of the same worksheet and

separate workbooks with one exception. External links for workbooks will
not function with Trace Dependents until they are open.
5.9 Validation of data in cell drop-down menus

Using the drop-down list is a terrific method to show your Excel talents to
your coworkers and employer. Simultaneously, it's a highly user-friendly
technique to ensure that bespoke Excel sheets work correctly.
This tool is used to populate a spreadsheet with data based on criteria.
Drop-down lists in Excel are mostly used to restrict the number of options
accessible to the user. On the other hand, a drop-down menu avoids spelling
errors and speeds up data entry.
It also allows you to restrict what may be entered into a cell. As a result, it's
ideal for verifying inputs. To begin, go to the Ribbon and choose Data and
Data Validation.
After that, choose your parameters. To fill OrderMonth, we utilized the
months of the year.
After clicking Ok, pick from the list by clicking the drop-down arrow
adjacent to the cell.
Note that once one cell is set up, it may be copied and pasted into the other
cells below.
5.10 Text-to-column
Have you ever needed data in Excel, but there was additional information in
those cells that your calculations couldn't handle? While some intricate
algorithms may assist you break your text into new columns, they can take
up a significant amount of time. Text to Columns is a quick approach to
divide this up since it separates all of the chosen cells simultaneously and
places the results in separate columns.
Text to Columns is available in two separate modes: fixed-width and
delimited. Delimited divides the text depending on the text, such as every
comma, tab, or space, while fixed-width splits the text based on the text
such as every comma, tab, or space.
For example, let's use a delimited Text to Columns to eliminate cents from
our total column.
To use Text to Columns, highlight your data and then click the Data
Ribbon's Text to Columns button. You'll be able to pick between fixed-
width and delimited options after you've arrived.
Set your separating criteria on the following screen. We utilized the period
in our example.
You have the opportunity to omit portions and adjust the formatting on the
final screen. It will save you time in the future. After that, click Finish.
Finally, the outcomes! All of the cents were put in the right-hand column.
5.11 Creating simple graphs

Being able to convey your Excel findings to others is one of the most
effective strategies to enhance your abilities. Excel performs an excellent
job of automating the creation of graphics, pictures, and charts to help end-
users view and express their data. Let's look at making a basic chart using
our sales data as an example.
Your independent (date) and dependent (results) variables are used to create
a basic graph. We've chosen OrderDate and Total from the drop-down
menus below.
All graphing options are available by clicking on Insert in the Ribbon. A

simple line graph will show us the total sales for each day in this example.
Excel makes graphing so easy that the title is included in the results! So the
next time you're called into a last-minute meeting, you'll be able to quickly
build a basic graph on the spot.
Chapter 6: Excel for Medium Level Users
6.1 Intermediate skills
After you've mastered the fundamentals, you'll need to learn about
Intermediate Excel Skills. Essentially, these abilities provide alternatives
and ways for efficiently managing and working with data.
1. Go to the Special section.
The GO TO SPECIAL option within the worksheet allows you to browse a
particular cell or a range of cells. You must go to the Home Tab Editing
Find and Select Go To special to access it.
As you can see, it includes a variety of choices for selecting and using
various types of cells.
For example, if you want to pick all the blank cells, choose the blank and
click OK, and all the blank cells will be selected quickly.
Similarly, if you wish to select cells with formulae and return numbers, you
must first pick formulas, checkmark numbers, and click OK.
2. Pivot Table
One of the most effective methods to evaluate data is to use pivot tables. A
summary table may be made from a huge data source. Follow the
instructions below to create a pivot table:
To begin, go to the Insert Tab and choose the pivot table option.
You'll be presented with a dialogue box where you may choose the source
data, but since you've already picked the data, the range will be taken
automatically.
After you click OK, you'll see a sidebar similar to the one below, where you
can drag and drop the rows, columns, and values for the pivot table. Now
add "Age" to the rows, "Education" to the column, and "First Name" to the
values to complete the table.
After defining everything, you'll get a pivot chart similar to the one below.
3. Named range
Giving a cell or a range of cells a name is known as named range. Every
cell in Excel has a unique address that is a combination of row and column.
However, with the named range, you may assign that cell or that range of
cells a particular name (Generic) and then refer to it by that name.
Imagine you have a tax percentage in cell A1; instead of utilizing the
reference, you can now assign it a name and utilize it in all calculations.
Go to the Formula Tab and choose Define Names Define name to create a
named range.
You must now specify the following items in the define name dialogue box:
The range's name.

You have the option of using that range across the workbook
or only in the worksheet.
If you have any to add, please do so in the comments.
Then there's the cell's or range's address.
After you click OK, Excel will give that name to cell A1, and you may use
it in calculations to refer to it.
You may establish a named range for the range of cells in the same manner
and then refer to it in formulae.
4. Drop-Down Lists
A drop-down list is a list of predetermined values that may be used to
rapidly insert data into a cell. Go to the Data Tab Data Tools Data
Validation Data Validation to construct a drop-down list.
In the data validation dialogue box, choose the list from the to allow list,
and then refer to the range from which you wish to take values in the source
field (You can also insert values directly into the source input box).
Finally, click OK.

When you return to the cell, a drop-down list will appear from which you
may pick the value to enter into the cell.
5. Conditional Formatting
The fundamental concept of conditional formatting is to apply to format
using conditions and formulae, and the greatest part is that there are more
than 20 possibilities available with a single click.
For example, if you want to highlight all duplicate values in a range of
cells, all you have to do is go to the Home Tab and choose Conditional
Formatting Highlight Rules Duplicate Values.
In addition, you may use data bars, color talents, and icons.
6. Idea Button
If you use Office 365, you may make use of Microsoft's new Idea Button,
which can assist you in quickly analyzing your data by suggesting other
approaches to create:
Frequency Distribution Chart
Pivot Tables
Trendline Charts
Choose the data and then click the idea button on the home page to generate
an idea.
It analyses the data for a few seconds before presenting you with a selection
of probable results.
7. Making Use of Sparklines

Sparklines are little charts that may be inserted into a cell and based on a
data set. To add a sparkline, go to the Insert Tab and choose Sparklines.
You may use three different sorts of sparklines in a cell.

Line
Column
Win-Loss
A dialogue box appears when you click the dazzling button, asking you to
pick the data range and the sparkling's destination range.
Aside from that, the sparkline tab allows you to personalize a sparkline by
altering its color, adding markings, and more.
8. Text to Column
Using the text to column option, you may use a separator to break a single
column into numerous columns. It's one of the most effective methods for
cleaning and transforming data. The table below has a column with names
and a gap between the first and last names.
Using text to column and space as a separator, you may separate this
column into two distinct (first name and last name).
To begin, go to the Data Tab and choose Text to Column.
Select delimiter from the dialogue box and click next.
After that, mark the space with a tick. As you can see, the space has been
used to separate data from the column.
Finally, click next and then finish to complete the process.

When you click the end button, it divides the one column of complete
names into two columns.
9. Tool for Quick Analysis

As its name implies, the Quick Analysis Tool enables you to evaluate data
with only one or two clicks. We mean that it offers certain pre-selected
choices that may assist you in analyzing and presenting data. When you
choose a student's data with their score, a little icon appears at the bottom of
the screen, the button for the rapid analysis tool.
When you click on it, a few tabs appear, from which you may choose
alternatives. Let's take a look at each tab individually now.
Formatting: This tab lets you apply conditional formatting to the chosen
table, such as data bars, color scales, icon sets, and other rules.
Charts: This page displays some of the suggested charts that you may use
with the data you've chosen, or you can click on more charts to choose a
particular chart.
Total: You can rapidly add some of the fundamental calculations, such as
average count, running total, and many more, from this page.
Table: You may insert a pivot table with the specified data and apply an
Excel table from this tab.
Sparkline’s: You may use this tab to add spark lines, which are little charts
you can make inside a cell.
6.2 Excel Keyboard Shortcuts

1. Select rows, columns, or the whole spreadsheet quickly.
Maybe you're pressed for time. Who isn't, after all? No issue if you don't
have a lot of time. With just one click, you may choose your whole
spreadsheet. To highlight everything on your document simultaneously,
click the tab in the top-left corner.
Do you want to choose everything in a certain column or row? With these

shortcuts, it's just as simple:
For Macintosh:
Command + Shift + Down/Up = Select Column
Command + Shift + Right/Left + Select Row
For the PC:
Control + Shift + Down/Up = Select Column
Control + Shift + Right/Left = Select Row
When you're dealing with big data sets but need to choose a small portion
of them, this shortcut comes in handy.
2. Open, close, or create a worksheet quickly.

Need to quickly open, close, or create a workbook? Using the keyboard
shortcuts below, any of the above operations may be completed in less than
a minute.
For MAC
To Open = Command + O
To Open = Command + O
For New Document: Command + N
On a PC
To Open = Control + O
To Close = Control + F4
Control + N = To Create New Document
3. Convert your numbers to currencies.
Do you have unprocessed data that you'd want to convert into money?
Whether it's wage numbers, marketing budgets, or event ticket sales, the
answer is straightforward. Press Control + Shift + $ and pick the cells you
want to reformat.
Note that this shortcut works with percentages as well. Replace "$" with
"percent" if you wish to mark a column of numerical values as "%" figures.
4. Fill in a cell with the current date and time.
You may want to add a date and time stamp to your worksheet if you're
documenting social media postings or keeping track of activities you're
marking off your to-do list. Begin by choosing the cell to which this
information will be added.
Then perform one of the following, depending on what you want to insert:
Control + ; (semi-colon) to insert current date
Control + Shift + ; (semi-colon) to insert current time
Control + ; (semi-colon), SPACE, and then Control + Shift + ; to insert the
current date and time.
6.3 Excel Tricks

1. Change the color of the tabs.
Suppose you have a lot of different pages in one document — which
happens to the best of us — color-code the tabs to make it simpler to find
where you need to go. You could, for example, color code last month's
marketing reports red and this month's orange.
To change the color of a tab, right-click it and choose "Tab Color." A popup
will display, allowing you to choose a color from an existing theme or
design one to fit your specific requirements.
2. Make a note in a cell.

When you write a note or add a remark to a particular cell in a worksheet,
right-click the cell and choose Insert Comment from the menu. Type it into
the text area and click outside the comment box to save your comment.
A little red triangle appears in the corner of cells that contain comments.
Could you hover over the remark to see it?
3. Duplicate and copy the formatting.

If you've ever spent time formatting a sheet to your satisfaction, you'll agree
that it's not the most pleasurable experience. It's rather tiresome.
As a result, you're unlikely to want to — or need to — repeat the procedure
the following time. You can replicate the formatting from one worksheet
region to another with Excel's Format Painter.
Pick what you want to duplicate, then go to the dashboard and select the
Format Painter option (the paintbrush icon). As demonstrated below, the
cursor will turn into a paintbrush, asking you to pick the call, text, or full
worksheet you wish to apply the formatting. 1. Select press format.
2. Add a new sheet
3. Select and paste
4. Look for values that are duplicated.

Duplicate values, like duplicate content for SEO, may be problematic if left
unchecked in many cases. However, all you need to do in certain
circumstances is be aware of it.
Whatever the circumstance, it's simple to find any existing duplicate values
in your spreadsheet by following a few simple steps. To do so, pick
Highlight Cell Rules > Duplicate Values from the Conditional Formatting
menu.
Create a formatting rule to describe the sort of duplicate material you want
to bring forth using the popup.
We formatted the duplicate cells in yellow in the example above to indicate

duplicate wages within the given range.
Excel is often unavoidable in marketing, but these tips don't have to be so
intimidating. Practice makes perfect, as they say. These formulae, shortcuts,
and methods will become second nature the more you utilize them.
Chapter 7: Excel for Advanced Users
7.1 Advance Excel Formula and Functions
Excel offers a plethora of useful uses. The simple form is used by 95% of
the users. There are functions and advanced excel formulas for
sophisticated computations that may be employed. The functions are meant
to make it simple to search up and prepare a huge amount of data, while the
advanced excel formula is used to extract new information from a specific
collection of data.
1. VLOOKUP
The function is used to find a specific piece of data in a huge chunk of data
and pull it into your freshly created table. It would help if you went to the
function section. You may type 'VLOOKUP' into the insert function tab or
look it up in the list. Once it is chosen, a wizard box will open with a new
set of box choices.
You may input your variables in the following fields:

Lookup value
This is the option in which your typed variables will seek information in the
cells of the bigger table.
Array of tables
It specifies the huge table size from which the data will be extracted. It
determines the scope of the data you wish to choose.
Col index num
The column from which data must be fetched is specified in this command
box.
Range lookup
You may either type true or false in this box. When nothing matches the
variables, the true option will collect data closest to what you wish to
discover. If you enter false, it will either give you the precise number you're
searching for or display #N/A if the data can't be retrieved.
2. INDEX MATCH
Formula
=INDEX(E9:C3,MATCH(C3,B13:C9,0),MATCH(B14,E3:C3,0))
It is a more sophisticated version of the VLOOKUP and HLOOKUP
formulae (with several drawbacks and limitations). INDEX MATCH is a
strong Excel formula combination that can help you improve your financial
analysis and modeling.
INDEX is a table function that returns the value of a cell depending on the
column and row number.
MATCH returns the row or column position of a cell.
Here's an example of combining the INDEX and MATCH formulae. We
search up and return a person's height depending on their name in this
example. We may modify both the name and the height in the calculation
since they are both variables.
To use INDEX
The participants' names, heights, and weights are included below. We'd
want to search up Kevin's height using the INDEX formula... Here's an
example of how to go about doing that.
Take the following steps:
1. Write "=INDEX(" then select the table area and add a comma.
2. Type Kevin's row number, "4", followed by a comma.
3. Close the bracket after typing the column number for height, which is
"2."
4. "5.8" is the outcome.
To use MATCH
Using the same example as before, let's utilize MATCH to determine which
row Kevin belongs in.
Link to the cell containing "Kevin"... the name we want to look up by
typing "=MATCH(" and linking to the cell containing "Kevin"... the name
we want to look up.
All cells in the Name column (including the "Name" header) should be
selected.
For an exact match, type "0."
As a consequence, Kevin is seated in a row "4".
To discover out which column Height is in, use MATCH once more.
Link to the cell containing "Height"... the criteria we want to look up by
typing "=MATCH(" and linking to the cell containing "Height"... the
criteria we want to look up.
Select all of the cells in the table's top row.
For an exact match, type "0."
As a consequence, height appears in column "2."
Combine MATCH and INDEX
We can now use the two MATCH formulae to replace the "4" and the "2" in
the original INDEX calculation. In the end, you'll have an INDEX MATCH
formula.
Kevin's MATCH formula should be cut and the "4" replaced.
Replace the "2" in the MATCH formula for height with it.
Kevin's height is calculated to be "5.8."
You've successfully created a dynamic INDEX MATCH formula!
3. SUMIF
In Excel, the SUMIF function adds all numbers in a range of cells
according to a particular condition (for example, it is equal to 2000).
SUMIF is a built-in function in Excel that may also be used as a worksheet
function.
Example
To display named ranges, go to the top of the screen's toolbar and pick the
Formulas tab. Select Name Manager from the Defined Names drop-down
menu in the Defined Names group.
The Name Manager's window should now appear.
4. RUNDOWN
In Microsoft Excel, the ROUNDDOWN function returns a value that has
been rounded down to a given number of values.
The ROUNDDOWN function is a Number Function that is built-in in
Excel.
The syntax is: ROUNDDOWN (number, digits)
Example:
ROUNDDOWN (A1, 0)
Result is 662
5. ROUNDUP
In Microsoft Excel, the ROUNDUP function generates a number that round
up off to a specified number of values.
The ROUNDUP function in Excel is a built-in function classified as a
number function.
The syntax is ROUNDUP( number, digits )
Example:
ROUNDUP(A1, 0)
Result is 663
6. SUMPRODUCT
In Microsoft Excel, the SUMPRODUCT function use to multiply the
elements in the arrays and returns the total. SUMPRODUCT is an Excel
built-in function that is categorized as a Number Function.
Syntax is SUMPRODUCT( array1, [array2, ... array_n] )
Example:
=SUMPRODUCT(A1:B2, D1:E2)
Result is 70
7. TEXT
In Microsoft Excel, the TEXT function produces a result converted to text
in a specific format. The TEXT function is a Text Function that is a built-in
function in Excel. In a worksheet cell, the TEXT function may be utilized
as a part of a formula.
The syntax is TEXT ( value, format )
Example:
Based on the Excel file above, the following TEXT samples would be
returned:
=TEXT(A1, "$#,##0.00")
The final figure is $7,678.87.
8. AND
The AND function in Microsoft Excel returns TRUE if all criteria are true.
It returns FALSE if any of the criteria are false. The AND function is a
logical function that is incorporated into Excel.
Syntax is AND ( condition1, [condition2], ... )
Example:
Based on the Excel spreadsheet above, the following AND samples would
be returned:
=AND(A1>10, A1>40)
The result is TRUE.
9. IF
The IF function in Microsoft Excel delivers one value if the condition is
TRUE and another value if the condition is FALSE. The IF function is a
Logical Function that is built-in in Excel.
Syntax is IF(condition, value if true, [value if false])
Example:
=IF(B210, "Reorder", "") =IF(B210, "Reorder", "") =

"Reorder" is the outcome.
10. COUNT
In Microsoft Excel, the COUNT function counts the number of cells
containing numbers and the number of inputs containing numbers. The
COUNT function is a Statistical/Counting Function that is built-in in Excel.
Syntax is COUNT [argument2,... argument n])
Example:
=COUNT (A1:A6)
The final result is 3.
11. COUNTA
In Microsoft Excel, the COUNTA function counts both the number of cells
that are not empty and the number of supplied value parameters. The
COUNTA function is a Statistical/Counting Function that is built-in in
Excel.
COUNTA(argument1, [argument2,... argument n]) is the syntax.
Example:
=COUNT (C2:C7)
Result: 'Number of students with a grade in Math' is 3.
12. IF combined with AND / OR
Syntax:
=IF(AND(C4>=C2,C2<=C5),C7,C6)
models understands how difficult nested IF formulas can be. Combining the
IF function with the AND or OR function may
make calculations simpler to audit and comprehend for other users. You can
see how we combined the separate functions to create a more complicated
formula in the example below.
13. OFFSET combined with SUM/AVERAGE

Syntax:
=SUM (Offset: B4 (0,B4,1-E2))
The OFFSET function is not so much complicated on its own, but when
combined with other functions like AVERAGE or SUM, we may produce a
quite complex formula. Consider the following scenario: you want to
construct a dynamic function that can sum a variable number of cells. You
can only do a static calculation with the usual SUM formula, but you can
shift the cell reference around by adding OFFSET.
How it works: We replace the SUM function's ending reference cell with
the OFFSET function to make this formula work. It makes the formula
more dynamic, and you may tell Excel how many continuous cells you
want to sum up in the cell labeled as E2. We've got complex Excel formulae
now!
This significantly more complicated formula is shown in the screenshot
below.
The SUM formula begins in cell B4 but finishes with a variable, the
OFFSET formula, which begins in cell B4 and continues with the value in
E2 ("3"), minus one. It shifts the sum formula's finish across two cells,
totaling three years of data (including the starting point). The offset and
sum formula provides us the total of cells B4:D4 is 15, as seen in cell F7.
14. CHOOSE
Syntax:
=CHOOSE(choice, option1, option2, option3)
The CHOOSE function is ideal for financial modeling scenario analysis. It
enables you to choose from a set of possibilities and can return the
"decision" you've made. Assume you have three distinct sales growth
forecasts for next year: 5%, 12%, and 18%. If you tell Excel you desire
option #2, you may get a 12 percent return using the CHOOSE formula.
15. Functions of CELL, LEFT, MID, and RIGHT

These sophisticated Excel functions may generate some complicated and
advanced formulae. The CELL function may return various data about a
cell's contents (such as its name, location, row, column, and more). The
LEFT method returns the text from the cell's beginning (left to right), the
MID function delivers text from any cell's start point (left to right), and the
RIGHT function returns the text from the cell's finish (right to the left).
The three formulae are shown in the diagram below.
16. CONCATENATE
Syntax:
=A1&" more text"
Concatenate isn't a function in and of itself; it's merely a creative technique
of bringing data from separate cells together and making spreadsheets more
dynamic. It is an extremely effective tool for financial analysts undertaking
financial modeling (see our free financial modeling guide to learn more).
You can see how the text "New York" plus ", " is combined with "NY" to
become "New York, NY" in the example below. It enables you to generate
dynamic worksheet headers and labels. Instead of upgrading cell B8, you
may update cells B2 and D2 separately. It is a crucial skill to have when
dealing with a huge data collection.
17. LEN and TRIM
The formulae shown above are less frequent, but they are undoubtedly
advanced. Financial analysts who need to organize and manage big volumes
of data can benefit from them. Unfortunately, the data we get is not always
well-organized, and additional spaces at the beginning or end of cells might
arise.
The LEN formula yields the number of characters in a specified text string,
which is handy when counting how many characters are in a text.
You can see how the TRIM algorithm cleans up the Excel data in the
example below.
Syntax: =LEN(text) and =TRIM(text)
18. PMT and IPMT

You'll need to know these two formulae if you work in commercial
banking, real estate, FP&A, or any other financial analyst role that works
with debt schedules.
The PMT formula calculates the value of making equal payments
throughout a loan's life. You may use it in combination with IPMT (which
shows you how much interest you'll pay on the same sort of loan), then
separate principal and interest payments.
Here's how to use the PMT formula to calculate the monthly mortgage
payment for a $1 million loan with a 5% interest rate over 30 years.
Syntax is =PMT(interest rate, # of periods, present value)
19. XNPV and XIRR

These formulae will come in handy if you work in investment banking,
equity research, financial planning & analysis (FP&A), or any other area of
corporate finance that needs discounting cash flows.
Said, XNPV and XIRR enable you to apply precise dates to each discounted
cash flow. The standard NPV and IRR formulae in Excel have the flaw of
assuming that the time intervals between cash flows are equal. As an
analyst, you'll encounter instances where cash flows aren't evenly spaced
regularly, and this formula is how you correct it.
The syntax is =XNPV(discount rate, cash flows, dates)
20. SUMIF and COUNTIF
Conditional functions are used effectively in these two sophisticated
formulations. All cells that fulfill specified requirements are added in
SUMIF, and all cells that match certain criteria are counted in COUNTIF.
For example, suppose you want to figure out how many bottles of
champagne you need for a client event by counting all cells that are more
than or equal to 21 (the legal drinking age in the United States). The picture
below demonstrates that COUNTIF may be used as an advanced solution.
Syntax is =COUNTIF(D5:D12,”>=21″)
Chapter 8: Tables in Microsoft Excel
8.1 What are Excel Tables
Tables in Excel serve as data storage containers. In spreadsheets, Excel
tables serve as data closets and cabinets, holding and arranging the
information contained inside them. Using tables in Excel makes it easy and
quick to go at large amounts of data. Excel Tables may be of assistance in
reducing the amount of time spent at work. There will be a reference to that
particular column in the headers of the excel table. Tables are very handy
when dealing with big volumes of information.
Preparing the Information:
Before constructing the Excel Table, be sure you follow these data
organizing guidelines.
The data is organized into rows and columns, with each row
containing information about a single record and each column
including information about several records.
Each column in the first row of the list should have a title that is
concise, descriptive, and different from the other columns. The data in
each list column should be limited to a single kind of information.
A single entry should be included in each row of the list.
No blank rows or columns should exist in the list, and there should be
no empty columns.
A minimum of one empty row and one empty column between the list
and the other information on the spreadsheet should be used to
separate the data from the chosen data to ensure that the data is not
overwritten.
A table is often comprised of linked data entered in rows and columns;
however, it may also be comprised of a single row or column if necessary.
The following screenshot illustrates the difference between a standard range
and a table:
8.2 How to create a table in Microsoft Excel

When users add linked data into a spreadsheet, they may refer to such data
as a "table," which is inaccurate terminology. To transform a range of cells
into a table, you must first specify format the range of cells as a table. It is
common to find more than one approach to do the same task when it comes
to Excel.
Creating Excel Table
There are three different methods to construct a table in Excel.
Create a table in Excel by organizing your data into rows and columns, then
clicking any single cell inside your data collection and selecting one of the
options listed below:
1. The table may be found in the Tables category on the Insert tab.
Inserting a table with the default style will be accomplished using this
command.
2. Format as Table may be found on the Home tab, in the Styles
category, and selected from a list of preset table styles.
3. Excel Table shortcut: If you prefer to operate from your keyboard

rather than using your mouse, typing the following key combination
will generate a table the quickest way: Ctrl+T
Regardless of the approach you choose, Microsoft Excel will automatically
pick the full block of cells in question. You then double-check that the
range you've chosen is right, check or uncheck the option "My table
includes headers," and click OK.
An attractively structured table is formed in your worksheet due to this. At
first glance, it seems to be a standard range, complete with filter buttons in
the header row, but there is much more to it than that!
8.3 What is the benefit of using an Excel table?

Excel Tables are useful for a variety of reasons. In the majority of cases,
tables are employed for the following purposes:
Styling and formatting are important considerations
After the data has been transformed into a table, Excel presents the
information visually appealing. That may be adjusted following needs,
though. Users may pick from a range of table design styles by selecting
them from the Table Design menu.
When new data is put into an Excel Table, the table automatically extends
when more data is inserted in an adjacent row or column. The table in Excel
automatically
expands and wraps around itself. A further feature is that the extra rows or
columns are laid up consistent with the rest of the table, depending on the
row and column numbers.
Change the name of the table

One of the features of Microsoft Excel is the option to give a table a
descriptive name. It makes it much easier to refer to the data in the table
while working with formulas. Certain names are not allowed. There are a
few rules to keep in mind when it comes to naming a table.
Each table inside a worksheet must be given a unique name.
Only letters, numbers, and the underscore character should be used in
a table's name. There are no spaces or other special characters
permitted.
The first character of a table name must be a letter or an underscore; a
number cannot be used as the first character of a table name.
The name of a table may be up to 255 characters in length.
Any cell inside the table will display on the ribbon if the Table Tools
Design tab is selected in the Table Tools group. Within the Properties
section of this tab, you will see the Table Name. Enter a new name in place
of the generic name, and then press the Enter key to change.
8.4 Features of Excel Table
Excel tables include many useful features.
Excel tables, as previously indicated, provide a lot of benefits over
traditional data ranges in terms of presentation. So, why don't you use the
amazing capabilities that are now available with a one-button click?
Sorting and filtering integrated options
In most cases, sorting and filtering data in a spreadsheet requires just a few
steps. The header row of tables automatically
includes filter arrows, which allow you to apply different text and numeric
filters, sort in ascending or descending order, sort by color, or construct a
custom sort order.
The filter arrows may be easily hidden by selecting the Design tab > Table
Style Options group and unchecking the Filter Button box. If you don't
intend to filter or sort your data, you can quickly conceal the filter arrows
by selecting the Filter Button box and unchecking the Filter Button box.
Alternatively, you may use the Shift+Ctrl+L keyboard shortcut to toggle

between concealing and exposing the filter arrows.
Additionally, with Excel 2013 and later versions, you may construct a slicer
to quickly and efficiently filter the table data.
Column heads remain visible even when scrolling down the page.
You can always see the header row while dealing with a huge table that
does not fit on a screen. If this does not work for you, you must first pick
any cell inside the table before scrolling through it.
Convenient formatting (Excel table styles)
A freshly formed table has already been structured with banded rows,
borders, coloring, and other elements, among other features. The default
table format may be easily changed by choosing one of the 50+ preset
designs accessible in the Table Styles gallery on the Design menu.
In addition to allowing you to change table styles, the Design tab allows
you to toggle the following table items on and off:
Header Row: This row shows column headers that stay visible even when
the table data is scrolled.
Total row: This function adds a totals row at the end of the table, with
various preset functions to pick from to customize the appearance.
Banded row and Banded Columns: You will see an alternative row or
column shading when you use banded rows or banded columns.
The first column and final column: The first and last columns of the table
will be formatted separately from the others.
Filter Button: The Filter button toggles the visibility of the filter arrows in
the header row.
The default Table Style Options are shown in the image below: Table Style
Options:
Automatic table growth to accommodate new information

Adding extra rows or columns to a spreadsheet often entails more
formatting and reformatting the data. But not if you've arranged your
information in a table! In Excel, if you write anything next to a table, the
program believes you want to add a new item and extend the table to
contain the new information.
When new information is added to a table, the table automatically extends.
This is seen in the image above, where alternative row coloring (banded
rows) has been maintained, but the table layout has been modified to
accommodate the newly added row and
column. However, it is not just the table style that has been expanded; the
table functions and formulae have also been updated to accommodate the
extra data.
In other words, anytime you create a table in Excel, it is by definition a
"dynamic table," and it extends dynamically to accommodate additional
numbers, much like a dynamic named range.
To undo the table expansion, click the Reverse button on the Quick Access
Toolbar or press Ctrl+Z on your keyboard as you would normally to undo
the most recent modifications to the table.
To insert or delete rows and columns from a table.
The quickest and most straightforward approach to create an additional row
or column in an existing table is to enter any value in any cell immediately
below the table or enter anything in any cell directly to the right of the
table, as you are already familiar with.
To add a new row to the table while the Totals row is switched off, choose
the bottom-right cell in the table and hit the Tab key on your keyboard.
You may add a new row or column to a table by selecting Insert from the
Home tab > Cells group on the ribbon bar. Alternatively, you may right-
click a cell above which you wish
to create a row and then choose Insert > Table Rows Above; to insert a new
column, select Table Columns to the Left from the drop-down menu.
To delete rows or columns, choose Delete from the context menu of any cell
in the row or column you want to remove, and then pick either Table Rows
or Table Columns from the drop-down menu. Alternatively, on the Home
tab, in the Cells group, pick the appropriate choice by clicking the arrow
next to Delete:
To modify a table in Microsoft Excel

Using the triangle resize handle located at the bottom-right of the table, you
may resize a table, allowing you to add new rows or columns to the table
while excluding part of the current rows or columns:
Chapter 9: Excel Charts
Excel is used to store data by firms of all sizes and in a range of industries.
Excel can aid you in transforming your spreadsheet data into charts and
graphs so you can obtain a clear view of your data and make smart business
decisions.
9.1 What are Excel Charts

A visual chart representation of data that includes columns and rows is
presented visually. Charts are often used to evaluate large data sets to
identify trends and patterns. Data visualization tools such as charts and
graphs assist you in making sense of your data by showing quantitative
values in an easy-to-understand manner. Even though the two terms are
often used together, they are separate. Graphs are the most fundamental
visual representation of data, and they are often used to display data point
values across time. Charts are more involved than tables because they allow
you to compare portions of a data set to other portions of the same data set.
Charts are also considered more aesthetically attractive than other types of
data. Charts and graphs are often used in presentations to offer a quick
summary of progress or results to management, customers, or other team
members, among other things. You may create a chart to depict nearly any
statistical data, which saves you the time and effort of searching through
spreadsheets to identify connections and patterns in the data. For example,
since you can store your data in an Excel Workbook rather than importing it
from another program, Excel simplifies the process of creating charts and
graphs. Excel also comes with a variety of pre-made charts of various types
from which you may choose the one that best depicts the data links you
desire to highlight, or you can create your own from.
9.2 Types of Charts and its Use
Excel has a huge library of chart types available when it comes to
presenting your data graphically. While numerous chart styles may "work"
for a particular data set, it's critical to choose the chart type that best tells
the narrative you want the data to tell about the data set in question. Of
course, you may use graphical components to improve and modify a chart
and include them.
The most frequently used Excel charts are shown below:
Column Charts.
Pie Charts
Bar Charts.
Line Charts.
Combo Charts.
Scatter Charts.
Columns Charts
Column charts are particularly useful for comparing data or when there are
numerous categories of a single variable to display. The seven-column chart
styles accessible in Excel are clustered, stacked, 100 percent stacked, 3-D
clustered, 3-D stacked, 3-D percent stacked, and 3-D 100 pictured stacked.
Three-dimensional clustered, stacked, and 100 pictured stacked are also
available. The values in this graph are arranged in a vertical line.
Pie Charts
The usage of pie charts allows you to compare percentages of a whole (the
total of the values in your data). Each value is represented by a pie slice,
which allows you to see the relative sizes of the values. Five different pie
charts are available: the pie, the pie of pie (which splits one pie into two to
indicate sub-category proportions), the pie bar, the 3-D pie, and the
doughnut. The pie bar is the most often used pie chart.
Bar Charts
The most significant distinction between a bar chart and a column chart is
that the bars in a bar chart are horizontal rather than vertical in orientation.
Despite the fact that both bar charts and column charts are often used, some
people prefer column charts when dealing with negative values since it is
easier to discern negatives when they are shown vertically on a y-axis.
Line Charts
A line chart, rather than a table of static data points, is the most effective
tool for presenting trends over time. The lines connect each data point,
enabling you to see how the value(s) has changed over time and how it has
grown or decreased. Among the seven-line chart, options are line, stacked
line, 100 percent stacked line, line with markers, stacked line with markers,
100 percent stacked line with markers, and 3-D line. There are also seven-
line chart options for bar charts and pie charts.
Combo Charts
A Combo Chart is a combination of two different chart types, such as a
column chart and a line chart, in one visual representation. A Combo Chart
is a single chart that displays multiple chart types. Combo charts are
capable of charting data with a variety of different sizes on one chart. Can
indicate the relationship between one object and another.
Scatter Charts
Scatter charts are used to demonstrate how one variable affects another via
the usage of several variables. They are similar to line graphs in that they
may be used to depict how variables change over time. Correlation is the
term used to describe this process. Among the chart types that fall under the
scatter, classification is the bubble diagram. The seven scatter chart options
are:
Scatter.
Scatter with lines and markers.
Scatter with smooth lines.
Scatter with straight lines and markers.
Scatter with straight lines, bubble, and 3-D bubble.
There are additional four charts categories. These charts are more case-
specific:
Area Charts.
Stock Charts.
Surface Charts.
Radar Charts.
Area Charts
Area charts, like line charts, are used to illustrate changes in values over
some time. On the other hand, region charts are useful for highlighting
variances in change across a number of variables since the area beneath
each line is solid.
Stock Charts
This kind of chart is often used in financial analysis. In contrast, if you want
to display the range of a number as well as its specific value, you may use
such charts in every case. Choose from stock chart types such as high-low-
close, open-high-low-close, volume-high-low-close, and volume-open-
high-low-close to display on your computer's screen.
Surface Charts
A surface chart is used to represent data in a three-dimensional setting. With
this additional plane, data sets with more than two factors and data sets with
categories within a single variable can benefit from increased precision. A
surface chart is more difficult to read, so be sure your audience understands
what they're looking at before presenting it to them. Several options are
available, including 3-D area, wireframe 3-D surface, contour, and
wireframe contour.
Radar Charts
Using a radar chart, you may show data from a large number of variables
that are all connected to one another. All variables begin at the center point,
which serves as their beginning point. A radar chart's most important
feature is that it allows you to evaluate all of the different aspects that affect
one another; they're often used to analyze the strengths and weaknesses of
particular commodities or employees. Radar charts are classified into three
types: radar with markings, radar with no markings, and filled radar.
9.3 Use of Different Excel Charts

Different Charts Have a Variety of Applications
The following are some examples of how various Excel charts might be
used:
1. Column Chart:
Using column charts, you may compare data from comparable categories
and see how the independence of variables changes over time. Compare and
contrast the contributions of different class members and the differences
between negative and positive values.
2. Bar Chart:
When the axis labels are too long to fit in a column chart, you may want to
consider using a bar chart.
3. Pie Chart:
When you want to present a data composition that is 100 percent accurate, a
pie chart is the best choice. To put it another way, a pie chart should only be
used to depict the data composition when there is just one set of data and
less than five categories to display on the chart. In general, pie charts
represent the relationship between parts and the whole in your data. When
your data is stated as a percentage, a pie chart is the most appropriate visual
representation for your information. A pie chart should only be used when
displaying data composition if the pie portions are of the same size.
4. Scatter Chart:
A scatter chart is a good option to consider when assessing and presenting
the connection between two variables.
5. Line chart:
Line charts are used to display and draw attention to data patterns,
especially long-term trends between data values. Another situation in which
a line chart may be appropriate is when you have a large number of data
points to present, and a column or bar chart would be too cluttered.
9.4 Creating Charts in Excel

Charts are a fantastic tool for graphically communicating facts and
information with others. The data that is represented in charts serves as their
foundation. In order to create a chart, the first and most important step is to
choose the relevant data to display. To begin, you must input your
information into Excel. You may highlight cells in your graph by dragging
your mouse over the cells that contain the information you want to use in
your graph. After inputting your data and choosing a cell range, you will be
able to pick the chart type that will be used to represent your data.
Consider the following scenario: you have a spreadsheet with two data
columns. The variable Year is located in column A, while the variable Value
is located in column B. You want to
create a chart where the variable Value is shown on the vertical axis and the
year is plotted on the horizontal.
Following selecting your data for the chart, follow the steps shown below to
incorporate the chart into your spreadsheet.
1. Decide which information you want to utilize and why.
2. Choose the Insert tab from the ribbon's drop-down menu.
3. On the ribbon, select Insert Chart.
4. Go via the Chart settings and choose Show Previews to see the
previews.
5. Please choose the appropriate chart and click on it to insert it. The line
chart shown in the following graphic is utilized.
6. When you click on the line chart icon, a drop-down menu with a
variety of other chart kinds displays.
7. When you click on the line chart icon, a drop-down menu with various
other chart kinds displays. To begin creating the chart, you must first
tell Excel what data to use as a starting point. Following the selection
of the chart canvas (which may be accomplished by just clicking on
it), go to the "Chart Design" menu and choose "Select Data" (see
below). Alternatively, you may right-click on the graph and pick
"Select Data" from the context menu.
8. The data selection options are shown in the menu below. You have the
option of selecting the whole data area to be utilized at the top. You
have the option of selecting which data to show on the vertical axis (y-
axis) of the left panel and which variable to display on the horizontal
axis (x-axis) of the right panel (x-axis).
9. Let's tell Excel what data to utilize for the vertical axis first. As
indicated below, click "Add."
10. A menu, similar to the one seen below, should now be shown. Fill in
the blanks with a title and a description of the series' content. In the
"Series name" column, you have the option of manually entering the
description of the series.
11. For the "Series Values," click the arrow up icon. Select all of the cells
containing the values you want to display on the vertical axis.
12. The series for the horizontal axis may be selected by selecting "Edit"
from the right-hand panel. Select the data for the horizontal axis using
the same strategy as you did for the vertical axis, and then click the
OK button to finish.
13. To complete the "Select Data" operation, click "OK."

14. Your Chart will inserted.
Chapter 10: Analyze Data with Excel
In the realm of technology, data is the means through which machines
interact with one another. It is a language of numbers and measures; it is a
basic but terrifyingly intricate system that causes us non-machines much
anxiety and frustration. Microsoft Excel assists us in overcoming this
linguistic barrier and transforming raw statistics into ideas, patterns, and
insights, for example.
Excel is also handy for data analysis when you need to translate your data
into charts and other visual representations of your findings. Those are great
resources that allow you to understand the narrative behind the data and
emphasize your strongest assets and the most noteworthy changes in your
reports to customers and other stakeholders.
Visualizing your data is essential when it comes to developing effective
charts for your information. Only a small number of managers have the
time to evaluate data in Excel manually. The findings are brought to life
through the use of charts.
In this presentation, analysts, researchers, and managers will learn how to
utilize Excel to turn their data into useful charts and visually attractive
graphics. When it comes to detecting trends, patterns, outliers, and other
important occurrences in your data sets, this is the most successful method.
10.1 In Excel, How Do You Do Data Analysis

Navigating through a mountain of information might seem like a nightmare.
When dealing with vast amounts of data simultaneously, studying and
digesting the information might not be easy.
Remember, not all data is helpful or important in some way. To make things
worse, data in its raw form is often more confusing than it is informative.
First and foremost, before you can extract any form of actionable insight
from your data, it must be collected, filtered, cleaned, visualized, analyzed,
and then reported. The data analysis process is comprised of all of these
components. Each time you undertake data analysis, the method may differ
from the previous one. It is possible that unique hurdles and problems may
occur, making it difficult to reach a decision. As a result, it is preferable to
have dynamic solutions to deal with all of the unforeseen bumps on the
road.
Excel's comprehensive range of features provides a good jump-start to the
process. Not only is it an easy tool to gather, organize, and organize data,
but it can also be used to conduct sophisticated calculations and show the
data using some basic charting capabilities, which is very useful. What is
the best way to examine data in Excel? You may even be able to gain some
fundamental insights from the information included in your
spreadsheet. So, you may run some basic analysis directly from your
spreadsheets before charting or delving further into the statistics, if you like.
10.2 How Should the Data Analysis Process Be Conducted

When extracting the most value from your data, you must first examine
how data analysis truly works. This section provides an overview of the
step-by-step procedure for analyzing data in Excel.
Step 1:
Specifying Data Requirements for a Project
To undertake efficient data analysis, you must first define the requirements
for the data being analyzed. As part of this process, you must determine the
structure and types of data that will be relevant to your investigation.
For example, in the case of marketing audiences, data needs may include
things like their age, income, geography, and other demographic
information. These criteria will influence the kind of information that must
be gathered.
Step 2:
Information Gathering
It is necessary to gather all the required data relating to these areas once you
have established the variables and arranged
them into categories. Your information must be comprehensive and correct
to the greatest extent feasible.
In the end, it is your responsibility to guarantee that your data is accurately
sourced and that it is of high quality and accuracy. The information still has
to be filtered and cleaned before it can be used.
Step 3:
Information and Communications Technology (ICT)
Following the collection of raw data, it is necessary to arrange it in order to
do additional analysis. You must organize the information into appropriate
groups. You will need to input the data into a spreadsheet or create some
sort of data model to organize the information properly. Organizing data in
this manner makes it easy to filter and clean the inside information.
Step 4:
Data Cleaning and Organization
Although the structured information may seem comprehensive and
accurate, it is likely to be incomplete and includes mistakes or duplicate
items. It is the process of evaluating your gathered data and identifying and
correcting any flaws or inconsistencies that you may discover.
The kind of data you've collected will determine how you should proceed
with the cleaning procedure. For example, to check financial information,
you may add up the totals and verify sure
they match the numbers in your records. This pre-review process is critical
for determining the accuracy and dependability of the data items you have
collected.
Step 5:
Data Analysis and Interpretation
Once your data has gone through all of the steps outlined above, it is ready
for further investigation.
In order to execute the analytical process manually, you must examine each
row and column of data physically and compare the totals while also noting
any patterns or other connections. If you have a large data collection, this
may be exceedingly difficult and perhaps border on impossible to do
successfully.
It is at this point that data visualization tools come in handy. By charting the
data, you may visually examine the patterns, outliers, trends, and other data
characteristics. A better comprehension of your data may be gained in an
extraordinarily short period of time using this strategy.
Step 6:
Communication
While the data analysis may seem to be the last phase, you must be able to
discuss and convey your results to complete the process. You may be
required to disclose your data insights to stakeholders, customers, team
members, or other interested parties.
Everyone who will be reading your data must draw and comprehend the
same conclusions as you did. When data is complicated to explain without
charts and other tools, it is possible to convey the results effectively and
understandably.
10.3 Importance of Data Analysis in Your Business

What is the significance of data analysis when it comes to your company?
It's frequently tough to know where to begin when operating a company or
even simply maintaining a Google Ads account since it's difficult to know
where you're going and how to get there. The Digital Age has given rise to
a plethora of new audiences, platforms, techniques, and other possibilities
that are well worth investigating.
Our society has become more data-driven. The ability to make sense of
your marketing data is critical for every organization, regardless of the
industry in which you are involved. The information included inside this
data contains all you need to know about reaching your target consumers,
creating better goods, creating stronger ad messaging, increasing your
marketing ROI, and a whole lot more. The difficulty is that all of this
information is a tangled mix of numbers that come from various places. It's
a colossal tangle of thread (attached to several other equally-tangled balls of
string). Data analysis
helps to sort through this clutter and expose the confusion's insights.
Despite the fact that every road is worthwhile, some are more beneficial
than others. Identifying the most promising plan of action is critical to the
success of data analysis. The top and poorest performers are identified; this
information is used to refine your methods and increase your returns.
10.4 The Data Analysis Functions You Should Be Aware Of

Any Excel user who has ever made the mistake of using the improper
formula to analyze a data collection will understand the anguish that may
result from doing so. Possibly you spent hours working on it before
ultimately giving up because the data output was incorrect or because the
function was too sophisticated, and it seemed easier and easier to count the
data yourself manually. You should take this Data Analysis in Excel course
if it describes you.
The number of functions in Excel is in the hundreds, and it may not be easy
to attempt to match the proper formula with the right kind of data analysis.
It is not necessary to make the most important functions difficult to utilize.
A set of fifteen basic functions will significantly increase your capacity to
interpret data, and you will wonder how you ever got by without them in
the first place.
Whether you are a casual user of Excel or a power user in your professional
life, there is a feature on this list for you.
CONCATENATE
CONCATENATE is indeed one of the simplest to understand but one of the
most effective formulae for doing statistical analysis. Text, numbers, dates,
and other data from numerous cells may be combined into a single cell.
Create API endpoints, product SKUs, and Java searches are all made much
easier with this handy utility.
Equation:
CONCATENATE = CONCATENATE (mark cells you want to merge)
In above figure
=CONCATENATE (B2, A2)
LEN
LEN is a shortcut for calculating the number of characters in a given cell.
As seen in the above example, you can distinguish between two distinct
product Stock Keeping Units (SKUs) by utilizing the =LEN formula to
determine how many characters are included inside the cell. LEN is
particularly beneficial when distinguishing between distinct Unique
Identifiers (UIDs), which are often long and not in the proper sequence.
Equation:
=LEN(Mark Cell)
In above figure
=LEN (A2)
COUNTA
COUNTA is a function that determines if a cell has any data or not. Every
day in the life of a data analyst, you will come across
data sets that are not comprehensive. COUNTA will enable you to examine
any gaps in the dataset without the need to rearrange the information.
Equation:
COUNTA (Mark Cell)
In above figure
Count ( A10)
Days or Network Days
DAYS is exactly what the name describes it to be. This method calculates
the number of calendar days that have elapsed between two dates using a
calendar. A valuable tool for determining the lifespan of goods and
contracts, as well as determining run rating income based on service
duration – a data analysis that is needed..
NETWORKDAYS is a little more reliable and helpful than
NETWORKDAYS. This formula calculates the number of "workdays" that
have elapsed between two dates, with the option to take into account
holidays. Even workaholics need a vacation from time to time! The use of
these two algorithms to compare time periods is extremely beneficial in
project management situations.
Equations:
=DAYS (Mark CELL, Mark CELL)
=NETWORK DAYS (Mark CELL, Mark CELL….
In the figure:
=DAYS (B8, C8)
OR
=NETWORKDAYS (C7, B7, 3)
SUMIFS
SUMIFS Normally, the technique of choice is =SUM, but what happens
when you need to sum data depending on various criteria? SUMIFS is the
name of the game. In the example below, SUMIFS is used to assess how
much each product contributes to the top-line income of the organization.
Equation:
=SUMIF(RANGE,CRITERIA,
In figure:
=SUMIF ($A$2:$A$28,$B$2:$B$28,$F2)
AverageIFS
AVERAGEIFS works in a similar way to SUMIFS in that it enables you to
take an average based on one or more criteria.
Equation:
=AVERAGEIF(SELECT CELL, CRITERIA)
VLOOKUP
VLOOKUP is one of the most widely used and well-known data analysis
functions globally. If you're an Excel user, you'll almost certainly need to
"marry" data together at some time in your career. For example, accounts
receivable may be aware of the cost of each product, but the shipping
department may only offer the number of units that have been dispatched.
That is the ideal application for the VLOOKUP function.
Using reference data (A2) in conjunction with the price table, Excel can
search for matching criteria in the first column and return an adjacent value,
as seen in the figure below.
Equation:
=VLOOKUP (LOOKUP VALUE, TABLE ARRAY, COL INDEX NUM,
[RANGE LOOKUP])
FIND/SEARCH
For finding particular text inside a data collection, the =FIND/=SEARCH
methods are quite effective. Both are included because =FIND will return
case-sensitive results, i.e.,
if you use FIND to query for "Big," you will only get results that are
Big=true. However, a =SEARCH for "Big" will return results for both Big
and big, broadening the scope of the query. Searching for anomalies or
unique IDs is a particularly beneficial use of this technique.
Equation:
Chapter 11: Mistakes in Microsoft Excel
Spreadsheets have been shown to be a reliable tool in the corporate sector.
If you work in the fields of money, finances, business, or anything else
closely related to those, you almost certainly utilize spreadsheets. Their
application in the military, for example, is to keep track of supply levels.
With so many individuals in so many different businesses relying on
spreadsheets, it's reasonable to assume that people make many mistakes.
Correct! Listed here are 10 frequent spreadsheet blunders that you've
undoubtedly committed in the past.
Check Calculations
Sometimes, particularly when inserting new rows, it is quite easy to
overlook the sum calculation, which may be frustrating accidentally.
Always make an effort to establish cross-check calculations to ensure that
your formulae are correct. It's rather evident in this simple example:
As your tables get more complicated, including blocks and sub-blocks, such
as a profit and loss statement, it becomes more difficult to make mistakes,
making it even more critical to include checks.
Here, it's just a matter of ensuring that the verticals and horizontals are
equal — one less than the other should equal zero.
Excel will often attempt to alert you of problems by displaying a little
danger sign, but this is not always effective.
Draw attention to the inputs and outputs of your "what-if" models.
Making it simple for others to utilize your complicated models pays off
when you highlight the fields that operators should fill and even group them
together, as well as when you make the outcomes of your models plain.
Avoid creating rows to create visually appealing spaces as a design
component.
Excel treats blank rows differently based on the functions you need to
utilize and treats data in distinct lists as though they are separate lists. For
example, autofill and formulae will continue both halts at a blank row, so
you may discover that your worksheet does not update as you anticipate.
Try to avoid placing blank rows or columns in a worksheet; instead, make

use of formatting to draw attention to important information, which will
make the worksheet easier to read and digest.
You shouldn't use Excel when you utilize an alternative program, as an
example.
Excel is a powerful tool that can be customized to suit your needs. The
result is that many people attempt to use it for things other than what it was
intended for, for example, project planning and task management, which
does not have sufficient capacity for anything more than simple job
management.
The most common way in which it is abused is as a database. Excel is not a
relational database, despite the fact that it is often used as one. When
utilized for sophisticated project planning, job management, or the storage
of raw data, worksheets may become onerous to maintain. However, if your
customers must scroll or divide the worksheet to complete their tasks,
utilizing Excel as a database is probably not a good idea. You should
consider using Access or SQL instead of Microsoft Excel.
Obtaining a printout of the whole spreadsheet
Users often make the mistake of pressing the 'Print' button and then
realizing that the whole worksheet, including any blank rows and columns,
has been printed. Choose the information you want to print instead, then go
to File > Print > Print Selection to print just the information you selected.
This will conserve forests (as well as printer toner) and will prevent your
coworkers from hating you for clogging the printer for an extended period
of time.
When applying formatting to a column, you may choose the whole
column.
In Excel, selecting a whole column or row is as simple as clicking on the
header and coloring it, adding a line, or anything you like. It is possible that
this will have unintended consequences. For example, it might cause your
computer to run slower, resulting in decreased performance, and it can be a
hassle while printing. The biggest problem is that it causes people to get
confused, particularly if they believe there is a mistake, such as wondering
whether you meant to make all of the rows underneath your data bright
yellow. Is there anything missing, or is there a formatting mistake on the
page? When people stop and question your data, it negatively influences
your productivity and develops a lack of faith in the validity of your
data/formatting.
Instead, just the data should be selected, not the complete column (or row)
(or make a RANGE)
Incorporate data validation into your models.

Excel does an excellent job of attempting to assist you, particularly with the
'autofill' feature, which attempts to assist you in applying uniformity to your
text while you are typing free text. This, however, leaves it open to the
possibility of diverse typing patterns among users.
Instead, data validation should be used to guarantee that users choose the
right text label, such as the firm name. Create criteria that guarantee users
may only choose the proper data by going to Data > Data validation and
entering the necessary information.
Making use of the color red as an accent color
This is common in cases where you want the data to stand out from the rest
of the information. Keep in mind. However, that color has meanings. For
example, the color red denotes negativity and might make your accountant's
head spin! Additionally, your emphasis may be lost the moment the
worksheet is printed (if they use B&W, greyscale).
Exercise caution. Cells are being merged.
Due to the inability to readily 'fill down,' a formula over the merged cell
may be quite inconvenient for sorting and filtering information. Cells are
often combined due to a design choice; however, it is typically preferable to
use Format Cells >
Alignment > Center throughout your selection rather than merging them. If
you want to enhance your data headers' appearance, this will do the same
job.
Errors in the logic of the spreadsheet.
Spreadsheets are notoriously rigid when it comes to matters like the
sequence in which operations are performed. If you don't input your
equations and formulae correctly, you will obtain incorrect results, which
might cause a spreadsheet to crash and burn completely. The good news is
that there is something you can do to prevent this from happening, and it is
as simple as adding extra parenthesis. Make use of sections of your
equations to get the desired result.
Inappropriate usage of built-in functions.
A single incorrect letter in a function might completely alter the meaning.
For example, the function AVERAGE will disregard all text and false
elements. AVERAGE A eliminates all text and incorrect entries from the
equation. That single letter may have a profound impact on the attitude and
values of your spreadsheet. Companies have been misusing functions and
entering incorrect numbers into their spreadsheets for years, resulting in
millions of dollars in losses. You should always double-check your
functions to ensure you're using the correct ones before proceeding.
Failing to replicate all of the cells that are required.

When working with spreadsheets, you may find yourself doing a lot of
copying and pasting. A typical issue is that users do not select all of the
cells they need to copy and paste into the next worksheet, which is highly
frustrating. If you don't, you'll have information that isn't there. The failure
to recognize and correct this may result in serious consequences. Due to the
fact that spreadsheets may grow to absurd proportions, this is more difficult
than it seems. If you have 15 years of financial data and you only copy 10
years of it, you may not notice the discrepancy immediately away unless
you are paying attention.
Only save when necessary.
This one seems to be strange, yet it is correct. You should only save when it
is necessary. This piece of advice flies directly in the face of the often-heard
recommendation to save money on a regular basis. Here are some reasons
why you should only save when absolutely essential. Given that you had
not made a mistake up to the time where you accessed a saved spreadsheet,
you were able to complete the project using a spreadsheet that was error-
free throughout. A mistake is made and then saved a number of times, and
the error is stored, and you will not be able to restore your immaculate copy
at a later time. As a result, you should only save when you are certain that
what you just performed was accurate.
Delete the names of ranges after you have deleted all of the cells inside
them.
When you remove all of the cells in a range, you should also erase the
ranges' names, which is for the same reasons as number seven. When you
make significant changes to your spreadsheet, you must update everything
affected by the change to ensure that correct documentation is maintained.
Failure to do so may result in others re-entering information that was meant
to be erased and causing search and sorting functions to become ineffective.
Have a second person go to your work.
The majority of the most serious errors made in the world of spreadsheets
were the result of individuals failing to double-check their work. This error
is then passed up the chain of command without anybody else thoroughly
scrutinizing everyone else's work, which may result in catastrophic
consequences for the organization. In the event that you deal with
spreadsheets, you should consider having someone else review yours from
time to time to ensure that the numbers add up. In the event that you are in
charge of personnel that deal with spreadsheets, you should double-check
their work more often. It is estimated that 88 percent of spreadsheets
include errors, according to an article from 2013. That's not a very
encouraging figure.
All that is required is that you pay close attention at all times. Your eyes are
sure to start missing things if they are forced to gaze at small numbers in
tiny blocks for most of the day. Keep in mind to take a break from your
computer now and then to give your eyes and your brain a rest from staring
at the screen. Spreadsheets are useful, but they are also time-consuming,
and it is extremely simple to make a mistake if you aren't paying attention
to what you're doing.
Chapter 12: Excel and Daily Life
Microsoft Excel stores and analyzes data in the numerical format in
spreadsheet software. A spreadsheet is a collection of rows and columns
that form a table. Unlike numbers, letters of the alphabet are allocated to
columns, while numbers are assigned to rows. Rows and columns come
together at a position known as a cell, and the cell address is a letter
representing a row in the table of contents. In addition, Microsoft Excel
may include graphical tools, computations, pivot tables, and basic visual
programs, which is a programming language for creating macros (also
known as macro programming). In addition, it has a battery of functions
that provide solutions to technical, financial, and statistical questions.
Furthermore, Excel can display data in line graphs, charts, and histograms,
with only a limited ability to display three-dimensional visual data.
12.1 Keeping Costs Under Control

Individuals commonly utilize it to complete tasks since it provides several
advantages. Managing expenses is made easier with the help of Microsoft
Excel. Suppose a teacher receives a monthly income of around 60,000
dollars. He will need to record his costs and utilize Microsoft Excel to
determine the precise amount he will spend each month. These are
accomplished by entering monthly pay and spending
information into Excel tables, allowing you to track and manage costs
appropriately. Managing expenditures is one of the most effective
applications of Microsoft Excel in everyday life.
12.2 Consolidates Data into a Single Place

The incredible feature of Microsoft Excel is the ability to integrate a large
number of data into a single spot. It has the benefit of preventing data from
being lost accidentally. The information is maintained in a single place. As
a result, you will save time by not searching for files. You must organize
and classify data to save time when retrieving information from a file when
it is needed.
12.3 Access to Information Through The Internet

Microsoft Excel can be accessed online from any location, which means
you may access it from any device, from any location, at any time. It offers
handy working facilities, which means that you may use your mobile phone
to do your tasks even if you do not have access to a personal computer.
Finally, since it offers a high degree of adaptability, it allows individuals to
utilize it easily without getting concerned about their location or device.
12.4 It Makes Data Display More Illuminating

The usage of Microsoft Excel facilitates the display of data in a more
illuminating manner. It benefits from making data bars more effective,
identifying certain files by highlighting them, and presenting data in a
visually appealing manner. For example, if you have data in Excel and need
to draw attention to a certain section of it, you will utilize several aspects of
MS Excel's data presentation to do this. In addition, spreadsheets may be
designed to be more visually attractive to data that has been stored in them.
12.5 Security
Because the primary use of Microsoft Excel is to provide security,
consumers are capable of keeping their information secure. The stored files
in this program may be protected using a personal password code, which
prevents them from being accessed or destroyed by others. These may be
entered straight into the excel spreadsheet or created using simple visual
programming. Another advantage of using Excel is that it keeps important
data structured and requires less time to access it than other data storage
methods. The usage of Microsoft Excel allows for the quick resolution of
problems.
12.6 Formulate Your Thoughts in Mathematical Terms

The mathematical formulae that may be discovered in Microsoft Excel
make work more convenient. Complex arithmetic problems may be
addressed straightforwardly without the need for additional human effort.
The program has a number of formulae that you may use to solve problems,
such as determining the average and total at the same time on large amounts
of data. As a result, Excel is the most effective tool for obtaining answers
and using the fundamental functions of mathematics that may be found in
tables containing enormous amounts of data.
12.7 Recovering Information from Spreadsheets and Databases

In the event that data is lost, Microsoft Excel makes it possible to retrieve it
without causing any hardship. If your critical data is lost or destroyed, and
the data is stored in Excel, you no longer need to be concerned since the
new version of Excel has a format for recovering the lost or damaged data.
Additionally, it offers features such as spreadsheets that make work easier
and the XML format, which reduces the size of spreadsheets to make files
more compact while working with large files.
12.8 Make Your Job More Convenient
Microsoft Excel includes several tools that simplify the process and take
just a short amount of time. The offered tool may filter, sort, and search for
data to make the job more convenient for you. You may also combine the
tools with pivot tables and tables to expedite the completion of your task. It
allows numerous items from big data sets to be examined with minimal
effort, and it aids in discovering answers to questions and issues.
12.9 There has been an improvement in time management.

You'll have to deal with many tasks daily if you want to be a successful
business owner and manager, or even just an employee in a large firm. You
will need to be productive and efficient in your operations to be successful
as a result. Excel's multiple features come in handy in this situation.
If you are acquainted with Excel's often used shortcuts, you may increase
your productivity while also improving your time management abilities.
Become familiar with all of Excel's commonly used shortcuts. Additionally,
macros and other formulas may be used to automate your tasks on a
computer. When you take advantage of all of the subtle pushes that Excel
gives, you can free up a significant amount of time to focus on more
difficult tasks while Excel takes care of the majority of the routine,
repetitive, formula-based work for you.
12.10 Take a thorough examination of the facts

When dealing with a large amount of data, it is possible to get confused as a
result of the process. Consequently, you will have difficulties extracting
major patterns and resources from the data you have at your disposal if you
prefer to analyze data quantitatively. You will thus be unable to make
accurate predictions from the data you have at your disposal.
Microsoft Excel may be really useful in this situation. The program offers
you features such as conditional formatting, which enables you to highlight
rows that satisfy particular criteria. Having a visual representation of all the
data will free up your time, as you will no longer be limited to focusing on
individual data points but will be able to consider a complete picture and
make predictions that are more likely to be true.
Excel also allows you to create a number of graphical representations, such
as pie charts, graphs, histograms, and more, to make data presentation
simpler to grasp and to make it more visually appealing. Everyone in your
organization, group, or project will be on the same page in terms of their
interpretation of the data that is being given as a result of this collaboration.
12.11 Calculations that are both quicker and more accurate

With the use of Excel formulas, you can do calculations more rapidly and
automatically than you would otherwise be able to do by hand. In the event
that you are knowledgeable in Excel, you will not be needed to do
complicated number calculations manually, which is both time-consuming
and prone to human error in the majority of cases. You will also be able to
do even the most complex calculations and operations in a matter of clicks,
without wasting any time and with no sacrifice to even the slightest degree
of accuracy, as a result of your mastery of advanced Excel concepts and
information.
12.12 Improvements in one's ability to analyze information

In particular, when it comes to doing analytics and calculations, Microsoft
Excel offers pupils a wealth of creative alternatives. Comprehending
economics is the most important aspect of operating a successful business.
An absence of analytical ability among individuals in charge of evaluating
financial accounts and other critical indicators has caused many
organizations to suffer. Students benefit from the use of Excel since it
provides them with the knowledge and talents they need to be successful in
their academic activities as well as their future professional
endeavors. As a result of its use in the administration, analysis, and
execution of financial calculations in business and daily life, Excel may aid
in the development of strong analytical talents.
Suppose you can show expertise in financial management and the use of
Excel to do analytics even before you begin working for a firm. In that case,
you will be a valuable asset to the organization to which you are employed.
It is also probable that the company where you will be employed already
makes use of Excel or a similar piece of software to which you will be
accustomed. As a result of your practical experience, you'll be well-
prepared to build a name for yourself in the professional world.
12.13 Techniques and principles for data visualization

While Excel can do calculations and supply formulas, it also has a large
selection of data visualization tools at its disposal, as previously mentioned.
In particular, when working with teams of people with a variety of various
specialties, data visualization is an incredibly valuable talent. Not everyone
in the firm has the capacity to make sense of raw data provided in the form
of numbers, percentages, and statistical data. According to research, the
vast majority of people prefer information to be presented in a visually
attractive and easily consumable manner. When faced with a circumstance
like this, the multiple Excel visualization choices might be really useful.
Using pie charts, bar charts, histograms, and other visual representations of
data, you can show all of your data, outcomes, and future trends in a
visually attractive style that will engage your audience. You'll be able to
ensure that everyone in your organization — from marketing teams to sales
teams, from engineers to senior management — is on the same page when it
comes to all of the data, predictions, and decisions that are being made in
your firm.
Moreover, various more complex tools are available, enabling more
accurate and higher-level data visualization. However, although students
must be acquainted with Excel visualization techniques, it is even more
crucial for them to have a good head start in their professions after
graduation. In the case of students pursuing a Bachelor of Business
Administration or a Master of Business Administration degree, they have
studied how to develop demand and supply curves, how to forecast the
future based on data, how to compute net profit and profit margin, and how
to forecast the future based on data. All of this may be easily reproduced in
Excel to help students get a deeper and more comprehensive understanding
of the content.
Chapter 13: Business and Microsoft Excel
When Microsoft Excel was first released in 1985, it was a small piece of
software that quickly grew into the most important computer program in
offices around the world. Anyone in business, in any industry, can benefit
from having a strong understanding of Excel. This is true literally across all
functions. Excel is a strong tool that has grown ingrained in corporate
operations all around the globe, whether it is used for stock analysis or
issuing companies, budgeting, or managing client sales lists.
Spreadsheets may be used for almost anything.
Excel for business offers almost no restrictions on the kind of
applications that may be used. Here are a few illustrations:
When organizing a team excursion to a baseball game, Excel may be
used to keep track of the RSVP list and the associated expenditures.
Microsoft Excel generates revenue growth projections for new items
based on projections of new customers.
When creating an editorial calendar for a webpage, you may use a
spreadsheet to spell out the dates and subjects covered.
You may construct a budget for small products by listing spending
categories in a spreadsheet, updating it monthly, and producing a chart
to demonstrate how close the product is to meet the budget across
each area, as shown in Figure 1.
Based on the monthly purchase volume of each product, you may
determine customer discounts for them.
Users may get a breakdown of client income by-products to identify
areas to improve customer interactions.
Use complicated calculating tools, like Sharpe ratios, to your
advantage.
MS Excel is used for various tasks, including gathering data, analyzing and
sorting data, and reporting. Spreadsheets are incredibly popular in the
corporate world because they are highly visual and relatively simple.
Business analysis, human resource management, performance reporting,
and operations management are just a few of the many applications for
Microsoft Excel that are often found in businesses. Because we analyzed
employment data, we can say with certainty that (using MS Excel).
13.1 Business Analysis

When it comes to the office, the most popular use of Microsoft Excel is for
business analysis.
Business analysis is simply the process of utilizing data to inform decision-
making processes. Businesses naturally collect data in the course of their
daily operations, which may include information on product sales, website
traffic, expenditure on supplies, insurance claims, and other factors.
Essentially, business analysis is the process of transforming data into
information that is valuable to those in charge of running a company. For
example, you might create a profitability report based on the day of the
week used. If a company consistently loses money on Sundays, it is
information that management might use to make a choice (such as closing
on Sundays).
Business analyst, business planning strategist, business solutions researcher,
claims analyst, credit management analyst, payment officer, statistician,
data and viewers analyst, finance business analyst, investment operations
portfolio analyst, junior research assistant, regional financial analyst,
executive data analyst, senior finance analyst, senior portfolio analyst are
just a few examples of job titles you might encounter.
13.2 People Management

Unexpectedly, one of Excel's most common corporate applications is to
manage people, which you may find surprising.
The spreadsheet program Microsoft Excel is a useful tool for organizing
information on individuals, whether workers, clients, supporters or
attendance at training sessions.
Personal information may be saved and accessed quickly and effectively
with the help of Excel. A spreadsheet row or column may be used to store
an individual record, including information such as a person's name, email
address, employee start date, things bought, subscription status, and the date
of their last interaction with the company.
Client expansion coordinator, client management and administration,
customer relations manager, client service supervisor, client service
specialist, employer service consultant, human resources office manager,
human resources administrator, human resources supervisor, human
resources mentor, human resources executive, junior HR researcher,
reconciliation and payments officer, relationship manager are just a few
examples of job titles available.
13.3 Managing Operations

Managing the day-to-day operations of many firms is largely dependent on
the use of Excel.
Business operations may often include logistical challenges that are difficult
to manage. You must maintain tight control over inventory flows to keep
operations operating smoothly and avoid overstocking certain goods, for
example. Maintaining a record of supplier and customer transactions, noting
important dates, and managing time and schedules are all part of the job.
While Amazon manages its operations with sophisticated bespoke software,
Microsoft Excel is a crucial tool for many smaller firms, particularly those
in the service industry (or parts of larger businesses). Excel has the benefit
of being relatively low-tech, enabling it to be utilized by many individuals
without the danger of programming flaws.
13.4 Performance Reporting

Monitoring and reporting on performance is a specialized sort of business
analysis that can be carried out efficiently with the help of Microsoft Excel.
Countless accountants, for example, continue to rely on Microsoft Excel (in
part because it is compatible with cloud-based payroll systems).
Creating a pivot table in Excel is a standard method of converting data into
a performance report for several reasons. By creating a pivot table and
attaching it to data, you may rapidly extract more important information
from a previously unavailable dataset. Counting and summing particular
categories of data inside a dataset are just a few of the jobs that pivot tables
may do with their various built-in functions.
13.5 Office Administration

As an example of the relevance of Microsoft Excel, office managers utilize
Excel to input and save important administrative data, demonstrating the
versatility of the program. It is possible to utilize the same data for
accounting and financial reporting in the future as well as for business
analysis and performance reporting.
As well as aiding day-to-day chores such as invoicing, paying bills, and
contacting suppliers and customers (among other things), Excel is important
in the office administration field. It
serves as a general-purpose tool to keep track of and manage office
activities.
13.6 Strategic Analysis

Strategic analysis is the process through which business choices are
intimately tied to the data and formulae included in spreadsheets when it
comes to Excel applications. For instance, you use Excel to guide decisions
about investments and asset allocations.
For example, you may opt to get currency insurance based on the results of
an Excel model. Spreadsheet analysis is intended to assist in forming
business choices in a certain manner.
13.7 Project Management

Despite the fact that project managers have access to project management
(PM) software designed specifically for their needs, an Excel Workbook is
sometimes an excellent option.
Projects are commercial operations that are often accompanied by a budget
and start and end date constraints. Incorporating project ideas into a
workbook allows for easy tracking of progress and keeping the project on
track with its timetable.
One benefit of utilizing Excel is that it is simple to share the project
workbook with others, especially those unfamiliar with or who do not have
access to proprietary project management software (PM software).
13.8 Managing Programs

Excel is a useful tool for organizing and managing programs. It may be
customized to handle the unique properties of particular software.
Furthermore, since Microsoft Excel is widely used, program records may be
readily controlled by a group of individuals and, when the time comes,
transferred to a new manager with relative ease.
A program is similar to a project, except that it may be continuous and may
rely on the involvement of people. Managers may use Microsoft Excel to
distribute resources, monitor progress, and preserve participant information,
among other things.
13.9 Contract Administration

Contract administrators like to utilize Microsoft Excel since it is a
straightforward tool for documenting contract data, such as dates,
milestones, deliverables, and payment amounts.
There are many different contract management templates available, and
each of them may be customized to meet the specific contract type or stage
of the contract lifecycle that is being used.
13.10 Accounts Management

Account management is commonly trained in Microsoft Excel because they
receive and are responsible for maintaining customer information.
The primary role of an account manager is to maintain and create
connections with the company's current customers and prospective
prospects. Gaining customer loyalty and generating repeat business are
crucial goals to strive towards. Recent MBA graduates who want to work in
marketing will find this profession a popular option.
Microsoft Excel is often used in financial management because it provides a
simple sharing and keeping of client data.
13.11 Analysis Of Data
So you've been tasked with analyzing a massive amount of data and coming
up with actionable conclusions. However, don't be concerned since Excel
may also assist you in managing and synthesizing clear, comprehensible
outcomes from it.
Pivot Tables are one of the most useful tools for doing this. Using them,
users may concentrate and focus on specific portions of data from a huge
data collection, resulting in concise snapshots that can be utilized as a part
of an interactive summary report. The table may be easily customized to
show just the desired data fields by adding filters or changing out data
segments.
13.12 Distribution and Visualization of Information

Data from both raw data sets and Pivot tables may produce charts and
graphs. The data can be combined, which may be used for formal reports
and presentations and assist in data analysis and interpretation. Because
they may give a different point of view on trends and performance, they are
valuable.
Excel has a choice of ready-made chart templates, but it also enables users
to customize aspects like colors, axis values, and text comments by
selecting from a drop-down menu. Visual reporting may be utilized in a
variety of corporate environments. Column charts may be used by
marketing teams
to report on the effectiveness of an advertising campaign over time and to
compare it to past efforts, for example.
13.13 Projections and Forecasting

Despite the fact that reporting and assessing outcomes is a critical element
of every organization, anticipating and being prepared for various situations
and changes is just as important.
To model financial predictions by leveraging historical data, the usage of
Excel in combination with third-party tools may be beneficial. Excel may
also take the data set from a chart to generate a formula that can be used to
predict future values in the chart.
13.14 Data Entry Storage

The most fundamental level of Excel is an outstanding tool for data input
and data storage. In reality, the size of an Excel file is only limited by the
computer capability and memory available on your device. Worksheets may
have a maximum of 1,048,576 rows and 16,384 columns in total. As a
result, Excel is capable of storing a large amount of information.
Users may construct customized data entry forms that are targeted to their
individual company requirements using features such as Data Form. Not
only that, but features such as Data Form make it simple to enter and
examine data. Creating
and maintaining consumer mailing lists or staff work shift lists are two
examples of utilizing this.
The most fundamental level of Excel is an outstanding tool for data input
and data storage. In reality, the size of an Excel file is only limited by the
computer capability and memory available on your device. Worksheets may
have a maximum of 1,048,576 rows and 16,384 columns in total. As a
result, Excel is capable of storing a large amount of information.
Users may construct customized data entry forms that are targeted to their
individual company requirements using features such as Data Form. Not
only that, but features such as Data Form make it simple to enter and
examine data. Creating and maintaining consumer mailing lists or staff
work shift lists are two examples of utilizing this.
Conclusion
The more you learn about Excel, the more you'll see how to use it in your
daily life. Investing time in learning rather than squandering time on trivial
pastimes is preferable. Recognize your obligations as a student and
remember that education is more important than fun in life.
As a collection of data structured in columns and rows, a spreadsheet
enhances the capacity to do computations more quickly and accurately.
Figures, text, and formulae should all be mixed and interpreted stylishly and
attractively so that the meaning behind the numbers is clear.
Throughout life, tasks and daily routines abound. The daily schedule of one
person may vary from that of another. We must, nevertheless, adhere to it.
Given how technology has touched our daily lives, we can't picture a world
without it. In our everyday lives, we use various technologies to make our
lives simpler and more sophisticated.
Consider a world without the internet or Microsoft programs like Excel.
The images would have a black-and-white tint to them. Consequently, we
may infer that Microsoft Excel is essential in our daily lives. The more you
care about excel, the faster you'll advance. MS Excel adheres to the same
philosophy.
We also benefit from Microsoft Excel since it enables us to integrate Excel
data into various apps, enabling us to increase our ability to access,
understand, and show Excel data. To explain our PowerPoint presentations,
we will utilize Excel spreadsheets. We may paste Excel data into Word or
PowerPoint using the copy-paste procedures. Furthermore, we will
password-protect our spreadsheet using Microsoft Excel, enabling anybody
to see and print it but not make any changes. You may even save your
worksheet as a template. Keeping our workbook as a reference eliminates
the hassle of recreating a special-purpose worksheet whenever you need it.
We may also keep papers in a variety of formats. If you enhance your excel
abilities to the greatest degree, you will be able to work in analytics.
As we've seen, Excel can be used in several ways. However, we've only
mentioned a few. There are plenty of additional motivations to achieve
success in life. Excel improves our life. We may now finish a measurement
without prior knowledge of arithmetic or statistics. Microsoft Excel is the
only thing that makes any of this possible. Don't be the person who can't
figure out how to use Microsoft Excel.
Excel is a critical tool in the business. For a business owner, Excel is
utilized. It is utilized in the industry in various ways, depending on the firm.
Excel is not often used in major
organizations. On the other hand, the tiny firm relies on Excel for day-to-
day operations. The firm may utilize Microsoft Excel to create objectives,
plan, and prepare, among other things.
The corporation can now successfully manage its day-to-day operations
thanks to excel. Aside from that, individuals may be able to predict their
outcomes. Excel's financial algorithms are operating brilliantly for the
company.
In Microsoft Excel, the IF formula is quite handy for producing hundreds of
justifications in business calculations. When it comes to operating a
business, MS Excel comes in helpful.
All you have to do is go to the template menu to get the most out of it.
Using a pre-made plan has the advantage of eliminating the need to start
from scratch. We all have monthly or weekly goals.
Consequently, we must manage our daily tasks to meet our goals. Microsoft
Excel might be used. In MS Excel, all we have to do is fill out the usual role
and the comment column. We mark one of our regular activities as done in
the comment columns once we finish it. It's also helpful in terms of
planning. We will measure everything in advance using Excel as part of our
preparation.

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Excel 2022

The most updated bible to master Microsoft

1.3 What is the point of using and learning Excel?

1.4 Examples of How to Use Excel

1.5 Where can You get an Excel download?

2.2 Different Ways to Download Excel

2.3 Why should you buy Excel?

2.4 Extensions of Excel

A dialogue window will appear, as illustrated below.

We must choose a file format in the Save as type area.

The file will be saved with the extension.

3.1 Excel Tabs

Excel Ribbon Tabs

Command belongs to a group. Also, you'll get access to a certain piece of

4.1 What is Excel Formula?

4.2 In Microsoft Excel, How to Insert Formulas:

Create a formula by copying and pasting

Result. In cell B4, the formula refers to the numbers in column B.

5. The 'Function Arguments' dialogue box displays.

4.3 How to Use the Most Common Formulas in Microsoft Excel

7. MAXIMUM AND MINIMUM

Mark an empty cell in an MS Excel spreadsheet to multiply two or more

Assume your Microsoft Excel program is set up differently. In any scenario

5.1 Adding frequently used tasks to the toolbar for convenient

5.2 Data filtering

5.3 Incorporating dynamic headers and footers

5.4 Defining print regions

5.5 Paste the special options

5.6 Hide detailed data by grouping and ungrouping columns.

5.8 Look for precedents and dependent formulations.

ACCORDING TO TRACE PRECEDENTS, Cell E2 and F2 are the sole

These functionalities operate across tabs of the same worksheet and

5.9 Validation of data in cell drop-down menus

5.11 Creating simple graphs

All graphing options are available by clicking on Insert in the Ribbon. A

The range's name.

Finally, click OK.

7. Making Use of Sparklines

You may use three different sorts of sparklines in a cell.

Select delimiter from the dialogue box and click next.

Finally, click next and then finish to complete the process.

9. Tool for Quick Analysis

6.2 Excel Keyboard Shortcuts

Do you want to choose everything in a certain column or row? With these

2. Open, close, or create a worksheet quickly.

6.3 Excel Tricks

2. Make a note in a cell.

3. Duplicate and copy the formatting.

2. Add a new sheet

3. Select and paste

4. Look for values that are duplicated.

We formatted the duplicate cells in yellow in the example above to indicate

You may input your variables in the following fields:

=IF(B210, "Reorder", "") =IF(B210, "Reorder", "") =

13. OFFSET combined with SUM/AVERAGE

15. Functions of CELL, LEFT, MID, and RIGHT

18. PMT and IPMT

19. XNPV and XIRR

8.2 How to create a table in Microsoft Excel

3. Excel Table shortcut: If you prefer to operate from your keyboard

8.3 What is the benefit of using an Excel table?

Change the name of the table

Alternatively, you may use the Shift+Ctrl+L keyboard shortcut to toggle